Registered Charity Number: 1151172
SENLIS SCALLYWAGS
ANNUAL REPORT AND ACCOUNTS
FOR THE YEAR ENDED 31 OCTOBER 2020
SENLIS SCALLYWAGS
ANNUAL REPORT AND ACCOUNTS
YEAR ENDED 31 OCTOBER 2020
| CONTENTS | PAGE |
|---|---|
| Legal and administrative information | 1 |
| Trustees Report | 2-7 |
| Receipts and Payments Account | 8 |
| Statement of Assets and Liabilities | 9 |
| Notes to the accounts | 10 |
| Independent Examiner’s Report | 11 |
Page 1
SENLIS SCALLYWAGS
FOR THE YEAR ENDED 31 OCTOBER 2020
| Charity Name: | Senlis Scallywags | |
|---|---|---|
| Working Name: | Senlis Scallywags Out of School Club | |
| Charity Number: | 1151172 | |
| Registered Address: | Hilldrop Road | |
| East Hunsbury | ||
| Northampton | ||
| NN4 0PH | ||
| Trustees: | Kate Perriss | (Chair) |
| Danielle Chambers | (Treasurer) - appointed 28th November 2019 | |
| Dawn Lyons | (Treasurer) - resigned 28th November 2019 | |
| Ann Carol Frost | (Vice-Chair) | |
| Charlotte Knott | (Secretary) | |
| Accountants: | DNG Dove Naish LLP | |
| Eagle House | ||
| 28 Billing Road | ||
| Northampton | ||
| NN1 5AJ |
SENLIS SCALLYWAGS
Page 2
TRUSTEES REPORT
YEAR ENDED 31 OCTOBER 2020
The trustees present their report together with the accounts for the year ended 31 October 2020.
I. Governance and Structure
Senlis Scallywags (the Club) is governed by our Constitution adopted on 17th December 2013 as amended on 5th March 2013. All Trustees and Management Committee General Members are appointed at our AGM and all give their time voluntarily. It is registered with Ofsted on the Early Years Register and the compulsory and voluntary parts of the Childcare Register. The Club receives support from the local authority and is a member of the Kids' Club Network. The members of the Management Committee were elected at last year’s AGM are below.
SENLIS SCALLYWAGS TRUSTEES REPORT (CONTINUED)
Page 3
YEAR ENDED 31 OCTOBER 2020
II. Communication
We communicate with our stakeholders through our website, email, telephone, face-to-face when delivering and collecting children, and notices on the club door.
III. Methods used to recruit and appoint trustees
The board of trustees identify further skills required and seek to appoint new members to strengthen the board and where necessary to replace any member who decides not to seek re-appointment. New appointments are considered and agreed by all trustees at a meeting of the board. New trustees are invited to attend a trustee meeting prior to appointment. Following appointment new trustees are inducted into the charity.
IV. Charitable Objects
Our Charitable Objects as set out in our Constitution are to enhance the development and education of children primarily aged between 4 and 11 years of age attending Simon de Senlis Primary School (SdS) in particular but not exclusively by:
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offering appropriate play, recreation, education and care facilities at extended hours and holidays clubs
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Advancing the education and training of persons in the provision of care, education and in the safe use of recreational equipment and facilities for the benefit of the said children.
Public Benefit
In setting the objectives the Trustees have paid due regard to the Charity Commission’s guidance on public benefit.
V. Aims and Purpose
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Senlis Scallywags aims to provide affordable, high quality, and inclusive wraparound childcare for 4 to 11 year old’s for families in the local community and surrounding areas.
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By doing this, it helps to support families so they can be flexible at work and meet any other demands that otherwise could not be met.
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The Club aims to provide fun and appropriate recreational opportunities in a nurturing environment.
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To achieve this, it works to attract and retain high quality staff, advance the education and training of those responsible for providing the care and offer the use of a stimulating range of resources.
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The Club also aims to provide jobs in the local area and provide opportunities for voluntary work so that interested parties can gain work experience in the field.
VI. Objectives
- To pay off the balance of the R G Stones loan to rebuild cash reserves for The Club. Once this is completed we will be in a stronger financial position.
SENLIS SCALLYWAGS TRUSTEES REPORT (CONTINUED)
Page 4
YEAR ENDED 31 OCTOBER 2020
VII. Finance
This year has been the most challenging in The Club’s memory with the Covid-19 pandemic. On 23[rd] March 2020 The Club was forced to close alongside all childcare settings. The committee has been forced to make a number of difficult decisions including furloughing all staff, not opening for school holiday club, reducing the service we provide to keep the business viable. We have seen a significant reduction in turnover due to our enforced closures and are taking steps to protect our club should we find ourselves having to close again in the future due to Covid. We have reviewed all expenditure and reduced any non-essential spends.
