## **Annual General Meeting for year ending 31[st] March 2023**
## **Contents**
Members of the Board
Minutes of AGM held 20[th] June 2023
## **Members of the Board**
## **Registered charity name**
**Charity number**
**Registered address**
Talking SENse! 1151366 75 Westbrook Avenue Aldridge Walsall WS9 0BZ
## **Trustees**
Mrs Sylvia Stanway (Chair) Mr Elliot Garbett (Secretary) Sarah Stanway nee Evans (Treasurer) Mrs Jane Moore Mrs Mary Adamson Mrs Jo Yarnall Mr Ken Upton
______________________________________________________________________________
Talking SENse! 75 Westbrook Avenue, Aldridge, Walsall, WS9 0BZ Charity No. 1151366 WhatsApp: 07457 403 454 Email: enquiries@talking-sense.org Website: http://talking-sense.org
## **Annual General Meeting**
## **Minutes of the eight Annual General Meeting of 20[th] June 2023**
Contact: Elliot Garbett, Secretary to the Committee 07928 306735 elliotgarbett@outlook.com
|Present:|Sylvia Stanway, Chair|Jo Yarnall|
|---|---|---|
||Jane Moore|Ken Upton|
|||Rachel Swingler|
||||
|Apologies:|Elliot Garbett, Secretary|Mary Adamson|
||Sarah Evans, Treasurer||
## **Item 1: Chair’s Opening Remarks:**
- 1.1 Sylvia opened the meeting at 7.40pm by welcoming those present and declaring the meeting as quorate.
- 1.2 This meeting had been originally scheduled for 24[th] May however, due to circumstances beyond the control of the committee, the meeting had to be vacated with tonight being the next available date convenient for most members.
## **Item 2: Approval of the Minutes of the last AGM and Matters Arising:**
- 2.1 The minutes of the AGM held 20[th] July 2022 were read and approved as being accurate. There were no matters arising.
Proposed: Jo Yarnall Seconded: Sylvia Stanway
## **Item 3: Reports and Accounts:**
- 3.1 Sylvia’s report was circulated ahead of the meeting and was read out during the meeting. There were no matters arising.
- 3.2 Treasurer’s report was circulated with the agenda ahead of the meeting and was explained by Sylvia, in Sarah’s absence, during the meeting. There were no matters arising.
Proposed: Jane Moore Seconded: Sylvia Stanway
______________________________________________________________________________
Talking SENse! 75 Westbrook Avenue, Aldridge, Walsall, WS9 0BZ Charity No. 1151366 WhatsApp: 07457 403 454 Email: enquiries@talking-sense.org Website: http://talking-sense.org
## **Item 4: Appointment of Charity Trustees:**
- 4.1 The following trustees were elected/re-elected as Officers of the Board, having stood down, been nominated, seconded, and agreed by majority vote:
|Trustee|Position|Nominated|Seconded|
|---|---|---|---|
|Sylvia Stanway|Chair|Jo Yarnall|Ken Upton|
|Elliot Garbett|Secretary|Ken Upton|Sylvia Stanway|
|Sarah Stanway|Treasurer|Sylvia Stanway|Jo Yarnall|
- 4.2 The following trustees were elected/re-elected as trustees, having stood down, been nominated, seconded, and agreed by majority vote:
|Trustee|Nominated|Seconded|
|---|---|---|
|Ken Upton|Sylvia Stanway|Jo Yarnall|
|Jo Yarnall|Jo Yarnall|Sylvia Stanway|
|Jane Moore|Sylvia Stanway|Jo Yarnall|
|Mary Adamson|Ken Upton|Jane Moore|
## **Item 5: Any Other Business/Matters Raised During the Meeting**
- 5.1 Jo asked for annual statistics to be made available at future AGMs.
Proposed: Jo Yarnall
Seconded: Sylvia Stanway
- 5.2 Jo asked whether Talking SENse! supports many young people – i.e. those 16+, 18+. We do not have many enquiries from 18+ for tribunal representation however, Rachel supports several families of young people 16-18+. Whether those young people seek representation in the future depends on their parents ability to continue to fight to secure their entitlement and/or the capacity of the young people to represent themselves.
- 5.3 There being no other business the meeting closed at 8.00pm.
