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2020-12-31-accounts

Croydon Vineyard

Reports and Financial Statements

For the 12 months from 1 January 2020 to 31 December 2020

Croydon Vineyard

Charity & Company information

Charity & Company information Charity & Company information
─────────────────────────────────────────────────────────
Charity Registration Number 1151324
Company Registration Number 08409393, company limited by guarantee
Company Directors (Trustees) Tom Thompson (Chair)
Louise Crudgington (until 01/11/20)
Mark Goodman
Dayo Omolokun
David Prothero
Sarah Hombarume
Graham Bright
Kinga Vekony (until 12/04/2021)
Joelene Evans (from 13/04/2021)
Company Secretary Kinga Vekony (until 12/04/2021)
Joelene Evans (from 13/4/2021)
Registered office 39 Queenhill Road
South Croydon
CR2 8DW
Company Bankers CAF Bank: 25 Kings Hill Avenue, Kings Hill,
West Malling, Kent, ME19 4TA
Independent Examiners Archie McDowall, BA, CA, of Stewardship:
1 Lamb's Passage, London, EC1Y 8AB

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Croydon Vineyard

Contents Page
Charity & Company Information 1
Trustees’ and Directors’ Report 3
Independent examiner’s report to the members of Croydon Vineyard 9
Statement of financial activities (including the Income and Expenditure Account)
for the 12 months ended 31 December 2020 10
Balance sheet as at 31 December 2020 11
Notes to the Accounts 12

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Trustees’ and Director’s Report

─────────────────────────────────────────────────────────

1. Introduction...

I am pleased to introduce the Trustees’ Report and Financial Statements for the accounts of Croydon Vineyard. We give thanks for all the Lord has done in us and through us in the last 12 months.

Clearly 2020 was a year of global disruption due to COVID-19. The church and staff team were inevitably affected by the disruption (and continue to be so). However, they have shown incredibly admirable determination and grace in continuing to pursue our vision and mission:

A Culture of Worship - to see diverse people coming together for life-changing encounters with the presence of God, to be filled with his grace and his truth and to live for his glory all through the week.

Raising Sons and Daughters - to see a whole generation in Croydon meeting Jesus and, through the long-term nurture of our church, coming to their full potential in God. Life-changing Groups - to have a wide range of healing spaces all through the week for people to find hope, life and to learn how to live in the fullness of all God has for them. Loving Croydon - to equip all the church to share Jesus all over Croydon all through the week through their work, their rest and their play, inviting people into life-changing groups and Sunday services where they come to life.

Multiplying Leaders - to be a sending church who raise up many leaders for many sectors in society, spreading the fragrance of the kingdom all through Croydon and seeing 100 churches planted across London and beyond.

And in God’s strength and with your support we will continue to do this.

Yours in Christ

Tom Thompson

Senior Pastor & Chair of Board of Trustees/Directors

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2. Trustees’ Report…

The trustees of Croydon Vineyard, who also act as directors for the purposes of company law, present their report and financial statements for the 12-month period from 1 January 2020 to 31 December 2020 in accordance with the Charities Act 2011 and the Companies Act 2006. The trustees are satisfied, to the best of their knowledge, that these statements comply with the current statutory requirements, the church’s governing documents and are in accordance with the Charity Commission’s Statement of Recommended Practice (2015 SORP).

3. Objectives & Activities...

The main object of Croydon Vineyard is the advancement of the Christian faith. This was achieved primarily, although not exclusively, through: the development and multiplication of small groups of people meeting mid-week, and the growth of local church congregations meeting on Sunday mornings and evenings in Croydon.

The trustees note that considerable volunteer time has been given by lay-leaders and church members in achieving the aims and objectives of the church.

4. Review of the year…

Culture of Worship

For the first time in our history, we had to suspend live gatherings during the March lockdown. Although we returned to some form of live gatherings, these remained partial and restricted. This has opened up possibilities for more online offerings through the development of prerecorded e-services and live streamed events. Although a challenge, especially for worship and for ministry, the restrictions have caused a deepening of understanding of what it really means to have a culture of worship, and we believe this will serve us well for many years.

One major aspect of the year was an attempt in the autumn to acquire the lease on a local building, for use in our Sunday worship and mid-week outreach. In the end we withdrew from this deal but learned many helpful lessons for the future.

