Trustees' Annual Report for the period
Period start date Day 01 Month 09 Year 2022
Period end date
Day 31 Month 08 Year 2023
To
From
Section A Reference and administration details
Charity name Other names charity is known by Registered charity number (if any) 1151342 Charity's principal address Elm Green Preparatory School
Elm Green Parents Association
EGPA
Parsonage Lane, Little Baddow Chelmsford, Essex Postcode CM3 4SU
Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 |
Trustee name | Office (if any) | Dates acted if not for whole year |
Name of person (or body) entitled to appoint trustee (if any) |
|---|---|---|---|---|
| Nichole de Bray | Chair | |||
| Gemma Firth | DeputyChair | |||
| Christina Lee | Secretary | |||
| Mital Patel | Treasurer | |||
Names of the trustees for the charity, if any, (for example, any custodian trustees)
Name Dates acted if not for whole year
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Names and addresses of advisers (Optional information)
| Names and addresses of advisers (Optional information) | Names and addresses of advisers (Optional information) | Names and addresses of advisers (Optional information) |
|---|---|---|
| Type of adviser Name Address |
||
| Name of chief executive or names of senior staff members (Optional information) | ||
Section B Structure, governance and management
Description of the charity’s trusts
Constitution adopted 13 March 2013 Type of governing document (eg. trust deed, constitution) Association How the charity is constituted
- (eg. trust, association, company)
Trustees are to be appointed annually or at the AGM Trustee selection methods
(eg. appointed by, elected by)
Additional governance issues (Optional information)
All trustees give their time voluntarily and received no remuneration or You may choose to include other benefits. additional information, where relevant, about:
-
policies and procedures adopted for the induction and training of trustees;
-
the charity’s organisational structure and any wider network with which the charity works;
-
relationship with any related parties;
-
trustees’ consideration of major risks and the system and procedures to manage them.
Section C Objectives and activities
Summary of the objects of the charity set out in its governing document
To advance the education of pupils in the school in particular by: 1) Developing effective relationships between the staff, parents and others associated with the school
- 2) Engaging in activities or providing facilities or equipment which support the school and advance the education of the pupils
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In planning our activities for the year, we kept in mind the Charity Commission's guidance on public benefit at our trustee meetings. The focus of our activities is to raise funds for supplying events and items to benefit the education and social wellbeing of the children at Elm Green Preparatory School and the supporters and community involved with the school.
Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)
Our fundraising activities themselves are arranged with a view to supporting the School Community, encouraging the interaction of and participation by pupils, parents, staff and supporters. This benefits the relationships and social wellbeing of all involved, assists in developing the self-confidence and social skills of the children and results in raising funds to enable the provision of facilities and equipment for the School. Our regular newsletters enable the EGPA to keep in touch with parents, informing them of upcoming events, monies raised and how funds have been spent.
Additional details of objectives and activities (Optional information)
A great contribution is made by member volunteers. We are grateful for the many hours our volunteers have spent in fundraising to achieve our aims. Without this valuable contribution of time, energy and expertise we would not be able to achieve so much.
You may choose to include further statements, where relevant, about:
-
policy on grantmaking;
-
policy programme related investment;
-
contribution made by volunteers.
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Section D Achievements and performance
The PA were able to hold their annual charity ball in May2023 and the Summary of the main funds raised went towards a variety of things including fun activities for achievements of the charity the children at the school both on and offsite. during the year We also manage the school’s Second Hand Uniform Shop. Parents give uniform items to the shop for resale. If an item sells, the seller receives a proportion of the sale price and the EGPA retains the balance.
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Section E Financial review
Brief statement of the charity’s policy on reserves
We hold cash at the bank of approx. £24,944 all of which is unrestricted funds. These funds are held in order to meet pledged expenses and any unforeseen expenses.
Details of any funds materially Not applicable in deficit
Further financial review details (Optional information)
You may choose to include additional information, where relevant about:
• the charity’s principal sources of funds (including any fundraising);
• how expenditure has supported the key objectives of the charity;
• investment policy and objectives including any ethical investment policy adopted.
Section F Other optional information
Section G Declaration
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
Signature(s)
Full name(s) Gemma Yvonne Firth Position (eg Secretary, Chair, Deputy Chair etc) Date 29/06/24
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EGPA Audit 2022/23
Examination Notes
1. Key Information
Name of Examiner: Martin Boreham
Inview of timings this audit was conducted remotely with Jemma. All evidence of re
Qualifications:Fellow of the Chartered Insurance Institute
Date of appointment as examiner of accounts: 29th March 2020
Charity Name: Elm Green Parents Association (EGPA)
Trustees: Elizabeth King (Chair), Nichole de Bray (Deputy Chair) Clare Wood (Trea Cheryl Popham, Christina Lee, Caroline Chaney
Period of accounts to be examined: September 1, 2022 to August 31, 2023
2. The Commission's Directions as applicable to EGPA
| Direction | Applicable to receipts and payments |
b s e |
|
|---|---|---|---|
| 1. Check whether the charity is eligible to have an independent examination |
Yes | ||
| 2. Check any conflict of interest that prevents the examiner from carrying out their independent examination |
Yes | ||
| 3. Recordyour independent examination | Yes | ||
| 4. Plan the independent examination | Yes | ||
| 5. Check that accounting records are kept to the required standard |
Yes | ||
| 6. Check that accounting records are consistent with the accountingrecords |
Yes | ||
| 7. If the accounts are prepared on an accruals basis and one or more related party transactions took place the examiner must check if these were properlydisclosed in the notes to the accounts |
No |
||
| 8. Check the reasonableness of the significant estimates and judgments and accounting policies used in accounting for the types of fund held and in thepreparation of the accounts |
Part |
Not Applica prepared, so funds, |
|
| 9. The examiner must check whether the trustees have considered whether the trustees have considered the financial circumstances of the charity at the end of the reporting period and, if the accoutns are prepared on an accruals basis, check whether the trustees have made an assessment of the charity's position as a going concern when approvingthe accounts |
Part |
No issues giv |
| 10. Check the form and content of the accounts | Yes | As per section |
|---|---|---|
| and payments | ||
| records of app | ||
| bank account. | ||
| EGPA in 2017 to | ||
| taken to improv | ||
| charity. Proces | ||
| 11. Identify items from the analytical review of the | Yes |
|
| accounts that need to be followed up for further | ||
| explanation or evidence | ||
| 12. Compare the trustees' annual report with the | Yes | Trustees' annua |
| accounts | Cash balance no | |
| 13. Write and sign the independent examination | Yes | |
| report | ||
| Statutory duty to report matters of material | Yes | |
| significance to the Commission | ||
| Examiner's discretion to report relevant matters | Yes | |
| to the Commission | ||
| 2.1 Eligibility for independent examination | ||
| Steps to confirm | Response | |
| Is the charity a company incorporated under the | No | Confirmed previo |
| Companies Act and subject to statutory audit | ||
| under the Companies Act? | ||
| Does the governing document specify an audit? | No | Accounts need t |
| Or does a donor require an audit? | independent per | |
| No amendemen | ||
| Does gross income exceed £1m or where gross | No | Gross income £2 |
| income exceeds £250,000 does the aggregate | ||
| value of assets exceed £3.26m? | ||
| If the charity has subsidiaries, is the aggregate | N/A | No subsidiaries |
| gross income of the group more than £1m? | ||
| Is the gross income for the year less than | No | Gross income £2 |
| £25,000? |
Based on the guidance provided in the Independent Examination of Charity A and the evidence sought above, the trustees election for an independent exa
2.2 Conflict of Interest
I confirm the following to be true statements, and confirm there are no conflicts of i my independent examination:
-
I have no personal relationships with the trustess of EPGA
-
I am not a major donor to EGPA nor have any control or influence over a major f
-
I do not have day to day involvement in the administration of EGPA
-
I am not a beneficiary of EGPA
-
I am not a qualified accountant, However I have carried out audit work previously Institute of Insurers.
