## **Trustees' Annual Report for the period** Period start date Period end date 01 09 2022 31 08 2023 **From To** Section A Reference and administration details **Charity name** St Peters School PTFA **Other names charity is known by** None **Registered charity number (if any)** 1151103 **Charity's principal address** St Peter’s C of E Primary School Little Green Lane Farnham, Surrey **Postcode** GU9 8TF **Names of the charity trustees who manage the charity** |1
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20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body) entitled to**
**appoint trustee (ifany)**| |---|---|---|---|---| ||Theresa Meredith-
Hardy|Chair||| ||Victoria Goodlet|Vice Chair||| ||Christopher Mole|Treasurer||| ||Caroline Peck|Secretary||| ||Katie Marshall|Teacher Rep||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| ## **Names of the trustees for the charity, if any, (for example, any custodian trustees)** **Name Dates acted if not for whole year** March **2012** **TAR** 1 None - **Names and addresses of advisers (Optional information) Type of adviser Name Address** None **Name of chief executive or names of senior staff members (Optional information) Section B Structure, governance and management** - **Description of the charity’s trusts** PTA-UK Model Constitution. Adopted 26/09/2012 - Type of governing document (eg. trust deed, constitution) Association consisting of the parents of pupils attending the school, the - How the charity is constituted teaching staff employed by the school and friends of the school. - (eg. trust, association, company) Trustees are elected annually at the Annual General Meeting. - Trustee selection methods (eg. appointed by, elected by) - **Additional governance issues (Optional information)** All trustees give their time voluntarily and receive no remuneration or - You **may choose** to include other benefits. - additional information, where relevant, about:  policies and procedures adopted for the induction and training of trustees; - the charity’s organisational structure and any wider network with which the charity works; - relationship with any related parties; - trustees’ consideration of major risks and the system and procedures to manage them. ## **Section C Objectives and activities** March **2012** **TAR** 2 The object of the association is to advance the education of pupils at St Peter’s C of E Primary School. We do this by supporting and developing the community of relationships between school staff, parents and friends and by **Summary of the objects of** providing facilities and equipment which supports the school and advances the **the charity set out in its** education of the pupils. **governing document** We carry out two main activities. Firstly planning and running a calendar of events that are designed to both raise funds for the school and to bring pupils, parents and teachers together to socialise and support the school community. Secondly we work closely with the school staff to make sure that the funds raised are used in the most effective way and in accordance with current needs. A regular committee meeting is held (approximately every 4 weeks), where events are reviewed and lessons learned for the future, updates on the planning of forthcoming events are provided and the accounts are discussed. Minutes are **Summary of the main** taken and shared with committee members and the Head Teacher. **activities undertaken for the public benefit in** We work hard to ensure that PTFA events offer value for money and are **relation to these objects** enjoyable for all who attend. **(include within this section the statutory declaration** Funds raised this year have gone towards a selection of facilities and equipment **that trustees have had** that