Registered number: 08398889 Charity number: 1151398
Age UK Thanet Limited
(A company limited by guarantee)
Unaudited
Trustees' report and financial statements For the year ended 31 March 2022
Age UK Thanet Limited (A company limited by guarantee)
Contents
| Page | |
|---|---|
| Reference and administrative details of the Charity, its Trustees and advisers | 1 |
| Trustees' report | 2 - 8 |
| Independent examiner's report | 9 |
| Statement of financial activities | 10 |
| Balance sheet | 11 - 12 |
| Statement of cash flows | 13 |
| Notes to the financial statements | 14 - 29 |
Age UK Thanet Limited
(A company limited by guarantee)
Reference and administrative details of the Charity, its Trustees and advisers For the year ended 31 March 2022
| Trustees | Shirley Tomlinson, Chairperson |
|---|---|
| Justine Crane | |
| Eric Barratt | |
| Jayne Ann Eleanor Prentice-Whitney (appointed 7 December 2021) | |
| Eleanor Margaret Mary McCabe (appointed 7 December 2021) | |
| Lucy Edematie (resigned 12 August 2021) | |
| Linda Faith Trew (resigned 18 June 2021) | |
| Wendy Ann Macarthur (resigned 6 December 2021) | |
| Judith Ann Andrews (resigned 23 May 2021) | |
| Company registered number 08398889 Charity registered number 1151398 Registered office Randolph House Zion Place Margate Kent CT9 1RP Chief executive officer Vanessa Wood Accountants Kreston Reeves LLP Chartered Accountants Montague Place Quayside Chatham Maritime Chatham Kent ME4 4QU |
Page 1
Age UK Thanet Limited
(A company limited by guarantee)
Trustees' report For the year ended 31 March 2022
The Trustees present their annual report together with the financial statements of the Charity for the year ended 31 March 2022.
Since the Charity qualifies as small under section 382 of the Companies Act 2006, the Strategic report required of medium and large companies under the Companies Act 2006 (Strategic Report and Directors' Report) Regulations 2013 has been omitted.
Objectives and activities
a. Policies and objectives
Mission and Vision
The mission and vision of Age UK Thanet Ltd is to provide a warm and welcoming Community Hub that offers activities, fun and information to anyone over the age of 50 living in Thanet.
Purpose
Our purpose is to provide Colorful and Amazing Lives (Ask CAL) with Holistic Services and approach on how to enable individuals to remain at home offering choice and companionship to reduce loneliness and isolation.
We ensure that through the ever-changing environment we are adaptable and able to diversify to meet the needs of the people in the Thanet area. Working in partnership with statutory and voluntary organisations to empower and promote an age friendly community in Thanet.
Public Benefit Statement
The Trustees confirm that they have referred to the guidance contained in the charity Commission’s general guidance on public benefit when reviewing the organisation's aims and objectives and in planning future activities.
Achievements and performance
a. Main achievements of the Charity
Age UK Thanet has an operating loss for the year of £160,897 (2021: surplus £253,581). This has put pressure on our cash reserves, impacting on our ability to invest further in our services, the organisation, and the community without implementing full cost recovery for each service.
The financial year 2021/2022 has been a forever changing challenge for Age UK Thanet. Slowly, finding ways to be able to find possibilities of supporting the organisation to move forwards with Covid 19, changes in funding and contracts and a severe pressure from overhead costs and costs of living have had an unprecedented impact. Contracts have not been able to cover increasing market costs and sickness resulting to Covid 19. Funding streams have changed which has resulted in funds not being accessible.
All services have been growing in numbers due to a high need within the community. The Wellbeing Contract has flourished with numbers and individuals over 50 participating with all our wellbeing activities across Thanet and ensuring each person is empowered to remain both mentally and physically well with companionship to reduce loneliness and isolation and improve physical fitness. The Telephone Befriending Service still has a waiting list, and we are very appreciative to Thanet’s Fire Service and the amazing volunteers for their support at ringing our elderly and frail up once a week to cheer them up and offer a friendly voice.
Age UK Thanet’s Information and Advice Service also has a waiting list from referrals from people who require support with their benefits.
Page 2
Age UK Thanet Limited (A company limited by guarantee)
Trustees' report (continued) For the year ended 31 March 2022
Achievements and performance (continued)
ask CAL support at home with a holistic approach has also grown with individuals increasing their hours of support to remain at home with choice and flexibility, from walks, cleaning, shopping, attending appointments. We have a hard-working Co-Ordinator and a team of 12 support workers who deliver this service and enable individuals to remain at home and reduce isolation and loneliness.
Our Emergency Covid Shopping service ceased and people either integrated into the ask CAL Service or were supported to return to get their own shopping by family/friends.
Our hot meal delivery ‘Buddy Box’ reduced in numbers after the lock downs. Due to the amount of vulnerable people reliant on the meal and welfare visit the Board of Trustees continued with the service. With Apetito sadly closing in August 2022 this also meant that Age UK Thanet are the only hot meal delivery in Thanet and the meals delivered daily are now at an average of 66, Sundays always being very popular and at 83.
Our Dementia Service has started to redevelop from funding with a fabulous new Dementia Lead and a contract from KCC with the Lead Age UK HBW The Dementia and Me Organiser role. We are now supporting more adults living with dementia on a one-to-one basis at home and group activities and Dementia cafés. We are in the process of recruiting volunteers to befriend adults living with dementia in their own homes.
The two Health Care Foot Practitioners are as busy as ever supporting clients out in the community. Handyperson service also has a waiting list due to the need of support with gardening, painting, and jobs within the house.
The ART contract is going well, and we support the medical team with household tasks to ensure individuals remain at home with medical and social support.
Community Care Navigators Contract, staff have changed, and we have two new members that are doing very well. We have just been notified that this contract will be extended for another year, 2023 to 2024.
The Age UK Charity Shop reopened, and the amazing volunteers and staff member continue to support the community and support vulnerable adults and families.
