REGISTERED COMPANY NUM8ER: 07189165 (England and Wales) REGISTERED CHARrrY NUMBER: 1151361 IF OXFORD LTD. REPORT OF THE TRUSTEES AND UNAUDtrED FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2025 AEH9GSZ4 1211212025 COMPANIES HOUSE A07
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Mercer Lewin Ltd Chartered Accountants T Citibase New Batclay House 234 8otley Road Oxford OX2 OHP
IF OXFORD LTD. CONTENTS OF THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2025 Page Report of th• Twstees 1 to 3 Independent Examinees Report Statem•nt ol Financial Actlvltl 8alanc• She•t Note8 to the Financial Ststem•nt• 7 to 11
IF OXFORD LTD. REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 MARCH 2025 The trustees who are also directors of the t*arity for the purposes of the Companies Act 2006, present their report wlh the financial statements of Ihe charity for the ypar ended 31 March 2025. The truslees have adopied the provisions of Accounling and Reportlng by Charities: SLqtement of Recomrnended Practice applieble to cli8rilies preparing their accounts in accordanc8 with the Financial Reporting Standard applicable In the UK and Republic ol Ireland (FRS 102) (effectiv8 1 January 2019). OBJECTIVES AND ACTMTIES ObJectlv•s and alms The alms of the charlty remain to develop. over the next five years. a hlgh quality, financlalty sustainable science and ideas (wthere science represents the pursuit of kTr)Ige and indudes the social sciences and the ¢rossover botwogn STEM and the Arts) festival with a non-exclusive focus on thfr Oxlord region, aimihg to have nats'onal and inlemational appeal. Our rtijectives are the following.. To deliver a varied programme of high quality, enjoyable science and ideas events which: Attract a large, diverse audience. gaining consistently positive feedback and reach all of the communities in Oxfordshire - To explore art. culture and performance and how these interact wrth science in order to den Ihe appeal of the festival and engage wilh an audience who would not nomialty consider attendin9'a science and id88S festival - ShowcAse the wlde range of science. technology and Innovation tsklng place Sn the reglon, ensurlng ihls 1$ covered with scient5f credlbllity and rigor - Raise awareness. engage and excite people, supporting a liftrlong interest in scienca and profile the skills and career opporiunttks avallable.ln the innovatlon sector To take the festival to communlties who would not naturally engage In a scienGe and ideas festival. for example in South &tst Oxford. Develop a dear, distincllve Identy and brarKI for the f?stival(8} that vlll: - Attract hlgh profile and cradiblg STEM speakers and events - Encourage visitors to Oxford - 8ulld a national and intemallonal profile - Gain mainstréam and k)cal media recognrtion Flnanclal sustainabilty. - The financlal sustainability of the Charfty remains a concem and Ihe priorSty has béén arKI cx)ntlnues to be on growing the financial support to enable the Festlval to have a positive cashllow and remain viabl?. Business development has proved challenging and despite best efforts engaging wlth potenti81 funders has proved difficutt. A video was produced with the purpose of promoting the benefits ol sponsoring and participating in the Festival to companies and organisations with the aim gaining a broader cohort of companies and organisats'ons willing lo financially support the Fesb'val and lessen the reliance on Ihe small number of key funders. this has had modesl success. The emergency cash reserves have been exhausted and unless additional funding is received durin9 2025 the Charity will have to review Ils fuiwe viability and is at risk of {permanenl or temporary) closure. ACHIEVEMENT AND PERFORMANCE Charitable activities The Festival in 2024. delivered 108 public events. involving 650 professionals and volunteers represenling their university. college or departrnenL companies. charities. communitses and indNiduals. We wish to acknowledge the support provided by all of the particlpants in IF Oxford 2024, wilhout we could not have delivered a month4ong prograrnme of events. Approxlmately. 37,000 people engaged wth the Festival's 90 events during October 2024, vlith approximatety 60 /0 vlsillng the Festival for the first tlme. In exit surrfeys over 95% of visitors rated the event they attended as good (a score of 6+ 110) and 85Vo as great (8+ 110). The Festival audience COved a broad age range and enjoyed a variety of STEAM events including hands-on activities at Blast. Tech Works and Explorazone. open days at 8egbroke Science Park and Cu5ham. performances, talks and walks. Over 75% of attendees came from Oxfordshire.
