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2022-10-31-accounts

Charity registration number: 1151141

Stowmarket ASD Saturday Clubs

Annual Report and Unaudited Financial Statements

for the year ended 31 October 2022

Stowmarket ASD Saturday Clubs

Contents

Reference and Administrative Details 1
Trustees' Report 2 to 4
Independent Examiner's Report 5
Statement of Financial Activities 6
Balance Sheet 7
Notes to the Financial Statements 8 to 11

Stowmarket ASD Saturday Clubs

Reference and Administration Details

Charity name Stowmarket ASD Saturday Clubs
Charity registration number 1151141
Registered office 5 Combs Green
Combs
Stowmarket
IP14 2NP
Trustees Scarlett Anstee-Parry (Chair)
Christine Hobart
Alison Holloway
Robin Drain
Caroline Grove
Steve Crooks
Russell Langley
Jo Bradbury
Andrew Donnelley
Donna Bartlett
Tracey Rudland
Accountant The Laurel Partnership Ltd
16 Broad Street
Eye
Suffolk
IP23 7AF
Independent Examiner Claire Stephens FCA
The Laurel Partnership Ltd
16 Broad Street
Eye
Suffolk
IP23 7AF

Page 1

Stowmarket ASD Saturday Clubs

Trustees' Annual Report for the year ended 31 October 2022

The Trustees present their report and the unaudited financial statements of the Charity for the period ended 31st October 2022.

Objectives and Activities

The purposes of the charity are:

The main activities of the charity in relation to the purposes described above are:

The Trustees are aware of the need to give regard to the Charity Commission’s public benefit guidance. The Saturday Clubs are open to any young person in the Stowmarket area who has a diagnosis of Autistic Spectrum Disorder.

Achievements and Performance

It has been a wonderful year for our members; we are now back up and running in our pre-covid format and the members have adapted to this well. We have welcomed some new members and families into the club too.

We have been lucky to have had a wonderful committee this year who have worked hard to help keep the club running. This has included some fantastic fundraising, attending various public events to help build awareness of our club and to help to run our new parent cafe and the sensory library.

Staff and volunteers have been amazing this year. They have increased their hours in order for us to run an increased number of sessions to accommodate our growing list of members. Staff have helped to successfully integrate new members into the club, supporting their individual needs and those of the existing members. We are proud to have a team who all care about each other and our members. Moving forward, we hope to increase training, meetings and social events for staff and volunteers. We are currently advertising for new staff and volunteers to help us increase our member numbers and meet the needs of our new members further. We have taken on some new volunteers who are being trained in an ever-changing environment. They are all making such a difference and important contributions to the club; we really appreciate the time they are giving to us.

Saturday Club sessions (aged 5-11 years) are back to being vibrant sessions, following the return to normal running after Covid. We have adapted the way we use the building to encourage members to explore more areas and spread the excitement. Staff have helped to plan and implement some great activities in different areas, such as arts and crafts, malleable play, music and sign language. Members often guide the direction in which an activity develops but have really enjoyed learning new skills and trying new ideas. A rolling snack has been introduced to help some members by having healthy items available from the start of the session, as well as our usual group snack time.

We have been able to implement an additional Youth Club (11-18 years) session due to high demand and this has allowed us to welcome many new families. We now need to increase our staff count in order to extend this session to more new members.

Page 2

Stowmarket ASD Saturday Clubs

Trustees' Annual Report for the year ended 31 October 2022

…..............Continued

Our Plus Club (11-18 years) members have been on some fantastic outings and used various types of public transport to go out and about in the community. They have been able to push themselves out of their comfort zones with the support of our wonderful team. This group is very popular and we hope to add in some new members after we have recruited additional staff.

We were able to hold a residential camping trip, which was a huge achievement for all involved and saw members push themselves in so many different areas. In the future, we hope to be able to hold another residential trip and reduce the age of attending members to make it available to more of our young people.

In January 2023 we are set to begin our mindfulness and wellbeing initiative, with thanks to a grant from our local council. As part of this, we will be able to offer support to parents at our parent cafe, extend our resources in our sensory library and introduce yoga sessions and group games to help build skills for our members to communicate their feelings, with support from our new well-being ambassador.

