## **Calderdale Theatre School Association Report of the trustees for the year ending 31[st] July 2022** ## **Our purposes and activities** The purpose of the charity is to advance the education and skills of young people in Calderdale by developing their understanding, knowledge and appreciation of the arts and culture through theatre, drama and other activities. In planning our activities for the year, we kept in mind the Charity Commission’s guidance on public benefit and fee charging. Calderdale Theatre School (CTS) aims to serve young people from all backgrounds and abilities. Of the 36 students registered during the year, 21 identified as female and 15 as male with 5 students reporting additional needs. CTS relies on the income from fees and charges to cover its operating costs. In setting the level of fees, charges and concessions, the trustees give careful consideration to the accessibility of the charity for those on low incomes. During the year 5 students received a means-tested reduction and a further 4 received a reduction for families with more than 1 student. During the summer holidays CTS organised and delivered two four-day drama workshops at The Victoria Theatre, Halifax as part of Calderdale Council’s ‘Healthy Holidays’ programme for children in receipt of free school meals. Short notice meant that the numbers of students served was smaller than we hoped but it allowed us to offer drama opportunities to a wider demographic and was well received by those who attended. _“I just wanted to drop you a short line to thank you for your kind support and professionalism in delivering our theatre Healthy Holidays programme at the Victoria Theatre.”_ This year we were able to revert to face-to-face workshops and live performances. The workshops were delivered by a team of freelance professional drama practitioners who also rehearsed and directed the shows. - Saturday morning drama workshops during school terms - Street performances at the GLOW festival in Sowerby Bridge - A double bill of plays performed at the Orange Box Young Peoples’ Centre in Halifax These activities benefited young people by building confidence, developing creativity, improving verbal and non-verbal communication skills, developing empathy and concentration, and encouraging teamwork and collaboration. _“All my girls have had an amazing time at CTS and you have inspired them to be more confident and outgoing.”_ _“Thank you very much for the taster session on Saturday my daughter loved it and commented on how nice and friendly everyone was.”_ We welcome all young people, aged between 11 and 18, regardless of personal background, ability, faith, gender or personal circumstances. _Calderdale Theatre School Association is a Charitable Incorporated Organisation Charity No: 1151269_ We are greatly assisted by the work of our volunteer trustees and parents. They do a lot of the administration work of the charity and help behind the scenes making and maintaining costumes and creating props. ## **Achievements and performance** We worked with 36 students during the year. In December students helped devise and then performed The Green Man, a piece of live street theatre, as part of the Sowerby Bridge Winter GLOW festival. The piece was performed three times during the afternoon and attracted a large and enthusiastic audience. It was wonderful for the students to be back performing to a live audience. _“Thanks so much for being part of it. We have heard nothing but praise about how brilliant you all were. Well done all.”_ _“It was so good to see CTS live again and as good as ever. We were utterly charmed.”_ _“What a fabulous and brilliant group of thespians.”_ _“The colours and the costumes and the effect of the lights on everything was lovely.”_ _“A brilliant performance.”_ _Calderdale Theatre School Association is a Charitable Incorporated Organisation Charity No: 1151269_ In May we presented a double bill of one-act plays at The Orange Box Young People’s centre in Halifax. Years 7-9 performed Us and Them by David Campton. Years 10-12 performed The Wardrobe by Sam Holcroft _Calderdale Theatre School Association is a Charitable Incorporated Organisation Charity No: 1151269_ Both performances of the plays were enjoyed by a packed audience of students’ friends and families. _“The young people were professional and polished and just wonderful in their performances. We were so impressed!”