The biggest spend for us this year was a new building in terms of repaying the loan £28,992.40 and Staffing is the biggest cost in our industry due to increase to minimum wage for over 25’s.
Scallywags holds £26,000 in reserve. These reserves are required if the club folds, these funds will cover the costs of refunds to parents, Salaries, any outstanding accounts and also to make site good. In 2018 The Club changed premises to a brand-new modular building, which allowed both sessions to be under one roof.
Cash funds are £26,070 at the end 2019-2020.
The Treasurer liaised closely with RG Stones at the start of Lockdown 1. Due to the committee making a decision early on in the repayment of the loan, the Treasurer negotiated a payment holiday until The Club was able to reopen in September 2020.
In addition, the Treasurer and Dawn Lyons successfully applied for a £5,000 grant that was used to pay for the loan arrears.
VIII. Achievements 2019/2020
1. Staff
The staff as always have been second to none and The Club’s greatest asset. This year has pushed us to the limit in many ways and the committee wish to formally express their thanks and praise to the team. They have worked tirelessly, working to meet the policies and procedures in place to keep us all safe.
The team has seen a couple of changes but remains stable, we have seen Alison our Supervisor and Tiffany our Playworker leave, but due to current demand we have not replaced them. Thankfully this has avoided any redundancies because we are able to cover the sessions with our existing team who have taken on the additional hours. The cleaning duties continue to be covered within the duties for Craig Jones and the team as a whole at the end of the sessions.
It has been challenging year, whilst we were forced to close for a few months we were able to offer holiday club during the summer. This was restricted to morning sessions so that we could ensure we were compliant with Government guidance and restrictions. Re-opening for the new academic year proved more of a challenge because we have to work with the school year group bubbles. We have successfully found a compliant way to work with this without running at a significant financial loss.
SENLIS SCALLYWAGS
Page 5
TRUSTEES REPORT (CONTINUED)
YEAR ENDED 31 OCTOBER 2020
2. Committee Structure
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a. The committee structure has remained stable this year
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b. We have moved all formal communication including invoices over to email making it much more timely and consistent method. We also now have a Facebook page which mirrors our webpage.
3. Policies
The policies continue to be reviewed and updated annually or as and when required.
- Investment
No additional investment due to controlling the budgets and making payments for the new build. This was the most significant investment for The Club and has meant that the reserves that had been saved were used to reinvest in the setting.
5. Occupancy Rates
SENLIS SCALLYWAGS TRUSTEES REPORT (CONTINUED)
Page 6
YEAR ENDED 31 OCTOBER 2020
5. Simon de Senlis Primary School (SdS)
The Club continues to have a good working relationship with staff at Simon de Senlis Primary School through the EYFS communication, joint training and regular communication with the school’s family support worker.
6. Fundraising
Fundraising to generate income for The Club has not progressed this year. There is a monthly lotto draw which is managed by the Playcare manager. Half the “pot” goes to the winner and the other “half” goes towards fundraising. There have been very few opportunities for fundraising due to the pandemic this year. Hopefully, this can be rectified in 2021.
SENLIS SCALLYWAGS
Page 7
TRUSTEES REPORT (CONTINUED)
YEAR ENDED 31 OCTOBER 2020
IX. Challenges for 2020-2021
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a) Applying for Grants and funding streams.
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b) Fundraising will be of the upmost importance to ensure the R&G (principal contractor for the Big Build) are paid in a timely manner.
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c) Recruiting Committee Members remains a challenge as we struggle to find replacements for members who served for a number of years. It is an essential service for all of us working parents. The Club cannot be converted to any other type of organisation – owned by the school or run as a private enterprise without losing all its assets so we need more parents to get involved and share the load of helping to run our club. A long term member of staff has advised us that she wishes to hand in her notice at the end of the academic year. These will be some “big shoes” to fill for The Club.
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d) At the 2020 AGM Dawn Lyons confirmed that she would only stand for one further year as treasurer Danielle Chambers had been shadowing for 12 months to ensure she was up to speed with the role. Danielle has had a tough first year as Treasurer and fortunately Dawn Lyons has supported Danielle and the committee are hugely grateful for both their hard work.
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e) Increases in costs in line with national living wage and pension contributions.
