## **Gurdawara Guru Hargobind Sahib Ji**
**Charity No. 1151350**
**Company No.**
**Trustees' Report and Unaudited Accounts**
**10 September 2020**
**Gurdawara Guru Hargobind Sahib Ji Contents**
||Pages||
|---|---|---|
|Trustees' Annual Report|2 to 3||
|Independent Examiner's Report||4|
|Statement of Financial Activities||5|
|Summary Income and Expenditure Account||6|
|Balance Sheet||7|
|Statement of Cash flows||8|
|Notes to the Accounts|9 to|14|
|Detailed Statement of Financial Activities|15 to|16|
Page 1
**Gurdawara Guru Hargobind Sahib Ji Trustees Annual Report**
The Trustees, who are also directors of the charity for the purposes of the Companies Act 2006, present their report with the unaudited financial statements of the charity for the year ended 10 September 2020.
## **REFERENCE AND ADMINISTRATIVE DETAILS**
## **Company No.**
## **Charity No. 1151350**
## **Registered Office**
Potternewton Mansion Potternewton Park Harehills Lane Leeds LS7 4HB
## **Directors and Trustees**
The Directors of the charitable company are its Trustees for the purposes of charity law. The following Directors and Trustees served during the year:
jaswant Singh Shamsher Singh
## **Accountants**
HCA Group Capital House 7 Sheepscar Court Northside Business Park Leeds LS7 2BB
## **OBJECTIVES AND ACTIVITIES**
A larger charity must provide an explanation of its aims, including details of the issues it seeks to tackle and the changes or differences it seeks to make through its activities...
A larger charity must provide an explanation how the achievement of its aims will further its legal purposes... A larger charity must provide an explanation of its strategies for achieving its stated aims and objectives... A larger charity must provide an explanation of its criteria or measures it uses to assess success in the reporting period...
A larger charity should provide a more detailed explanation of its short-term and long-term aims and objectives...
The Trustees are responsible for keeping proper accounting records that disclose with reasonable accuracy at any time the financial position of the charity and to enable them to ensure that the financial statements comply with the Companies Act 2006. The Trustees are also responsible for safeguarding the assets of the charity and hence taking reasonable steps for the prevention and detection of fraud and other irregularities.
Page 2
**Gurdawara Guru Hargobind Sahib Ji Trustees Annual Report**
The above report has been prepared in accordance with the provisions applicable to companies subject to the small companies regime as set out in Part 15 of the Companies Act 2006 and in accordance with the Charities SORP (FRS 102).
Signed on behalf of the board
Shamsher Singh
Trustee
11 December 2020
Page 3
**Gurdawara Guru Hargobind Sahib Ji Independent Examiners Report**
## **Independent Examiner's Report to the trustees of Gurdawara Guru Hargobind Sahib Ji**
I report to the charity trustees on my examination of the accounts of Gurdawara Guru Hargobind Sahib Ji for the year ended 10 September 2020 which comprise the Statement of Financial Activities, the Summary Income and Expenditure Account, the Balance Sheet, the Statement of Cash Flows and the related notes.
## **Responsibilities and basis of report**
As the trustees of the charity (and also its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 ('the 2006 Act.
Having satisfied myself that the accounts of the charity are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity's accounts as carried out under section 145 of the Charities Act 2011 ('the 2011 Act'). In carrying out my examination I have followed the Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act.
## **Independent examiner's statement**
I have completed my examination. I can confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that:
- accounting records were not kept in accordance with section 386 of the 2006 Act ; or
- the accounts do not accord with those records; or
- the accounts do not comply with the accounting requirements under section 396 of the 2006 Act other than any requirement that the accounts give a 'true and fair' view which is not a matter considered as part of an independent examination; or
- the accounts have not been prepared in accordance with the Charities SORP (FRS 102).