have benefited children and teachers across the school. The key items **regard to the guidance** included: **issued by the Charity**  iPads **Commission on public**  laptops **benefit)**  Classroom furniture & Sports equipment  Art supplies  Software licenses All trustees have complied with their duty to have due regard to the commission’s public benefit guidance when exercising any powers or duties to which the guidance is relevant. ## **Additional details of objectives and activities (Optional information)** March **2012** **TAR** 3 We are grateful for the many volunteers, without whom our fund-raising work would be impossible. Their contributions range from running and helping at events and behind the scenes work through to supporting and attending events and helping to ensure their success. The PTFA committee would like to express their great thanks to all who have contributed. You **may choose** to include further statements, where relevant, about: - policy on grantmaking; - policy programme related investment; - contribution made by volunteers. ## Section D Achievements and performance March **2012** **TAR** 4 Section D Achievements and performance **Summary of the main achievements of the charity during the year** The PTFA ran an established calendar of events, all of which were well organised and attended. The Autumn term had a full schedule of events consisting of a fireworks night, cake sale, Christmas fair and Christmas disco. In the Spring & summer terms we held Mad March hair day, as well as various cake and book sales. The funds raised have been spent providing the school with equipment and facilities that pupils would otherwise not have had access to. See above section for more details. ## **Section E Financial review** March **2012** **TAR** 5 The committee have agree that a fund of £5,000 should be maintained at ## **Brief statement of the charity’s policy on reserves** the end of each year to allow the established calendar of fundraising events to continue from year to year. This fund becomes available once the new school year fundraising activities commence. Otherwise our aim is to put much of the funds we raise to work on behalf of the school and pupils. **Details of any funds materially in deficit** None ## **Further financial review details (Optional information)** You **may choose** to include additional information, where relevant about: - the charity’s principal sources of funds (including any fundraising); - how expenditure has supported the key objectives of the charity; - investment policy and objectives including any ethical investment policy adopted. ## **Section F Other optional information** ## **Section G Declaration** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** |**Signature(s)**
**Full name(s)**
Theresa Meredith-Hardy
**Position**(Secretary, Chair,
etc)
Chair
**Date**
**30/06/2024**|||| |---|---|---|---| ||||| ||Theresa Meredith-Hardy||Christopher Mole| ||Chair||Treasurer| ||||| |||**30/06/2024**|| March **2012** **TAR** 6 TAR Maich 2012 **Charity Name:** St Peters School PTFA 1151103 ## **Receipts and payments accounts** **For the period** 1-Sep-22 **from** 31-Aug-23 **To** **CC16a** ## **Section A Receipts and payments** **Unrestricted Restricted Endowment Total funds Last year funds funds funds to the nearest £ to the nearest £ to the nearest £ to the nearest £ to the nearest £** **to the nearest £** ## **A1 Receipts** |**A1 Receipts**|||**to the nearest £**
**Unrestricted**
**funds**||**to the nearest £**
**Restricted**
**funds**|||**to the nearest £**
**Endowment**
**funds**|||**Total funds**
**to the nearest £**||**Last year**
**to the nearest £**|| |---|---|---|---|---|---|---|---|---|---|---|---|---|---|---| |Fireworks|||**7,570**||**-**|||**-**|||**7,570**||**-**|| |Golf