I disclose that my daughter & son attend Elm Green Preparatory School, which EG benefit from the work performed by EGPA, to the same extent as all students of th
2.3 Record of Independent Examination
Please see below a list of documenation obtained and reviewed:
-
Letter of appointment
-
Copies of Minutes
-
Copy of governing document
-
Schedules showing breakdowns of aggregated items in the accounts
-
Receipts and payments accounts
-
Trustees' annual report
-
PA Newsletter
-
Parents' Information Book 2017-2018
2.4 Plan the independent examination
Overview of the activities of the EGPA
(Sources: PA Newsletters, discussion with Gemma Firth
The EGPA is a charity run by the parents with the aim of raising funds for both regular items benefitting the children and one-off funding projects. Examples of items the EGPA funds annually are: Kindergarten Picnic, Entertainment for PrePrep Christmas parties, trips to Danbury Outdoors for Years 3 and 4, Year 6 ten pin bowling trip, DJ / disco for Prep Christmas party, Leavers' books for Year 6 students, Year 5 Riverside diving and trampolining trip and Christmas gift. Oneoff funding in the past has included: microphones for music department, science equipment, 24 tablets and charging cabinets, minibus and money towards rebuild of swimming pool.
There is a well-established timetable of events organised by the parents association, for the enjoyment of both students and parents, in order to raise funds. Events include (not exhaustive list): Frost Fayre, May Ball, Film Nights, Tea on the Field. Following Covid -19 fundraising activities have been severely hampered but are now starting to recover back to normal
The EGPA produces a newsletter, to inform of events and fundraising activities.
Structure of the Committee:
There are circa 10 committee members with non specific roles in the committee in addition to the 5 key positions:
Chair: Elizabeth Lake Deputy Chair: Nicole de Bray Secretary: Christina Lee Treasurer: Mital Patel Gemma Firth
Small groups of committee members take responsibility for planning each event (often forming sub-committees).
| Steps to be taken | Completed | Completed | |
|---|---|---|---|
| There is a unaccounted amount of £344 which appears to be related to payments/ receipts that has not been fully acounted for. The committee are rechecking all receipts and revert back to the auditor with a response. The size of the amount does notgive cuase for concern. |
O/S | ||
| 2.5 Accounting Records - Hard copies of all receipts and details of payments are kept in a binder Item selected Amount £ All receipts were sent for review. Total tested - - The treasurer maintains a spreadsheet entitled Account 20-21, on which all rec event are listed (some smaller items are aggregated). Each event is tracked on a s the major events are tracked in this way. - A variety of sources were reviewed, including: 1) EGPA minutes 2) PA newslett the events noted were compared to those included in the accounts. Based on this complete. - In additon, 3 items in the listing were randomly selected to check for accuracy a documentation is being maintained (please see table below). No exceptions were All receipts were |
|||
| Item selected | Amount £ | ||
| All receipts were sent for review. | All receipts were | ||
| Total tested | - |
-
In additon, 3 items in the listing were randomly selected to check for accuracy a documentation is being maintained (please see table below). No exceptions were
-
In additon to paper file of receipts and payments documentation, bank stateme Gemma Firth has electronically forwarded all documentation for review
-
Records are being kept up-to-date and are readily available. Reviewed Clare W year.
-
Bank account controls are as follows: there are 2 bank accounts, each with 4 s a cheque payment and BACS payments. Clare Wood inputs payments and these (BACS).
-
Controls over Petty Cash are as follows: expense forms must be completed for Cash.
Based on the procedures above, it appears that EGPA are maintaining prope
2.6 Comparison with Accounting Records
Steps taken:
| Examination to be completed | Completed | Notes (ref in paper audit file) |
|---|---|---|
| 1. Check that receipts and payments accounts cast |
Yes | A |
| 2. Agree receipts and payments per accounts to supporting breakdown of receipts and payments (Treasurer's Report) |
Yes | A & B |
| 3. Check that Treasurer's Report casts | Yes | B |
| 4. Agree Treasurer's Report to underlying detailed breakdown of income and expense by event |
Yes | B, C, D, E & F |
| 5. Check that Fundraising events schedules casts |
Yes | C, D, E & F |
| 6. Agree A6 cash funds last year end to 2015/16 accounts |
Yes | A |
| 7. Agree cash funds this year end to cash reconciliation |
Yes | A & G |
| 8. Agree bank balance as at 31 Aug 2017 per bank reconciliation to bank statement |
Yes | G & I |
| 9. Check that closing cash per accounts is equal to opening+ receipts -payments |
Yes | A |
| 10. Check detailed analysis of Petty Cash movement agrees to bank reconciliation |
Yes | G & H |
Significant improvements have been made with the controls of the second hand sh prior years audit. Once action point that needs to be reviewed is the GDPR control Records are maintained on the Treasurers computer and it it recommended that a should the current Treasurer cease this role. It is recommended that the committee requirements as a Data User under the regulations.
Based on the examination completed above, the accounts agree to the under
2.7 Analytical Procedures
Year-on-year comparison of key account lines completed and explanations for any / receipts reviewed as required. Please see tables attached - 2.7.1 Payments and
Income / cash received is consistent with known fundraising events - as per meetin newsletters / communications.
Payments made are consistent with known activities - as per meeting minutes and communications.
It is noted that 2016/17 was the first year the Second Hand Shop was included in t of the Second Hand Shop was not as robust as that of the main account at the poi improvements have been made to the processes / reporting during the years 2017 the main account, and refinements will continue to be made as required. No other shop at this time.
No exceptions were noted following the analytical procedures undertaken fo explanations were provided for material movements.
eceipts, where requested, was provided vis
asurer), Joanna Ashworth (Secretary),
See Section
2.1 2.2 2.3 2.4 2.5 2.6 Not Applicable
ble - receipts and payments accounts no judgments are made. No restricted so fund accounting not required.
en the reduced activity of the committee due to Covid -19
2.1, EGPA is eligible to prepare receipts accounts. Treasurer keeps aacounting propriate content and form for the main Second Hand Shop was brought under o report the accounts. Actions have been ve the records keeping for this part of the ss and records are continuing to improve.
2.7
l report is consistent with the accounts. oted in report is in line with accounts.
Evidenced by
ously by C Wood
to be checked by a competent
rson. PTA-UK model Constitution used. ts made.
28,981.22 (see accounts)
- confirmed previously by C Wood
28,981.22 (see accounts)
Accounts: Examiners' Guide (CC32) amination appears appropriate.
interest to prevent me from carrying out
funder to the charity
y and I am a Fellow of the Chartered
GPA raise money for, and that they do e school.
Issues Raised
Committee members need to account for all monies paid/received and take documentary evidence of such monies.
ceipts and payments relating to a specific separate tab of the spreadsheet. Only
ter 3) EG Parents' Information Book, and s review the accounts appear reasonably
and to check that supporting noted.
Evidence Seen
e send by googles file by Gemma Firth for review.
90%
nts are printed and filed monthly.
Wood spreadsheet for current financial
ignatories. 2 signatories are required for must be authorised by another signatory
r a payment to be made out of Petty
er accounting records.