Changes ahead will be to secure funding and sustainability and developing services to meet the ever-changing needs of the community. Full Cost Recovery will be implemented to ensure the Organisation continues as an ongoing concern
To seek a new Hub which provides Age UK Thanet Ltd more scope to deliver more activities and services and work alongside other stakeholders. To be able to grow alongside Health colleagues to support individuals efficiently and reduce support on the Health and Social Services which are both under huge pressure. The Board of Trustees support the sale of the building and our new endeavors.
Financial review
a. Going concern
After making appropriate enquiries, the Trustees have a reasonable expectation that the Charity has adequate resources to continue in operational existence for the foreseeable future with full cost recovery on services.
Page 3
Age UK Thanet Limited (A company limited by guarantee)
Trustees' report (continued) For the year ended 31 March 2022
b. Reserves policy
The Trustees have reviewed the reserves of Age UK Thanet and have established a policy under which the free reserves held by us should be sufficient to cover overheads and a redundancy contingency. This figure comes to £100,000 (2021: £125,000) for the sake of order the money is held across the Santander 90-day notice account (balance £75,000) and the balance of £25,000 is ringfenced in an account separate from the main operational account held with NatWest.
-
Unrestricted general reserves amounted to £373,142 on 31 March 2022 (2021 - £516,167)
-
Designated reserves amounted to £648,736 on 31 March 2022 (2021: £698,724)
-
Restricted reserves amounted to £35,000 on 31 March 2022 (2021 - £2,884).
c. Risk management
The Trustees assess the major risks to which the charitable company is exposed and have satisfied themselves that systems are in place to mitigate its exposure to major risks.
The Governance Board and the Chief Executive Officer continue to review risk factors and constraints, we look at the impact to the organisation and the reduction of risk through mitigation. The Risk Management Policy is regularly reviewed and revised. The main risks are identified below.
-
Potential risk - Trustee Board risks - Trustee body has had a Board Meeting and all Trustees have agreed to remain in situ due to the prominent changes of Age UK Thanet. The Chair and Deputy Chair have been voted to remain in post to meet the needs of the Organisation. Steps to mitigate the risk – a new Hospitality Trustee has been advertised to support with developing the Kitchen/café and Buddy Box in the future.
-
Potential risk - Operational risks - Service provision/customer satisfaction. Recruitment in Health and Social Care has suffered through Covid 19 and with contracts on 3 yearly basis has put retention of staff and services at risk. Steps to mitigate the risk – To seek for long term funding to meet the shortfalls of services and look at increasing pay structure. To increase prices of services to clients with cost of living remaining high.
-
Potential risk - Finance - Budgetary control and financial reporting. Steps to mitigate risk - new experienced and dedicated Finance and Strategy Manager has been recruited to take over full responsibly of Age UK Thanet’s finances. Thus, ensuring up to date reports and figures and reducing non-payers and more streamline policies and procedures to follow to account for all monies. Due to the new Finance Manager still working through an induction process a date is to be set to stop outsourced Finance Support with Kendal Richardson. Looking at and understanding full cost recovery and clear strategies moving forwards over the next five-year plan.
-
Potential risk - Environmental or external factors - adverse publicity. Steps to mitigate risk - continue to implement complaints procedures (both internal and external), agree proper review procedures for complaints in line with our policies and procedures.
-
Potential risk - Compliance risk (Law and Regulation) - compliance with legislation and regulations appropriate to the activities, size and structure of the Charity. Steps to mitigate risk - identify key legal and regulatory requirements, allocate responsibility for key compliance monitoring and reporting, prepare for compliance visits, obtain compliance reports from regulators.
Page 4
Age UK Thanet Limited
(A company limited by guarantee)
Trustees' report (continued) For the year ended 31 March 2022
d. Results for the year
Income for the year amounted to £716,744 (2021 - £979,525). Expenditure amounted to £877,641 (2021 - £725,944). As a result, the charity generated a loss of £160,897 (2021 - surplus of £253,581). On 31 March 2022 total funds amounted to £1,056,878 (2021 - £1,217,775).
The Trustees regularly review detailed financial reports and a budget has been set and approved for the next 12 months.
Structure, governance and management
a. Constitution
The charitable company was incorporated on 12 February 2013 as Age UK Thanet Limited with company number 08398889 and is limited by guarantee. The charitable company was registered with the Charity Commission on 26 March 2013 with charity number 1151398.
The charitable company is governed by its Memorandum and Articles of Association as adopted on 12 February 2013 and subsequently amended on 12 April 2016 and 20 August 2021.
We began in 1940 as the Old People's Welfare Committee. Later we joined with 20 other national voluntary organisations in 1944 becoming the National Old People's Welfare Committee. Age Concern came into existence in 1971. In 2012 we became a full brand partner of Age UK.
b. Recruitment of Trustees
Trustees are recruited from a wide range of backgrounds to ensure an appropriate mix of skills and experience. Trustees are provided with a copy of the constitution and the document The Essential Trustee - What You Need to Know (CC3)'. These two documents provide Trustees with full details of the objectives and their personal and legal duties. In addition we provide policies for Trustees which further clarify these responsibilities.
The minimum number of Board Members shall not be less than three, including a Chairperson who is elected at each Annual General Meeting. Persons elected to the Board may serve for a maximum of 3 years from the date of election, but are eligible for re-election. The Chairperson may only serve for a maximum of 6 consecutive years. In exceptional circumstances, and in particular where a serving Trustee is taking up a role as Chair or Vice Chair, Trustees can use their discretion to increase the length of term of office if this is considered to be in the best interests of the Board and Age UK Thanet Ltd.
Age UK Thanet Ltd has been developing over the last year with a robust Trustee Board, a professional team of staff and volunteers led by our Chief Executive Officer who all show commitment to the vision and mission of the organisation.
c. Pay policy for key management personnel
The Trustees consider that the Trustees and the senior management team comprise the key management personnel of the charity in charge of directing and controlling, running and operating the charity on a day-to-day basis. All Trustees give of their time freely and no Trustee received remuneration in the year.
