Registered Charity Number: 1151172
SENLIS SCALLYWAGS
ANNUAL REPORT AND ACCOUNTS
FOR THE YEAR ENDED 31 OCTOBER 2023
SENLIS SCALLYWAGS
ANNUAL REPORT AND ACCOUNTS
YEAR ENDED 31 OCTOBER 2023
| CONTENTS | PAGE |
|---|---|
| Legal and administrative information | 1 |
| Trustees Report | 2-6 |
| Receipts and Payments Account | 7 |
| Statement of Assets and Liabilities | 8 |
| Notes to the accounts | 9 |
| Independent Examiner’s Report | 10 |
Page 1
SENLIS SCALLYWAGS
FOR THE YEAR ENDED 31 OCTOBER 2023
| Charity Name: | Senlis Scallywags | |
|---|---|---|
| Working Name: | Senlis Scallywags Out of School Club | |
| Charity Number: | 1151172 | |
| Registered Address: | Hilldrop Road | |
| East Hunsbury | ||
| Northampton | ||
| NN4 0PH | ||
| Trustees: | Kate Perriss | (Chair) |
| Hannah Downs | (Vice Chair) | |
| Danielle Chambers | (Treasurer) | |
| Charlotte Knott | (Secretary) | |
| Accountants: | Shaw Gibbs Limited | |
| Eagle House | ||
| 28 Billing Road | ||
| Northampton | ||
| NN1 5AJ |
SENLIS SCALLYWAGS
Page 2
TRUSTEES REPORT
YEAR ENDED 31 OCTOBER 2023
The trustees present their report together with the accounts for the year ended 31 October 2023.
I. Governance and Structure
Senlis Scallywags (the Club) is governed by our Constitution adopted on 17th December 2013 as amended on 5th March 2013. All Trustees and Management Committee General Members are appointed at our AGM and all give their time voluntarily. It is registered with Ofsted on the Early Years Register and the compulsory and voluntary parts of the Childcare Register. The Club receives support from the local authority and is a member of the Kids' Club Network. The members of the Management Committee were elected at last year’s AGM are below.
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Management Committee
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Trustees
Chair Vice Chair Secretary Treasurer
Kate Perriss Hannah Downs Charlotte Knott Danielle Chambers
General Members
Emma Wright and Dawn Lyons
Playcare Manager - Pauline Lambdon-Reed
Staff
Playcare Co-Ordinator – Sue Jacznik
Senior Supervisor – Julie Dumont
Senior Playworker – Craig Jones
Volunteers 3 Playcare Workers 1 Bank Playcare Workers Cleaner
Julie D
Kim Makepeace Deb Potter
Jo-Ann Mantle Sarah Birch
Beth Preston Alison French
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SENLIS SCALLYWAGS
Page 3
TRUSTEES REPORT (CONTINUED)
YEAR ENDED 31 OCTOBER 2023
II. Communication
We communicate with our stakeholders through our website, email, telephone, face-to-face when delivering and collecting children, and notices on the club door.
III. Methods used to recruit and appoint trustees
The board of trustees identify further skills required and seek to appoint new members to strengthen the board and where necessary to replace any member who decides not to seek re-appointment. New appointments are considered and agreed by all trustees at a meeting of the board. New trustees are invited to attend a trustee meeting prior to appointment. Following appointment new trustees are inducted into the charity. This governance model is currently being reviewed and alternative options explored to strengthen the club.
IV. Charitable Objectives
Our Charitable Objectives as set out in our Constitution are to enhance the development and education of children primarily aged between 4 and 11 years of age attending Simon de Senlis Primary School (SdS) in particular but not exclusively by:
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offering appropriate play, recreation, education and care facilities at extended hours and holidays clubs
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Advancing the education and training of persons in the provision of care, education and in the safe use of recreational equipment and facilities for the benefit of the said children.
Charitable objectives in relation to Public Benefit
In setting the objectives the Trustees have paid due regard to the Charity Commission’s guidance on public benefit.