Our sensory library is run by two of our trustees and our general manager. It has seen lots of new families and returning ones too. We have had fantastic feedback from those using this service. 36% of users come from outside of the Stowmarket postcode and we have reached 58 families. The trustees running this service have worked hard to support these families and professionals, working with other groups in the local community. In the future, we hope to expand our resources and reach with the sensory library.

We have worked with some local organisations within our community, attending networking events and helping to mutually sign post people to the support they need. We are hoping to update the website and have new leaflets printed to help people find out more about what we do and also to signpost to other useful local links.

We have had a great fundraising team this year who have been helping to organise fundraising events and liaise with local companies for support in various forms. We are so grateful to the local community, businesses and other charities for their continued support. We were chosen as the MidSuffolk District Council Chairman’s Charity of the Year and received donations from events he held on our behalf. We have also received several grants that have really helped us to continue what we are doing and that we are extremely grateful for.

We discussed membership fees as a committee and decided to keep them at the rate they are and not increase them so that we remain affordable for parents and carers at a time when everything else is increasing.

Parents have enjoyed attending family events this year, including a family BBQ and Hallowe'en and Christmas events. We were also able to hold a silent disco for members after the usual hours of the club, with great success.

To conclude, there have been some amazing achievements from all involved with the charity this year. We continue to work hard to secure long-term funding and hope to be writing about more new ventures and achievements next year. This is all possible due to the dedication of our General Manager, staff, volunteers, committee members, our families and the local community all working together.

Financial Review

We have applied to the National Lottery for a substantial grant to help us run the club and are through the initial stages but waiting to hear back from them for the next stage. We have had several smaller grants throughout the year, with thanks to the committee members and our General Manager who have been working hard to secure these. Our reserve fund has not been built back up since it was used during the pandemic, however the smaller grants we have been awarded have meant that we have been able to remain open and there is hope for the future of the club. We continue to apply to larger providers to secure more funding.

Page 3

Trustees' Annual Report for the year ended 31 October 2022

Stowmarket ASD Saturday Clubs

…..............Continued

Structure, Governance and Management

The charity is an unincorporated association, governed by model constitution as adopted on 27th June 2012 and amended 8th December 2012.

The charity is managed by the officers and other trustees, who are elected by the charity in general meeting. Each trustee is required to retire with effect from the conclusion of the annual general meeting next after their appointment but is eligible for re-election at that annual general meeting.

The trustees who served during the year area as follows:

Trustee Name: Office(if any) Dates acted if not for wholeyear
Scarlett Anstee-Parry Chair Appointed 19th March 2022
Sophie Myers Treasurer
Christine Hobart Secretary
Alison Holloway
Robin Drain
Caroline Grove
Steve Crooks
Russell Langley
Jo Bradbury Appointed 19th March 2022
Andrew Donnelley Appointed 19th March 2022
Donna Bartlett Appointed 19th March 2022
TraceyRudland Appointed 19th March 2022

Declaration:

The trustees declare that they have approved the trustees’ annual report detailed above. Signed on their behalf by:

Signature:
Full name:
Position:
Date:
____
___
Scarlett Anstee-Parry
Robin Drain
Chair
Trustee
/__/__
/__/_____
Robin Drain (Jul 12, 2023, 7:55pm)
R Drain
Scarlett Anstee-Parry (Jul 12, 2023,
7:54pm)
Scarlett Anstee-Parry
12 Jul 2023
12 Jul 2023

Page 4

Stowmarket ASD Saturday Clubs

Independent Examiner's Report for the year ended 31 October 2022

I report on the accounts of the Trust for the year ended 31 October 2022, which are set out on pages 6 to 11 following.

Respective responsibilities of trustees and examiner

The charity's trustees are responsible for the preparation of the accounts. The charity's trustees consider that an audit is not required for this year under section 144(2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed.

It is my responsibility to:

Basis of independent examiner's report

My examination was carried out in accordance with the general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given as to whether the accounts present a 'true and fair view' and the report is limited to those matters set out in the statement below.

