OAKS MARTIAL ARTS FOUNDATION TRUSTEES REPORT YEAR ENDED 30 NOVEMBER 2020
The trustees submit their report and the financial statements of Oaks Martial Arts Foundation for the year ended 30 November 2020.
OBJECTIVES AND ACTIVITIES
The objectives of the trust are to promote community participation in healthy recreation by providing or assisting in the provision of facilities for martial arts and kick boxing.
The trustees have had regard to the Charity Commission’s guidance on public benefit and are mindful to ensure that the charity remains adherent to the guidance.
ACHIEVEMENTS AND PERFORMANCE
Until the onset of Covid, this was another successful year for the Foundation and membership increased in line with expectations. The charity continued to be financially stable and self-financing with an expanding range of activities at various venues, which continued online until the year end. Normal meetings were recommenced recently.
FINANCIAL REVIEW
The current year has seen continued growth, in line with increased membership, and the charity has more than adequate resources to continue in the future.
The general fund amounted to £24,764 as at 30 November 2020, (2019: £22,365) which is considered prudent having regard to the charity’s anticipated future requirements.
STRUCTURE, GOVERNANCE AND MANAGEMENT
The charity is a charitable incorporated organisation, registered charity (number 1151252), founded by Trust Deed in 2003.
Trustees are appointed by the Board of Trustees and serve for an indefinite period. The Trust Deed provides for no minimum or maximum number of trustees.
The trustees determine the general policy of the charity, and agree the broad strategy and areas of activity for the trust, including consideration of reserves and risk management policies and performance.
The Board keeps the skill requirements for the trustees under review and in the event that a trustee permanently retires or additional new trustees are required, the board seeks new trustees from persons known personally to them, or from a list of persons recommended to the Board by donors or sponsors. The ultimate decision on selection is, however, a matter for the Board of Trustees.
The induction process for any newly appointed trustee comprises an initial meeting with the Chair and the Board, followed by a series of short meetings with the chair on investments, the grant making process, powers and responsibilities of the trustee board. The welcome pack includes a brief history of the Trust, copies of relevant Board minutes, a copy of the latest annual reports and accounts, a copy of the governing trust deed and a copy of the Charity Commission’s guidance ‘The essential Trustee: What you need to know’.
TRUSTEES
The trustees who served during the year are as follows: Mrs Alison Longhurst Mr Martin Johnson Mr James Turner
PRINCIPAL ADDRESS Middle House Solefields Road Kent TN13 1PJ
RISK
The major risks to which the charity is exposed as identified by the trustees have been reviewed and systems have been established to manage those risks.
The Trustees who were in office on the date of approval of these financial statements have confirmed, as far as they are aware, that the accounts are true and fair.
James Turner
Trustee
22 September 2021
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INDEPENDENT EXAMINER’S REPORT TO THE TRUSTEES OF OAKS MARTIAL ARTS FOUNDATION
I report on the receipts and payments accounts of the charity for the year ended 30 November 2020 which are set out on the attached pages.
Respective responsibilities of trustees and examiner
The charity's trustees are responsible for the preparation of the accounts. The charity's trustees consider that an audit is not required for this year under section 144(2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed.
It is my responsibility to:
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examine the accounts under section 145 of the 2011 Act;
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to follow the procedures laid down in the general Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act; and
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to state whether particular matters have come to my attention.
Basis of independent examiner's report
My examination was carried out in accordance with the general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given as to whether the accounts present a 'true and fair view' and the report is limited to those matters set out in the statement below.
Independent examiner's statement
In connection with my examination, no matter has come to my attention:
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(1) which gives me reasonable cause to believe that in any material respect the requirements:
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to keep accounting records in accordance with section 130 of the 2011 Act; and
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to prepare accounts which accord with the accounting records and comply with the accounting requirements of the 2011 Act have not been met; or
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(2) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
IAN MILNER CHARTERED ACCOUNTANT 2 Langthorne Court Morley Leeds LS27 9DR
22 September 2021