Issues Identified None None None None None None None None None
hop and this has been outlined in the ls in place for the second hand shop. process put in place to remove data e ensure they review the GDPR
rlying accounting records.
y material movements provided. Invoices 2.7.2 Receipts.
ng minutes and EGPA and school
EGPA and school newsletters /
the EGPA accounts. The record keeping int it was included. Significant 7/18 and 2018/19 to bring it in line with refinements required in respect of the
or main account. Reasonable
2.7.1 Analytical Procedures - Payments
| 2018/19 2017/18 Variance 2021/2 variance Explanation for Variance Check for Reasonableness 68.00 278.50 0.00 No expense 280.39 335.82 (349.05) Not taken place 746.56 973.93 (1,716.52) Event Cancelled 0.00 48.00 0.00 No new first aiders 536.00 1,448.87 (1,575.50) No quiz Nights 650.00 170.00 0.00 0.00 0.00 1,200.00 Refunds on deposits Event Cancelled 14,610.30 10,384.19 (10,202.50) Cancelled 0.00 61.98 0.00 No event held Cancelled 717.28 640.44 0.00 No event held 0.00 410.00 0.00 No event held 177.21 193.19 (151.97) Immaterial 2,049.50 1,811.30 (2,292.00) 0.00 0.00 101.76 260.00 290.00 (540.00) Event Cancelled 40.00 187.93 (68.52) 1,796.12 921.67 14,438.10 796.00 774.87 3,781.49 Immaterial 594.00 366.08 1,190.56 Unfinished project 45.94 104.27 0.00 Event Cancelled Cancelled 0.00 3,225.64 53.00 35.00 35.00 0.00 In line with prior year. 2,000.00 2,000.00 (1,500.00) 105.00 105.00 1.00 Membershipincrease 1,787.50 2,511.75 (6,584.56) 8,852.00 0.00 0.00 Cancelled asnolongerquired 36,146.80 27,278.43 (4,214.71) Event took place in 2022 Year 5 double intake in 18/19 versus single intake in 17/18. More children participated in activities 18/19 versus 17/18. Less photocopying due to limited events , more electronic communication through the class reps. Further vairous school equiptment purchased Defibulator purchased in 18/19 £1336 44 books in 2018/19 versus 26 in 2017/18. Change in supplier in 2018/19 - slightly cheaper per book. Data protection registration - required to holdpeople's data. Second hand shop is cash only business. Often delay between receiving cash from purchases and giving money to sellers. Can go over the financial year. Transfer of cash from uniform account |
2018/19 2017/18 Variance 2021/2 variance Explanation for Variance Check for Reasonableness 68.00 278.50 0.00 No expense 280.39 335.82 (349.05) Not taken place 746.56 973.93 (1,716.52) Event Cancelled 0.00 48.00 0.00 No new first aiders 536.00 1,448.87 (1,575.50) No quiz Nights 650.00 170.00 0.00 0.00 0.00 1,200.00 Refunds on deposits Event Cancelled 14,610.30 10,384.19 (10,202.50) Cancelled 0.00 61.98 0.00 No event held Cancelled 717.28 640.44 0.00 No event held 0.00 410.00 0.00 No event held 177.21 193.19 (151.97) Immaterial 2,049.50 1,811.30 (2,292.00) 0.00 0.00 101.76 260.00 290.00 (540.00) Event Cancelled 40.00 187.93 (68.52) 1,796.12 921.67 14,438.10 796.00 774.87 3,781.49 Immaterial 594.00 366.08 1,190.56 Unfinished project 45.94 104.27 0.00 Event Cancelled Cancelled 0.00 3,225.64 53.00 35.00 35.00 0.00 In line with prior year. 2,000.00 2,000.00 (1,500.00) 105.00 105.00 1.00 Membershipincrease 1,787.50 2,511.75 (6,584.56) 8,852.00 0.00 0.00 Cancelled asnolongerquired 36,146.80 27,278.43 (4,214.71) Event took place in 2022 Year 5 double intake in 18/19 versus single intake in 17/18. More children participated in activities 18/19 versus 17/18. Less photocopying due to limited events , more electronic communication through the class reps. Further vairous school equiptment purchased Defibulator purchased in 18/19 £1336 44 books in 2018/19 versus 26 in 2017/18. Change in supplier in 2018/19 - slightly cheaper per book. Data protection registration - required to holdpeople's data. Second hand shop is cash only business. Often delay between receiving cash from purchases and giving money to sellers. Can go over the financial year. Transfer of cash from uniform account |
2018/19 2017/18 Variance 2021/2 variance Explanation for Variance Check for Reasonableness 68.00 278.50 0.00 No expense 280.39 335.82 (349.05) Not taken place 746.56 973.93 (1,716.52) Event Cancelled 0.00 48.00 0.00 No new first aiders 536.00 1,448.87 (1,575.50) No quiz Nights 650.00 170.00 0.00 0.00 0.00 1,200.00 Refunds on deposits Event Cancelled 14,610.30 10,384.19 (10,202.50) Cancelled 0.00 61.98 0.00 No event held Cancelled 717.28 640.44 0.00 No event held 0.00 410.00 0.00 No event held 177.21 193.19 (151.97) Immaterial 2,049.50 1,811.30 (2,292.00) 0.00 0.00 101.76 260.00 290.00 (540.00) Event Cancelled 40.00 187.93 (68.52) 1,796.12 921.67 14,438.10 796.00 774.87 3,781.49 Immaterial 594.00 366.08 1,190.56 Unfinished project 45.94 104.27 0.00 Event Cancelled Cancelled 0.00 3,225.64 53.00 35.00 35.00 0.00 In line with prior year. 2,000.00 2,000.00 (1,500.00) 105.00 105.00 1.00 Membershipincrease 1,787.50 2,511.75 (6,584.56) 8,852.00 0.00 0.00 Cancelled asnolongerquired 36,146.80 27,278.43 (4,214.71) Event took place in 2022 Year 5 double intake in 18/19 versus single intake in 17/18. More children participated in activities 18/19 versus 17/18. Less photocopying due to limited events , more electronic communication through the class reps. Further vairous school equiptment purchased Defibulator purchased in 18/19 £1336 44 books in 2018/19 versus 26 in 2017/18. Change in supplier in 2018/19 - slightly cheaper per book. Data protection registration - required to holdpeople's data. Second hand shop is cash only business. Often delay between receiving cash from purchases and giving money to sellers. Can go over the financial year. Transfer of cash from uniform account |