Independent examiner's statement

In connection with my examination, no matter has come to my attention:

have not been met; or

Claire B Stephens …............................................ Claire Stephens (Jul 12, 2023, 4:27pm) Claire Stephens FCA 16 Broad Street The Laurel Partnership Ltd Eye Suffolk 12th July 2023 IP23 7AF

Page 5

Stowmarket ASD Saturday Clubs

Statement of Financial Activities for the year ended 31 October 2022

Note
Incoming resources:
Donations and legacies
2
Charitable Activities
3
Fundraising
4
Other Income
Total incoming resources
Resources expended on:
Charitable Activities
5
Fundraising Costs
Administrative Expenses
6
Total resources expended
Surplus/(deficit) for the year
Transfers between funds
Net (deficit)/surplus for the year
Reconciliation of funds
Total funds brought forward
Total funds carried forward
10
Restricted
Unrestricted
Total Funds
Funds
Funds
2022
£
£
£
19,616
3,525
23,141
-
9,774
9,774
-
2,984
2,984
-
379
379
19,616
16,662
36,278
19,959
16,871
36,830
-
113
113
-
4,963
4,963
19,959
21,947
41,906
(343)
(5,285)
(5,628)
4,573
(4,573)
-
4,230
(9,858)
(5,628)
1,215
19,276
20,491
5,445
9,418
14,863
Total Funds
2021
£
4,471
990
3,056
-
8,517
21,345
-
5,977
27,322
(18,805)
-
(18,805)
39,296
20,491

The notes on pages 8 to 11 form an integral part of these financial statements

Page 6

Stowmarket ASD Saturday Clubs

Balance Sheet

as at 31 October 2022

Note
Fixed assets
Tangible Assets
7
Total Fixed Assets
Current assets
Debtors
8
Cash at bank and in hand
Total Current Assets
Current Liabilities
Creditors
9
Total Creditors
Total Net Assets
Reconciliation of Funds:
Balance brought forward
Net (deficit)/surplus for the year
Transfers between funds
Total Accumulated Funds
10
Restricted
Unrestricted
Total Funds
Funds
Funds
2022
£
£
£
-
-
-
-
-
-
-
246
246
5,445
10,678
16,123
5,445
10,924
16,369
-
1,506
1,506
-
1,506
1,506
5,445
9,418
14,863
1,215
19,276
20,491
(343)
(5,285)
(5,628)
4,573
(4,573)
-
5,445
9,418
14,863
Total Funds
2021
£
-
-
257
21,504
21,761
1,270
1,270
20,491
39,296
(18,805)
-
20,491
Scarlett Anstee-Parry R Drain
Scarlett Anstee-Parry (Jul 12, 2023,
7:54pm)
Robin Drain (Jul 12, 2023, 7:55pm)
Scarlett Anstee-Parry Robin Drain
Chair Trustee

The notes on pages 8 to 11 form an integral part of these financial statements

Page 7

Stowmarket ASD Saturday Clubs

Notes to the Financial Statements for the year ended 31 October 2022

1 Accounting policies

Accounting Conventions: These financial statements have been prepared under the historical cost convention and in accordance with the Charities Statement of Recommended Practice (Charities SORP (FRS 102) ) and the Charities Act 2011.

Fund Accounting: General funds are unrestricted funds which are available for use at the discretion of the Trustees. Restricted funds are applied in accordance with the wishes of the donor.

Income Recognition: Income is credited to the Statement of Financial Activities where the Charity is legally entitled to the income and the amount can be qualified with accuracy.

Expenditure: is charged to the Statement of Financial Activities on an accruals basis and is inclusive of irrecoverable VAT. Depreciation is provided at an annual rate of 25% straight line on equipment capitalised in the accounts.