Day|||**140**||**-**|||**-**|||**140**||**-**|| |Xmas Cake Sale|||**392**||||||||**392**|||| |Xmas Cards|||**469**||||||||**469**|||| |Christmas Raffle|||**925**||||||||**925**|||| |Christmas Jumpers|||**89**||||||||**89**|||| |Round Table Fireworks|||**124**||||||||**124**|||| |Round Table Christmas|||**35**||||||||**35**|||| |Valentines Cake Sale|||**451**||||||||**451**|||| |Disco|||**2,032**||||||||**2,032**|||| |Mothers DayRaffle|||**253**||||||||**253**|||| |Make or Break Rules Day|||**555**||||||||**555**|||| |End of Term Cake Sale|||**385**||||||||**385**|||| |Quiz Night|||**4,436**||||||||**4,436**|||| |Fete|||**5,989**||||||||**5,989**|||| |Cream Teas|||**436**||||||||**436**|||| |Carnival|||**250**||||||||**250**|||| |Y6 PlayRefreshments|||**525**||||||||**525**|||| |Pizza Night|||**94**||||||||**94**|||| |Wrecclesham Fete|||**229**||||||||**229**|||| |Y5 Stall|||**17**||||||||**17**|||| |Sponsorship- Charters|||**200**||||||||**200**|||| |Donations|||**281**||||||||**281**|||| |Your School Lottery|||**3,076**||||||||**3,076**|||| |Second hand Uniform Sale|||**1,203**||**-**|||**-**|||**1,203**||**-**|| |Pilates|||**1,217**||**-**|||**-**|||**1,217**||**-**|| |Just Giving|||**1,131**||**-**|||**-**|||**1,131**||**-**|| |Easyfundraising|||**794**||**-**|||**-**|||**794**||**-**|| |Amazon Smile|||**202**||||||||**202**|||| |Preferred Travel|||**140**||||||||**140**|||| |Sundries|||**226**||||||||**226**|||| |Matched Funding|||**4,581**||||||||**4,581**|||| |Y6 Leavers Book|||**1,411**||||||||**1,411**|||| ||||||||||||**-**|||| ||||||**-**|||**-**|||**-**||**-**|| |**_Sub total_**_(Gross income for AR)_|||**39,858**
||**-**|||**-**|||**39,858**||**-**|| |||||||||||||||| |**A2 Asset and investment sales,**||||||||||||||| |**(see table).**||||||||||||||| ||||**-**|||**-**|||**-**||**-**|||| ||||**-**|||**-**|||**-**||**-**||**-**|| ||**_Sub total_**||**-**|||**-**|||**-**||**-**||**-**|| |||||||||||||||| ||**_Total receipts_ **||**39,858**|||**-**|||**-**||**39,858**||**-**|| |**A3 Payments**||||||||||||||| |Fireworks|||**3,562**||**-**|||**-**|||**3,562**||**-**|| |Golf Day|||||||||||**-**|||| |Xmas Cake Sale|||**100**||||||||**100**|||| |Xmas Cards|||||||||||**-**|||| |Christmas Raffle|||||||||||**-**|||| |Christmas Jumpers|||||||||||**-**|||| |Round Table Fireworks|||||||||||**-**|||| |Round Table Christmas|||||||||||**-**|||| |Valentines Cake Sale|||**110**||||||||**110**|||| |Disco|||**674**||||||||**674**|||| |Mothers DayRaffle|||||||||||**-**|||| |Make or Break Rules Day|||||||||||**-**|||| |End of Term Cake Sale||||||||**-**|||| |---|---|---|---|---|---|---|---|---|---|---|---| |Quiz Night||**2,168**||||||**2,168**|||| |Fete||**3,324**||||||**3,324**|||| |Cream Teas||**58**||||||**58**|||| |Carnival||**71**||||||**71**|||| |Y6 PlayRefreshments||**303**||||||**303**|||| |Pizza Night|||||||||||| |Wrecclesham Fete|||||||||||| |Y5 Stall|||||||||||| |Sponsorship- Charters|||||||||||| |Donations|||||||||||| |Your School Lottery|||||||||||| |Second hand Uniform Sale|||||||||||| |Pilates||**84**|||||||||| |Just Giving|||||||||||| |Easyfundraising|||||||||||| |Amazon Smile|||||||||||| |Preferred Travel||||||||**-**|||| |Sundries||**1,005**||||||**1,005**|||| |Matched Funding||||||||**-**|||| |Y6 Leavers Book||**310**||||||**310**|||| |Invoices from school||**29,734**||||||**29,734**|||| |||||||||**-**|||| |||||||||**-**|||| |||||||||**-**|||| |||||**-**||**-**||**-**||**-**|| |||||**-**||**-**||**-**||**-**|| |||||**-**||**-**||**-**||**-**|| |||||**-**||**-**||**-**||**-**|| |||||**-**||**-**||**-**||**-**|| |||**-**||**-**||**-**||**-**||**-**|| |||**-**||**-**||**-**||**-**||**-**|| |||**-**||**-**||**-**||**-**||**-**|| |**_Sub total_ **||**41,503**||**-**||**-**||**41,503**||**-**|| ||||||||||||| |**A4 Asset