2018/19 2017/18 Variance 2021/2 variance Explanation for Variance Check for Reasonableness 68.00 278.50 0.00 No expense 280.39 335.82 (349.05) Not taken place 746.56 973.93 (1,716.52) Event Cancelled 0.00 48.00 0.00 No new first aiders 536.00 1,448.87 (1,575.50) No quiz Nights 650.00 170.00 0.00 0.00 0.00 1,200.00 Refunds on deposits Event Cancelled 14,610.30 10,384.19 (10,202.50) Cancelled 0.00 61.98 0.00 No event held Cancelled 717.28 640.44 0.00 No event held 0.00 410.00 0.00 No event held 177.21 193.19 (151.97) Immaterial 2,049.50 1,811.30 (2,292.00) 0.00 0.00 101.76 260.00 290.00 (540.00) Event Cancelled 40.00 187.93 (68.52) 1,796.12 921.67 14,438.10 796.00 774.87 3,781.49 Immaterial 594.00 366.08 1,190.56 Unfinished project 45.94 104.27 0.00 Event Cancelled Cancelled 0.00 3,225.64 53.00 35.00 35.00 0.00 In line with prior year. 2,000.00 2,000.00 (1,500.00) 105.00 105.00 1.00 Membershipincrease 1,787.50 2,511.75 (6,584.56) 8,852.00 0.00 0.00 Cancelled asnolongerquired 36,146.80 27,278.43 (4,214.71) Event took place in 2022 Year 5 double intake in 18/19 versus single intake in 17/18. More children participated in activities 18/19 versus 17/18. Less photocopying due to limited events , more electronic communication through the class reps. Further vairous school equiptment purchased Defibulator purchased in 18/19 £1336 44 books in 2018/19 versus 26 in 2017/18. Change in supplier in 2018/19 - slightly cheaper per book. Data protection registration - required to holdpeople's data. Second hand shop is cash only business. Often delay between receiving cash from purchases and giving money to sellers. Can go over the financial year. Transfer of cash from uniform account |
2018/19 2017/18 Variance 2021/2 variance Explanation for Variance Check for Reasonableness 68.00 278.50 0.00 No expense 280.39 335.82 (349.05) Not taken place 746.56 973.93 (1,716.52) Event Cancelled 0.00 48.00 0.00 No new first aiders 536.00 1,448.87 (1,575.50) No quiz Nights 650.00 170.00 0.00 0.00 0.00 1,200.00 Refunds on deposits Event Cancelled 14,610.30 10,384.19 (10,202.50) Cancelled 0.00 61.98 0.00 No event held Cancelled 717.28 640.44 0.00 No event held 0.00 410.00 0.00 No event held 177.21 193.19 (151.97) Immaterial 2,049.50 1,811.30 (2,292.00) 0.00 0.00 101.76 260.00 290.00 (540.00) Event Cancelled 40.00 187.93 (68.52) 1,796.12 921.67 14,438.10 796.00 774.87 3,781.49 Immaterial 594.00 366.08 1,190.56 Unfinished project 45.94 104.27 0.00 Event Cancelled Cancelled 0.00 3,225.64 53.00 35.00 35.00 0.00 In line with prior year. 2,000.00 2,000.00 (1,500.00) 105.00 105.00 1.00 Membershipincrease 1,787.50 2,511.75 (6,584.56) 8,852.00 0.00 0.00 Cancelled asnolongerquired 36,146.80 27,278.43 (4,214.71) Event took place in 2022 Year 5 double intake in 18/19 versus single intake in 17/18. More children participated in activities 18/19 versus 17/18. Less photocopying due to limited events , more electronic communication through the class reps. Further vairous school equiptment purchased Defibulator purchased in 18/19 £1336 44 books in 2018/19 versus 26 in 2017/18. Change in supplier in 2018/19 - slightly cheaper per book. Data protection registration - required to holdpeople's data. Second hand shop is cash only business. Often delay between receiving cash from purchases and giving money to sellers. Can go over the financial year. Transfer of cash from uniform account |
2018/19 2017/18 Variance 2021/2 variance Explanation for Variance Check for Reasonableness 68.00 278.50 0.00 No expense 280.39 335.82 (349.05) Not taken place 746.56 973.93 (1,716.52) Event Cancelled 0.00 48.00 0.00 No new first aiders 536.00 1,448.87 (1,575.50) No quiz Nights 650.00 170.00 0.00 0.00 0.00 1,200.00 Refunds on deposits Event Cancelled 14,610.30 10,384.19 (10,202.50) Cancelled 0.00 61.98 0.00 No event held Cancelled 717.28 640.44 0.00 No event held 0.00 410.00 0.00 No event held 177.21 193.19 (151.97) Immaterial 2,049.50 1,811.30 (2,292.00) 0.00 0.00 101.76 260.00 290.00 (540.00) Event Cancelled 40.00 187.93 (68.52) 1,796.12 921.67 14,438.10 796.00 774.87 3,781.49 Immaterial 594.00 366.08 1,190.56 Unfinished project 45.94 104.27 0.00 Event Cancelled Cancelled 0.00 3,225.64 53.00 35.00 35.00 0.00 In line with prior year. 2,000.00 2,000.00 (1,500.00) 105.00 105.00 1.00 Membershipincrease 1,787.50 2,511.75 (6,584.56) 8,852.00 0.00 0.00 Cancelled asnolongerquired 36,146.80 27,278.43 (4,214.71) Event took place in 2022 Year 5 double intake in 18/19 versus single intake in 17/18. More children participated in activities 18/19 versus 17/18. Less photocopying due to limited events , more electronic communication through the class reps. Further vairous school equiptment purchased Defibulator purchased in 18/19 £1336 44 books in 2018/19 versus 26 in 2017/18. Change in supplier in 2018/19 - slightly cheaper per book. Data protection registration - required to holdpeople's data. Second hand shop is cash only business. Often delay between receiving cash from purchases and giving money to sellers. Can go over the financial year. Transfer of cash from uniform account |
No of Heads 2019/20 2018/19 2017/18 141 239 239 125 142 46 156 154 159 16 44 26 |
£per Head | £per Head | £per Head | |||||
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
| Event | 2022/23 | 2021/22 | 2020/21 | 2019/20 | 2018/19 | 2017/18 | Variance | 2021/2 variance | Explanation for Variance | Check for Reasonableness | 2019/20 | 2018/19 | 2017/18 | |
| Christmas Card Project | - | 0 | 68.00 | 278.50 | 0.00 | No expense | 1.1731799 1.4051046 11.652174 9.2876282 13.5 14.08 |
|||||||
| Film Nights | 154.25 | - | - | 349.05 | 280.39 | 335.82 | (349.05) | Not taken place | ||||||
| Frost Fair | 3934.53 | 153.07 | - | 1716.52 | 746.56 | 973.93 | (1,716.52) | Event Cancelled | ||||||
| First Aid Course | 0 | - | - | 0 | 0.00 | 48.00 | 0.00 | No new first aiders | ||||||
| Quiz Nights x2 | 948.75 | 777.50 | - | 1575.50 | 536.00 | 1,448.87 | (1,575.50) | No quiz Nights | ||||||
| Prior year Spring Ball | 0 | - | - | 0.00 | 650.00 | 170.00 | 0.00 | |||||||
| Winter Ball 2022 | 0 | 12,315.96 | 1,200.00 | 0.00 | 0.00 | 0.00 | 1,200.00 | Event took place in 2022 |
Refunds on deposits | Event Cancelled | ||||
| Spring Ball | 15840.32 | - | - | 10,202.50 | 14,610.30 |
10,384.19 | (10,202.50) | Cancelled | ||||||
| Tea on the Field | 0 | - | - | 0 | 0.00 | 61.98 | 0.00 | No event held | Cancelled | |||||
| Inflatables | 0 | 885.00 | - | 0 | 717.28 | 640.44 | 0.00 | No event held | ||||||