Page 5
Age UK Thanet Limited (A company limited by guarantee)
Trustees' report (continued) For the year ended 31 March 2022
Structure, governance and management (continued)
d. Board of Trustees
Our Board of Trustees has changed during the year with the resignations of Judith Andrews, Linda Trew, Lucy Edematie and Wendy Macarthur. We are grateful for their contribution to Age UK Thanet and time on the Board and wish them all every success in their future endeavours.
We have since welcomed two new Trustees, Jayne Prentice-Whitney and Eleanor McCabe, whose knowledge, skill and expertise will ensure that our governance and leadership will continue to provide a professional and multi-skilled Trustee Board. Many thanks to each individual Trustee as their knowledge and dedication is very much appreciated.
Thanks, on behalf of all the Board of Trustees go out to all the staff and at Age UK Thanet for their support through what has been another busy and transformational year. They have shown flexibility and commitment which stands out. We must not forget the incredible work our volunteers do within the various areas. Our volunteers are recognised as a vital part of the success of Age UK Thanet and its future. Thank you, you are all really appreciated.
The Management Team has shown commitment and resourcefulness during the tumultuous period, and I want to personally thank them for their amazing flair and skill set which enables Age UK Thanet to lead on a new way of working and as a result transforms the charity into a modern organisation.
Page 6
Age UK Thanet Limited
(A company limited by guarantee)
Trustees' report (continued) For the year ended 31 March 2022
Plans for the future
Our plans are to continue to spearhead what we believe will enable Age UK Thanet to be an innovative charity, that meets the ever-changing needs of the ageing population. In general, our priorities for next year are the following:
-
Ensuring informed choice and health and wellbeing are at the forefront of our objectives.
-
To continue to financially strengthen the organisation and increase its cash reserves, thereby ensuring financial sustainability.
-
To create a holistic, community-based service to enhance, enable and facilitate people to live independently within their own homes and enjoy their lives.
-
Further development community engagement and for partnership working to play a strong role in the wider community.
-
To invest in the quality of the services and to generate more unrestricted revenue in line with the changing financial climate that all of the voluntary sectors are currently facing.
-
To maintain the highest level of safeguarding and compliance with Health and Safety regulations.
-
To reach Ethnic Minority Groups and be inclusive of all communities in Thanet.
-
To be an equal opportunities employer and promote equality and diversity within the organisation creating a safe environment for employees, volunteers and clients.
-
To build on our efforts to become a climate neutral organisation.
-
To be open to any opportunities that will further enable Age UK Thanet to develop high quality services and will increase the financial sustainability of the organisation.
-
To work along side Health Colleagues and develop a new way of working to meet the needs of members of the community together. Bringing Health and the Third Sector in line by creating one Hub.
Despite challenging times where a global pandemic impacts our lives in many different ways, we feel confident and excited about the future of Age UK Thanet.
Social responsibility
Age UK Thanet as a charity is there for its community and the community is at the heart of everything we do. With our resources we provide the best possible services and try to meet the needs of our 50 plus population in the Thanet area. Next to our community involvement we want to continue our social responsibility but also consider environmental sustainability when conducting business to ensure responsible, ethical and ongoing success. We are realistic and understand that in order to have a positive impact it needs to be a shared and collective effort by all organisations and individuals. As an organisation we want to take our responsibility seriously and therefore we strive to become as climate neutral as possible. Some of the measures we have taken already are, going as paperless as possible, sourcing our food locally. We want to continue this path and incorporate becoming more climate neutral into everyday practices. Lastly, Age UK Thanet is an inclusive organisation and we value, involve and respect all individuals and organisations, we will strive to continue supporting them to reach their full potential. We are an equal opportunity employer and pride ourselves on our equality and diversity. In the next financial year, we will increase our efforts to include all different groups in the community and set up groups specifically catering to BAME, LGBTQ+ and men.
Page 7
Age UK Thanet Limited (A company limited by guarantee)
Trustees' report (continued) For the year ended 31 March 2022
Statement of Trustees' responsibilities
The Trustees (who are also the directors of the Charity for the purposes of company law) are responsible for preparing the Trustees' report and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).
Company law requires the Trustees to prepare financial statements for each financial year. Under company law, the Trustees must not approve the financial statements unless they are satisfied that they give a true and fair view of the state of affairs of the Charity and of its incoming resources and application of resources, including its income and expenditure, for that period. In preparing these financial statements, the Trustees are required to:
-
select suitable accounting policies and then apply them consistently;
-
observe the methods and principles of the Charities SORP (FRS 102);
-
make judgments and accounting estimates that are reasonable and prudent;
-
state whether applicable UK Accounting Standards (FRS 102) have been followed, subject to any material departures disclosed and explained in the financial statements;
-
prepare the financial statements on the going concern basis unless it is inappropriate to presume that the Charity will continue in business.
The Trustees are responsible for keeping adequate accounting records that are sufficient to show and explain the Charity's transactions and disclose with reasonable accuracy at any time the financial position of the Charity and enable them to ensure that the financial statements comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the Charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
Approved by order of the members of the board of Trustees and signed on their behalf by:
Mrs S Tomlinson
Date: 15th December 2022
Page 8
Age UK Thanet Limited (A company limited by guarantee)
Independent examiner's report
For the year ended 31 March 2022
Independent examiner's report to the Trustees of Age UK Thanet Limited ('the Charity')
I report to the charity Trustees on my examination of the accounts of the Charity for the year ended 31 March 2022.
Responsibilities and basis of report
As the Trustees of the Charity (and its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 ('the 2006 Act').
Having satisfied myself that the accounts of the Charity are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of the Charity's accounts carried out under section 145 of the Charities Act 2011 ('the 2011 Act'). In carrying out my examination I have followed the Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act.
Independent examiner's statement
Since the Charity's gross income exceeded £250,000 your examiner must be a member of a body listed in section 145 of the 2011 Act. I confirm that I am qualified to undertake the examination because I am a member of the Institute of Chartered Accountants in England and Wales, which is one of the listed bodies.
I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe:
-
accounting records were not kept in respect of the Charity as required by section 386 of the 2006 Act; or
-
the accounts do not accord with those records; or
-
the accounts do not comply with the accounting requirements of section 396 of the 2006 Act other than any requirement that the accounts give a 'true and fair' view which is not a matter considered as part of an independent examination; or
-
the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities [applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)].