Signed on behalf of the management committee by:
SENLIS SCALLYWAGS
Page 8
RECEIPTS AND PAYMENTS ACCOUNT
FOR THE YEAR ENDED 31 OCTOBER 2020
| Receipts Fees Government Grants Donations & Grants Total Receipts Payments Wages Electricity and water Rates Catering and welfare Equipment Cleaning and maintenance Insurance Telephone and licences Sundry expenses Staff training Payroll fees Ofsted Refunds Website Post and stationery Alarm Accountancy fees Pension RG Stones Interest Storage Sub total Asset and investment purchases Building –Scallywags mobile Laptop Total Payments Net receipts for the year Cash funds brought forward Cash funds carried forward |
2020 £ 78,150 17,439 6,268 __ 101,857 _ 60,961 934 42 1,084 1,740 1,074 158 691 - - 1,600 220 367 14 274 336 1,272 1,681 2,243 839 _ 75,530 _ 26,682 - _ 102,212 _ (355) 26,425 _ 26,070 _____ |
2019 £ 122,456 - 775 ______ 123,231 |
|---|---|---|
| _ 70,263 2,400 92 2,730 2,064 586 1,911 883 470 115 1,190 220 - 61 543 336 1,236 1,510 2,690 - _ 89,299 |
||
| _ 57,774 439 _ 147,512 |
||
| _ (24,281) 50,706 __ 26,425 _____ |
All receipts and payments relate to unrestricted funds.
SENLIS SCALLYWAGS
Page 9
STATEMENT OF ASSETS AND LIABILITIES
YEAR ENDED 31 OCTOBER 2020
| 2020 | 2019 | |
|---|---|---|
| £ | £ | |
| CASH FUNDS | ||
| Current account | 26,070 | 26,485 |
| Petty cash | - | (60) |
| ______ | ______ | |
| 26,070 | 26,425 | |
| ______ | ______ | |
| Fixed assets retained for the charity’s own use | ||
| Building | 199,756 | 177,224 |
| Fixtures and Fittings | 7,070 | 10,604 |
| Computer Equipment | 146 | 293 |
| ______ | ______ | |
| 206,972 | 188,121 | |
| ______ | ______ | |
| LIABILITIES | ||
| Social security | 683 | 991 |
| Accountancy fee | 1,308 | 1,272 |
| New Building Contractor’s | 22,340 | 53,303 |
| ______ | ______ | |
| 24,331 | 55,566 | |
| ______ | ______ |
The above relate to unrestricted funds.
These financial statements on pages 8 to 9 were approved by the Trustees on
SENLIS SCALLYWAGS
Page 10
NOTES TO THE ACCOUNTS
FOR THE YEAR ENDED 31 OCTOBER 2020
1. ACCOUNTING POLICIES
Accounting convention
The financial statements have been prepared under the receipts and payments method of accounting for smaller charities.
The accounts are consistently prepared using this method.
2. TRUSTEES
No trustees received any remuneration from the charity during the period.
Trustees were paid expenses of £nil in the financial year which was reimbursements of ad hoc expenses for the charity (2019: 1 trustee paid £551).
3. TAXATION
The Club is a registered charity and is not liable to taxation.
4. ULTIMATE CONTROLLING PARTY
The Club is under the control of its board of trustees, the members of which are listed on page 1 of the Accounts, and are responsible for the day to day administration of the affairs of the Club.
5. FUNDS
All receipts and payments are paid out of a general, unrestricted fund which can be used on all activities that the charity sees fit.
Page 11
SENLIS SCALLYWAGS
ACCOUNTS FOR THE YEAR ENDED 31 OCTOBER 2020
INDEPENDENT EXAMINER’S REPORT TO THE TRUSTEES OF SENLIS SCALLYWAGS
I report to the trustees on my examination of the accounts of Senlis Scallywags (Charity number: 1151172) for the year ended 31 October 2020 which are set out on pages 8 to 10.
Responsibilities and basis of report
As the charity trustees of the Trust you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act').
I report in respect of my examination of the Trust's accounts carried out under section 145 of the Act and in carrying out my examination I have followed all applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent examiner's statement
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
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accounting records were not kept in respect of the Trust as required by section 130 of the Act; or
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the accounts do not accord with those records; or
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the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Use of our report
This report is made solely to the charity's trustees, as a body, in accordance with Part 4 of the Charities (Accounts and Reports) Regulations 2008. Our independent examination work has been undertaken so that we might state to the charity's trustees those matters we are required to state to them in an independent examiner's report and for no other purpose. To the fullest extent permitted by law, we do not accept or assume responsibility to anyone other than the charity and the charity's trustees as a body, for our independent examination work, for this report, or for the opinions we have formed
Andrew Clifford FCA DNG Dove Naish LLP Chartered Accountants and Statutory Auditors Eagle House 28 Billing Road Northampton NN1 5AJ
Date: 26 August 2021