| Golf Day | 0 | - | - | 0 | 0.00 | 410.00 | 0.00 | No event held | ||||||
| MiscExpense | 1,399.55 | 130.79 | 282.76 | 177.21 | 193.19 | (151.97) | Immaterial | |||||||
| Prep School Activities | 0 | - | - | 2292.0 | 2,049.50 | 1,811.30 | (2,292.00) | Year 5 double intake in 18/19 versus single intake in 17/18. More children participated in activities 18/19 versus 17/18. |
||||||
| Summer Activities 2022 | 6511.5 | - | 101.76 | 0.0 | 0.00 | 0.00 | 101.76 | |||||||
| Kindie Picnic | 295 | 295.00 | - | 540.00 | 260.00 |
290.00 | (540.00) | Event Cancelled | ||||||
| School expenses | 7612.9 | 435.00 | - | 68.52 | 40.00 | 187.93 | (68.52) | Less photocopying due to limited events , more electronic communication through the class reps. |
||||||
| Equipment for school (Inl Bags to School) | 0 | 2,796.25 | 14,790.88 | 352.78 | 1,796.12 | 921.67 | 14,438.10 | Further vairous school equiptment purchased |
Defibulator purchased in 18/19 £1336 |
|||||
| Xmas Activities & Gifts | 444.29 | 1,149.45 | 4,345.49 | 564.00 | 796.00 |
774.87 | 3,781.49 | Immaterial | ||||||
| Year 6 Year Books | 639.94 | - | 1,190.56 | 0.00 | 594.00 | 366.08 | 1,190.56 | 44 books in 2018/19 versus 26 in 2017/18. Change in supplier in 2018/19 - slightly cheaper per book. |
Unfinished project |
|||||
| Induction DayCream Teas | - | - | 0.00 | 45.94 | 104.27 | 0.00 | Event Cancelled | Cancelled | ||||||
| Error - Refund | 0 | - | 53.00 | 0.00 | 0.00 | 3,225.64 | 53.00 | |||||||
| ICO | 35 | - | 35.00 | 35.00 | 35.00 |
35.00 | 0.00 | Data protection registration - required to holdpeople's data. |
In line with prior year. | |||||
| Charity Payments | 0 | - | - | 1,500.00 | 2,000.00 |
2,000.00 | (1,500.00) | |||||||
| PTA-UK membership | 140 | 116.00 | 111.00 | 110.00 | 105.00 |
105.00 | 1.00 | Membershipincrease | ||||||
| Uniform Shop payments ex EGPA plus 49 of payment back to uniform |
1,363.85 | 1,995.50 | 8,580.06 | 1,787.50 |
2,511.75 | (6,584.56) | Second hand shop is cash only business. Often delay between receiving cash from purchases and giving money to sellers. Can go over the financial year. |
|||||||
| Uniform Shop payments to EGPA account | 15,030.00 0 - - 0 |
Transfer of cash from uniform account |
||||||||||||
| Minibus (accountclosed) | 8,852.00 | 0.00 | 0.00 | Cancelled asnolongerquired | ||||||||||
| Total | 36,556.48 | 36,716.63 | 23,953.98 | 28,168.69 | 36,146.80 |
27,278.43 | (4,214.71) |
| 2.7.2 Analytical Procedures - Receipts Event 2022/23 2021/22 2020/21 2019/20 2018/19 2017/18 Variance 2021/2 variance Explanation for Variance Check for Reasonableness Christmas Card Project - 54.85 150.05 202.15 507.50 (95.20) Film Nights 0 - 1,293.50 1,798.00 1,795.00 (1,293.50) Frost Fair 4424.12 - - 3,049.93 2,587.82 3,096.65 (3,049.93) Quiz Nights 802.46 1,020.00 - 615.00 942.40 2,894.00 (615.00) cancelled SpringBall 2019 0 - - - 55.00 0.00 cancelled SpringBall 2020 0 -9,810.0022,041.0020,350.00 (9,810.00) cancelled SpringBall 2023 13787.56 16,278.95 Event tookplace in 2022 Tea on theField 0 - - -304.05 501.30 0.00 cancelled Summer Activities 2022 1660.3 Inflatables 0 - - - - 1,029.71 0.00 cancelled Kindie Picnic Golf Day 0 - - - - 520.00 0.00 cancelled Newsletter Adverts - - - 166.00 0.00 No adverts Phil the Bag 214 248.00 180.00 228.00 332.00 272.00 (48.00) minimal difference Xmas Activities&Gifts 0 4,566.64 - 0.00 0.00 4,566.64 Easyfundraising 0 47.23 26.91 20.54 23.40 65.65 6.37 minimal difference Incorrect Payments 125 - 73.00- 0.00 (73.00) Misc Income 0 1,450.60 1,148.00 - 0.00 12.50 1,148.00 Gift Aid Income 0 - - - 417.50 3,171.82 0.00 Induction Day Cream Teas 0 - - 193.00 254.25 0.00 cancelled Uniform Shop 0 4,010.00 5,876.00 3,816.00 5,942.55 8,008.82 2,060.00 ReceivedfromUniformaccount 7967.7815,030.00 Total 28,981.22 38,084.78 11,852.40 19,056.02 34,783.87 42,700.20 (7,203.62) Commission from supplier for orders made. Profit made from cards in line withprioryear. generally related to the ball, which did not takeplace |
2.7.2 Analytical Procedures - Receipts Event 2022/23 2021/22 2020/21 2019/20 2018/19 2017/18 Variance 2021/2 variance Explanation for Variance Check for Reasonableness Christmas Card Project - 54.85 150.05 202.15 507.50 (95.20) Film Nights 0 - 1,293.50 1,798.00 1,795.00 (1,293.50) Frost Fair 4424.12 - - 3,049.93 2,587.82 3,096.65 (3,049.93) Quiz Nights 802.46 1,020.00 - 615.00 942.40 2,894.00 (615.00) cancelled SpringBall 2019 0 - - - 55.00 0.00 cancelled SpringBall 2020 0 -9,810.0022,041.0020,350.00 (9,810.00) cancelled SpringBall 2023 13787.56 16,278.95 Event tookplace in 2022 Tea on theField 0 - - -304.05 501.30 0.00 cancelled Summer Activities 2022 1660.3 Inflatables 0 - - - - 1,029.71 0.00 cancelled Kindie Picnic Golf Day 0 - - - - 520.00 0.00 cancelled Newsletter Adverts - - - 166.00 0.00 No adverts Phil the Bag 214 248.00 180.00 228.00 332.00 272.00 (48.00) minimal difference Xmas Activities&Gifts 0 4,566.64 - 0.00 0.00 4,566.64 Easyfundraising 0 47.23 26.91 20.54 23.40 65.65 6.37 minimal difference Incorrect Payments 125 - 73.00- 0.00 (73.00) Misc Income 0 1,450.60 1,148.00 - 0.00 12.50 1,148.00 Gift Aid Income 0 - - - 417.50 3,171.82 0.00 Induction Day Cream Teas 0 - - 193.00 254.25 0.00 cancelled Uniform Shop 0 4,010.00 5,876.00 3,816.00 5,942.55 8,008.82 2,060.00 ReceivedfromUniformaccount 7967.7815,030.00 Total 28,981.22 38,084.78 11,852.40 19,056.02 34,783.87 42,700.20 (7,203.62) Commission from supplier for orders made. Profit made from cards in line withprioryear. generally related to the ball, which did not takeplace |