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
This report is made solely to the Charity's Trustees, as a body, in accordance with Part 4 of the Charities (Accounts and Reports) Regulations 2008. My work has been undertaken so that I might state to the Charity's Trustees those matters I am required to state to them in an Independent examiner's report and for no other purpose. To the fullest extent permitted by law, I do not accept or assume responsibility to anyone other than the Charity and the Charity's Trustees as a body, for my work or for this report.
Signed: Dated: 16th December 2022
S M Robinson BA FCA FCIE DChA MCMI
Kreston Reeves LLP
Chartered Accountants
Chatham Maritime
Page 9
Age UK Thanet Limited
(A company limited by guarantee)
Statement of financial activities (incorporating income and expenditure account) For the year ended 31 March 2022
| Note Income from: Donations and legacies 4 Charitable activities 5 Other trading activities 6 Investments 7 Total income Expenditure on: Raising funds Charitable activities 8 Total expenditure Net movement in funds Reconciliation of funds: Total funds brought forward Net movement in funds Total funds carried forward |
Unrestricted funds 2022 £ 331,292 226,254 47,122 380 605,048 19,311 778,750 798,061 (193,013) 1,214,891 (193,013) 1,021,878 |
Restricted funds 2022 £ 111,696 - - - 111,696 - 79,580 79,580 32,116 2,884 32,116 35,000 |
Total funds 2022 £ 442,988 226,254 47,122 380 716,744 19,311 858,330 877,641 (160,897) 1,217,775 (160,897) 1,056,878 |
Total funds 2021 £ 736,424 221,355 21,251 495 |
|---|---|---|---|---|
| 979,525 19,841 706,103 |
||||
| 725,944 253,581 964,194 253,581 |
||||
| 1,217,775 |
The Statement of financial activities includes all gains and losses recognised in the year.
The notes on pages 14 to 29 form part of these financial statements.
Page 10
Age UK Thanet Limited (A company limited by guarantee) Registered number: 08398889
Balance sheet As at 31 March 2022
| Note Fixed assets Tangible assets 13 Current assets Stocks 14 Debtors 15 Investments 16 Cash at bank and in hand Creditors: amounts falling due within one year 17 Net current assets Total assets less current liabilities Creditors: amounts falling due after more than one year 18 Total net assets Charity funds Restricted funds 19 Unrestricted funds 19 Total funds |
1,571 67,814 75,000 307,129 451,514 (54,528) |
2022 £ 663,327 663,327 396,986 1,060,313 (3,435) 1,056,878 35,000 1,021,878 1,056,878 |
2,359 148,172 75,000 411,623 637,154 (86,927) |
2021 £ 682,139 |
|---|---|---|---|---|
| 682,139 550,227 |
||||
| 1,232,366 (14,591) |
||||
| 1,217,775 2,884 1,214,891 |
||||
| 1,217,775 |
Page 11
Age UK Thanet Limited
(A company limited by guarantee) Registered number: 08398889
Balance sheet (continued) As at 31 March 2022
The Charity was entitled to exemption from audit under section 477 of the Companies Act 2006.
The members have not required the company to obtain an audit for the year in question in accordance with section 476 of Companies Act 2006.
The Trustees acknowledge their responsibilities for complying with the requirements of the Act with respect to accounting records and preparation of financial statements.
The financial statements have been prepared in accordance with the provisions applicable to entities subject to the small companies regime.
The financial statements were approved and authorised for issue by the Trustees and signed on their behalf by:
Shirley Tomlinson
Date: 15th December 2022
The notes on pages 14 to 29 form part of these financial statements.
Page 12
Age UK Thanet Limited (A company limited by guarantee)
| Statement of cash flows For the year ended 31 March 2022 Cash flows from operating activities Net cash (used)/generated in operating activities Cash flows from investing activities Proceeds from the sale of tangible fixed assets Purchase of tangible fixed assets Net cash used in investing activities Cash flows from financing activities Repayments of HP agreements Net cash used in financing activities Change in cash and cash equivalents in the year Cash and cash equivalents at the beginning of the year Cash and cash equivalents at the end of the year The notes on pages 14 to 29 form part of these financial statements |
2022 £ (85,151) - (9,277) (9,277) (10,066) (10,066) (104,494) 411,623 307,129 |
2021 £ 218,629 |
|---|---|---|
| 370 (9,104) |
||
| (8,734) | ||
| (8,977) | ||
| (8,977) | ||
| 200,918 210,705 |
||
| 411,623 |
Page 13
Age UK Thanet Limited (A company limited by guarantee)
Notes to the financial statements For the year ended 31 March 2022
1. General information
Age UK Thanet is a company limited by guarantee with the company registration number 08398889 and the charity registration number 1151398. The address of the registered office is Randolph House, Zion Place, Margate, Kent, CT9 1RP. The nature of the charity's operations and principal activities is to promote the well-being of all older people and to make later life a fulfilling and enjoyable experience.
2. Accounting policies
2.1 Basis of preparation of financial statements
The financial statements have been prepared in accordance with the Charities SORP (FRS 102) - Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019), the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) and the Companies Act 2006.
Age UK Thanet Limited meets the definition of a public benefit entity under FRS 102. Assets and liabilities are initially recognised at historical cost or transaction value unless otherwise stated in the relevant accounting policy.
The financial statements are presented in British Sterling and rounded to the nearest Pound.
2.2 Going concern
Following the loss of the contracted grant income from Kent County Council, the Trustees are in the process of reviewing their income streams and associated costs. Despite the uncertainty this creates, given the level of reserves, the Trustees believe the charity is a going concern.
The Trustees assess whether the use of going concern is appropriate i.e. whether there are any material uncertainties related to events or conditions that may cast significant doubt on the ability of the Charity to continue as a going concern. The Trustees make this assessment in respect of a period of at least one year from the date of authorisation for issue of the financial statements and have concluded that the Charity has adequate resources to continue in operational existence for the foreseeable future and there are no material uncertainties about the Charity's ability to continue as a going concern, thus they continue to adopt the going concern basis of accounting in preparing the financial statements.
