2022-03-31-accounts - Sutton Coldfield Adventure Unit

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Trustees' Annual Report for the period

Period start date Period end date 01 04 2021 31 03

31 03 2022 To

From

Section A Reference and administration details

Charity name Sutton Coldfield Adventure Unit Other names charity is known by SCAU (used on some internal policies) Registered charity number (if any) 1151087 Charity's principal address 45 Ashfurlong Crescent Sutton Coldfield Birmingham Postcode B75 6EN

Names of the charity trustees who manage the charity

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Dates acted if not for whole Name of person (or body) entitled
Trustee name Office (if any)
year to appoint trustee (if any)
1 Robert Adams Chair
2 John Garvey
3 Gregory Stevens Treasurer
4 Stuart Foxall
5 Joanna Garvey
6 Jay Baughan From 16/09/2021
7 Timothy Taylor
8 Michael Proctor Up to 15/11/2021
9 Oliver Cash
10 Sian Kennedy
11 Benjamin Garvey
12
13
14
15
16
17
18
19
20
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Names of the trustees for the charity, if any, (for example, any custodian trustees)

Name Dates acted if not for whole year

March 2012

TAR

Names and addresses of	advisers (Optional information)	advisers (Optional information)
Type of adviser	Name	Address

Name of chief executive or names of senior staff members (Optional information)

Section B Structure, governance and management

Description of the charity’s trusts

Type of governing document

Constitution

(eg. trust deed, constitution)

Charitable Incorporated Organisation How the charity is constituted

(eg. trust, association, company)

Appointment by resolution passed at Trustees Meeting Trustee selection methods

(eg. appointed by, elected by)

Additional governance issues (Optional information)

You may choose to include additional information, where relevant, about:

policies and procedures adopted for the induction and training of trustees;
the charity’s organisational structure and any wider network with which the charity works;
relationship with any related parties;
trustees’ consideration of major risks and the system and procedures to manage them.

Section C Objectives and activities

Summary of the objects of the charity set out in its governing document

To act as a resource for young people from 7 to the age of 25 by providing advice, assistance and organising programmes of physical, educational and other activities as a means of;

 Advancing life and helping young people by developing their skills, capabilities and capacities to enable them to participate in society as independent, mature and responsible individuals  Advancing education

March 2012

TAR

Sutton Coldfield Adventure Unit provides weekly activities during school term time for three age groups; 7-10, 10-14 and 14-18. During 2015/16 an additional group was established to cater for 18-25 year olds. This group is run by the members while being supported by both the committee and other experienced adult leaders.

The three main age groups meet each Friday evening and takes part in a wide range of activities which seek to develop the children’s confidence, leadership skills, physical fitness and communication skills.

Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)

Activities are invariably team based and take place both inside and outside.

Maximum use is made of nearby park area and the children also experience camping at all times of the year.

SCAU is open to all and whilst there are membership fees, assistance is provided to ensure that financial limitations do not prevent membership. SCAU members also help out at a range of community events during the year including a local school Fun Run, local community Christmas dinner for elderly residents and the annual Remembrance Day Parade.

We confirm the trustees have had regard to the Charity Commission’s guidance on public benefit.

Additional details of objectives and activities (Optional information)

You may choose to include further statements, where relevant, about:

policy on grantmaking;
policy programme related investment;
contribution made by volunteers.

March 2012

TAR

Section D Achievements and performance

Summary of the main achievements of the charity during the year

As reported in the last annual report, it was a challenging year due to the Covid pandemic. We remained closed until September 2021 and reopened with limited activities due to required restrictions. We unfortunately again had to defer our international camp to France, for July 2021, as we had to remain closed until later in the year and travel restrictions made it impossible to plan robustly. We therefore made the decision to postpone again rescheduling to July 2022 with the full support of parents.

As of 31[st] March, we are now fully functioning but with a reduced membership due to limitations on adult leaders availability as some chose not to return after the break due to Covid.

Section E Financial review

Sutton Coldfield Adventure Unit has a financial policy within which it Brief statement of the states that a reserve of £1000 should be retained in the main bank charity’s policy on reserves account.

This should be adequate to meet any unforeseen costs. We do however run the accounts on a commitment accounting basis while reviewing each cash flow and forecasts by the Exec Committee which meets twice each school term, to ensure that all income and expected expenses are managed appropriately.

Details of any funds materially in deficit

N/a

Further financial review details (Optional information)

You may choose to include additional information, where relevant about:

the charity’s principal sources of funds (including any fundraising);
how expenditure has supported the key objectives of the charity;
investment policy and objectives including any ethical investment policy adopted.