and investment**|||||||||||| |**purchases, (see table)**|||||||||||| |||**-**||**-**||**-**||**-**|||| |||**-**||**-**||**-**||**-**|||| |**_Sub total_ **||**-**||**-**||**-**||**-**||**-**|| ||||||||||||| |**_Total payments_ **||**41,503**||**-**||**-**||**41,503**||**-**|| ||||||||||||| |**_Net of receipts/(payments)_ **||**- 1,645**||**-**||**-**||**- 1,645**||**-**|| |**A5 Transfers between funds**||**-**||**-**||**-**||**-**||**-**|| |**A6 Cash funds last year end**||**-**||**-**||**-**||**-**||**-**|| |**_Cash funds this year end_ **||**- 1,645**||**-**||**-**||**- 1,645**||**-**|| ## **Section B Statement of assets and liabilities at the end of the period** |**Categories**
**B1 Cash funds**
**B2 Other monetary assets**
**B3 Investment assets**
**B5 Liabilities**
**B4 Assets retained for the**
**charity’s own use**|**Details**
Closing bank balance on 31/08/2023
**Details**
**Details**
**Details**
**Details**
**_Total cash funds_**
(agree balances with receipts and payments
account(s))|**to nearest £**
**25,194**
**-**
**-**
**25,194**
Agreement Error
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**Unrestricted**
**funds**
**Unrestricted**
**funds**
**Fund to which**
**asset belongs**
**Fund to which**
**asset belongs**
**Fund to which**
**liability relates**|**to nearest £**
**-**
**-**
**-**
**-**
OK
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Restricted**
**funds**
**Restricted**
**funds**
**Amount due**
**(optional)**|**to nearest £**
**Endowment**
**funds**| |---|---|---|---|---| |||||**-**| |||||**-**| |||||**-**| |||||**-**| |||||OK| |||||**to nearest £**
**Endowment**
**funds**| |||||**-**| |||||**-**| |||||**-**| |||||**-**| |||||**-**| |||||**-**| |||||**Current value**
**(optional)**| |||||**-**| |||||**-**| |||||**-**| |||||**-**| |||||**-**| |||||**Current value**
**(optional)**| |||||**-**| |||||**-**| |||||**-**| |||||**-**| |||||**-**| |||||**-**| |||||**-**| |||||**-**| |||||**-**| |||||**When due**
**(optional)**| ||||**-**|| ||||**-**|| ||||**-**|| ||||**-**|| ||||**-**|| eter's c St Peter's C of E (Aided) Primary School "ttle Green Lane, Farnham, Surrey, GU9 8TF (.' 01252 714115 Fax.. 01252 721215 info st eters-farnham.surre .sch.uk WWW.5tpeters-farnham.surrey.5ch.uk HeadTeacher,' Mrs Sarah Dunning MEd ALCM DioresLi Trl Inde endent Examinerfs Re ort to the Trustees of St Paterfs C of E Prima School PTFA I report on the PTFA accounts for the year ended 31" August 2023 which are attached. Respective responsibilities of the PTFA Committee and examiner The PTFA Committee is responsible forthe preparation of the accounts. The PTFA considers th'it an audit is not required for this year and has opted for an independent examination to be undertakep. It is my respon51bility to.. Examine the accounts State whether particular matters have come to my attention Basis of independent examine¢s report My examination included a review of the accotjnting records kept by the PTFA and a comparison of the accounts presented with those records. Italso included consideration of any unusual item5 or disf.a5ures in the accounts, and explanation5 from you as truste es concerning such matters. The procedures Lsndertaken do not provide all the evidence that would be required in an audit, and consequently I do not express an udit opinion on the view given by the accounts. Independent examinels statement In connection with my examination, no matter has come to my attention to which, in my opinion, attention should be drawn in order to enable a p¥oper understanding of the accounts to be reached. Fiona Hopkins School Business Manager St Peter's C of E Primary School Little Green Lane Farnham Surrev GU98TF 25th June 2024 SIAMS Dutsfandi GO El RE tIcJNAI IiirER14ATIOPIAL SCHOOL AWARD ¢0 Eco.Schools Healthy School