tharity Reglstration Number: 11510871England & Wales) SUThON COLDFIELDADVENTURE UNIT (A charitable incorporated organisation) ANNUAL REPORT AND FINANaAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2025
suON COLDFIELD ADVENTURE UNIT (A charitable Incorporated organtsation) Reference and admlnlstr•tlve details Trusteeg report Independent examlnerfs Mport on the •c¢ounts Receipts and payments accounts Statement of assets and li•bilitles 24
REFERENCE AND ADMINISTrATIVE DETAILS Trusteeg John Gar¥ey, Chalr Charlotte Atkin. Secretary KSeran Brazenall ACA, Treasurer Daniel Griffiths Stuart Foxall Joanna Garrfey Ireslgned 8 NeMber2025) Ollver Cash Sian Middleton Benlamln Garvey Danlel Hull Robert Cash Mark Ivey Jagdev Sarmotta Harry Garvey lappolnted 11 June 2025) Charlty Numb•r 1151087 R•8lrt•r•d Offké 45 Ashfurlong Crescent Sutton Coldfield B75 6EN Bank•rJ Lloyds Bank PO Box l(KA) BXI ILT Page I
TRusfEES' REPORT FOR THE YEAR ENDED 31 MARCH 2025 The Trustees, present their annual report together wtth the Financial Statements and Independent Examlnerfs report of the Charltsble Incorporated Organisation for the l Aprll 2024 to 31 March 2025. The annual report serves the purpose of both a Trustee< repo¢ and a dlrectorfs report under company law. Ob ectlves and Actfvltle$ Prfncipal Objertlves The prlnclpal object of the Charlty15 to act as a resource for young people from ages of 7 to 25 by provldlng advlce, assistsnce and organlslng programmes of physlcal. educatlonal, and other actlvttles as a means of: Advancing Ilfe and helplng young people by developing their skllls. capabllltles. and capacltSe5 to enable them to participate In soclety as Independent mature, and Tesponslble Indlviduals, Advanclng educatlon. Summqry of Actfvltles Sutton Coldfield Adventure Uftlt ('SCAU-I wovldes weekly actlvltles durln8 sthool terni tlme for three age groups.. 7-10, 10-14 and 14-18 years of aze. The three maln age groups meet each Frlday evenlrg and tske part In a wlde rnnge of artivitles, whlch seek to develop the chlldren's confldence, leadershlp skllls, physlcal fitness, and cornmunlcatlon skllls. Actlvltles are Invariable team based and take place both Inslde and outslde. Maxlmum use If made of nearby park areas and the chlldren alsoexperlenee campln8 at all tlmes of the year. SCAU Is open to all and whllst there are membershlp fees. asststsnce Is provlded to ensure that financlal Ilmltatlons do not prevent membershlp. SCAU members also help out at a range of communlty events durfn8 the year that rnlse funds for l¢xal causes as well as Increase communlty bonds. In settlng objectlves and plannlng actlvltles, the Trustees have glven due conslderatlon to 8eneral guldance publlshed by the Charlty Commlsslon relating to publlc benefft, Includln8 the guldance, "Publlc benefft: running a charlty IPB2)" Maln Achlevements ol the ClrIty We were fully functlonlng on a weekly basls durlng the tem) tlmes of the 2024125 flnanclal year and have agaln seen numerous examples of howthe role of 'young leaderf at oursections forthose between theages of 14 and 18 years has Improved Confiden and enhanced employment and academlc opportunltles. Durlng the financial year. SCAU had, on average, over 160 thlldren signed up as members wlth the Charlty and over 35 volunteer leaders supportlng the runnln8 of the organlsatlon. In August 2024. we completed our week-long trlp to Spaln. However, due to rfnE costs of the trlp borne from Increases In cost of Ilvlng seen wlthln the UK & European economles. we saw a reduced In the number of our members attendlng thls trlp, wlth an expected 56 chlldren lolnin8 U5 for the camp Cala Llevado in Spaln. Our next trlp tskes place in July 2026. but stays in4and. wlth a trfp to Sealyharn In Pembrokeshlre, Wales. Currentlv we are expectlng Just over SO children to attend thls weeklong adventure. Page 2