2.3 Fund accounting
General funds are unrestricted funds which are available for use at the discretion of the Trustees in furtherance of the general objectives of the Charity and which have not been designated for other purposes.
Designated funds comprise unrestricted funds that have been set aside by the Trustees for particular purposes. The aim and use of each designated fund is set out below:
Intergenerational project - continues running the Intergenerational Project once funding already received ceases. This fund has been discontinued in the year as the Intergenerational Project has ceased, and the balance returned to general funds.
Fixed asset fund - represents the fixed assets owned by the charity, less any loans payable on those assets.
Page 14
Age UK Thanet Limited (A company limited by guarantee)
Notes to the financial statements For the year ended 31 March 2022
2. Accounting policies (continued)
2.3 Fund accounting (continued)
Restricted funds are funds which are to be used in accordance with specific restrictions imposed by donors or which have been raised by the Charity for particular purposes. The costs of raising and administering such funds are charged against the specific fund. The aim and use of each restricted fund is set out below.
KCC Community Navigator – The community navigator service provides information and guidance, emotional and practical support, or help access a range of community, health and social care options to people over 55 years old or are an adult carer.
SEK-COM Fund - SEK-COM provided funding to enable intergration after Covid, by enabling us to provide activities in the community and one-to-one visits.
The Childwick Trust – The Childwick Trust has funded a full-time dementia support worker salary so we have been able to continue to offer person centred dementia care in our bespoke dementia unit and increase the opening times of this service.
TDC Funding - Thanet Districy Council provided welfare funding to enable us to provide a hot meal service, support after hospital visits and other short-term emergency support.
askCAL Service – SeCamb provided the funding to continue our new askCAL service in a response to the COVID-19 pandemic and delivers holistic one to one support to battle isolation and loneliness. This was previously funded by The Big Lottery Funding.
Armed Forces – The Armed Forces funded a project specifically run for veterans called the ‘Never Forgotten Project’ during the COVID-19 pandemic that provides services and support to the veterans in our community.
NHS CCG ART Contract – The ART project is a team of health and care professionals working together to provide rapid and integrated care to local patients, ensuring they get right care and avoiding unnecessary hospital admissions.
Kent Community Foundation - The funding from the Kent Community Foundation has enabled the provision of online services to the isolated and lonely people in Thanet during the COVID-19 lockdowns this was achieved by providing funding for online activities for both physical and mental health.
Crematorium – The Crematorium funded the salary of the volunteer coordinator to provide coffee mornings and other events where bereaved people can meet and share their stories and find support with one another.
Garfield Weston - We received a major donation to go towards our Community Hub Project in the prior year, which offers significant support to approx. 125 local people 70+ coming from all corners of Thanet. Funding was primarily allocated towards salary shortfalls for our team, who are invaluable and work extremely hard to support locals with high support needs.
Colyer-Fergusson Charitable Trust – The Colyer-Fergusson Charitable Trust has provided valuable support in partly funding a years’ worth of utilities (electricity, water, gas) which was needed to operate our community hub in Cliftonville, Thanet.
The Clothworkers Fund – The Clothworkers Fund has funded the purchase of a modern oven to replace a faulty oven in our kitchen to ensure the running of our hot meal delivery service that provides emergency meals to the most vulnerable people during the COVID lockdowns.
Page 15
Age UK Thanet Limited (A company limited by guarantee)
Notes to the financial statements For the year ended 31 March 2022
2. Accounting policies (continued)
2.3 Fund accounting (continued)
Independent Age – Age provided financial support in the running of our emergency services during the COVID-19 lockdowns that delivered essential services to the most isolated and vulnerable people in the Thanet area.
Morrisons Foundation – The funding from the Morrisons Foundation has enabled the provision of online services to the isolated and lonely people in Thanet during the COVID lockdowns by funding IT equipment needed to do so.
2.4 Income
All income is recognised once the Charity has entitlement to the income, it is probable that the income will be received and the amount of income receivable can be measured reliably.
Grants are included in the Statement of financial activities on a receivable basis. The balance of income received for specific purposes but not expended during the period is shown in the relevant funds on the Balance sheet. Where income is received in advance of entitlement of receipt, its recognition is deferred and included in creditors as deferred income. Where entitlement occurs before income is received, the income is accrued.
Other income is recognised in the period in which it is receivable and to the extent the goods have been provided or on completion of the service.
2.5 Expenditure
Expenditure is recognised once there is a legal or constructive obligation to transfer economic benefit to a third party, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is classified by activity. The costs of each activity are made up of the total of direct costs and shared costs, including support costs involved in undertaking each activity. Direct costs attributable to a single activity are allocated directly to that activity. Shared costs which contribute to more than one activity and support costs which are not attributable to a single activity are apportioned between those activities on a basis consistent with the use of resources. Central staff costs are allocated on the basis of time spent, and depreciation charges allocated on the portion of the asset’s use.
Expenditure on raising funds includes all expenditure incurred by the Charity to raise funds for its charitable purposes and includes costs of all fundraising activities events and non-charitable trading.
Expenditure on charitable activities is incurred on directly undertaking the activities which further the Charity's objectives, as well as any associated support costs.
All expenditure is inclusive of irrecoverable VAT.
2.6 Tangible fixed assets and depreciation
Tangible fixed assets costing £250 or more are capitalised and recognised when future economic benefits are probable and the cost or value of the asset can be measured reliably.
Tangible fixed assets are initially recognised at cost. After recognition, under the cost model, tangible fixed assets are measured at cost less accumulated depreciation and any accumulated impairment losses. All costs incurred to bring a tangible fixed asset into its intended working condition should be included in the measurement of cost.
Page 16
Age UK Thanet Limited (A company limited by guarantee)
Notes to the financial statements For the year ended 31 March 2022
2. Accounting policies (continued)
2.6 Tangible fixed assets and depreciation (continued)
Depreciation is charged so as to allocate the cost of tangible fixed assets less their residual value over their estimated useful lives.