2.7.2 Analytical Procedures - Receipts Event 2022/23 2021/22 2020/21 2019/20 2018/19 2017/18 Variance 2021/2 variance Explanation for Variance Check for Reasonableness Christmas Card Project - 54.85 150.05 202.15 507.50 (95.20) Film Nights 0 - 1,293.50 1,798.00 1,795.00 (1,293.50) Frost Fair 4424.12 - - 3,049.93 2,587.82 3,096.65 (3,049.93) Quiz Nights 802.46 1,020.00 - 615.00 942.40 2,894.00 (615.00) cancelled SpringBall 2019 0 - - - 55.00 0.00 cancelled SpringBall 2020 0 -9,810.0022,041.0020,350.00 (9,810.00) cancelled SpringBall 2023 13787.56 16,278.95 Event tookplace in 2022 Tea on theField 0 - - -304.05 501.30 0.00 cancelled Summer Activities 2022 1660.3 Inflatables 0 - - - - 1,029.71 0.00 cancelled Kindie Picnic Golf Day 0 - - - - 520.00 0.00 cancelled Newsletter Adverts - - - 166.00 0.00 No adverts Phil the Bag 214 248.00 180.00 228.00 332.00 272.00 (48.00) minimal difference Xmas Activities&Gifts 0 4,566.64 - 0.00 0.00 4,566.64 Easyfundraising 0 47.23 26.91 20.54 23.40 65.65 6.37 minimal difference Incorrect Payments 125 - 73.00- 0.00 (73.00) Misc Income 0 1,450.60 1,148.00 - 0.00 12.50 1,148.00 Gift Aid Income 0 - - - 417.50 3,171.82 0.00 Induction Day Cream Teas 0 - - 193.00 254.25 0.00 cancelled Uniform Shop 0 4,010.00 5,876.00 3,816.00 5,942.55 8,008.82 2,060.00 ReceivedfromUniformaccount 7967.7815,030.00 Total 28,981.22 38,084.78 11,852.40 19,056.02 34,783.87 42,700.20 (7,203.62) Commission from supplier for orders made. Profit made from cards in line withprioryear. generally related to the ball, which did not takeplace |
2.7.2 Analytical Procedures - Receipts Event 2022/23 2021/22 2020/21 2019/20 2018/19 2017/18 Variance 2021/2 variance Explanation for Variance Check for Reasonableness Christmas Card Project - 54.85 150.05 202.15 507.50 (95.20) Film Nights 0 - 1,293.50 1,798.00 1,795.00 (1,293.50) Frost Fair 4424.12 - - 3,049.93 2,587.82 3,096.65 (3,049.93) Quiz Nights 802.46 1,020.00 - 615.00 942.40 2,894.00 (615.00) cancelled SpringBall 2019 0 - - - 55.00 0.00 cancelled SpringBall 2020 0 -9,810.0022,041.0020,350.00 (9,810.00) cancelled SpringBall 2023 13787.56 16,278.95 Event tookplace in 2022 Tea on theField 0 - - -304.05 501.30 0.00 cancelled Summer Activities 2022 1660.3 Inflatables 0 - - - - 1,029.71 0.00 cancelled Kindie Picnic Golf Day 0 - - - - 520.00 0.00 cancelled Newsletter Adverts - - - 166.00 0.00 No adverts Phil the Bag 214 248.00 180.00 228.00 332.00 272.00 (48.00) minimal difference Xmas Activities&Gifts 0 4,566.64 - 0.00 0.00 4,566.64 Easyfundraising 0 47.23 26.91 20.54 23.40 65.65 6.37 minimal difference Incorrect Payments 125 - 73.00- 0.00 (73.00) Misc Income 0 1,450.60 1,148.00 - 0.00 12.50 1,148.00 Gift Aid Income 0 - - - 417.50 3,171.82 0.00 Induction Day Cream Teas 0 - - 193.00 254.25 0.00 cancelled Uniform Shop 0 4,010.00 5,876.00 3,816.00 5,942.55 8,008.82 2,060.00 ReceivedfromUniformaccount 7967.7815,030.00 Total 28,981.22 38,084.78 11,852.40 19,056.02 34,783.87 42,700.20 (7,203.62) Commission from supplier for orders made. Profit made from cards in line withprioryear. generally related to the ball, which did not takeplace |
2.7.2 Analytical Procedures - Receipts Event 2022/23 2021/22 2020/21 2019/20 2018/19 2017/18 Variance 2021/2 variance Explanation for Variance Check for Reasonableness Christmas Card Project - 54.85 150.05 202.15 507.50 (95.20) Film Nights 0 - 1,293.50 1,798.00 1,795.00 (1,293.50) Frost Fair 4424.12 - - 3,049.93 2,587.82 3,096.65 (3,049.93) Quiz Nights 802.46 1,020.00 - 615.00 942.40 2,894.00 (615.00) cancelled SpringBall 2019 0 - - - 55.00 0.00 cancelled SpringBall 2020 0 -9,810.0022,041.0020,350.00 (9,810.00) cancelled SpringBall 2023 13787.56 16,278.95 Event tookplace in 2022 Tea on theField 0 - - -304.05 501.30 0.00 cancelled Summer Activities 2022 1660.3 Inflatables 0 - - - - 1,029.71 0.00 cancelled Kindie Picnic Golf Day 0 - - - - 520.00 0.00 cancelled Newsletter Adverts - - - 166.00 0.00 No adverts Phil the Bag 214 248.00 180.00 228.00 332.00 272.00 (48.00) minimal difference Xmas Activities&Gifts 0 4,566.64 - 0.00 0.00 4,566.64 Easyfundraising 0 47.23 26.91 20.54 23.40 65.65 6.37 minimal difference Incorrect Payments 125 - 73.00- 0.00 (73.00) Misc Income 0 1,450.60 1,148.00 - 0.00 12.50 1,148.00 Gift Aid Income 0 - - - 417.50 3,171.82 0.00 Induction Day Cream Teas 0 - - 193.00 254.25 0.00 cancelled Uniform Shop 0 4,010.00 5,876.00 3,816.00 5,942.55 8,008.82 2,060.00 ReceivedfromUniformaccount 7967.7815,030.00 Total 28,981.22 38,084.78 11,852.40 19,056.02 34,783.87 42,700.20 (7,203.62) Commission from supplier for orders made. Profit made from cards in line withprioryear. generally related to the ball, which did not takeplace |
2.7.2 Analytical Procedures - Receipts Event 2022/23 2021/22 2020/21 2019/20 2018/19 2017/18 Variance 2021/2 variance Explanation for Variance Check for Reasonableness Christmas Card Project - 54.85 150.05 202.15 507.50 (95.20) Film Nights 0 - 1,293.50 1,798.00 1,795.00 (1,293.50) Frost Fair 4424.12 - - 3,049.93 2,587.82 3,096.65 (3,049.93) Quiz Nights 802.46 1,020.00 - 615.00 942.40 2,894.00 (615.00) cancelled SpringBall 2019 0 - - - 55.00 0.00 cancelled SpringBall 2020 0 -9,810.0022,041.0020,350.00 (9,810.00) cancelled SpringBall 2023 13787.56 16,278.95 Event tookplace in 2022 Tea on theField 0 - - -304.05 501.30 0.00 cancelled Summer Activities 2022 1660.3 Inflatables 0 - - - - 1,029.71 0.00 cancelled Kindie Picnic Golf Day 0 - - - - 520.00 0.00 cancelled Newsletter Adverts - - - 166.00 0.00 No adverts Phil the Bag 214 248.00 180.00 228.00 332.00 272.00 (48.00) minimal difference Xmas Activities&Gifts 0 4,566.64 - 0.00 0.00 4,566.64 Easyfundraising 0 47.23 26.91 20.54 23.40 65.65 6.37 minimal difference Incorrect Payments 125 - 73.00- 0.00 (73.00) Misc Income 0 1,450.60 1,148.00 - 0.00 12.50 1,148.00 Gift Aid Income 0 - - - 417.50 3,171.82 0.00 Induction Day Cream Teas 0 - - 193.00 254.25 0.00 cancelled Uniform Shop 0 4,010.00 5,876.00 3,816.00 5,942.55 8,008.82 2,060.00 ReceivedfromUniformaccount 7967.7815,030.00 Total 28,981.22 38,084.78 11,852.40 19,056.02 34,783.87 42,700.20 (7,203.62) Commission from supplier for orders made. Profit made from cards in line withprioryear. generally related to the ball, which did not takeplace |