V. Aims and Purpose
Senlis Scallywags aims to provide affordable, high quality and inclusive wraparound childcare for 4 to 11 year olds for families in the local community and surrounding areas.
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By doing this, it helps to support families so they can be flexible at work and meet any other demands that otherwise could not be met.
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The Club aims to provide fun and appropriate recreational opportunities in a nurturing environment.
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To achieve this, it works to attract and retain high quality staff, advance the education and training of those responsible for providing the care and offer the use of a stimulating range of resources.
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The Club also aims to provide jobs in the local area and provide opportunities for voluntary work so that interested parties can gain work experience in the field.
VI. Objectives
To ensure the club can continue to meet its financial obligations whilst staying true to our value of providing affordable childcare. To ensure we adapt to the changes in working patterns and wider economic impacts brought about by events such as the covid 19 pandemic, cost of living crisis and to ensure we build resilience should any such circumstance present itself again in the future.
SENLIS SCALLYWAGS TRUSTEES REPORT (CONTINUED)
Page 4
YEAR ENDED 31 OCTOBER 2023
VII. Finance
As highlighted by the Playcare manager, this year has seen us supported by parents and volunteers to help maintain our building for the future and provide additional facilities for our children to enjoy. Adjusting the age groups for each room has allowed us to maintain good occupancy levels whilst not compromising on our ratio policies. We have ensured cost of living and minimum wage rises have been budgeted for by keeping a close control of costs again this year. We have applied a fee increase to achieve this however in keeping with our “affordable childcare” values we have applied the lowest increase possible of 4% .
The biggest risk for us this year has been around our governance model and attracting new members to the committee to ensure the efficient running of our club. We weren’t successful in obtaining new members through 2023 and therefore have been exploring other options for the club. We are now in discussions with Simon De Senlis primary school who are keen to take on our facility and run it for the same purpose however the club and our children will benefit from the large support network and expertise the school can bring to our setting. We are as yet to finalise the methodology of this transfer but it is likely to see the closing of this charity and transfer of assets to the school. As a committee we believe this is strong option to ensure the ongoing success of our provision and to maintain our high standards into the future. Our club maintained its ofsted rating of outstanding at our last inspection completed Nov 2022 though this is now referred to as “Met”.
A key objective is to maintain a positive I&E for the year following several years of the club being loss making and having to use reserves during covid. I am delighted to confirm we have achieved this again this year with a £19,023 surplus this financial year. This has rebuilt our reserves as well as enabling our Playcare manager to increase activity offerings to our children.
Cash funds are £64,807 as at 31st October 2023. Funds are held in excess of the required amount (£24,000) and have increased by almost £20,000 from last financial year.
VIII. Achievements 2022/2023
Staff
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Dyno rod and pest control have been required recently.
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Scallywags benefitted from a parents’ work volunteer day, our outside storage space was cleared and tidied, the shed was painted, new outside storage was constructed. For this we are very thankful.
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We were also very lucky to receive a grant from a parents’ nomination to their employers community fund. This has been assigned for an outside undercover area for the children, which would be so beneficial. We are so very grateful for this.
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We welcomed a new member of staff Shannon to the team to help cover the summer holidays and also become bank staff for term-time if the hours suit her pre-school hours.
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September bookings continue to follow the same pattern of the last academic year. Year 4, 5 & 6 figures are down, we have therefore increased our capacity for the year 3 demand. The year 3 increase is accommodated where appropriate in Club 1 & 2, staff are deployed to suit the session.
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September has seen some changes in the structure of the team:
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Shannon takes on a regular Tuesday afterschool.
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Pauline is no longer working regular sessions at club, this helps to adjust our staff on a Monday after school to suit the bookings.
SENLIS SCALLYWAGS
Page 5
TRUSTEES REPORT (CONTINUED)
YEAR ENDED 31 OCTOBER 2023
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Sue & Julie now have responsibility of the sessions (Julie: Mon & Tues / Sue: Wed, Thurs & Fri), this is to encourage development of their leadership and ensure all staff are accountable, working to the same standard for every session.