Depreciation is provided on the following basis:
| Freehold property | - | 2% straight line |
|---|---|---|
| Motor vehicles | - | 25% reducing balance |
| Office equipment | - | 15% reducing balance |
| Computer equipment | - | 20% reducing balance |
2.7 Stocks
Stocks are valued at the lower of cost and net realisable value after making due allowance for obsolete and slow-moving stocks. Cost includes all direct costs and an appropriate proportion of fixed and variable overheads.
2.8 Debtors
Trade and other debtors are recognised at the settlement amount after any trade discount offered. Prepayments are valued at the amount prepaid net of any trade discounts due.
2.9 Liabilities and provisions
Liabilities are recognised when there is an obligation at the Balance sheet date as a result of a past event, it is probable that a transfer of economic benefit will be required in settlement, and the amount of the settlement can be estimated reliably.
Liabilities are recognised at the amount that the Charity anticipates it will pay to settle the debt or the amount it has received as advanced payments for the goods or services it must provide.
2.10 Interest receivable
Interest on funds held on deposit is included when receivable and the amount can be measured reliably by the Charity; this is normally upon notification of the interest paid or payable by the institution with whom the funds are deposited.
2.11 Taxation
The Charity is considered to pass the tests set out in Paragraph 1 Schedule 6 of the Finance Act 2010 and therefore it meets the definition of a charitable company for UK corporation tax purposes. Accordingly, the Charity is potentially exempt from taxation in respect of income or capital gains received within categories covered by Chapter 3 Part 11 of the Corporation Tax Act 2010 or Section 256 of the Taxation of Chargeable Gains Act 1992, to the extent that such income or gains are applied exclusively to charitable purposes.
2.12 Cash at bank and in hand
Cash at bank and in hand includes cash and short-term highly liquid investments with a short maturity of three months or less from the date of acquisition or opening of the deposit or similar account.
Page 17
Age UK Thanet Limited (A company limited by guarantee)
Notes to the financial statements For the year ended 31 March 2022
2. Accounting policies (continued)
2.13 Financial instruments
The Charity only has financial assets and financial liabilities of a kind that qualify as basic financial instruments. Basic financial instruments are initially recognised at transaction value and subsequently measured at their settlement value with the exception of bank loans which are subsequently measured at amortised cost using the effective interest method.
2.14 Finance leases and hire purchase
Assets obtained under hire purchase contracts and finance leases are capitalised as tangible fixed assets. Assets acquired by finance lease are depreciated over the shorter of the lease term and their useful lives. Assets acquired by hire purchase are depreciated over their useful lives. Finance leases are those where substantially all of the benefits and risks of ownership are assumed by the Charity. Obligations under such agreements are included in creditors, net of the finance charge allocated to future periods. The finance element of the rental payment is charged to the Statement of financial activities so as to produce a constant periodic rate of charge on the net obligation outstanding in each period.
2.15 Pensions
The Charity operates a defined contribution pension scheme and the pension charge represents the amounts payable by the Charity to the fund in respect of the year.
3. Critical accounting estimates and areas of judgment
Estimates and judgments are continually evaluated and are based on historical experience and other factors, including expectations of future events that are believed to be reasonable under the circumstances.
Critical accounting estimates and assumptions:
Useful economic lives of tangible assets
The annual depreciation charge for tangible assets is sensitive to changes in the estimated useful economic lives and residual values of the assets. The useful economic lives and residual values are reassessed annually. They are amended when necessary to reflect current estimates, based on technological advancement, future investments, economic utilisation and the physical condition of the assets. See note 13 for the carrying amount of the property plant and equipment, and note 2.6 for the useful economic lives for each class of assets.
The Charity makes estimates and assumptions concerning the future. The resulting accounting estimates and assumptions will, by definition, seldom equal the related actual results. The estimates and assumptions that have a significant risk of causing a material adjustment to the carrying amounts of assets and liabilities within the next financial year are discussed below.
Page 18
Age UK Thanet Limited (A company limited by guarantee)
Notes to the financial statements For the year ended 31 March 2022
4. Income from donations and legacies
| Unrestricted funds 2022 £ Donations 29,140 Grants 302,152 331,292 Total 2021 511,264 |
Restricted funds 2022 £ - 111,696 111,696 225,160 |
Total funds 2022 £ 29,140 413,848 442,988 736,424 |
Total funds 2021 £ 12,020 724,404 |
|---|---|---|---|
| 736,424 |
5. Income from charitable activities
| Unrestricted funds 2022 £ Day Centre 98,960 Buddy Boxes 127,294 226,254 |
Total funds 2022 £ 98,960 127,294 226,254 |
Total funds 2021 £ 46,911 174,444 |
|---|---|---|
| 221,355 |
6. Income from other trading activities Income from fundraising events
| Unrestricted funds 2022 £ Fundraising 1,588 Shop 45,534 47,122 |
Total funds 2022 £ 1,588 45,534 47,122 |
Total funds 2021 £ 351 20,900 |
|---|---|---|
| 21,251 |
Page 19
Age UK Thanet Limited (A company limited by guarantee)
Notes to the financial statements For the year ended 31 March 2022
7. Investment income
| Unrestricted | Total | Total | |
|---|---|---|---|
| funds | funds | funds | |
| 2022 | 2022 | 2021 | |
| £ | £ | £ | |
| Interest receivable | 380 | 380 | 495 |
8. Analysis of expenditure on charitable activities
Summary by fund type
| Unrestricted funds 2022 £ Day Centre costs 778,750 Total 2021 454,911 |
Restricted funds 2022 £ 79,580 251,192 |
Total 2022 £ 858,330 706,103 |
Total 2021 £ 706,103 |
|---|---|---|---|
Restricted expenditure of £79,580 comprises staff salaries of £61,783, events costs of £1,203, marketing costs of £790, premises repairs and maintenance costs of £4,004, computer costs of £1,200, cleaning costs of £600 and grant repayments of £10,000.