______________________________________________________________________________
Talking SENse! 75 Westbrook Avenue, Aldridge, Walsall, WS9 0BZ Charity No. 1151366 WhatsApp: 07457 403 454 Email: enquiries@talking-sense.org Website: http://talking-sense.org
Trial Balance
## **Talking SENse! 2022-23 Trial balance**
|||Report date|
24-May-23|||
|---|---|---|---|---|---|
|Reconcile bank transactions to date
and enter closing balance below|||£s||£s|
|||Governance
Professional fees
Operating leases
Office costs inc phone & web
IT equipment
Training
Expenses
Publishing
Social events
**Sub tota**
**Cash at the bank**
**Petty cash in hand**
**Sub tota**|£64.00
£64,708.25
£4,186.56
£386.52
£150.00
£6,355.66
£824.95|**Carried from previous accounts year**
Total funds bought forward
£37,824.11
Representation
EHCP Check
Advocacy
Workshops
Donations
Grants
Social events
**Petty cash B/fwd from previousy**
**Sub total**
**£37,824.11**
**Income / receipts current accounting year**
Total funds bought forward
Representation
£56,190.00
EHCP Check
£11,427.50
Advocacy
£2,526.87
Workshops
Donations
£320.00
Grants
Social events
£594.00
**Income received into petty cash**
**Sub total**
**£71,058.37**|**year**
£37,824.11
**y**|
||||||
**£37,824.11**|
||||**l**
£76,675.94|||
||||£32,206.54|||
||||**l**
**£32,206.54**||
**£71,058.37**|
|**Current Bank balance**||||||
|**£32,206.54**||||||
|**Balance - mismatch**||||||
|Left column|Right column|**Totals**|**£108,882.48**|**Totals**|**£108,882.48**|
|£0.00|-£0.00|||||
## **Balanced Account**
**Summary information of cleared Expenditure and Income payments this financial year**
|**Expenditure payment methods**
BACS
Cheques
Fund transfer out
Debit cards
Direct debit
Petty cash payments
Standing orders
Cash back transactions
**Totals**
Petty cash drawn all methods
Petty cash balance|76,675.94
£
-
£
-
£
-
£
-
£
-
£
-
£
-
£|**Income payment methods**
BACS
Cheques
Cash payments
Standing orders
Bankers drafts
Loans
**Totals**
**Money movement between fund**
Fund Transfer In +
Fund Transfer Out -|67,918.37
£
3,140.00
£
-
£
-
£
-
£
-
£|
|---|---|---|---|
||76,675.94
£||71,058.37
£|
||-
£
-
£||**s**|
||||-
£|
||||-
£|
Trial Balance
## **Talking SENse! 2022-23 Trial balance**
|||Report date|
24-May-23|||
|---|---|---|---|---|---|
|Reconcile bank transactions to date
and enter closing balance below|||£s||£s|
|||Governance
Professional fees
Operating leases
Office costs inc phone & web
IT equipment
Training
Expenses
Publishing
Social events
**Sub tota**
**Cash at the bank**
**Petty cash in hand**
**Sub tota**|£64.00
£64,708.25
£4,186.56
£386.52
£150.00
£6,355.66
£824.95|**Carried from previous accounts year**
Total funds bought forward
£37,824.11
Representation
EHCP Check
Advocacy
Workshops
Donations
Grants
Social events
**Petty cash B/fwd from previousy**
**Sub total**
**£37,824.11**
**Income / receipts current accounting year**
Total funds bought forward
Representation
£56,190.00
EHCP Check
£11,427.50
Advocacy
£2,526.87
Workshops
Donations
£320.00
Grants
Social events
£594.00
**Income received into petty cash**
**Sub total**
**£71,058.37**|**year**
£37,824.11
**y**|
||||||
**£37,824.11**|
||||**l**
£76,675.94|||
||||£32,206.54|||
||||**l**
**£32,206.54**||
**£71,058.37**|
|**Current Bank balance**||||||
|**£32,206.54**||||||
|**Balance - mismatch**||||||
|Left column|Right column|**Totals**|**£108,882.48**|**Totals**|**£108,882.48**|
|£0.00|-£0.00|||||
## **Balanced Account**
**Summary information of cleared Expenditure and Income payments this financial year**
|**Expenditure payment methods**
BACS
Cheques
Fund transfer out
Debit cards
Direct debit
Petty cash payments
Standing orders
Cash back transactions
**Totals**
Petty cash drawn all methods
Petty cash balance|76,675.94
£
-
£
-
£
-
£
-
£
-
£
-
£
-
£|**Income payment methods**
BACS
Cheques
Cash payments
Standing orders
Bankers drafts
Loans
**Totals**
**Money movement between fund**
Fund Transfer In +
Fund Transfer Out -|67,918.37
£
3,140.00
£
-
£
-
£
-
£
-
£|
|---|---|---|---|
||76,675.94
£||71,058.37
£|
||-
£
-
£||**s**|
||||-
£|
||||-
£|