Raising Sons and Daughters

This emphasis has been very severely hit by the pandemic with many under 18s struggling on video calls. However, our children’s pastor and youth pastor have worked tirelessly to create opportunities for connection and discipleship. Sunday morning video calls for children have worked very well for those who have been able to attend them, as did one-off parties when restrictions allowed them. 2020 has highlighted the need to pray very much for the next generation and to continue to commit to them long-term.

Life-changing Groups

These came very much into the fore during the lockdowns and much good has come from them, particularly providing pastoral care for the lonely and those struggling. We have sought to pursue a deeper level of discipleship in small groups, experimenting with a range of formats and content. Ultimately the inability to meet live has been hard for some but has worked well for others. In this year we have begun to broaden this emphasis to talk about “learning the way of Jesus”, running additional workshops and courses to pursue this.

Multiplying Leaders

This was an area of real progress in 2020 with us sending out a leader to replant Merton Vineyard church and also us partnering with a Bulgarian national returning to Bulgaria to plant Vineyard churches there. This has been a genuinely exciting aspect of church life this last year.

Love Croydon

In the first lockdown we struggled to continue our Love Croydon expressions, with our staff member overseeing it needing to go on furlough to do home schooling, and then going on adoption leave. However, as the year went on, we were able to not only recommence Vineyard English School online but to see it expand to 3 classes across 3 days. We also ran a positive

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alpha course and empowered many people to express love to their neighbours through the giving of “tokens of love” or small support packages.

5. Administrative Operations…

Staffing

Tom & Lesley Thompson lead Croydon Vineyard, with a focus on setting the vision and direction of the overall ministry of the church, leading weekly congregational celebrations on Sundays as well as the day-to-day running of the church and overseeing the development of the ministry of the church by working alongside and through volunteers. Tom also acted as a trustee and as chair for the board of trustees/directors.

Additional staff were as follows:

Community pastors - one of our community pastors finished working for Croydon Vineyard in March 2020. The other went on furlough and then on adoption leave, due to return in July 2021. Youth and Comms Pastor - 40 hours a week, overseeing our work with 11-18s and our communications to the congregation. In September they requested a reduction in working hours to 32 in order to have more space for child-care during home-schooling.

Kids Pastor & Admin - 32 hours a week, overseeing our work with 0-11s and managing our bookkeeping and database.

Worship pastor - we appointed a new worship pastor starting in September, working 24 hours a week, overseeing Sunday music teams and some communications

Additional Pastors - we continued to employ two other people 8 hours a week each, both of whom invested heavily in our e-services and pastoral care of the congregation during this difficult year.

Compliance

We continue to develop and enhance our policies on Child Protection, Risk Management and Financial Control. Further policies will be implemented as required by the growth of the church. We have continued membership of the 31:8 (formerly CCPAS) scheme to assist us in our Safeguarding. We have continued to apply for Disclosure and Barring Service checks as appropriate for all children’s leaders, following the church’s Child Protection Policy and Operational Guidelines. The accounts have been examined by Stewardship.

6. Future Plans…

Over the coming financial reporting period we are conscious that much disruption is likely due to the continuation of COVID. However, we have identified the following 7 headline goals:

1 helping everyone do life in a more spirit-fuelled and emotionally healthy way (Way of Jesus emphasis).

2 positive return(s) to Sunday gatherings as COVID restrictions ease (Culture of Worship emphasis)

Alongside these we will continue to pursue the other aspects of our five emphases.

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7. Structure, Governance & Management

Croydon Vineyard (incorporated on 19 February 2013) is a charitable company limited by guarantee and is governed by the Memorandum and Articles of Association which were adopted on 19 February 2013. As a charity the church acts entirely as a non-profit making organisation. The church has also been granted exemption from using the word “Limited” in its title. The trustees of the church are appointed by resolution of the Board and act as directors for the purposes of company law.

The church is also affiliated to Vineyard Churches UK & Ireland, a wider network of some 100 or so churches across the country. Croydon Vineyard regularly grants a proportion of its income to the work of Vineyard Churches UK & Ireland in the establishing of new churches and missions work abroad.

Trustees & Directors…

The trustees below have held office during the period from 1 January 2020 to the date of this report:

The trustees met formally in person (pre-Covid) and virtually (Covid) to discuss business on a quarterly basis throughout the 12-month period 1 January 2020 to 31 December 2020.

8. Statement of Responsibilities…

Charity and company law require the trustees/directors to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the company and of the profit or loss of the company for that period. In preparing those financial statements the trustees/directors are required to:

The trustees/directors are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the company and to enable them to ensure that the financial statements comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the company and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.