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Raza Effendi ICAEW HCA Group Capital House 7 Sheepscar Court Northside Business Park Leeds LS7 2BB 11 December 2020
Page 4
**Gurdawara Guru Hargobind Sahib Ji Statement of Financial Activities**
## **for the year ended 10 September 2020**
|**Notes**
**Income and endowments**
**from:**
Donations and legacies
4
Charitable activities
5
Other
6
**Total**
**Expenditure on:**
Other
7
**Total**
Net gains on investments
**Net income**
Transfers between funds
**Net income before other**
**gains/(losses)**
**Other gains and losses**
**Net movement in funds**
**Reconciliation of funds:**
Total funds brought forward
**Total funds carried forward**|**Unrestricte**
**d funds**
**2020**
**£**
5,939
-
24,518|**Restricted**
**funds**
**2020**
**£**
5,933
29,458
4,057|**Total funds**
**2020**
**£**
11,872
29,458
28,575|**Total funds**
**2019**
**£**
31,444
36,516
16,886|
|---|---|---|---|---|
||30,457
36,932|39,448
13,731|69,905
50,663|84,846
78,211|
||36,932
-|13,731
-|50,663
-|78,211
-|
||(6,475)
-|25,717
-|19,242
-|6,635
-|
||(6,475)|25,717|19,242|6,635|
||(6,475)
147,501|25,717
56,517|19,242
204,018|6,635
197,383|
||141,026|82,234|223,260|204,018|
Page 5
**Gurdawara Guru Hargobind Sahib Ji Summary Income and Expenditure Account**
## **for the year ended 10 September 2020**
|Income
**Gross income for the year**
Expenditure
Interest payable
**Total expenditure for the year**
Net income before tax for the year
**Net income for the year**|**2020**
**£**
69,905
69,905
45,262
5,401
50,663
19,242
19,242|**2019**
**£**
84,846|
|---|---|---|
|||84,846|
|||72,683
5,528|
|||78,211|
|||6,635|
|||6,635|
Page 6
**Gurdawara Guru Hargobind Sahib Ji Balance Sheet**
## **at 10 September 2020**
|**Company No.**
**Notes**
**2020**
**£**
**Fixed assets**
Tangible assets
9
762,474
762,474
**Current assets**
Cash at bank and in hand
11,294
11,294
**Creditors:**Amount falling due within one year
10
(2,406)
**Net current assets/(liabilities)**
8,888
**Total assets less current liabilities**
771,362
**Creditors:**Amounts falling due after more than one year
11
(548,102)
**Net assets excluding pension asset or liability**
223,260
**Total net assets**
223,260
**The funds of the charity**
**Restricted funds**
12
Restricted income funds
82,234
82,234
**Unrestricted funds**
12
General funds
141,026
141,026
**Reserves**
12
**Total funds**
223,260|**2019**
**£**
762,474|
|---|---|
||762,474
17,043|
||17,043
(23,340)|
||(6,297)
756,177
(552,159)|
||204,018|
||204,018|
||56,517|
||56,517
147,501|
||147,501|
||204,018|
These accounts have been prepared in accordance with the special provisions of Part 15 of the Companies Act 2006 relating to small companies.
For the year ended 10 September 2020 the company was entitled to exemption under section 477 of the Companies Act 2006 relating to small companies.
The members have not required the company to obtain an audit in accordance with section 476 of the Companies Act 2006.
The directors acknowledge their responsibilities for complying with the requirements of the Companies Act 2006 with respect to accounting records and the preparation of accounts.
Approved by the board on 11 December 2020
And signed on its behalf by:
## **Shamsher Singh**
Trustee
11 December 2020
Page 7
**Gurdawara Guru Hargobind Sahib Ji Statement of Cash flows for the year ended 10 September 2020**
|**Cash flows from operating activities**
**Net income per Statement of Financial Activities**
**Adjustments for:**
Dividends, interest and rents from investments
(Decrease)/Increase in trade and other payables
**Net cash (used in)/provided by operating activities**
**Cash flows from investing activities**
Dividends, interest and rents from investments
**Net cash from/(used in) investing activities**
**Net cash from financing activities**
**Net decrease in cash and cash equivalents**
**Cash and cash equivalents at the beginning of the year**
**Cash and cash equivalents at the end of the year**
**Components of cash and cash equivalents**
Cash and bank balances|**2020**
**£**
19,242
(28,575)
(24,991)
(34,324)
28,575
28,575
-
(5,749)
17,043
11,294
11,294
11,294|**2019**
**£**
6,635
(16,886)
221,302|
|---|---|---|
|||211,051
16,886|
|||(227,987)|
||||
|||-|
||||
|||(16,936)|
|||33,979|
|||17,043|
||||
|||17,043|
||||
|||17,043|
Page 8
**Gurdawara Guru Hargobind Sahib Ji Notes to the Accounts**
## **for the year ended 10 September 2020**
- 1 **Accounting policies**
## **Basis of preparation**
The financial statements have been prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2015) - (Charities SORP (FRS 102)), the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) and the Companies Act 2006.