Principle source of funds.

Members pay subs monthly at a rate of £6.75 for the first child and £5.90 for siblings). This is sufficient to pay for all activities and the running costs of the organisation including the weekly hire of the halls, replacement of one-off pieces of kit e.g., damaged tents, new gas bottles etc.
Other activities and camps are charged to members at cost, to ensure that there are no risks of running into deficit. As indicated earlier financial assistance is also available where required to ensure that all members can take advantage of activities and events irrespective of their financial situation.
A significant source of income for us remains the annual claim for Gift Aid. Unfortunately, this year’s claim is just over 50% of normal levels due to the closure from April – August.

Section F Other optional information

Section G Declaration

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

March 2012

TAR

Signature(s) Full name(s) Position (e.g. Secretary, Chair, etc) Date
	Robert Adams Greg Stevens
	Trustee & Chairman Trustee and Treasurer
	16thJune 2022
	16thJune 2022

March 2012

TAR

Sutton Coldfield Adventure Group NO: 1151087 Accounts to 3tst Mar¢h 2 subscript0) Glft Ahl 7M47 7047 a16 £ wfj4 £ Unwomis 05MIGoCardk 614 4 04 Insur•n¢è Sundr4és Van xpenMs REnt 8W Reni HT AthWtle5Jdnt Athvltles Hydrn Actlvltle5 Lynx Artlvltle5 Orkin Kf( 4 U171 4 L668 4 4 L998 4 4 L194 4 1,195 4 1279 4 11964 4 64 Ic•C8mp 2021 Frence 1022 H8rryPotrer ¢•mp. Hwlra 416 É £ 35.15J É 7295 4 7.291 4 8209 4 2,598 £ 620 4 2&) £ 412 40,763 £ a4,737 £ W24 4 10.150 t Y1>1.3.101g £ 34.737 £ 4717 4 Bft¥d 13.672 B•Ln¢ Sheet C•3h it Bank 9211 PrèpaYmqntforSury1 camp12 Pr¢pBymentfor I¢E¢amp 2012 France20Z2 baknceelf 916 40.763 TRUSTEE I 16'J TRUSTEE 2 C.&iÉo&JS

Independent examiner's report on the accounts

Section A Independent Examiner’s Report

Report to the SUTTON COLDFIELD ADVENTURE UNIT trustees/directors/ members of

On accounts for the year ended

31[st] March 2022

Charity no.: 1151087 Company no.:

Set out on pages

(remember to include the page numbers of additional sheets)

Respective responsibilities of trustees and examiner

The trustees (who are also the directors of the company for the purposes of company law) are responsible for the preparation of the accounts. The charity’s trustees consider that an audit is not required for this year under section 144 of the Charities Act 2011 (the Charities Act) and that an independent examination is needed. [The charity’s gross income exceeded £250,000 and I am qualified to undertake the examination by being a qualified member of ACCA .

It is my responsibility to:

examine the accounts under section 145 of the Charities Act,
to follow the procedures laid down in the general Directions given by the Charity Commission (under section 145(5)(b) of the Charities Act, and
to state whether particular matters have come to my attention.

Basis of independent examiner’s statement

My examination was carried out in accordance with general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a ‘true and fair’ view, and the report is limited to those matters set out in the statement below.

IER

Independent In connection with my examination, no matter has come to my attention to examiner's statement indicate that:

accounting records have not been kept in accordance with section 386 of the Companies Act 2006;
the accounts do not accord with such records:
where accounts are prepared on an accruals basis, whether they fail to comply with relevant accounting requirements under section 396 of the Companies Act 2006, or are not consistent with the Charities SORP (FRS102)
any matter which the examiner believes should be drawn to the attention of the reader to gain a proper understanding of the accounts.
Please delete the words in the brackets if they do not apply.

Date: 13[th] June 2022 Signed: Name: Mrs R Basi Relevant professional ACCA qualification(s) or body (if any): Address: 8 Wentworth Road. Four Oaks Sutton Coldfield West Midlands B74 2SG

Section B Disclosure

Only complete if the examiner needs to highlight material problems (E.g.

Accounting records have not been kept in accordance with section 386 of the Companies Act 2006; the accounts do not accord with the accounting records; any material expenditure or action which appears not to be in accordance with the trusts of the charity; any failure to be provided with information and explanation by any past or present trustee, officer or employee; and in the case of accruals accounts any material inconsistency between the accounts and the trustees’ annual report, and in the case of a charitable company with the director’s report.)

IER

Give here brief details of any items that the examiner wishes to disclose .

IER