IF OXFORD LTD. REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 MARCH 2025 FINANCIAL REVIEW Financlal posltlon As in 2023. 2024 presented a number of signlfic8nt tlnandal ch8118nges and we aGknov41adge the finarthl support received from a nurnber of or9anlsations without ¥thom the programme could not have been delivered. Despite this support, once again Ihe Festival operated on a minimal viable budgeL IF Oxford Lt(I had a tumover of £143,973 durlng the year and reported a deficit of £11,392. Despite concerted efforts lo encrage more organisations lo firkincialty support the Festival the cashflow position remains critical. The board has a fiduclary responsibility lo operate within Its flnancial resources and 811gned with ihi> 11 review the rinancial viability of Ihe Festival in November 2025. However. unless new financial backing is secured during the 2025 calendar year It Is possible thal the chanty will not be financialty able to continue in Its current form. FUTURE PLANS For the remainder of 2025 our focus is on delivedng the 2025 Festlval and on bulkllng relallonshlp8 to ralse additional lunds to ensure the future viabillty of the charity. STRUCTURE. GOVERNANCE AND AIANAGEMENT Gov•mlng do¢um•nl The charity is controlled by its goveming document. a deed of trusl. and constitutes a lirnlted company, lirniled by guarantee, as defined ty the Cornpanies Act 2006. DKl81oTh maklng Our charlty is govemed by a board of trustees all of whom hold, or have held. slgnfficant roles in sdence, education. communications or business. Some of the trustees come from key partnering insiitulions, local research organisations and companies. The 2024 Festival wes supported bs1 a number of organisations. particlpants and donors. were ad(nowl8dged In both the Festlval programme, onllne and In the 'Outputs and Impacts Report. Our board ol truslees continu• lo work towards the improvament of our govemanc8 and support the growth of operational capacity. and will continuously revlew our structure, proGedures and management to meet this aim. In addition, we seek to increase the dlyersty and age profite of the board In order to better represent Society and ensure we are able to angage wilh 811 communities. REFERENCE AND ADMINISTRATIVE DETAILS Registered Company numbèr 07189165 (England and Wales) Reglstswed Ch•rlty number 1151361 Roglsterod offlco 7 Citibase, New 8arday Houso 234 Botley Road Oxford OX2 OHP Truste•8 Dr Timothy David Hart Professor Dawd Pyle Dr lan Thompson Dr Claire Cockcroft Dr Sarah Jane Macnaughton Mr Samuel Mansell (appointed 61912024) Ms Nia Caroline John (appointed 61912024) Company Socrntary Dr Dane William Comerford
IF OXFORD LTD. REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 MARCH 2025 REFERENCE AND ADMINISTRATIVE DETAILS Independent Examlner A Churchill Stone FCA DChA Mercer Lewin Ltd Chartered Accountants &7 Citibase New Barday House 234 Bolley Road Oxford OX2 OHP 241f Approved byorder of the board of trustees on .................................. .......... and signed on Its behalf by: Dr Thompson - Truslee
INDEPENDENT EXAMINER'S REPORTTO THE TRUSTEES OF IF OXFORD LTD. Independ•nt axamlnerfs rnport to th• Irust•es of If Oxford Ltd. (Ihe Companv) I report to the charity trustees on my examination of the accounts of the Company for the ended 31 March 2025. Responslblllties and basls of rnport As the charitys trustees of the Company (and also its directors for the purposes of MpaThy law) arè responsible for the preparats'on of the accounts in accordance wtlh the requlroments of the Companles Act 2006 ('the 2006 Acf). Having satisfied myself that the accounts of the Company are not required to be audited under Part 16 of the 2006 Act and are ellglble lor Independent examlnallon, I report In respect of my 8xamlnatlon of your charws accounts as carried out under Section 145 of the Charilies Act 2011 ('the 2011 Acf). In carying out my examination I hav8 followed the DIrelOnS given by the Charity Commission undef Section 145(5) (b) of tr 2011 Acl. Independent examlnerf8 Statefflent I have com eted my examination. I confimi Ihat no matters have come to my attention in conneclion with the examinalion grving me cause to believe: accounting records were nol kept in respect ol the Company as required by Section 386 of the 2006 Act: or the accounts do not accord with Ihose records; or the accounts do not comply with the accounlng requlrements of Section 396 of the 2006 Act other than any requirement that the a¢Unts glve a trua and fair vlew whlch is not a matter considered as part of an independent examination: or the accounts have not beeo prepared In accordan wlth Ihe mathods and prlnciples of the Statement of Recommended Practice for accounting and PortIng by charftles (applicable to charltles preparing their accounts in accardance wilh the Financial Reporting Standard appkcable in Ihe UK and Republic of Ireland {FRS 102)). I have no o)ncerns and have come auoss no other matters in connection with the examination to whlch attention should bo drawn in this report in order to enable a proper understsnding of the accounts to be reached. L CkndAU A Churchill Stone FCA DChA Mercer Lewin Ltd Chartered Accounlants 7 Crtibase New 8arday House 234 Bolley Road Oxford OX2 OHP Date: 21....