## **Change in basis of accounting or to previous accounts**
There has been no change to the accounting policies (valuation rules and method of accounting) since last year and no changes have been made to accounts for previous years.
## **Fund accounting**
- Unrestricted funds These are available for use at the discretion of the trustees in furtherance of the general objects of the charity.
- Designated funds These are unrestricted funds earmarked by the trustees for particular purposes. Revaluation funds These are unrestricted funds which include a revaluation reserve representing the restatement of investment assets at their market values.
- Restricted funds These are available for use subject to restrictions imposed by the donor or through terms of an appeal.
## **Income**
- Recognition of Income is included in the Statement of Financial Activities (SoFA) when the charity income becomes entitled to, and virtually certain to receive, the income and the amount of the income can be measured with sufficient reliability.
- Income with related Where income has related expenditure the income and related expenditure is expenditure reported gross in the SoFA. Donations and Voluntary income received by way of grants, donations and gifts is included in the legacies the SoFA when receivable and only when the Charity has unconditional entitlement to the income.
- Tax reclaims on Income from tax reclaims is included in the SoFA at the same time as the donations and gifts gift/donation to which it relates. Donated services These are only included in income (with an equivalent amount in expenditure) and facilities where the benefit to the Charity is reasonably quantifiable, measurable and material.
Volunteer help The value of any volunteer help received is not included in the accounts. Investment income This is included in the accounts when receivable. Gains/(losses) on This includes any gain or loss resulting from revaluing investments to market value revaluation of fixed at the end of the year. assets Gains/(losses) on This includes any gain or loss on the sale of investments. investment assets
Page 9
**Gurdawara Guru Hargobind Sahib Ji Notes to the Accounts**
## **Expenditure**
- Recognition of Expenditure is recognised on an accruals basis. Expenditure includes any VAT which expenditure cannot be fully recovered, and is reported as part of the expenditure to which it relates.
- Expenditure on These comprise the costs associated with attracting voluntary income, fundraising raising funds trading costs and investment management costs. Expenditure on These comprise the costs incurred by the Charity in the delivery of its activities and charitable activities services in the furtherance of its objects, including the making of grants and governance costs.
- Grants payable All grant expenditure is accounted for on an actual paid basis plus an accrual for grants that have been approved by the trustees at the end of the year but not yet paid.
- Governance costs These include those costs associated with meeting the constitutional and statutory requirements of the Charity, including any audit/independent examination fees, costs linked to the strategic management of the Charity, together with a share of other administration costs.
- Other expenditure These are support costs not allocated to a particular activity.
## **Taxation**
The charity is exempt from corporation tax on its charitable activities.
## **Freehold investment property**
Investment properties are measured initially at cost and subsequently at fair value at each balance sheet date and are not depreciated. All gains or losses are taken to the Statement of Financial Activities as they arise.
## **Cash and cash equivalents**
Cash and cash equivalents comprise cash at bank and on hand, demand deposits with banks and other short-term highly liquid investments with original maturities of three months or less and bank overdrafts. In the statement of financial position, bank overdrafts are shown within borrowings or current liabilities. In the Statement of Cash Flows, cash and cash equivalents are shown net of bank overdrafts that are repayable on demand and form an integral part of the company's cash management.
## **Trade and other creditors**
Short term creditors are measured at the transaction price. Other creditors and provisions are recognised where the charity has a present obligation resulting from a past event that will probably result in the transfer of funds to a third party and the amount due to settle the obligation can be measured or estimated reliably. Creditors and provisions are normally recognised at their settlement amount after allowing for any trade discounts due.
## **Pension costs**
The charity operates a defined contribution plan for its employees. A defined contribution plan is a pension plan under which the company pays fixed contributions into a separate entity. Once the contributions have been paid the company has no further payments obligations. The contributions are recognised as expenses when they fall due. Amounts not paid are shown in accruals in the balance sheet. The assets of the plan are held separately from the company in independently administered funds.
Page 10
**Gurdawara Guru Hargobind Sahib Ji Notes to the Accounts**
## 2 **Company status**
The company is a private company limited by guarantee and consequently does not have share capital.