9. Analysis of expenditure by activities
| Day Centre Total 2021 |
Activities undertaken directly 2022 £ 731,030 588,010 |
Support costs 2022 £ 127,300 118,093 |
Total funds 2022 £ 858,330 706,103 |
Total funds 2021 £ 706,103 |
|---|---|---|---|---|
Page 20
Age UK Thanet Limited (A company limited by guarantee)
Notes to the financial statements For the year ended 31 March 2022
9. Analysis of expenditure by activities (continued)
Analysis of direct costs
| Staff salaries Depreciation Other staff costs Meals Motor and travel Events and activities Hairdressing, chiropody and foot clinic Laundry and cleaning Other expenses |
Day Centre 2022 £ 586,830 28,089 8,142 45,892 22,454 26,105 3,350 6,178 3,990 731,030 |
Total funds 2022 £ 586,830 28,089 8,142 45,892 22,454 26,105 3,350 6,178 3,990 731,030 |
Total funds 2021 £ 445,468 30,500 6,031 56,429 18,129 10,604 2,128 5,586 13,135 |
|---|---|---|---|
| 588,010 |
Analysis of support costs
| Rates and water Light and heat Insurance Computer costs Premises repairs and maintenance Telephone Postage, stationery and advertising Travel and subsistence Bad debts Accountancy and independent examination fees Other governance costs HP interest charge Sundry expenses Legal and professional fees Grants repaid |
Day Centre 2022 £ 1,246 14,774 8,720 21,532 15,257 16,256 9,474 6,411 (2,053) 11,406 2,504 1,992 2,331 7,450 10,000 127,300 |
Total funds 2022 £ 1,246 14,774 8,720 21,532 15,257 16,256 9,474 6,411 (2,053) 11,406 2,504 1,992 2,331 7,450 10,000 127,300 |
Total funds 2021 £ 4,113 16,101 6,473 14,285 13,485 9,000 13,503 3,144 10,059 11,402 3,118 3,081 3,767 6,562 - |
|---|---|---|---|
| 118,093 |
Page 21
Age UK Thanet Limited (A company limited by guarantee)
Notes to the financial statements For the year ended 31 March 2022
10. Independent examiner's remuneration
| 2022 | 2021 | |
|---|---|---|
| £ | £ | |
| Fees payable to the Charity's independent examiner for the independent | ||
| examination of the Charity's annual accounts | 3,234 | 3,528 |
11. Staff costs
| Wages and salaries Social security costs Contribution to defined contribution pension schemes |
2022 £ 549,458 28,808 8,564 586,830 |
2021 £ 417,100 21,374 6,994 |
|---|---|---|
| 445,468 |
The average number of persons employed by the Charity during the year was as follows:
| 2022 | 2021 | |
|---|---|---|
| No. | No. | |
| Employees | 38 | 31 |
No employee received remuneration amounting to more than £60,000 in either year.
The Trustees consider the Board of Trustees and the senior management team comprise the key management personnel of the charity in charge of directing, controlling, running and operating the charity on a day to day basis. As detailed below, no Trustees received remuneration during the year. The remuneration to key management totalled £139,777 (2021 - £136,053 as restated).
12. Trustees' remuneration and expenses
During the year, no Trustees received any remuneration or other benefits (2021 - £NIL).
During the year ended 31 March 2022, expenses totalling £27 were reimbursed or paid directly to 1 Trustee (2021 - £101 to 1 Trustee).
Page 22
Age UK Thanet Limited (A company limited by guarantee)
Notes to the financial statements For the year ended 31 March 2022
13. Tangible fixed assets
| Cost or valuation At 1 April 2021 Additions At 31 March 2022 Depreciation At 1 April 2021 Charge for the year At 31 March 2022 Net book value At 31 March 2022 At 31 March 2021 14. Stocks Raw materials and consumables 15. Debtors Due within one year Trade debtors Other debtors Prepayments and accrued income |
Freehold property £ 666,261 - 666,261 53,300 13,325 66,625 599,636 612,961 |
Motor vehicles £ 82,037 - 82,037 49,400 8,159 57,559 24,478 32,637 |
Fixtures and fittings £ 82,049 9,278 91,327 45,508 6,606 52,114 39,213 36,541 2022 £ 1,571 2022 £ 48,366 6,308 13,140 67,814 |
Fixtures and fittings £ 82,049 9,278 91,327 45,508 6,606 52,114 39,213 36,541 2022 £ 1,571 2022 £ 48,366 6,308 13,140 67,814 |
Total £ 830,347 9,278 |
|---|---|---|---|---|---|
| 839,625 | |||||
| 148,208 28,090 |
|||||
| 176,298 | |||||
| 663,327 682,139 2021 £ 2,359 2021 £ 127,906 7,222 13,044 148,172 |
|||||
| 67,814 |
Page 23
Age UK Thanet Limited (A company limited by guarantee)
Notes to the financial statements For the year ended 31 March 2022
| 16. Current asset investments Bank term deposit account 17. Creditors: Amounts falling due within one year Trade creditors Other taxation and social security Obligations under finance lease and hire purchase contracts Other creditors Accruals and deferred income 18. Creditors: Amounts falling due after more than one year Net obligations under finance lease and hire purchase contracts |
2022 £ 75,000 2022 £ 22,878 8,082 11,156 4,237 8,175 54,528 2022 £ 3,435 |
2021 £ 75,000 2021 £ 16,004 6,595 10,066 6,145 48,117 |
|---|---|---|
| 86,927 2021 £ 14,591 |
Page 24
Age UK Thanet Limited (A company limited by guarantee)
Notes to the financial statements For the year ended 31 March 2022
19. Statement of funds
Statement of funds - current year
| Unrestricted funds Designated funds Intergenerational project Fixed asset fund General funds General fund Total Unrestricted funds Restricted funds KCC Community Navigator SEK-COM Fund Childwick Trust TDC Funding ASK Cal service (Big Lottery Funding) Armed Forces fund Total of funds |
Balance at 1 April 2021 £ 41,242 657,482 698,724 516,167 1,214,891 Balance at 1 April 2021 £ - - - - - 2,884 2,884 1,217,775 |