IF OXFORD LTD. STATEMENT OF FINANCIAL ACTIVFfiES FOR THE YEAR ENDED 31 MARCH 2025 2025 Total funds 2024 Total funds Unrestricted Restricted fund funds Notes INCOME AND ENOOWMENTS FROM Donations and legacies 6.349 6.349 Charilable actlvfti08 Science cornmunicalion 137.624 137.624 160.322 Totsl 143,973 143.973 166.676 EXPENDrruRE ON Charftable actlvilles Srience communicalion 146.365 9,000 155.365 165.671 NET INCOMEI(EXPENDITURE) (2,392) (9,000) (11,392) 1,005 RECONCIUATION OF FUNOS To&1 funds brought forward 25.642 9,000 34,642 33,637 TOTAL FUNDS CARRIED FORWARD 23,250 23.250 34.642 The notes forni part of these financial statements
IF OXFORD LTD. BALANCE SHEET 31 MARCH 2025 2025 Toial funds 2024 Total funds Unrestricted Restricted fund funds Notes FIXED ASSETS Tangibl8 assets CURRENT ASSETS Detstor5 Cash at bank 5,887 20.799 5,887 20,799 20,569 17,301 26,686 37.870 CREDITORS Amounts falling due Mthin one year (3.437) (3.437> (3229) NET CURRENT ASSETS 23,249 23,249 34,641 TOTAL ASSETS LESS CURRENT LIABILMES 23,250 . 23,250 34,642 NEf ASSErs 23.250 23,250 34,642 FUNDS Unrestricled funds Restricted funds 23.250 25.642 9.000 TOTAL FUNDS 23.250 Y.642 The charitable company is entltled to exemptlon from audtt under Section 477 of the Companies Act 2006 for the year ended 31 March 2025. The members have not required Ihe company to obtain an audlt of Its financlal ststements for the year ended 31 March 2025 in accordance wilh Seciton 476 of the Companies Act 2006. The trustees acknowl8dge their responslbilities for (a) ensuring that the charitable cfjmpany keeps accounting records that Comply wilh Sections 386 and 387 of the Companies Act 2006 and (b) preparing financial staternents which give a true and fair view of the state of affaifs of ihe charitable company as at Ihe and of each financial year and of its surplus or deficit lor each financial year in accordance ¥ilh the requirements of Seclions 394 and 395 and whlch otherwise comply ith the requirements of the Companies Acl 2006 relating to financial statements, so far as applicable to the charFtable cornpany. These financial statements have been ppared in accordance wth the provisions applicable to charitable companies subject to the small companies regime. ements were approved by ihe 8oard of Trustees and authoriséd for issue on . and were signed on its b8haEf by. The nancial sta tir Thompson - Trustee The notes forni part of these financial statements
IF OXFORD LTD. NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENOED 31 MARCH 2025 ACCOUNTING POLICIES BASIS OF PREPARING THE FINANCIAL STATEMENTS The financial statements of the Charitable company. which is a publiG benefit entity under FRS 102, have been ppared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities.. Statement of Recomrnended Practice applicable to chartlles preparing"tr*ir accounts Sn accordance wth the Financial Reportsng Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019),. Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland, and the Companies Act 2006, The financial statements have been prepared under the hlstorlcal cost convention. INCOME All Income 18 recognised In the Staternent of Flnancial Activities once the charlty has en1511ement to the funds, it is probable that the income will be received and the amouni can be measured lIablY. EXPENDifuRE Liabilits'es are recognised as expenditure as soon as there is a legal or ¢onstructive obligation committing the charity to that expendilure. it is Pfobable that a transfer of. economic.benefits wlll be requlred in settlement and the amount of the obligation can b8 measured rell8bly. Expendlture Is accounted for on an accruals basis and has been classified under headin9S that aggregate all cost related to tho category. Where costs cannol ba direclty attrlbuted to particular headings they hav• baen allocated to athitles on a basls conslstent wKh the use of res¢Jurces. TANGIBLE FIXED ASSETS Depreciats'on is provlded at the following annual rates In order to wrfte off each assel over Its ,estimated useful life. Computer equlprnent 33% on cost TAXATION The charity is exempt from corporation tsx on its charitable activities. FUND ACCOUNTING Unrestricted funds can be used in accordance with the charilable obj'ectives at the discretion of th8 trustees. Restricted lunds can only be used for particular restrf¢ted purposes wlthin the objects of the charlty. Restrtcts'ons arise when specifi8d by lh8 donor or when funds are raised for parb'cular restricled purposes. Further explanation of the nalure and purpose of each fijnd is induded in Ihe notes to the flnandal statements. PENSION COSTS AND OTHER POST41ETIREMENT BENEFITS The charrtable company operates a defined conlributlon pension scheme. Contribullons payable to the charitable companV$ pension scherne are charged to the Staternent of Flnanclal Activities in Ihe P8riod to which they re18te. continued...