## 3 **Statement of Financial Activities - prior year**
|3
**Statement of Financial Activities - prior year**|||||
|---|---|---|---|---|
|**Income and endowments from:**
Donations and legacies
Charitable activities
Other
**Total**
**Expenditure on:**
Other
**Total**
**Net income**
**Net income before other**
**gains/(losses)**
**Other gains and losses:**
**Net movement in funds**
**Reconciliation of funds:**
Total funds brought forward
**Total funds carried forward**
4
**Income from donations and legacies**
Appeals and dontions
5
**Income from charitable activities**
National Heritage
DCMS Scheme|**Unrestricted**
**£**
5,939
5,939|**Unrestricted**
**funds**
**2019**
**£**
13,242
-
12,829
26,071
72,098
72,098
(46,027)
(46,027)
(46,027)
193,528
147,501
**Restricted**
**£**
5,933
5,933
**Restricted**
**£**
22,540
6,918
29,458|**Restricted**
**funds**
**2019**
**£**
18,202
36,516
4,057
58,775
6,113
6,113
52,662
52,662
52,662
3,855
56,517
**Total**
**2020**
**£**
11,872
11,872
**Total**
**2020**
**£**
22,540
6,918
29,458|**Total funds**
**2019**
**£**
31,444
36,516
16,886|
|||||84,846
78,211|
|||||78,211|
|||||6,635|
|||||6,635|
|||||6,635
197,383|
|||||204,018|
|||||**Total**
**2019**
**£**
31,444|
|||||31,444|
|||||**Total**
**2019**
**£**
-
36,516|
|||||36,516|
Page 11
**Gurdawara Guru Hargobind Sahib Ji Notes to the Accounts**
## 6 **Other income**
|Gift Aid tax reclaimed
Deferred income
Other income
7
**Other expenditure**
Bank loan and overdraft
interest payable
Employee costs
Premises costs
General administrative costs
Legal and professional costs
8
**Staff costs**
Salaries and wages
No employee received emoluments in excess
9
**Tangible fixed assets**
**Cost or revaluation**
At 11 September 2019
At 10 September 2020
**Net book values**
At 10 September 2020
At 10 September 2019
10 **Creditors:**
amounts falling due within one year
Loans from trustees
Accruals and deferred income|**Unrestricted**
**£**
9,125
-
15,393
24,518
**Unrestricted**
**£**
5,401
6,332
18,927
5,472
800
36,932
of £60,000.|**Restricted**
**£**
-
4,057
-
4,057
**Restricted**
**£**
-
-
13,634
97
-
13,731
5,542
5,542
**2020**
**£**
1,566
840
2,406|**Total**
**2020**
**£**
9,125
4,057
15,393
28,575
**Total**
**2020**
**£**
5,401
6,332
32,561
5,569
800
50,663
**£**
762,474
762,474
762,474
762,474|**Total**
**2019**
**£**
12,829
4,057
-|
|---|---|---|---|---|
|||||16,886|
|||||**Total**
**2019**
**£**
5,528
7,694
46,093
5,723
13,173|
|||||78,211|
|||||6,334|
|||||6,334|
|||||**£**
762,474|
|||||762,474|
|||||762,474|
|||||762,474|
|||||**2019**
**£**
22,500
840|
|||||23,340|
Page 12
**Gurdawara Guru Hargobind Sahib Ji Notes to the Accounts**
|11 **Creditors:**
amounts falling due after more than one year
Bank loans and overdrafts
Accruals and deferred income
12 **Movement in funds**
**At 11**
**September**
**2019**
**Restricted funds:**
**Restricted income funds:**
56,517
_Total_
56,517
**Unrestricted funds:**
**General funds**
147,501
**Revaluation Reserves:**
**Total funds**
204,018
13 **Analysis of net assets between funds**
Fixed assets
Net current assets
Creditors due in more than one year and
provisions
14 **Reconciliation of net debt**
**At 11**
**September**
**2019**
**£**
Cash and cash equivalents
17,043
17,043
Bank loans
(353,356)
(353,356)
Net debt
(336,313)|11 **Creditors:**
amounts falling due after more than one year
Bank loans and overdrafts
Accruals and deferred income
12 **Movement in funds**
**At 11**
**September**
**2019**
**Restricted funds:**
**Restricted income funds:**
56,517
_Total_
56,517
**Unrestricted funds:**
**General funds**
147,501
**Revaluation Reserves:**
**Total funds**
204,018