_ ## **Financial Review** Careful management of our funds during the Covid pandemic meant we started the year in a healthy financial position. A reduction in the number of students returning meant that we needed fewer workshop leaders so were able to keep fees at the same level and still cover our costs. We were able to return to the Orange Box for the Saturday workshops and as a venue for the plays. We are grateful to Calderdale Council for their support. Cash at the bank at 31/07/2022 was £15,500 in unrestricted funds. The main financial risk to the charity is a sustained reduction in student numbers and the increasing cost of premises to hire for workshops and performances. We aim to keep enough reserve funds to cover 4 months expenditure and to meet any unforeseen expenditure that may occur. ## **Structure, Governance and Management** Calderdale Theatre School Association is a Charitable Incorporated Organisation (CIO) governed by its constitution dated 26[th] January 2013. The board of trustees, which can have up to 12 members, administers the charity. The board meets every 2 months. The board engages the services of freelance drama practitioners to deliver the drama workshops and other activities. In accordance with the constitution one third of trustees retire each year but they are eligible for re-election. All trustees give their time voluntarily and receive no remuneration or other benefit. The charity has a Safeguarding and Child Protection Policy and an Equality and Diversity Policy. All freelance staff who work directly with the students are required to have an enhanced Disclosure and Barring Service (DBS) check. ## **Trustees** Rachel Smith – Chair Tony Clark – Vice Chair Gerry Powell – Treasurer Paul Cotton – joint Secretary Sarah Cotton – joint Secretary Adelle Beswick Michaela O’Sullivan Alison Roberts _Calderdale Theatre School Association is a Charitable Incorporated Organisation Charity No: 1151269_ Charlty no: 1151269 Summary of ACc￿nts Flnandal Year 20W2022 •lance £15,396.75 OpenI￿a balan -£283. 12 .£8(￿. -£172.68 .£115.12 -£1,370.92 £1.25 ank Donatlons Interest AmazL £L15 £20.73 £59.23 202￿2021 2021-2022 Grant £412. £9,￿.(￿1 É9.568. -£293.38 .E40.00 Festlval: Gl NAYr Freelance Staff .n93.38 .£40.rA) .£5LM>. .£250.IX) .E540.(*) .£6,320.(XJ -£936.96 Athnlnlstrakn 2021>2021 Satwday$ 20Xk2021 2021-2022 -£7.610. £34.04 £60.(XI E370.CK) -£909.10 Producllons T-shlrts £971.C(I £60.C £370. Healthy Holldays -£909.10 Totals .lli,660.36 £11529.48 -£130.88 aoslTh8 8alance £15,265,87 Rathel Smith/awlr of Trustees Accouni trtepon Ya¢we i oi i Account Balances Cash and Ass& Account balar￿S (in GB Pounds) Opening Balance at.. 01108120211 aosing Balan￿ at: 3110712022 Bank Opening 546.16 Closing 546.16 0.00 Difference BAC 0.00 0.00 Client Festival Account 315.08 315.08 0.00 Main Account 284.77 643.02 13,569.70 15,358.73 1,452.64 643.02 1,167.87 0.00 Production Account Savings Account Bank Total 12,270.95 15.227.85 -1,298.75 -130.88 Credit Card Credit Card Total Opening C5osing 0.00 DIffe￿nCe 0.00 ability Liabilty Total Opening Closing 0.00 Differen 0.00 Assets Opening 23.02 Closing 23.02 Difference Cash Account Debtors 0.00 15.00 15.00 0.00 Assets Totsl 38.02 38.02 0.00 Totsl (Opening): 15,396.75 Total (Closing): 15.265.87 Total (Dlfference): _130.88 ￿h￿it.hlaDk. nAinR120?? CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiners report on the accounts Section A Independent Examiners Report Report to the truste members of On accounts for the year ended 31'Juty2022 Charity no Ilf any) 1151269 Sd out on pages I report to the trustees on my e￿minatiOn of the accounts ofthe above ¢haYTty (Yhe TNstl for the ￿ar ended Responsibilities and basis of report As the d)aritys tNstees. sffju are responsible for the preparation of the accrmjnts in accordance *ryth the reqUireff￿rrtS of the Charities Ad 2011 cthe Acv). I report in re4)ect of my examinati(￿ of the Trust's ac￿unts 12fTied out under section 145 of the 2011 Acl and in caryrng out my examination. I have followed all the applicable ￿rectionS given by the Charrty Commission under sedion 145(5)(b) of the Act. Independent I have completed my e>3minatton. I confinn that no Material matters have examlnefs statement come to my attention in C(￿neCtIon *ith the examination (otherthan that disclosed below ) ￿lch gr￿S me cause to believe that in, any material resped: the accounting records ￿re not kept in accordance with sedion 130 of the Charities Act: or the accounts did not accord wtth the accounting records; or the accounts did not comply with the applicable requirements COn￿ming the fomi and conlent of aCc￿ntS set out in the Chafrlies (A¢¢ounts and Reports) Regulations 2￿8 other than any requirement thal the accounts give a 'true and faiff view which is not a matter considered as part of an independent examination. I have no concems and have conE across no other matters in connection with the examinkn'on to which atlention should be drawn in this report in order to enable a proper understanding of the a¢￿untS to be reached. . Please ¢Yelele the *vrds In Ihe bra<*ets rfthey (*) rntapply. Signed: 7/08/ GZZ Adam Knowles Relevant professional qualification(s) or body (rf any): Address: 24 Oak Rise IER Oct 2018