2 Donations & Legacies
Suffolk Community Foundation:
Henry Smith County Grants
Private Fund - JA
Maurken Fund
Suffolk Giving Fund
AJ Legacy
Leading Lives
PPG
PayPal cheque
C. Hobart
Alfred Williams Char Trust
Mid-Suffolk
CCG
Other
3 Income from Charitable Activities
Saturday Club
Plus Club
Youth Club
Residential Trip
Restricted
Unrestricted
2022
£
£
£
6,195
-
6,195
2,000
-
2,000
1,350
-
1,350
2,000
-
2,000
5,330
-
5,330
1,900
-
1,900
-
2,000
2,000
-
600
600
-
300
300
-
200
200
250
-
250
-
-
-
591
425
1,016
19,616
3,525
23,141
-
Restricted
Unrestricted
2022
£
£
£
4,105
4,105
1,394
1,394
3,550
3,550
725
725
-
9,774
9,774
2021
£
-
-
-
-
-
-
-
-
-
-
1,800
2,000
671
4,471
2021
£
260
295
435
-
990

Page 8

Stowmarket ASD Saturday Clubs

Notes to the Financial Statements for the year ended 31 October 2022

…..............Continued

4 Fundraising Income
Lions' Santa's Sleigh
Christmas Lights
C. Hobart
Miscellaneous
5 Expenditure on Charitable Activities
Staff costs
Rent
Club Costs
Transport
Trips
Equipment
Christmas Party
6 Administrative Expenses
Training
Office and admin costs
Insurance
Telephone
Accountancy and Payroll
Restricted
Unrestricted
2022
£
£
£
-
250
250
-
56
56
-
1,715
1,715
-
963
963
-
2,984
2,984
Restricted
Unrestricted
2022
£
£
£
16,006
11,899
27,905
2,781
1,421
4,202
690
784
1,474
447
84
531
-
2,271
2,271
35
198
233
-
214
214
19,959
16,871
36,830
Restricted
Unrestricted
2022
£
£
£
-
1,110
1,110
-
1,428
1,428
-
478
478
-
436
436
-
1,511
1,511
-
4,963
4,963
2021
£
-
-
-
3,056
3,056
2021
£
15,813
4,685
319
-
-
310
218
21,345
2021
£
2,430
913
359
619
1,656
5,977

Page 9

Stowmarket ASD Saturday Clubs

Notes to the Financial Statements for the year ended 31 October 2022

…..............Continued

7 Fixed Assets - Equipment
Cost
Brought forward
Additions
Carried forward
Depreciation
Brought forward
Charge in the year
Carried forward
Net Book Value
8 Debtors
Net wages
Prepayments
9 Creditors
Net wages
Staff expenses
Pension contributions
Taxation and social security
Accruals
Restricted
Unrestricted
2022
£
£
£
-
2,161
2,161
-
-
-
-
2,161
2,161
-
2,161
2,161
-
-
-
-
2,161
2,161
-
-
-
Restricted
Unrestricted
2022
£
£
£
-
-
-
-
246
246
-
246
246
Restricted
Unrestricted
2022
£
£
£
-
20
20
-
138
138
-
16
16
-
72
72
-
1,260
1,260
-
1,506
1,506
2021
£
2,161
-
2,161
2,161
-
2,161
-
2021
£
13
244
257
2021
£
-
-
-
430
840
1,270

Page 10

Stowmarket ASD Saturday Clubs

Notes to the Financial Statements for the year ended 31 October 2022

…..............Continued

10 Reconciliation of Funds

Sensory Library
Town Council
Suffolk Community Foundation:
Henry Smith County Grants
Private Fund - JA
Maurken Fund
Suffolk Giving Fund
AJ Legacy
Leading Lives
Mid-Suffolk
Other
Total Restricted Funds
Brought
Carried
forward
Income
Expenditure
Transfers
forward
£
£
£
£
£
415
7
-
-
422
800
-
(447)
-
353
-
-
6,195
(7,985)
1,790
-
-
2,000
(2,122)
122
-
-
1,350
(1,104)
-
246
-
2,000
(2,608)
608
-
-
5,330
(2,971)
-
2,359
-
1,900
-
-
1,900
-
250
(2,187)
1,937
-
-
584
(535)
116
165
1,215
19,616
(19,959)
4,573
5,445

Page 11

STOWMARKET ASD SATURDAY CLUB Charity Number 1151141 Statement of Financial Activities Year Ended 31 October 2022