13 **Analysis of net assets between funds**
Fixed assets
Net current assets
Creditors due in more than one year and
provisions
14 **Reconciliation of net debt**
**At 11**
**September**
**2019**
**£**
Cash and cash equivalents
17,043
17,043
Bank loans
(353,356)
(353,356)
Net debt
(336,313)|**2020**
**£**
353,356
194,746
548,102
**Incoming**
**resources**
**(including**
**other**
**gains/losses**
**)**
**£**
39,448
39,448
30,457
69,905
**Unrestricted**
**funds**
**£**
-
4,713
(353,356)
(348,643)
**Cash flows**
**£**|**Resources**
**expended**
**£**
(13,731)
(13,731)
(36,932)
(50,663)
**Restricted**
**funds**
**£**
762,474
4,175
(194,746)
571,903
**New**
**HP/Finance**
**leases**
**£**|**2019**
**£**
353,356
198,803|
|---|---|---|---|---|
|||||552,159|
|||||**At 10**
**September**
**2020**
**£**
82,234|
|||||82,234|
|||||141,026|
|||||223,260|
|||||**Total**
**£**
762,474
8,888
(548,102)|
|||||223,260|
|||||**At 10**
**September**
**2020**
**£**|
||17,043|(5,749)||11,294|
||17,043
(353,356)
(353,356)
(336,313)|(5,749)
-|-|11,294
(353,356)|
||||||
|||-
(5,749)|-
-|(353,356)|
|||||(342,062)|
Page 13
**Gurdawara Guru Hargobind Sahib Ji Notes to the Accounts**
- 15 **Related party disclosures**
## _**Controlling party**_
Page 14
**Gurdawara Guru Hargobind Sahib Ji Detailed Statement of Financial Activities**
## **for the year ended 10 September 2020**
|**Income and endowments from:**
Donations and legacies
Appeals and dontions
Charitable activities
National Heritage
DCMS Scheme
Other
Gift Aid tax reclaimed
Deferred income
Other income
**Total income and endowments**
**Expenditure on:**
Other expenditure
Bank loan and overdraft interest
payable
Employee costs
Salaries/wages
Staff entertainment
Staff welfare
Premises costs
Rates
Light, heat and power
Premises cleaning
Premises repairs and
maintenance
Other premises costs
General administrative costs,
including depreciation and
amortisation
Bank charges
Equipment expensed
General insurances
Stationery and printing
Sundry expenses|**Unrestricte**
**d funds**
**2020**
**£**
5,939
5,939
-
-
-
9,125
-
15,393
24,518
30,457
5,401
5,401
5,542
790
-
6,332
2,321
9,673
977
5,126
830
18,927
-
-
3,736
50
1,686|**Restricted**
**funds**
**2020**
**£**
5,933
5,933
22,540
6,918
29,458
-
4,057
-
4,057
39,448
-
-
-
-
-
-
-
-
-
13,634
-
13,634
97
-
-
-
-|**Total funds**
**2020**
**£**
11,872
11,872
22,540
6,918
29,458
9,125
4,057
15,393
28,575
69,905
5,401
5,401
5,542
790
-
6,332
2,321
9,673
977
18,760
830
32,561
97
-
3,736
50
1,686|**Total funds**
**2019**
**£**
31,444|
|---|---|---|---|---|
|||||31,444|
|||||-
36,516|
|||||36,516|
|||||12,829
4,057
-|
|||||16,886|
|||||84,846
5,528|
|||||5,528|
|||||6,334
-
1,360|
|||||7,694|
|||||1,662
7,588
847
35,996
-|
|||||46,093|
|||||146
200
4,569
40
768|
Page 15
## **Gurdawara Guru Hargobind Sahib Ji Detailed Statement of Financial Activities**
|Legal and professional costs
Accountancy and bookkeeping
Other legal and professional
costs
**Total of expenditure of other costs**
**Total expenditure**
Net gains on investments
**Net income**
**Net income before other**
**gains/(losses)**
Other Gains
**Net movement in funds**
**Reconciliation of funds:**
Total funds brought forward
**Total funds carried forward**|147,501
141,026|5,472
800
-
800
36,932
36,932
-
(6,475)
(6,475)
-
(6,475)
56,517
82,234|97
-
-
-
13,731
13,731
-
25,717
25,717
-
25,717
-
-|5,569
800
-
800
50,663
50,663
-
19,242
19,242
-
19,242
204,018
223,260|5,723|
|---|---|---|---|---|---|
||||||800
12,373|
||||||13,173|
|||||||
||||||78,211|
||||||78,211
-|
||||||6,635|
||||||6,635
-|
||||||6,635|
||||||197,383|
||||||204,018|
Page 16