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Internal Controls…

As part of their continuing responsibility the trustees have endeavoured to ensure that reasonable internal control procedures are in place as appropriate for the development of the church. They include:

Risk Management…

Throughout the period the trustees maintained a centralised risk log to identify and mitigate major strategic, operational, and financial risks to the charity.

9. Financial Review

Income & Expenditure…

The net incoming resources for the period was £331,767. Overall, the unrestricted general fund surplus stands at £286,274. There are no restricted funds. The Charity relies on the generous donations of its members as its principal source of income.

Investment Policy…

Currently, all investments are held as cash at bank balances.

Operating Reserves…

The church aims to hold Cash Operating Reserves in line with the monthly expenses incurred. The trustees aim to maintain such reserves to at least the equivalent of 3 months of operating expenses in these accounts in the future. This equates to target cash reserves of c. £50,000. At 31 December the cash balance held in the general fund was £290,715.

Grants & Gifts…

As detailed below in the financial statements, the church has made payments to Vineyard Churches UK & Ireland (VCUKI) connected to the licensing of the church. VCUKI promotes the planting of new churches and provides support to churches in the Vineyard movement in the UK. During the period, including those payments, Croydon Vineyard gave away 5% of its unrestricted income in the form of grants and gifts.

Fixed assets…

All assets and investments held by the church fall within those permitted by the Memorandum and Articles.

Public benefit…

The trustees confirm that they have referred to the guidance contained in the Charity Commission’s general guidance on public benefit when reviewing the Company’s aims and objectives both in the year under review and in planning future activities. The trustees give their time voluntarily and receive no private benefit – Tom Thompson is paid a salary by the Company in his role as Senior Pastor of Croydon Vineyard, as set out in Note 4.

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Independent Examiner…

So far as each of the trustees is aware at the time the report is approved:

The financial statements have been prepared in accordance with the special provisions of the Companies Act 2006 relating to small entities.

Approved by the trustees/directors on 12 April 2021 and signed on their behalf

T. Thompson

Chairman of Trustees

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Independent examiner’s report to the members of Croydon Vineyard

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I have examined the accounts for the 12-month period ended 31 December 2020 on pages 10 to 16 following which have been prepared on the basis of the accounting policies set out on pages 12-13.

Respective Responsibilities of Directors/Trustees and Examiner

The directors/trustees of the company are responsible for the preparation of accounts; they consider that the audit requirements under section 144 of the Charities Act 2011 do not apply but that an independent examination is needed. I have been appointed to conduct an Independent Examination required by section 145 of the Charities Act 2011 and to report in accordance with the regulations made under section 145 of that Act. It is my responsibility to examine the accounts, without performing an audit, and to report to the trustees.

Having satisfied myself that the company is not subject to audit under company law and is eligible for independent examination, it is my responsibility to:

Basis of Examiner's Statement

This report is in respect of an examination carried out under section 145 of the Charities Act 2011, and in accordance with the general directions given by the Charity Commissioners. An examination includes a review of the accounting records kept by the charity, and a comparison of the accounts presented with those records. It also includes a review of the accounts and making such enquiries as are necessary for the purpose of this report. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a 'true and fair view' and the report is limited to those matters set out in the statement below.

Examiner's Statement

Based on my examination, no matter has come to my attention which gives me reasonable cause to believe that in any material respect, accounting records have not been kept in accordance with section 386 of the Companies Act 2006, or that the accounts presented do not accord with those records, or comply with the accounting requirements of section 396 of the Companies Act 2006. No matter has come to my notice in connection with my examination to which, in my opinion, attention should be drawn to enable a proper understanding of the accounts.

Archie McDowall, BA, CA, signed and dated 18 August 2021

For and on behalf of: Stewardship 1 Lamb's Passage London, EC1Y 8AB

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Statement of financial activities (including the Income and Expenditure Account) for the 12 months 1 January 2020 - 31 December 2020

─────────────────────────────────────────────────────────

12 months 10 months
Notes Unrestricted Restricted 31 Dec 2020 31 Dec 2019
£ £ £ £
Income from 2
Donations 3 330,842 - 330,842 207,126
Bank interest 925 - 925 429
─────── ─────── ─────── ───────
Total income 331,767 - 331,767 207,555
─────── ─────── ─────── ───────
Expenditure on
Charitable activities 4 201,412 - 201,412 179,161
─────── ─────── ─────── ───────
Total expenditure 201,412 - 201,574 179,161
─────── ─────── ─────── ───────
Net gains/(losses) on investments - - - -
Net income/(expenditure) 130,355 - 130,355 28,394
─────── ─────── ─────── ───────
Net movements in funds 130,355 - 130,355 28,394
Reconciliation of funds
Total funds brought forward 155,919 - 155,919 127,525
─────── ─────── ─────── ───────
Total funds carried forward 7 286,274 - 286,274 155,919
═══════ ═══════ ═══════ ═══════

All of the above results are derived from continuing activities.

