Trustees' Annual Report for the period
From
Period start date Day 01 Month 09 Year 2023
To
Period end date Day 31 Month 08 Year 2024
Section A Reference and administration details
Charity name
Elm Green Parents Association
Other names charity is known by EGPA
| Other names charity is known by | Other names charity is known by | Other names charity is known by EGPA |
Other names charity is known by EGPA |
Other names charity is known by EGPA |
Other names charity is known by EGPA |
Other names charity is known by EGPA |
|
|---|---|---|---|---|---|---|---|
| Registered charity number (if any) Charity's principal address |
Registered charity number (if any)1151342 Charity's principal address Elm Green Preparatory School Parsonage Lane, Little Baddow Chelmsford, Essex Postcode CM3 4SU ~~ee~~ |
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| Names of the charity trustees who manage the charity | |||||||
| Trustee name | Office (if any) | Dates acted if not for whole **year ** |
Name of person (or body) entitled to appoint trustee (ifany) |
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| 1 Nichole de Bra | 1 Nichole de Bray | Chair | |||||
| 2 Gemma Firth | 2 Gemma Firth | DeputyChair | |||||
| 3 Christina Lee | 3 Christina Lee | Secretary | |||||
| 4 Mital Patel | 4 Mital Patel | Treasurer | |||||
| 5 | 5 | ||||||
| 6 | 6 | ||||||
| 7 | 7 | ||||||
| 8 | 8 | ||||||
| 9 | 9 | ||||||
| 10 | 10 | ||||||
| 11 | 11 | ||||||
| 12 | 12 | ||||||
| 13 | 13 | ||||||
| 14 | 14 | ||||||
| 15 | 15 | ||||||
| 16 | 16 | ||||||
| 17 | 17 | ||||||
| 18 | 18 | ||||||
| 19 | 19 | ||||||
| 20 | 20 ~~==~~ |
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| Names of the trustees for the charity, if any, (for example, any custodian trustees) | Names of the trustees for the charity, if any, (for example, any custodian trustees) | Names of the trustees for the charity, if any, (for example, any custodian trustees) | |||||
| Name | Dates acted if not for whole year | ||||||
| TAR | 1 | March2012 |
March 2012
TAR
Names and addresses of advisers (Optional information)
| Names and addresses of advisers (Optional information) | Names and addresses of advisers (Optional information) | Names and addresses of advisers (Optional information) |
|---|---|---|
| Type of adviser Name Address |
||
| Name of chief executive or names of senior staff members (Optional information) | ||
Section B Structure, governance and management
Description of the charity’s trusts
Constitution adopted 13 March 2013 Type of governing document
(eg. trust deed, constitution) Association How the charity is constituted (eg. trust, association, company) Trustees are to be appointed annually or at the AGM Trustee selection methods
- (eg. appointed by, elected by)
Additional governance issues (Optional information)
All trustees give their time voluntarily and received no remuneration or You may choose to include other benefits. additional information, where relevant, about:
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policies and procedures adopted for the induction and training of trustees;
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the charity’s organisational structure and any wider network with which the charity works;
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relationship with any related parties;
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trustees’ consideration of major risks and the system and procedures to manage them.
Section C Objectives and activities
Summary of the objects of the charity set out in its governing document
To advance the education of pupils in the school in particular by: 1) Developing effective relationships between the staff, parents and others associated with the school
- 2) Engaging in activities or providing facilities or equipment which support the school and advance the education of the pupils
March 2012
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2
In planning our activities for the year, we kept in mind the Charity Commission's guidance on public benefit at our trustee meetings. The focus of our activities is to raise funds for supplying events and items to benefit the education and social wellbeing of the children at Elm Green Preparatory School and the supporters and community involved with the school.
Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)
Our fundraising activities themselves are arranged with a view to supporting the School Community, encouraging the interaction of and participation by pupils, parents, staff and supporters. This benefits the relationships and social wellbeing of all involved, assists in developing the self-confidence and social skills of the children and results in raising funds to enable the provision of facilities and equipment for the School. Our regular newsletters enable the EGPA to keep in touch with parents, informing them of upcoming events, monies raised and how funds have been spent.
Additional details of objectives and activities (Optional information)
A great contribution is made by member volunteers. We are grateful for the many hours our volunteers have spent in fundraising to achieve our aims. Without this valuable contribution of time, energy and expertise we would not be able to achieve so much.
You may choose to include further statements, where relevant, about:
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policy on grantmaking;
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policy programme related investment;
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contribution made by volunteers.