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It also became apparent that Sue required some additional paperwork to fill her out of session hours, she no longer needs as many hours for EYFS because the base structure is now in place as an annual timetable. Pauline has gradually been passing additional paperwork across that continues to develop Sue’s role as Co-ordinator.
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Pauline is supporting both Sue and Julie with the restructure which has been a positive change for the team. Pauline attends at least one Scallywags session a week to check in with the staff and spend time with the children.
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Craig has handed his notice of employment in, he is moving on to a full time job in a nursey setting. He leaves on November 21st. Recruitment will take place via Indeed.
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Nov 2023 Ofsted inspection result was “met” – previously referred to as outstanding. Maintaining this rating is a fantastic achievement for the club and testament to the commitment of our team to deliver above and beyond what is required from before and after school childcare settings.
a) Occupancy Rates
Bookings have seen various changes, where we started to see an improvement post covid, we continue to see parents working arrangements adjusting and this is reflected in the occupancy rates. The demand for children age 4yrs to 8yrs has increased however childcare demand for children over 8yrs of age has seen a reduction (shown in graph below). This appears to be as a result of the continuation of the cost-of-living pressures and working from home arrangements. Scallywags has adapted with this by moving some of our 7yrs olds (rising 8yrs) into the over 8’s room, this is working well.
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2022/2023 Full Year
120 103
98 98 98 98
100 90 84 82
80
60
40
20
0
Club 1 AM Club 1 PM Club 2 AM Club 2 PM
Target Average
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SENLIS SCALLYWAGS
Page 6
TRUSTEES REPORT (CONTINUED)
YEAR ENDED 31 OCTOBER 2023
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b) Simon de Senlis Primary School (SdS)
The Club continues to have a good working relationship with staff at Simon de Senlis Primary School through the EYFS communication and regular communication with the school’s family support worker.
c) Fundraising
Fundraising to generate income for The Club has not progressed this year. There is a monthly lotto draw which is managed by the Playcare manager. Half the “pot” goes to the winner and the other “half” goes towards fundraising.
IX. Challenges for 2023-2024
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a) Applying for Grants and funding streams, we continue to be short of volunteers to support the club in this area however have managed to progress maintenance works to our building to preserve its life span.
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b) Our governance model and attracting new members to the committee to ensure the efficient running of our club. We weren’t successful in obtaining new members through 2023 and therefore have been exploring other options for the club as discussed in the finance summary.
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c) Increases in costs in line with national living wage and pension contributions.
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SENLIS SCALLYWAGS
Page 7
RECEIPTS AND PAYMENTS ACCOUNT
FOR THE YEAR ENDED 31 OCTOBER 2023
| Receipts Fees Donations & Grants Total Receipts Payments Wages Electricity and water Rates Catering and welfare Equipment and sundry Cleaning and maintenance Insurance Telephone and licences Staff training Payroll fees Ofsted Refunds Website Post and stationery Alarm Accountancy fees Pension Storage Fundraising Sub total Asset and investment purchases Fixtures and Fittings Computer Equipment Sub total Total Payments Net receipts for the year Cash funds brought forward Cash funds carried forward |
2023 £ 134,830 - ______ 134,830 |
2022 £ 119,482 379 ______ 119,861 |
|---|---|---|
| _ 93,323 1,282 373 2,272 4,490 1,653 2,243 612 32 1,180 220 514 29 392 336 1,518 2,988 1,346 41 _ 114,844 _ 365 598 _ 963 _ _ 115,807 |
_ 80,287 1,271 151 1,910 2,726 1,393 2,049 554 687 1,182 220 502 17 442 336 1,380 2,515 1,190 - _ 98,812 _ - - _ - _ _ 98,812 |
|
| _ 19,023 45,784 _ 64,807 |
_ 21,049 24,735 ______ 45,784 |
All receipts and payments relate to unrestricted funds.