Movements on reserves and all recognised gains and losses are shown above. The notes on page 12-16 form part of these accounts.

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Balance sheet at 31 December 2020

─────────────────────────────────────────────────────────

31 December 2020 31 December 2020 31 December 2019 31 December 2019
Notes £ £ £ £
Current assets
Debtors 5 3,683 2,983
Cash at bank and in hand 290,715 158,975
────── ──────
294,398 161,958
Current Liabilities: Amounts 6 (8,124) (6,039)
falling due within one year
──────
──────
Net current assets 286,274 155,919
──────── ───────
─
Net assets 286,274 155,919
════════ ════════
Funds 7, 8
Unrestricted Funds 286,274 155,919
Restricted Funds - -
──────── ───────
─
286,274 155,919
════════ ════════

For the 12 months to 31 December 2020, the company was entitled to the exemption from audit under Section 477 of the Companies Act 2006 relating to small companies. Responsibilities of directors/trustees:

Approved and authorised for issue by the board on 12 April 2021 and signed on its behalf by

………………………………….. signed and dated 8 August 2021

T. Thompson, Director

Charity Registration Number 1151324 Company Registration Number 08409393 The notes on page 12-16 form part of these accounts.

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Notes to the Accounts

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1 Accounting policies

1.1 Accounting convention

The accounts have been prepared under the historic cost convention, in accordance with the Statement of Recommended Practice: Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) issued on 16 July 2014; and with the Financial Reporting Standard applicable in the United Kingdom and Republic of Ireland (FRS 102).

The trustees (who are the charitable company's directors for the purposes of company law) have assessed whether the use of the going concern basis is appropriate and have considered possible events or conditions that might cast significant doubt on the ability of the charity to continue as a going concern. The trustees have made this assessment for a period of at least one year from the date of approval of the financial statements. In particular the trustees have considered the charity's forecasts and projections and the possible implications should projected income and/or expenditure vary unexpectedly. The trustees have concluded that there is a reasonable expectation that the charity has adequate resources to continue to operate for the foreseeable future. The charity therefore continues to adopt the going concern basis in preparing its financial statements.”

The following are the accounting policies which have been applied in dealing with material items: -

1.2 Funds accounting

and they can be used as the Trustees decide in furtherance of the general objectives of the charity. Designated funds are part of unrestricted funds and are amounts the Trustees have set aside to cover particular expenditure.

1.3 Incoming resources

All incoming resources are included in the statement of financial activities when the charity is entitled to the income and the amount can be quantified with reasonable accuracy. The following specific policies are applied to particular categories of income:

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1.4 Resources expended

Expenditure is recognised on an accruals basis as a liability is incurred. Expenditure includes any VAT which cannot be recovered and is reported as part of the expenditure to which it relates.

1.5 Pension costs

The company operates a defined contribution scheme for certain of its employees. Pension premiums are charged as they are paid.

1.6 Taxation

The company is a registered charity and is exempt from taxation under the Income & Corporation Taxes Acts.

1.7 Cash Flow Statement

The charity has taken advantage of the exemption in Financial Reporting Standard 1 ‘Cash Flow Statement’ which allows small companies not to prepare a Cash Flow Statement.

1.8 Critical accounting estimates and areas of judgement

The trustees do not consider that there any material sources of estimation or uncertainty at the balance sheet date that could result in a material adjustment to the carrying values of assets and liabilities in the next reporting period.

2 Income

The income and net movement on funds are wholly attributable to the company’s main object. The income arises entirely in the UK.

3 Donations

Donations
12-month period to 31 Dec 2020 Last Year
Unrestricted Restricted Total 10 Mths
£
£		 £ £
Donations made under gift aid 279,183
-		 279,183 173,197
Gift Aid receivable 51,659
-		 51,659 33,929
────── ────── ────── ──────
Total 330,842
-		 330,842 207,126
══════ ══════ ══════ ══════

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4 Analysis of Charitable activities

4.1 Staff Costs

Wages and salaries (including directors’ emoluments)
Payroll taxes
Pension contributions
Less: Employer’s NI rebate
Total		 2020, £ 2019 (10mth), £
110,608
96,218
7,259
5,714
10,641
8,839
(4,000)
(3,000)
124,508
107,771

The charity had 4 full time equivalent employed staff (2019:4). Its activities are generally carried out by volunteers. No staff received salaries at a rate of more than £60,000 per annum (2019:0).