NOTES
INCOMING RESOURCES
General Donations
Other Grants & Legacies
Gift Aid
Next Steps Donations
Donations & Legacies
2
Saturday Club Fees
Plus Club Fees
Youth Club Fees
Residential Trip
Charitable Activities
3
Fundraising
4
Other Income
Total Incoming Resources
RESOURCES EXPENDED ON:
Staff Wages
Other Staff Costs
Rent
Session Costs
Refreshments & Snacks
Transport
Xmas Party
Trips
Residential Trip
Equipment
Sensory Library
Charitable Activities
5
Fundraising Costs
Training
Administration
Payroll Administration
Insurance
Telephone
DBS Checks
Accountancy
Depreciation
Administrative Expenses
6
Total Resources Expended
Net (Deficit)/Surplus for the Year
£
£
Restricted
Unrestricted
7
3,525
19,609
-
-
-
19,616
3,525
4,105
1,394
3,550
725
-
9,774
2,984
379
19,616
16,662
16,006
11,283
616
2,781
1,421
690
167
617
447
84
214
895
1,376
35
198
-
19,959
16,871
-
113
1,110
1,304
611
478
436
124
900
-
-
4,963
19,959
21,947
(343)
(5,285)
2022
2022
£
Total This Year
3,532
19,609
23,141
4,105
1,394
3,550
725
9,774
2,984
379
36,278
27,289
616
4,202
857
617
531
214
895
1,376
233
-
36,830
113
1,110
1,304
611
478
436
124
900
-
4,963
1
41,906
(5,628)
2021
£
Total Last Year
3,971
500
-
4,471
260
295
435
990
3,056
8,517
15,542
271
4,685
58
261
-
218
-
-
310
-
21,345
-
2,430
488
744
359
619
425
912
-
5,977
(1)
27,322
(18,805)

STOWMARKET ASD SATURDAY CLUB Charity Number 1151141 Balance Sheet As at 31 October 2022

NOTES
FIXED ASSETS
Equipment
Total Fixed Assets
7
CURRENT ASSETS
Other Debtors
Pre-payments
Debtors
8
Current A/c
Petty Cash A/c
Cash
Next Steps Current
Next Steps Cash
Cash at bank and in hand
Total Current Assets
CURRENT LIABILITIES
Other creditors
Accruals
Total Creditors
9
Total Net ASSETS
ACCUMULATED FUNDS
10
Balance Brought Forward
Net (Deficit)/Surplus for the Year
Transfers between funds
Total Accumulated Funds
Chair
£
£
Restricted
Unrestricted
-
-
-
-
246
-
246
5,445
10,339
242
102
(5)
5,445
10,678
5,445
10,924
246
1,260
-
1,506
5,445
9,418
1,215
19,276
(343)
(5,285)
4,573
(4,573)
5,445
9,418
Trustee
2022
2022
2021
£
£
Total This Year
Total Last Year
-
-
-
-
-
13
246
244
246
257
15,784
17,844
242
242
102
679
(5)
2,739
-
-
16,123
21,504
16,369
21,761
246
430
1,260
840
1,506
1,270
1
14,863
20,491
20,491
39,296
(5,628)
(18,805)
-
-
14,863
20,491
Independent Examiner
2021
£
Total Last Year
-
-
13
244
257
17,844
242
679
2,739
-
21,504
21,761
430
840
1,270
1
20,491
39,296
(18,805)
-
20,491

Scarlett Anstee-Parry R Drain Scarlett Anstee-Parry (Jul 12, 2023, Robin Drain (Jul 12, 2023, 7:55pm) Scarlett Anstee-Parry 7:54pm) Robin Drain

Claire B Stephens Claire Stephens (Jul 12, 2023, 4:27pm) Claire Stephens FCA

Issuer

The Laurel Partnership Ltd

Document generated Wed, 12th Jul 2023 16:06:27 BST

Document fingerprint 148b02603d93fe4fbac86ede2cd32381

Parties involved with this document

Document processed

Party + Fingerprint

Wed, 12th Jul 2023 16:27:32 BST Wed, 12th Jul 2023 19:54:24 BST Wed, 12th Jul 2023 19:55:30 BST