Income £ Expenditure £ - - - - - - 605,048 (798,061) 605,048 (798,061) Income £ Expenditure £ 51,696 (51,696) 20,000 (20,000) 15,000 - 5,000 (5,000) 20,000 - - (2,884) 111,696 (79,580) 716,744 (877,641) |
Transfers in/out £ (41,242) (8,746) (49,988) 49,988 - Transfers in/out £ - - - - - - - - |
Balance at 31 March 2022 £ - 648,736 |
||
|---|---|---|---|---|---|---|
| 648,736 | ||||||
| 373,142 1,021,878 |
||||||
| Balance at 31 March 2022 £ - - 15,000 - 20,000 - |
||||||
| 35,000 | ||||||
| 1,056,878 |
Page 25
Age UK Thanet Limited (A company limited by guarantee)
Notes to the financial statements For the year ended 31 March 2022
19. Statement of funds (continued)
Statement of funds - prior year
| Unrestricted funds Designated funds Intergenerational project Fixed asset fund General funds General fund Total Unrestricted funds |
Balance at 1 April 2020 £ 41,242 670,271 711,513 223,765 935,278 |
Income £ - - - 754,365 754,365 |
Expenditure £ - - - (474,752) (474,752) |
Transfers in/out £ - (12,789) (12,789) 12,789 - |
Balance at 31 March 2021 £ 41,242 657,482 |
|---|---|---|---|---|---|
| 698,724 | |||||
| 516,167 1,214,891 |
Page 26
Age UK Thanet Limited (A company limited by guarantee)
Notes to the financial statements For the year ended 31 March 2022
19. Statement of funds (continued)
Statement of funds - prior year
| Restricted funds KCC Community Navigator NHS CCG ART Contract Kent Community Foundation Crematorium Garfield Weston Dementia Care (The Childwick Trust) Utilities fund (Colyer-Fergusson Fund) Kitchen fund (The Clothworkers Fund) ASK Cal service (Big Lottery Funding) Armed Forces fund Independent Age Morrisons Foundation Total of funds |
Balance at 1 April 2020 £ - 3,691 1,900 - 23,325 - - - - - - - 28,916 964,194 |
Income £ 50,696 7,416 15,000 10,000 - 14,000 12,000 5,000 71,745 13,810 14,993 10,500 225,160 979,525 |
Expenditure £ (50,696) (11,107) (16,900) (10,000) (23,325) (14,000) (12,000) (5,000) (71,745) (10,926) (14,993) (10,500) (251,192) (725,944) |
Transfers in/out £ - - - - - - - - - - - - - - |
Balance at 31 March 2021 £ - - - - - - - - - 2,884 - - |
|---|---|---|---|---|---|
| 2,884 | |||||
| 1,217,775 |
20. Analysis of net assets between funds Analysis of net assets between funds - current year
| Unrestricted funds 2022 £ Tangible fixed assets 663,327 Current assets 416,514 Creditors due within one year (54,528) Creditors due in more than one year (3,435) Total 1,021,878 |
Restricted funds 2022 £ - 35,000 - - 35,000 |
Total funds 2022 £ 663,327 451,514 (54,528) (3,435) |
|---|---|---|
| 1,056,878 |
Page 27
Age UK Thanet Limited (A company limited by guarantee)
Notes to the financial statements For the year ended 31 March 2022
20. Analysis of net assets between funds (continued)
Analysis of net assets between funds - prior year
| Tangible fixed assets Current assets Creditors due within one year Creditors due in more than one year Total |
Unrestricted funds 2021 £ 682,139 634,270 (86,927) (14,591) 1,214,891 |
Restricted funds 2021 £ - 2,884 - - 2,884 |
Total funds 2021 £ 682,139 637,154 (86,927) (14,591) |
|---|---|---|---|
| 1,217,775 |
21. Reconciliation of net movement in funds to net cash flow from operating activities
22.
| Net income/expenditure for the year (as per Statement of Financial Activities) Adjustments for: Depreciation charges Decrease in stocks Decrease/(increase) in debtors (Decrease)/increase in creditors Net cash (used in)/provided by operating activities Analysis of cash and cash equivalents Cash in hand Total cash and cash equivalents |
2022 £ (160,897) 28,089 788 80,358 (33,489) (85,151) 2022 £ 307,129 307,129 |
2021 £ 253,581 |
|---|---|---|
| 30,500 1,433 (108,778) 41,893 |
||
| 218,629 2021 £ 411,623 |
||
| 411,623 |
Page 28
Age UK Thanet Limited
(A company limited by guarantee)
Notes to the financial statements For the year ended 31 March 2022
23. Analysis of changes in net debt
| Cash at bank and in hand Finance leases Liquid investments |
At 1 April 2021 £ 411,623 (24,657) 75,000 461,966 |
Cash flows £ (104,494) 10,066 - (94,428) |
At 31 March 2022 £ 307,129 (14,591) 75,000 |
|---|---|---|---|
| 367,538 |
24. Pension commitments
The charity operates a defined contribution pension scheme. The assets of the scheme are held separately from those of the charity in an independently administered fund. The pension cost charge represents contributions payable by the charity to the fund and amounted to £8,564 (2021 - £6,994). A balance of £1,780 (2021 - £1,360) was payable to the scheme at the balance sheet date and is included in creditors.
25. Operating lease commitments
At 31 March 2022 the Charity had commitments to make future minimum lease payments under noncancellable operating leases as follows:
| Not later than 1 year Later than 1 year and not later than 5 years |
2022 £ 20,000 10,000 30,000 |
2021 £ 20,000 30,000 |
|---|---|---|
| 50,000 |
26. Members' liability
Each member of the charitable company undertakes to contribute to the assets of the company in the event of it being wound up while he/she is a member, or within one year after he/she ceases to be a member, such amount as may be required, not exceeding £1 for the debts and liabilities contracted before he/she ceases to be a member.
27. Related party transactions
The Charity has not entered into any related party transaction during the year, nor are there any outstanding balances owing between related parties and the Charity at 31 March 2022.
Page 29