## **Trustees' Annual Report for the period**
**From**
Period start date Period end date Day 01 Month 09 Year 2024 Day 31 Month 08 Year 2025
**To**
## Section A Reference and administration details
**Charity name**
Elm Green Parents Association
**Other names charity is known by**
EGPA
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|---|---|
|Registered charity number (if any)|1151342|
|Charity's principal address|Elm Green Preparatory School|
|Parsonage Lane, Little Baddow|
|Chelmsford, Essex|
|Postcode|CM3 4SU|
|——|
|Names of the charity trustees who manage the charity|
|Dates acted if not for whole|Name of person (or body) entitled|
|Trustee name|Office (if any)|
|year|to appoint trustee (if any)|
|1 Nichole de Bray|Chair|
|2 Gemma Firth|Deputy Chair|
|3 Christina Lee|Secretary|
|4 Mital Patel|Treasurer|
|5|
|6|
|7|
|8|
|9|
|10|
|11|
|12|
|13|
|14|
|15|
|16|
|17|
|18|
|19|
|20|
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## **Names of the trustees for the charity, if any, (for example, any custodian trustees)**
**Name Dates acted if not for whole year**
March **2012**
**TAR**
1
## **Names and addresses of advisers (Optional information)**
**Type of adviser Name Address**
## **Name of chief executive or names of senior staff members (Optional information)**
## **Section B Structure, governance and management**
## **Description of the charity’s trusts**
Type of governing document
Constitution adopted 13 March 2013
- (eg. trust deed, constitution)
Association How the charity is constituted
- (eg. trust, association, company)
Trustees are to be appointed annually or at the AGM Trustee selection methods
- (eg. appointed by, elected by)
## **Additional governance issues (Optional information)**
All trustees give their time voluntarily and received no remuneration or You **may choose** to include other benefits. additional information, where relevant, about:
- policies and procedures adopted for the induction and training of trustees;
- the charity’s organisational structure and any wider network with which the charity works;
- relationship with any related parties;
- trustees’ consideration of major risks and the system and procedures to manage them.
## **Section C Objectives and activities**
**Summary of the objects of the charity set out in its governing document**
To advance the education of pupils in the school in particular by: 1) Developing effective relationships between the staff, parents and others associated with the school
- 2) Engaging in activities or providing facilities or equipment which support the school and advance the education of the pupils
March **2012**
**TAR**
2
In planning our activities for the year, we kept in mind the Charity Commission's guidance on public benefit at our trustee meetings. The focus of our activities is to raise funds for supplying events and items to benefit the education and social wellbeing of the children at Elm Green Preparatory School and the supporters and community involved with the school.
**Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)**
Our fundraising activities themselves are arranged with a view to supporting the School Community, encouraging the interaction of and participation by pupils, parents, staff and supporters. This benefits the relationships and social wellbeing of all involved, assists in developing the self-confidence and social skills of the children and results in raising funds to enable the provision of facilities and equipment for the School. Our regular newsletters enable the EGPA to keep in touch with parents, informing them of upcoming events, monies raised and how funds have been spent.
## **Additional details of objectives and activities (Optional information)**
A great contribution is made by member volunteers. We are grateful for the many hours our volunteers have spent in fundraising to achieve our aims. Without this valuable contribution of time, energy and expertise we would not be able to achieve so much.
You **may choose** to include further statements, where relevant, about:
- policy on grantmaking;
- policy programme related investment;
- contribution made by volunteers.
March **2012**
**TAR**
3
Section D Achievements and performance
The PA were able to hold their annual Frost Fayre in November 2024 and **Summary of the main** their annual charity ball in May 2025 and the funds raised went towards a **achievements of the charity** variety of things including fun activities for the children at the school both **during the year** on and offsite. We also manage the school’s Second Hand Uniform Shop. Parents give uniform items to the shop for resale. If an item sells, the seller receives a proportion of the sale price and the EGPA retains the balance.
March **2012**
**TAR**
4
**Section E Financial review** We hold cash at the bank of approx. £26,567.85 all of which is **Brief statement of the** unrestricted funds. These funds are held in order to meet pledged **charity’s policy on reserves** expenses and any unforeseen expenses. **Details of any funds materially** Not applicable **in deficit** ~~—~~ **Further financial review details (Optional information)** You **may choose** to include additional information, where relevant about: the charity’s principal sources of funds (including any fundraising); how expenditure has supported the key objectives of the charity; investment policy and objectives including any ethical investment policy adopted. **Section F Other optional information Section G Declaration** ~~a~~ **The trustees declare that they have approved the trustees’ report above. Signed on behalf of the charity’s trustees Signature(s)**
**Full name(s)** Gemma Yvonne Firth **Position (eg Secretary, Chair,** Deputy Chair **etc) Date** 01/09/2024
March **2012**
**TAR**
5
## **TREASURERS REPORT Sept 2024-Aug 2025**
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ACCOUNTS 2024/25
INCOME EXPENSE TOTAL
Christmas Card Project £0.00
All Film nights & Disco £470.00 -£170.00 £300.00
Frost Fair 4862.51 -£2,394.68 £2,467.83
First Aid course £0.00
Quiz/Comedy £0.00 £0.00
Spring ball 2025 £14,383.67 -£10,851.00 £3,532.67
Tea on the fields
Summer Fun Day £1,505.32 -£1,438.53 £66.79
Wreath Making £0.00 £0.00 £0.00
Bag2School £217.20 £217.20
Easyfundraising, etc
Misc Income & Exp £249.50 -£302.00 -£52.50
Gift Aid income £0.00 £0.00
Summer activities 2024/25 £78.00 -£2,598.20 -£2,520.20
Kindie picnic -£350.00 -£350.00
School expenses £0.00 £0.00
Equipment for school £0.00 £0.00
Defibrilator £0.00 £0.00
Xmas activities & gifts -£946.00 -£946.00
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Incorrect payments
year 6 leavers £0.00 -£320.00 -£320.00
ICO -£47.00 -£47.00
Parentkind membership -£162.00 -£162.00
Uniform Shop £29.00 £29.00
Macmillan Coffee Mornings £0.00 £0.00
£21,795.20 -£19,579.41 £2,215.79
Uniform Shop £5,907.88 -£3,325.66 £2,582.22
£27,703.08 -£22,905.07 £4,798.01
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**Independent examiner's report on the accounts**
## **Section A Independent Examiner’s Report**
**Report to the trustees/** Charity Name **members of** Elm Green Preparatory Parents Association
**On accounts for the year** 31 August 2025 **Charity no** 1151342 **ended (if any) Set out on pages** 9 (remember to include the page numbers of additional sheets)
I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31/08/2025.
**Responsibilities and** As the charity trustees of the Trust, you are responsible for the preparation **basis of report** of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).
I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
**Independent** I have completed my examination. I confirm that no material matters have **examiner's statement** come to my attention (other than that disclosed below *) in connection with the examination which gives me cause to believe that in, any material respect:
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached.
* _Please delete the words in the brackets if they do not apply._
**Signed:** _E.Brown_ **Date:** 17/04/26 ~~Po [|~~ **Name:** Eleanor Brown ~~PC~~ **Relevant professional qualification(s) or body (if any): Address:** 75 Queen Anne Road West Mersea, CO5 8BA
**October 2018**
1
**IER**
## **Section B Disclosure**
Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).
**Give here brief details of any items that the examiner wishes to disclose** .
**October 2018**
2
**IER**