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3
Section D Achievements and performance
Summary of the main achievements of the charity during the year
The PA were able to hold their annual Frost Fayre in November 2023 and their annual charity ball in June 2024 and the funds raised went towards a variety of things including fun activities for the children at the school both on and offsite. We also manage the school’s Second Hand Uniform Shop. Parents give uniform items to the shop for resale. If an item sells, the seller receives a proportion of the sale price and the EGPA retains the balance.
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4
Section E Financial review We hold cash at the bank of approx. £24,530.59 all of which is Brief statement of the unrestricted funds. These funds are held in order to meet pledged charity’s policy on reserves expenses and any unforeseen expenses. Details of any funds materially Not applicable in deficit ~~—~~
Further financial review details (Optional information)
You may choose to include additional information, where relevant about:
• the charity’s principal sources of funds (including any fundraising); • how expenditure has supported the key objectives of the charity; • investment policy and objectives including any ethical investment policy adopted. Section F Other optional information Section G Declaration ~~a~~ The trustees declare that they have approved the trustees’ report above. Signed on behalf of the charity’s trustees Signature(s)
Full name(s) Gemma Yvonne Firth Position (eg Secretary, Chair, Deputy Chair etc) Date 01/09/2024
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TREASURERS REPORT Sept 2023-Aug 2024
| ACCOUNTS 2023/24 | ACCOUNTS 2023/24 | ACCOUNTS 2023/24 | ACCOUNTS 2023/24 | |
|---|---|---|---|---|
| INCOME | EXPENSE | TOTAL | ||
| Christmas Card Project | £91.35 | £91.35 | ||
| All Film nights | £525.00 | -£184.52 | £340.48 | |
| Frost Fair | 4809.37 | -£3,113.18 | £1,696.19 | |
| First Aid course | ||||
| Quiz/Comedy | £1,006.00 | -£336.74 | £669.26 | |
| Spring ball 2024 | £16,624.57 | -£11,125.44 | £5,499.13 | |
| Tea on the fields | ||||
| Inflatables | £982.98 | -£1,488.30 | -£505.32 | |
| Wreath Making | £672.00 | -£522.00 | £150.00 | |
| Bag2School | £262.00 | £262.00 | ||
| Easyfundraising, etc | ||||
| Misc Income & Exp | £153.00 | -£797.80 | -£644.80 | |
| Gift Aid income | ||||
| Summer activities 2021 | £237.00 | -£323.75 | -£86.75 | |
| Kindiepicnic | -£310.00 | -£310.00 | ||
| School expenses | ||||
| Equipment for school | ||||
| Defibrilator | ||||
| Xmas activities &gifts | -£635.00 | -£635.00 | ||
| Incorrectpayments | £3,493.39 | -£3,493.39 | ||
| year 6 leavers | -£833.00 | -£833.00 | ||
| Induction day cream teas | ||||
|---|---|---|---|---|
| ICO | -£35.00 | -£35.00 | ||
| Parentkind membership | -£153.00 | -£153.00 | ||
| Uniform Shop | £4,380.30 | -£3,239.39 | £1,140.91 | |
| Macmillan Coffee Mornings | £265.01 | £265.01 | ||
| £33,501.97 -£26,590.51 £6,911.46 |
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| Uniform Shop | ||||
| May- August separate account | £2,047.54 | -£50.00 | £1,997.54 | |
| £35,549.51 | -£26,640.51 | £8,909.00 |
Independent examiner's report on the accounts
Section A Independent Examiner’s Report
Report to the trustees Charity Name Elm Green Parents Association
On accounts for the year 31 August 2024 Charity no 1151342 ended (if any) Set out on pages 9 (remember to include the page numbers of additional sheets)
I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31/08/2024. Responsibilities and As the charity's trustees, you are responsible for the preparation of the basis of report accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).
I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
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Independent I have completed my examination. I confirm that no material matters have
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examiner's statement come to my attention in connection with the examination (other than that disclosed below *) which gives me cause to believe that in, any material respect:
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the accounting records were not kept in accordance with section 130 of the Charities Act; or
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the accounts did not accord with the accounting records; or
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the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Signed: EBrown Date: 22/05/2025 Name: Eleanor Brown Relevant professional qualification(s) or body (if any): Address: 75 Queen Anne Road, West Mersea, CO5 8BA
1
Oct 2018
IER
Section B Disclosure
Only complete if the examiner needs to highlight material matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).
Give here brief details of any items that the examiner wishes to disclose .
There was a duplicate entry of £36 to the Uniform Shop. This has been rectified.
2
Oct 2018
IER