Claire Stephens - Signer (d950c45f11aa9125aa2a3679698537d8) Scarlett Anstee-Parry - Signer (e27a3f618edfbd1b7f45fca85f2d212c) Robin Drain - Signer (182e6809f702f080c04e7e5c1e973eb6)

Audit history log

Date

Action

Wed, 12th Jul 2023 19:55:31 BST Wed, 12th Jul 2023 19:55:30 BST Wed, 12th Jul 2023 19:55:30 BST Wed, 12th Jul 2023 19:54:58 BST Wed, 12th Jul 2023 19:54:46 BST Wed, 12th Jul 2023 19:54:24 BST Wed, 12th Jul 2023 19:54:24 BST

Wed, 12th Jul 2023 19:54:24 BST

Wed, 12th Jul 2023 19:54:24 BST Wed, 12th Jul 2023 19:53:05 BST Wed, 12th Jul 2023 19:52:55 BST Wed, 12th Jul 2023 19:47:02 BST Wed, 12th Jul 2023 19:33:41 BST Wed, 12th Jul 2023 16:30:00 BST Wed, 12th Jul 2023 16:27:49 BST Wed, 12th Jul 2023 16:27:32 BST Wed, 12th Jul 2023 16:27:32 BST

Robin Drain viewed the envelope. (185.69.144.236) This envelope has been signed by all parties (185.69.144.236) Robin Drain signed the envelope (185.69.144.236) Robin Drain viewed the envelope. (185.69.144.236) Robin Drain opened the document email. (66.249.93.205) Scarlett Anstee-Parry viewed the envelope. (31.94.6.61) Document emailed to rdrain@stowmarketsaturdayclub.co.uk (18.133.186.130)

Sent the envelope to Robin Drain (rdrain@stowmarketsaturdayclub.co.uk) for signing (31.94.6.61)

Scarlett Anstee-Parry signed the envelope (31.94.6.61) Scarlett Anstee-Parry viewed the envelope. (31.94.6.61)

Scarlett Anstee-Parry opened the document email. (66.249.93.205) Scarlett Anstee-Parry opened the document email. (66.249.93.204) Scarlett Anstee-Parry opened the document email. (66.249.93.203) Scarlett Anstee-Parry opened the document email. (66.249.93.203) Claire Stephens opened the document email. (176.35.189.101) Claire Stephens viewed the envelope. (176.35.189.101) Document emailed to sanstee-parry@stowmarketsaturdayclub.co.uk (35.178.31.174)

Wed, 12th Jul 2023 16:27:32 BST

Sent the envelope to Scarlett Anstee-Parry

(sanstee-parry@stowmarketsaturdayclub.co.uk) for signing

Wed, 12th Jul 2023 16:27:32 BST Wed, 12th Jul 2023 16:26:46 BST Wed, 12th Jul 2023 16:26:32 BST Wed, 12th Jul 2023 16:26:10 BST Wed, 12th Jul 2023 16:26:07 BST

Wed, 12th Jul 2023 16:24:22 BST Wed, 12th Jul 2023 16:24:22 BST Wed, 12th Jul 2023 16:24:22 BST Wed, 12th Jul 2023 16:20:42 BST

Wed, 12th Jul 2023 16:06:27 BST

(176.35.189.101) Claire Stephens signed the envelope (176.35.189.101) Claire Stephens viewed the envelope. (176.35.189.101) Claire Stephens opened the document email. (176.35.189.101) Document emailed to claire@thelaurelpartnership.co.uk (18.132.46.68) Sent the envelope to Claire Stephens (claire@thelaurelpartnership.co.uk) for signing (176.35.189.101) Robin Drain has been assigned to this envelope (176.35.189.101) Scarlett Anstee-Parry has been assigned to this envelope (176.35.189.101) Claire Stephens has been assigned to this envelope (176.35.189.101) Document generated with fingerprint 148b02603d93fe4fbac86ede2cd32381 (176.35.189.101) Envelope generated by Claire Stephens (176.35.189.101)