2.7.2 Analytical Procedures - Receipts Event 2022/23 2021/22 2020/21 2019/20 2018/19 2017/18 Variance 2021/2 variance Explanation for Variance Check for Reasonableness Christmas Card Project - 54.85 150.05 202.15 507.50 (95.20) Film Nights 0 - 1,293.50 1,798.00 1,795.00 (1,293.50) Frost Fair 4424.12 - - 3,049.93 2,587.82 3,096.65 (3,049.93) Quiz Nights 802.46 1,020.00 - 615.00 942.40 2,894.00 (615.00) cancelled SpringBall 2019 0 - - - 55.00 0.00 cancelled SpringBall 2020 0 -9,810.0022,041.0020,350.00 (9,810.00) cancelled SpringBall 2023 13787.56 16,278.95 Event tookplace in 2022 Tea on theField 0 - - -304.05 501.30 0.00 cancelled Summer Activities 2022 1660.3 Inflatables 0 - - - - 1,029.71 0.00 cancelled Kindie Picnic Golf Day 0 - - - - 520.00 0.00 cancelled Newsletter Adverts - - - 166.00 0.00 No adverts Phil the Bag 214 248.00 180.00 228.00 332.00 272.00 (48.00) minimal difference Xmas Activities&Gifts 0 4,566.64 - 0.00 0.00 4,566.64 Easyfundraising 0 47.23 26.91 20.54 23.40 65.65 6.37 minimal difference Incorrect Payments 125 - 73.00- 0.00 (73.00) Misc Income 0 1,450.60 1,148.00 - 0.00 12.50 1,148.00 Gift Aid Income 0 - - - 417.50 3,171.82 0.00 Induction Day Cream Teas 0 - - 193.00 254.25 0.00 cancelled Uniform Shop 0 4,010.00 5,876.00 3,816.00 5,942.55 8,008.82 2,060.00 ReceivedfromUniformaccount 7967.7815,030.00 Total 28,981.22 38,084.78 11,852.40 19,056.02 34,783.87 42,700.20 (7,203.62) Commission from supplier for orders made. Profit made from cards in line withprioryear. generally related to the ball, which did not takeplace |
2.7.2 Analytical Procedures - Receipts Event 2022/23 2021/22 2020/21 2019/20 2018/19 2017/18 Variance 2021/2 variance Explanation for Variance Check for Reasonableness Christmas Card Project - 54.85 150.05 202.15 507.50 (95.20) Film Nights 0 - 1,293.50 1,798.00 1,795.00 (1,293.50) Frost Fair 4424.12 - - 3,049.93 2,587.82 3,096.65 (3,049.93) Quiz Nights 802.46 1,020.00 - 615.00 942.40 2,894.00 (615.00) cancelled SpringBall 2019 0 - - - 55.00 0.00 cancelled SpringBall 2020 0 -9,810.0022,041.0020,350.00 (9,810.00) cancelled SpringBall 2023 13787.56 16,278.95 Event tookplace in 2022 Tea on theField 0 - - -304.05 501.30 0.00 cancelled Summer Activities 2022 1660.3 Inflatables 0 - - - - 1,029.71 0.00 cancelled Kindie Picnic Golf Day 0 - - - - 520.00 0.00 cancelled Newsletter Adverts - - - 166.00 0.00 No adverts Phil the Bag 214 248.00 180.00 228.00 332.00 272.00 (48.00) minimal difference Xmas Activities&Gifts 0 4,566.64 - 0.00 0.00 4,566.64 Easyfundraising 0 47.23 26.91 20.54 23.40 65.65 6.37 minimal difference Incorrect Payments 125 - 73.00- 0.00 (73.00) Misc Income 0 1,450.60 1,148.00 - 0.00 12.50 1,148.00 Gift Aid Income 0 - - - 417.50 3,171.82 0.00 Induction Day Cream Teas 0 - - 193.00 254.25 0.00 cancelled Uniform Shop 0 4,010.00 5,876.00 3,816.00 5,942.55 8,008.82 2,060.00 ReceivedfromUniformaccount 7967.7815,030.00 Total 28,981.22 38,084.78 11,852.40 19,056.02 34,783.87 42,700.20 (7,203.62) Commission from supplier for orders made. Profit made from cards in line withprioryear. generally related to the ball, which did not takeplace |
2.7.2 Analytical Procedures - Receipts Event 2022/23 2021/22 2020/21 2019/20 2018/19 2017/18 Variance 2021/2 variance Explanation for Variance Check for Reasonableness Christmas Card Project - 54.85 150.05 202.15 507.50 (95.20) Film Nights 0 - 1,293.50 1,798.00 1,795.00 (1,293.50) Frost Fair 4424.12 - - 3,049.93 2,587.82 3,096.65 (3,049.93) Quiz Nights 802.46 1,020.00 - 615.00 942.40 2,894.00 (615.00) cancelled SpringBall 2019 0 - - - 55.00 0.00 cancelled SpringBall 2020 0 -9,810.0022,041.0020,350.00 (9,810.00) cancelled SpringBall 2023 13787.56 16,278.95 Event tookplace in 2022 Tea on theField 0 - - -304.05 501.30 0.00 cancelled Summer Activities 2022 1660.3 Inflatables 0 - - - - 1,029.71 0.00 cancelled Kindie Picnic Golf Day 0 - - - - 520.00 0.00 cancelled Newsletter Adverts - - - 166.00 0.00 No adverts Phil the Bag 214 248.00 180.00 228.00 332.00 272.00 (48.00) minimal difference Xmas Activities&Gifts 0 4,566.64 - 0.00 0.00 4,566.64 Easyfundraising 0 47.23 26.91 20.54 23.40 65.65 6.37 minimal difference Incorrect Payments 125 - 73.00- 0.00 (73.00) Misc Income 0 1,450.60 1,148.00 - 0.00 12.50 1,148.00 Gift Aid Income 0 - - - 417.50 3,171.82 0.00 Induction Day Cream Teas 0 - - 193.00 254.25 0.00 cancelled Uniform Shop 0 4,010.00 5,876.00 3,816.00 5,942.55 8,008.82 2,060.00 ReceivedfromUniformaccount 7967.7815,030.00 Total 28,981.22 38,084.78 11,852.40 19,056.02 34,783.87 42,700.20 (7,203.62) Commission from supplier for orders made. Profit made from cards in line withprioryear. generally related to the ball, which did not takeplace |
2.7.2 Analytical Procedures - Receipts Event 2022/23 2021/22 2020/21 2019/20 2018/19 2017/18 Variance 2021/2 variance Explanation for Variance Check for Reasonableness Christmas Card Project - 54.85 150.05 202.15 507.50 (95.20) Film Nights 0 - 1,293.50 1,798.00 1,795.00 (1,293.50) Frost Fair 4424.12 - - 3,049.93 2,587.82 3,096.65 (3,049.93) Quiz Nights 802.46 1,020.00 - 615.00 942.40 2,894.00 (615.00) cancelled SpringBall 2019 0 - - - 55.00 0.00 cancelled SpringBall 2020 0 -9,810.0022,041.0020,350.00 (9,810.00) cancelled SpringBall 2023 13787.56 16,278.95 Event tookplace in 2022 Tea on theField 0 - - -304.05 501.30 0.00 cancelled Summer Activities 2022 1660.3 Inflatables 0 - - - - 1,029.71 0.00 cancelled Kindie Picnic Golf Day 0 - - - - 520.00 0.00 cancelled Newsletter Adverts - - - 166.00 0.00 No adverts Phil the Bag 214 248.00 180.00 228.00 332.00 272.00 (48.00) minimal difference Xmas Activities&Gifts 0 4,566.64 - 0.00 0.00 4,566.64 Easyfundraising 0 47.23 26.91 20.54 23.40 65.65 6.37 minimal difference Incorrect Payments 125 - 73.00- 0.00 (73.00) Misc Income 0 1,450.60 1,148.00 - 0.00 12.50 1,148.00 Gift Aid Income 0 - - - 417.50 3,171.82 0.00 Induction Day Cream Teas 0 - - 193.00 254.25 0.00 cancelled Uniform Shop 0 4,010.00 5,876.00 3,816.00 5,942.55 8,008.82 2,060.00 ReceivedfromUniformaccount 7967.7815,030.00 Total 28,981.22 38,084.78 11,852.40 19,056.02 34,783.87 42,700.20 (7,203.62) Commission from supplier for orders made. Profit made from cards in line withprioryear. generally related to the ball, which did not takeplace |