TRUSTEES. REpoKr FOR THE YEAR ENDED 31 MARCH 2025 (continued) l Review Movement on Reserves Sutton Coldfield Adventure Unlt saw a decrease in closing fvnds to £24,(K1512024: £41,503). Thls decrease Is largely as a result of prior year reserves Includlng payrnents due in relation to our internatlonal trlp to Spain. Of these closlng funds, £23.302 (2024: £14.0461 were unrestrlcted for use for the day-to-day runnlng of the Charty. The increase in unrestrlcted funds was an antlclpated Increase, and they remain well above the required level of reserves as per the Charltys reserves pollcy. SCAU'S unrestrlcted re5errfes are held to fund the running of the Charlty, including payment for hlring of halls. purchaslng klt and consumables for running of artlvltles and to support the organlsatlon's charltable objectlves as set out In the Trustee's reporL Prlnclpal Source$ of Funds Members pay subs monthly at a Ilat rdte of ÉIO per chlld. This was Increased to £12 on l January 2025. Thls Is sufficlent to pay for all actttle5 and runnlng Costs of the or8anlsatlon IncludSng the weekly hlre of halls, replacement of oneff pleces of klt IE.G.: damaged tents, new gas bottles, etG). The monthly subscriptlon cost stlll compares favourably to other local groups and support Is avallable to any who StrUle wlth payments. Other artlvltles and camps are charged to members at ¢os¢ to ensure that there are no rlsks of running Into a deficlt. Flnanclal asslstante Is also avallable where requlred to ensure that all members can take advantage of actlvltles and events Irrespectlve of thelr flnanclal sftuatlon. A sl8nlflcant source of Income for us remalns the annual clalm for Glft Ald. Reserns Pollcy Sutton Coldfleld Adventure Unlt has a flnanclal pollty wlthln whkh Is ststes that a reserve of £l,CKQ should be retslned In the maln bank account. Thls should be adequate to meet any unforeseen costs. The Executlve Comrnlttee, whlch meets multlple tlmes each School term, holds strong overslght of costs through the revlew of monthly management accounts and cash Ilow forecasts, to ensure that all Income and expected expenses are managed approprlately. Golnq Concern There are no concems from the Trustee's In relatlon to SCAU'S ablllty to contlnue to operate as a golng concern. At the date of slgning the ftnanclal statements, the organlsatlon contlnues to hold reserves In excess of the requlred Ie1 as set by the Charws reserves pollcv. ructure Gov Constitutlon Sutton Coldfleld Adventure Unft Is reglstered a5 a charltable Incorporated organlsatlon and was set up by a trust deed. d M•na Methods of AppOIntnntor Elertlon of Trustees The management of the Charlty Is the responslblllty of the Trustees who are elerted and co-opted through resolutlons passed at the Truste meetlngs. Page 3
TRUSTEES, REPORT FOR THE YEAR ENDED 31 MARCH 2025 (contlnued) Statement of Tru The Trustees are responsible for preparlng the Trusteg report and the financlal statements in accordance wlth applicable law and United Klngdom Accounting Standards (United Kingdom Generdlly Accepted Accountlng Practlcel. The law applicable to Charltles In England & Wales Tequlres the Trustees to prepare flnanclal statements for each financlal year which give a true and falr vlew of the state of affairs of the Charity and of the incoming resources and applicatlon of resources of the Charlty for that perlod. In preparlng these flnanclal ststements, the Trustees are requlred to: Select sultable accountlng pollcles and then apply them conslstently; Observe the methods and prSnclples of the Chadtles SORP 2019 IFRS 1021; Makejudgements and accountlng estlmates that are reasonable and prudent. State whether the UK Accountlng Standards have been followed: Prepare the flnanclal statements on the golng concern basts unless It is Inapproprlate to presume that the Charlty wlll contlnue In buslness. The Trustees are responslble for keepln8 proper accountln8 records that are 5ufficlent to show and explaln the Charl$ transactlons and dlsclose vAth reasonable accuracy at any tlme the flnanclal posltlon of the Charlty and enable them to ensure that the finandal statements comply wlth the Charitles Act 2011. the Charitles (Accounts and Reports) Regulatlons 21, and the provlslons of the Tnjst Deed. They are also responslble for safeguardlng the assets of the Charty and hence for takln8 reasonable steps for the preventlon and detertlon of fraud and other Irre8ularltle$. Approved by order ofthe members of the board ofTrustees on 13 OcÉob¢< 2 behalf bv: and slgned on thelr John G•rv•y Chalr Date: Klernn 8rnzenall ACA Treasurer Date: IG ¢016 Page 4
INDEPENDENT EXAMINERS. REPORT FOR THE YEAR ENDED 31 MARCH 2025 Inde endent Examinerfs Re rt to the Trustees of Sutton Coldfield Adventure Unit 'the Charl I report to the CharityTrustees on my examination ofthe accounts ofthe Charity for the year ended 31 March 2025. Res onsibllities and Basls of Re ort As the Trustees of the Charity, you are responsible for the preparation of the accounts in accordance with the requirements ofthe Charities Art 2011 {'the ACYI. I report in respect of my examination ofthe Trusys accounts carrled out under sertion 145 of the 2011 Act and in carrying out my examination, I have followed all of the applicable Directions given by the Charity Commission under section 14515llb) of the Act. Inde end Examlnerfs temen I have completed my examinatlon. I confirm that no material matters have come to my attention In connection wlth the examination which 8ive5 me cause to believe that in, any material respect: The accounting records were not kept In accordance with section 130 of the Charitles Act; or The accounts did not accord with the accountin8 records- or The accounts did not complywith the applicable requirements concernln8 the form and content of accounts set out in the Charities {Accounts and Reports) Regulatlons 2008 other than anv requirement that the accounts give a'true and fairf view whith is not a matter considered as part of an independent examination. I have no concerns and have come across no other matters in connertion with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Date: 26TfAn 20 Relevant Professlonal Qualificatlonls} or body lif any): ICAezU _ RCA Address: J SCqQfC ébft7) ia)Bu£4 -h£& 2G2 Page 5
RECEIPTS AND PAYMENfs AccouKrs FOR THE YEAR ENDED 31 MARCH 2025 Unrertrirted Funds 1£) Restricted Funds (£) Totsl Funds Prior Year (£1 1£) Receipts Subscriptlons Donatlons & Glft Ald Grants UK Trips & Events Income Spaln 2024 Trip Income Van Hlre Other Income Total Recelpts 18.n6 8,086 18,726 18,086 17.850 126 io,(KK) 20,944 16.051 20,951 16.051 93 18,245 93 121 133 81,075 26,989 44995 73.984 Payments Actlvlties-jolnt Actlvltles- Hydra Actbvltles- Lynx Actlvltles- Orion Hall Rentsl Van Expenses & Mlleage Tralnln8 Insurance Gocardless & OSM Fee$ Untforn)s D8S Fees UK Events, Camps & Trlps Spaln 2024 Trlp Costs Klt Contalner Repalrs Blke Costs Computer Costs Sundry Expenses Total Payments 621 949 I,CK)3 398 665 1,825 1,302 1.467 1,610 1,187 433 1,519 621 2,384 909 1,744 3.035 625 1,966 816 1,362 1,587 545 396 14,589 23,199 6,062 I,(X)3 1025 1,302 1,467 1,610 1.187 433 22,031 55,867 673 927 27 260 187 91,432 20.512 55,867 673 927 27 260 187 15,053 28 246 74379 59,493 Net of Rec•lpts/(Payments) Transfers Between Funds Cash Brought Forward Cash Carrl•d Forward 11,936 12,6801 14,046 23,302 29,384 2,680 27,457 753 17,448 21,582 41,503 24,055 19,921 41,503 Page 6
STATEMEhrr OF ASSEfs AND LIABILrriES AS AT 31 MARCH 2025 Cash Funds Unrestricted Fund5 (£1 Re5trkted Funds (£1 Totsl Fun& Details Natwest Current Account Lloyds Current Account Lloyds Savlngs Account Totsl C•sh Funds 3.302 20,(KX) 23,302 753 4,055 20,OIX 24,055 753 The flnanclal statements were approved by the Trustees and authorlsed for Issue on ts Octhl Ioigand slgned on thelr behalf by: John Garvev Chalr Date.. Kler•n BrazeMII ACA Treasurer Page 7