Remuneration payable to key management (gross, including pensions) amounted to £39,497 in the 12 months (2019 – 10m: £31,523).

Remuneration was paid to the following trustees (and connected parties) as allowed in the Memorandum and Articles of Association in their capacity as pastors to the church and not for work undertaken as trustees.

Salary (Gross)
Pension
Total
2019 (10m)
4.2
Facility Costs
Rent & Discretionary Maintenance
Utilities
Total
4.3
Marketing Costs
Advertising, Printing & Website
Total
4.4
Administration Costs
Office Equipment & Hardware
Publications, Stationery & Misc. Consumables
Total		 T. Thompson
L. Thompson
23,191
12,480
2,319
1,507
25,510
13,987
19,815
11,708
2020 (12mth), £
2019 (10m), £
11,087
19,302
1,863
1,735
12,950
21,037
2020 (12mth), £
2019 (10m), £
3,422
3,657
3,422
3,657
2020 (12mth), £
2019 (10m), £
2,815
2,804
1,222
690
4,037
3,494

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4.5 Operating Expenses

4.5
Operating Expenses
Seminars/Courses
Ministry costs †
Total		 2020 (12mth), £
2019 (10m), £
2,210
2,674
17,238
24,030
19,448
26,704

† Ministry expenses consist of the following spend elements, which are core to the Church mission: Storehouse, Street Cafe, English School, International Cafe, Money Course, Make it Crafts, Sunday hospitality and welcome lunches, Children’s ministry, Youth ministry, Worship

4.6 Other Expenses

4.6
Other Expenses
Charitable giving
License payments to VCUKI, see note 9
Total		 2020 (12mth), £
2019 (10m), £
6,731
3,883
16,588
9,429
23,319
13,312

4.7 Governance Costs

4.7
Governance Costs
Legal & Compliance costs
Accountancy costs
Total*		 2020 (12mth), £
2019 (10m), £
12,288
1,746
1,440
1,440
13,728
3,186

Note Includes £9,738 associated with a leasehold transaction that did not complete (2019: Nil) Note*The independent examiner’s fee was £1,440 (2019 10m: £1,440)

5 Debtors

5
Debtors
As at 31 As at 31
December 2020 December 2019
Gift Aid 3,472 2,983
Professional Fee Refund 211 -
────── ──────
3,683 2,983

6 Creditors

6
Creditors
As at 31 As at 31
December 2020 December 2019
Amounts falling due within one year £ £
Payment to VCUKI 5,588 1,429
Rent - 1,865
Other amounts 2,536 2,745
────── ──────
8,124 6,039
══════ ══════
All amounts fall due within one year.

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7 Funds

The company is limited by guarantee and does not have a share capital. There are currently no restricted funds, nor endowment funds (31 December 2019: £Nil). There is a single designated fund: Go and Grow of £43,814 (31 December 2019: £39,812). The purpose of this designated fund is to provide funding for activities that will help the members of the church “go and grow” in the Mission Jesus has called them to.

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Analysis of net assets		 between funds
Unrestricted Restricted Total Last year
Fund balances at 31 December £ £ £ £
2020 are represented by:
Debtors 3,683 - 3,683 2,983
Cash at bank and in hand 290,715 - 290,715 158,975
Creditors (8,124) - (8,124) (6,039)
────── ────── ────── ──────
Total net assets at 31 286,274 - 286,274 155,919
December 2020
══════ ══════ ══════ ══════

9 Related party transactions

Vineyard Churches (UK) is deemed to be a connected charity for the purposes of applicable accounting standards and Companies Act 2006. Vineyard Churches (UK) provides oversight and leadership to Vineyard Churches in the United Kingdom. See section 4.6 above. The charity has a policy of making payments to Vineyard Churches (UK). A total of £16,588 was due to VCUKI for the year (2019 10m: £9,500).

Remuneration paid to the senior pastor and connected parties in their capacity as pastors to the church is disclosed in note 4.1 above. No other trustee or connected party received emoluments from the charity during the year (2019 10m: £nil)

The total amount of donations funded by trustees and connected parties was £24,115 (2019 10m: £21,375).

10 Members

Each director of the company commits to contribute if the charity is wound up an amount of £1.

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