2.7.2 Analytical Procedures - Receipts Event 2022/23 2021/22 2020/21 2019/20 2018/19 2017/18 Variance 2021/2 variance Explanation for Variance Check for Reasonableness Christmas Card Project - 54.85 150.05 202.15 507.50 (95.20) Film Nights 0 - 1,293.50 1,798.00 1,795.00 (1,293.50) Frost Fair 4424.12 - - 3,049.93 2,587.82 3,096.65 (3,049.93) Quiz Nights 802.46 1,020.00 - 615.00 942.40 2,894.00 (615.00) cancelled SpringBall 2019 0 - - - 55.00 0.00 cancelled SpringBall 2020 0 -9,810.0022,041.0020,350.00 (9,810.00) cancelled SpringBall 2023 13787.56 16,278.95 Event tookplace in 2022 Tea on theField 0 - - -304.05 501.30 0.00 cancelled Summer Activities 2022 1660.3 Inflatables 0 - - - - 1,029.71 0.00 cancelled Kindie Picnic Golf Day 0 - - - - 520.00 0.00 cancelled Newsletter Adverts - - - 166.00 0.00 No adverts Phil the Bag 214 248.00 180.00 228.00 332.00 272.00 (48.00) minimal difference Xmas Activities&Gifts 0 4,566.64 - 0.00 0.00 4,566.64 Easyfundraising 0 47.23 26.91 20.54 23.40 65.65 6.37 minimal difference Incorrect Payments 125 - 73.00- 0.00 (73.00) Misc Income 0 1,450.60 1,148.00 - 0.00 12.50 1,148.00 Gift Aid Income 0 - - - 417.50 3,171.82 0.00 Induction Day Cream Teas 0 - - 193.00 254.25 0.00 cancelled Uniform Shop 0 4,010.00 5,876.00 3,816.00 5,942.55 8,008.82 2,060.00 ReceivedfromUniformaccount 7967.7815,030.00 Total 28,981.22 38,084.78 11,852.40 19,056.02 34,783.87 42,700.20 (7,203.62) Commission from supplier for orders made. Profit made from cards in line withprioryear. generally related to the ball, which did not takeplace |
No of Heads 2019/20 2018/19 2017/18 141 239 239 125 142 46 156 154 159 0 16 |
£ Per Head | £ Per Head | £ Per Head |
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
| Event | 2022/23 | 2021/22 | 2020/21 | 2019/20 | 2018/19 | 2017/18 | Variance | 2021/2 variance | Explanation for Variance | Check for Reasonableness | 2019/20 | 2018/19 | 2017/18 | |
| Christmas Card Project | - | 54.85 | 150.05 | 202.15 | 507.50 | (95.20) | Commission from supplier for orders made. |
Profit made from cards in line withprioryear. |
7.5230126 7.5104603 20.49 18.55 |
|||||
| Film Nights | 0 | - | 1,293.50 | 1,798.00 | 1,795.00 | (1,293.50) | ||||||||
| Frost Fair | 4424.12 | - | - | 3,049.93 | 2,587.82 | 3,096.65 | (3,049.93) | |||||||
| Quiz Nights | 802.46 | 1,020.00 | - | 615.00 | 942.40 | 2,894.00 | (615.00) | cancelled | ||||||
| SpringBall 2019 | 0 | - | - | - | 55.00 | 0.00 | cancelled | |||||||
| SpringBall 2020 | 0 | - | 9,810.00 | 22,041.00 | 20,350.00 | (9,810.00) | cancelled | |||||||
| SpringBall 2023 | 13787.56 | 16,278.95 | Event tookplace in 2022 | |||||||||||
| Tea on theField | 0 | - | - | - | 304.05 | 501.30 | 0.00 | cancelled | ||||||
| Summer Activities 2022 | 1660.3 | |||||||||||||
| Inflatables | 0 | - | - | - | - | 1,029.71 | 0.00 | cancelled | ||||||
| Kindie Picnic | ||||||||||||||
| Golf Day | 0 | - | - | - | - | 520.00 | 0.00 | cancelled | ||||||
| Newsletter Adverts | - | - | - | 166.00 | 0.00 | No adverts | ||||||||
| Phil the Bag | 214 | 248.00 | 180.00 | 228.00 | 332.00 | 272.00 | (48.00) | minimal difference | ||||||
| Xmas Activities&Gifts | 0 | 4,566.64 | - | 0.00 | 0.00 | 4,566.64 | ||||||||
| Easyfundraising | 0 | 47.23 | 26.91 | 20.54 | 23.40 | 65.65 | 6.37 | minimal difference | ||||||
| Incorrect Payments | 125 | - | 73.00 | - | 0.00 | (73.00) | ||||||||
| Misc Income | 0 | 1,450.60 | 1,148.00 | - | 0.00 | 12.50 | 1,148.00 | |||||||
| Gift Aid Income | 0 | - | - | - | 417.50 | 3,171.82 | 0.00 | generally related to the ball, which did not takeplace |
||||||
| Induction Day Cream Teas | 0 | - | - | 193.00 | 254.25 | 0.00 | cancelled | |||||||
| Uniform Shop | 0 | 4,010.00 | 5,876.00 | 3,816.00 | 5,942.55 | 8,008.82 | 2,060.00 | |||||||
| ReceivedfromUniformaccount | 7967.78 | 15,030.00 | ||||||||||||
| Total | 28,981.22 | 38,084.78 | 11,852.40 | 19,056.02 | 34,783.87 | 42,700.20 | (7,203.62) |
| Total Cash & Bank Balance as at Main Bank Account Petty Cash Balance Minibus Bank Account Uniform Shop Bank Account Uniform Shop Petty Cash Total Balance 31/8/2019 |
8/31/2019 8/31/2020 31,807.83 27,337.18 57.96 232.80 1,148.00 1,148.00 17,266.89 12,612.63 278.82 169.02 50,559.50 41,499.639,059.87 |
|---|---|
| Calculated expected Balance Total Balance Movement Receipts Payments Expected Balance Difference |
31/8/2018 8/31/2019 51,922.43 50,559.50 1/9/2018-31/8/2019 01/09/2019-31/08/2020 34,783.87 19,056.02 - 36,146.80 - 28,168.69 - 1,362.93 - 9,112.67 50,559.50 41,446.83 41,499.63 - 52.80 9,059.87 |
|---|---|
Defribulator payment
| 8/31/2021 | 8/31/2022 | 8/31/2023 |
|---|---|---|
| 11,453.40 | 25,194.40 | 17,619.14 |
| 134.50 | 379.50 | 379.50 |
| - | 0 | - |
| 16,437.63 | 4,102.78 | - |
| 224.52 | 285.52 | 199.08 |
| 28,250.05 | 29,962.20 | 18,197.72 |
| 8/31/2020 | 8/31/2021 | 8/31/2022 | |
|---|---|---|---|
| 41,499.63 | 28,250.05 | 29,962.20 | |
| 1/9/2021-31/8/2022 1/9/2020-31/8/2022 01/09/2022-31/08/2023 | |||
| 11,852.40 | 38,084.78 | 11,852.40 | |
| - | 23,953.98 - | 36,716.63 - | 23,953.98 |
| - | 12,101.58 | 1,368.15 - | 12,101.58 |
| 29,398.05 | 29,618.20 | 17,860.62 | |
| 28,250.05 | 29962.2 | ||
| - | 1,148.00 | 344.00 | 337.10 |
| Movement from | |||
| Minibus | to main | ||
| account |
Independent examiner’s report to the trustees of Elm Green Parents Association (1151342)
I report to the trustees on my examination of the accounts of the Elm Green Parents Association (EGPA) for the year ended 31 August 2023.
Responsibilities and basis of report
As the charity trustees of EGPA you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’).
I report in respect of my examination of the EGPA accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent examiner’s statement
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
-
accounting records were not kept in respect of EGPA as required by section 130 of the Act; or
-
the accounts do not accord with those records.
There is a difference in balance of £337.10. Some of this is a roll over from the previous audit rather than a deterioration in the current year.
I have no general concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Martin Boreham
Fellow of the Chartered Insurance Institute
Robin Hill
Sunningdale Road
Althorne
CM3 6HW
29 June 2023