SENLIS SCALLYWAGS
Page 8
STATEMENT OF ASSETS AND LIABILITIES
YEAR ENDED 31 OCTOBER 2023
| 2023 | 2022 | |
|---|---|---|
| £ | £ | |
| Cash Funds | ||
| Current account | 64,807 | 45,784 |
| ______ | ______ | |
| 64,807 | 45,784 | |
| ______ | ______ | |
| Other monetary assets | ||
| Social security | 1,392 | - |
| ______ | ______ | |
| 1,392 | - | |
| ______ | ______ | |
| Fixed assets retained for the charity’s own use | ||
| Building | 208,304 | 212,901 |
| Fixtures and Fittings | 307 | 67 |
| Computer Equipment | 399 | - |
| ______ | ______ | |
| 209,010 | 212,968 | |
| ______ | ______ | |
| Liabilities | ||
| Social security | - | 732 |
| Accountancy fee | 1,596 | 1,518 |
| ______ | ______ | |
| 1,596 | 2,246 | |
| ______ | ______ |
The above relate to unrestricted funds.
These financial statements on pages 7 to 9 were approved by the Trustees on 28 August 2024.
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SENLIS SCALLYWAGS
Page 9
NOTES TO THE ACCOUNTS
FOR THE YEAR ENDED 31 OCTOBER 2023
1. ACCOUNTING POLICIES
Accounting convention
The financial statements have been prepared under the receipts and payments method of accounting for smaller charities.
The accounts are consistently prepared using this method.
2. TRUSTEES
No trustees received any remuneration from the charity during the current or prior period.
One trustee received £627 (2022: £nil) for the reimbursement of ad hoc expenses for the charity during the year.
3. TAXATION
The Club is a registered charity and is not liable to taxation.
4. ULTIMATE CONTROLLING PARTY
The Club is under the control of its board of trustees, the members of which are listed on page 1 of the Accounts, and are responsible for the day to day administration of the affairs of the Club.
5. FUNDS
All receipts and payments are paid out of a general, unrestricted fund which can be used on all activities that the charity sees fit.
6. POST BALANCE SHEET EVENTS
The club were not successful in obtaining new members through 2023 and therefore have been exploring other options. They are now in discussions with Simon De Senlis primary school who are keen to take on our facility and run it for the same purpose. They are as yet to finalise the methodology of this transfer but it is likely to see the closing of this charity and transfer of assets to the school.
Page 10
SENLIS SCALLYWAGS
ACCOUNTS FOR THE YEAR ENDED 31 OCTOBER 2023
INDEPENDENT EXAMINER’S REPORT TO THE TRUSTEES OF SENLIS SCALLYWAGS
I report to the trustees on my examination of the accounts of Senlis Scallywags (Charity number: 1151172) for the year ended 31 October 2023 which are set out on pages 7 to 9.
Responsibilities and basis of report
As the charity trustees, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).
I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent examiner's statement
I have completed my examination. I confirm that no material matters, other than that disclosed below, have come to my attention in connection with the examination which gives me cause to believe that in, any material respect:
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accounting records were not kept in accordance with section 130 of the Act or
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the accounts do not accord with the accounting records
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the accounts did not comply with the applicable requirements concerning the form and content of the accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair view’ which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters, other than that disclosed below, in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached.
Conclusions and emphasis of matter relating to going concern
There is a material uncertainty regarding the charity’s ability to continue operating as a going concern. The charity is considering options for closure and is not expected to continue in operation for at least 12 months from sign off of my report. Please see pages 4 and 6 of the Trustees Report for further information.
Use of our report
This report is made solely to the charity’s trustees, as a body, in accordance with Part 4 of the Charities (Accounts and Reports) Regulations 2008. Our independent examination work has been undertaken so that we might state to the charity’s trustees those matters we are required to state to them in an independent examiner’s report and for no other purpose. To the fullest extent permitted by law, we do not accept or assume responsibility to anyone other than the charity and the charity’s trustees as a body, for our independent examination work, for this report, or for the opinions we have formed.
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Nicola Fox FCA Shaw Gibbs Limited Eagle House 28 Billing Road Northampton NN1 5AJ
Date: 29 August 2024