IF OXFORD LTD. NOTES TO THE FINANCIAL STATEMENTS . contlnu FOR THE YEAR ENDED 31 MARCH 2025 TRUSTEES. REMUNERATION A14D BENEFITS There were rK) trustees, remuneration. or other benefits for the year ended 31 March 2025 nor for the year ended 31 March 2024. TRUSTEES. EXPENSES There wer8 no trust88s' exper&ses paid for the year ended 31 March 2025 nor for th8 year ended 31 March 2024. COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTMTIES Unrestricted Restrlcted fund funds ' Tolal funds INCOME ANO ENIX>WMENTS FROM Donations and legacies 6.354 Charltable actlvltles Science communication 145,322 15,1)00 160.322 Tolal 151.676 15,OlX) 166,676 EXPENDrfuRE ON Charftablo acllvltles Scienco communication 159.671 165,671 NEf INCOMEI(EXPENDITURE) (7.995) 9,000 1.005 RECONCIUATION OF FUNDS Total funds brought forward 33,637 33,637 TOTAL FUNOS CARRIED FORWARD 25.642 9.000 34.642 TANGIBLE FIXED ASSET3 Computer equipment COST At 1 April 2024 and 31 March 2025 1,040 DEPRECIATION At 14Jril 2024 and 31 March 2025 1.039 NET BOOK VALUE At 31 March 2025 At 31 March 2024 continued..
IF OXFORD LTD. NOTES ro THE FINANCIAL STATEMENTS . contlnufjd FOR THE YEAR ENDED 31 MARCH 2025 DEBTORS: AMOUNTS FALLING DUE VVITHIN ONE YEAR 2025 2024 Trade debtors VAT Prepayments and accrued Income 5,000 387 15.569 5.887 20,569 CREDifoRS: AMOUNTS FALUNG OUE MTHIN ONE YEAR 2025 2024 Trade credltors Sticial security and other taxes Pension liabilty Accruals and deferred income 246 2,243 560 2,245 479 713 3.437 3,229 MOVEMENT IN FUNDS Net movement in funds At 114124 3113125 Unr•8trlct•d fund• Gener81 fund 25.642 (2.392> 23,250 Ro$trlct•d funds OXLEP Project 9.000 (9,000) TOTAL FUNDS 34,642 (11,392) 23,250 Net movemont in fund8. included in the above are as follows: Incoming resource8 Resources expended Movement In fund8 Unrestricted funds General fund 143,973 (146,365) {2,392) Restricted lund6 OXLEP Project (9.000) (9.000) TOTAL FUNDS 143.973 (155,365) (11,392) continued...
IF OXFORD LTD. NOTES TO THE FINANCIAL STATEMENTS - contlnued FOR THE YEAR ENDED 31 MARCH 2025 MOVEMENT IN FUNDS - contlnued Comparatlves for movement In funds Net movemenl in fvnds Al 114123 3113124 Unrestrf¢ted lunds General fund 33,637 (7.995> 25.642 Restrided funds OXLEP Projecl 9,000 9,000 TOTAL FUNDS 33.637 34.642 Comparative net movement in funds, included in the above are as follows: InmIng ResoufC8S Movement reUrrS ' expended in funds Unrestrlctsd funds General fund 151,676 (159,671) (7.995) R•8trfct•d lunds OXLEP Projed 15,000 (6,000) 9.000 TOTAL FUNOS 166.676 (165.671) 1.005 A currnnt y8ar 12 months and prtor tar 12 month8 comblned posltlon Is as follows: Net movement In funds At 114123 3113125 Unrestricted fund8 General fund 33,637 (10.3871 23,250 TOTAL FUNDS 33,637 (10,387) 23.250 10 Continued...
IF OXFORD LTD. NOTES TO THE FINANCIAL STATEMENTS . contlnued FOR THE YEAR ENDED 31 MARCH 2025 MOVEMENT IN FUNDS - conlinued A current year 12 monlhs and prior year 12 months cornbined net movement in fun(Is. induded in Ihe above are as follows.. Incomlng Resour(*s Movement resourrxs expended in funds Unr•stri¢t•d funds General fund 295.649 (306,036) (10,387) Restrlcted funds OXLEP Project 15,000 (15.000) TOTAL FUNDS 310,649 (321,036) (10,387) RELATED PARTY DISCLOSURES There were no related party transacttons for the year ended 31 March 2025. 11