## **Trustees' Annual Report for the period**
Period start date Period end date **01 04 2020 31 03**
**31 03 2021 To**
**From**
## Section A Reference and administration details
**Charity name** Sutton Coldfield Adventure Unit **Other names charity is known by** SCAU (used on some internal policies) **Registered charity number (if any)** 1151087 **Charity's principal address** 45 Ashfurlong Crescent Sutton Coldfield Birmingham **Postcode B75 6EN**
## **Names of the charity trustees who manage the charity**
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Dates acted if not for whole Name of person (or body) entitled
Trustee name Office (if any)
year to appoint trustee (if any)
1 Robert Adams Chair
2 Julie Bleasdale Secretary 29/07/2020
3 Greg Stevens Treasurer
4 Stuart Foxall
5 Joanna Garvey
6 John Garvey
7 Timothy Taylor
8 Michael Proctor
9 Oliver Cash
10 Sian Kennedy
11 Benjamin Garvey
12
13
14
15
16
17
18
19
20
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## **Names of the trustees for the charity, if any, (for example, any custodian trustees)**
**Name Dates acted if not for whole year**
March **2012**
**TAR**
1
|**Names and addresses of**|**advisers (Optional information)**|**advisers (Optional information)**|
|---|---|---|
|**Type of adviser**|**Name**|**Address**|
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## **Name of chief executive or names of senior staff members (Optional information)**
## **Section B Structure, governance and management**
## **Description of the charity’s trusts**
Type of governing document
Constitution
- (eg. trust deed, constitution)
Charitable Incorporated Organisation How the charity is constituted
- (eg. trust, association, company)
Appointment by resolution passed at Trustees Meeting Trustee selection methods
(eg. appointed by, elected by)
## **Additional governance issues (Optional information)**
You **may choose** to include additional information, where relevant, about:
- policies and procedures adopted for the induction and training of trustees;
- the charity’s organisational structure and any wider network with which the charity works;
- relationship with any related parties;
- trustees’ consideration of major risks and the system and procedures to manage them.
## **Section C Objectives and activities**
**Summary of the objects of the charity set out in its governing document**
To act as a resource for young people from 7 to the age of 25 by providing advice, assistance and organising programmes of physical, educational and other activities as a means of;
Advancing life and helping young people by developing their skills, capabilities and capacities to enable them to participate in society as independent, mature and responsible individuals Advancing education
March **2012**
**TAR**
2
Sutton Coldfield Adventure Unit provides weekly activities during school term time for three age groups; 7-10, 10-14 and 14-18. During 2015/16 an additional group was established to cater for 18-25 year olds. This group is run by the members while being supported by both the committee and other experienced adult leaders.
The three main age groups meet each Friday evening and takes part in a wide range of activities which seek to develop the children’s confidence, leadership skills, physical fitness and communication skills.
**Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)**
Activities are invariably team based and take place both inside and outside.
Maximum use is made of nearby park area and the children also experience camping at all times of the year.
SCAU is open to all and whilst there are membership fees, assistance is provided to ensure that financial limitations do not prevent membership. SCAU members also help out at a range of community events during the year including a local school Fun Run, local community Christmas dinner for elderly residents and the annual Remembrance Day Parade.
We confirm the trustees have had regard to the Charity Commission’s guidance on public benefit.
## **Additional details of objectives and activities (Optional information)**
You **may choose** to include further statements, where relevant, about:
- policy on grantmaking;
- policy programme related investment;
- contribution made by volunteers.
March **2012**
**TAR**
3
Section D Achievements and performance
As reported in the last annual report, we had to close down our activities **Summary of the main** and camps due to the Covid restrictions in late March 2020. **achievements of the charity during the year** Although we were not able to meet physically, we were able to continue to organise activities for the young people using social media, for example competitions for pumpkin carving, photography competitions, and a range of other activities that could be safely undertaken in homes, but shared with the wider group to keep morale and communication open.
We unfortunately had to defer our international camp to France, postponing it to July 2021. However, as it appears there may still be some risks surrounding international travel this summer, we have made the decision to postpone again rescheduling to July 2022 with the full support of parents. As of 31[st] March, we remain closed for the safety of the children, their families and our leaders but we are anticipating that we will be able to resume some outdoor activities in April or May to start to bring the group back on a gradual and phased basis with the aim to be fully operational in September 2021.
## **Section E Financial review**
Sutton Coldfield Adventure Unit has a financial policy within which it **Brief statement of the** states that a reserve of £1000 should be retained in the main bank **charity’s policy on reserves** account. This should be adequate to meet any unforeseen costs. We do however run the accounts on a commitment accounting basis while reviewing each cash flow and forecasts by the Exec Committee which meets twice each school term, to ensure that all income and expected expenses are managed appropriately. **Details of any funds materially** N/a **in deficit**
## **Further financial review details (Optional information)**
Principle source of funds.
- You **may choose** to include additional information, where Members pay subs monthly at a rate of £6.75 for the first child
- relevant about: and £5.90 for siblings). This is sufficient to pay for all activities
- the charity’s principal and the running costs of the organisation including the weekly hire
- sources of funds (including of the halls, replacement of one-off pieces of kit e.g., damaged
- any fundraising); tents, new gas bottles etc.
- how expenditure has Other activities and camps are charged to members at cost, to supported the key objectives ensure that there are no risks of running into deficit. As indicated of the charity; earlier financial assistance is also available where required to ensure that all members are able to take advantage of activities
- investment policy and and events irrespective of their financial situation.
- the charity’s principal sources of funds (including any fundraising);
- how expenditure has supported the key objectives of the charity;
- investment policy and objectives including any ethical investment policy adopted.
**Section F Other optional information**
March **2012**
**TAR**
4
## **Section G Declaration**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
|**Signature(s)**
**Full name(s)**
**Position (e.g. Secretary, Chair,**
**etc)**
**Date**||
|---|---|
||Robert Adams
Greg Stevens|
||
Trustee & Chairman
Trustee and Treasurer|
||22/6/2021|
||22/6/2021|
March **2012**
**TAR**
5
**NO: 1151087**
## **Sutton Coldfield Adventure Group**
## **Accounts to 31st March 2021**
## **Receipts & Payments**
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Bfwd Income Costs Net
Receipts
Subscriptions £ 769 £ 769
Gift Aid £ 3,112 £ 3,112
Donations £ 165 £ 165
£ - £ 4,046 £ - £ 4,046
Payments
OSM/Go Cardless -£ 158 -£ 158
Insurance -£ 1,065 -£ 1,065
Sundries -£ 378 -£ 378
Van expenses -£ 962 -£ 962
Rent BW -£ 50 -£ 50
Activities Hydra -£ 26 -£ 26
Activities Lynx £ -
Activities Orion £ -
Transfers from Fin Support to activities -£ 980 -£ 980
£ -
£ - £ - -£ 3,619 -£ 3,619
Activities Bfwd Income Costs Net
Spain 2020/France 2021/2 £ 25,385 £ 9,769 £ 35,153
Survival Camp 20 (Cancelled) -£ 65 £ 65 £ -
£ 25,320 £ 9,834 £ - £ 35,153
Year to 31.3.2019 £ 25,320 £ 13,879 -£ 3,619 £ 35,580
Bfwd £ 13,245
Cfwd £ 48,825
Balance Sheet
Cash at Bank £ 13,256
Future Activities
Prepayment for Ice camp 2021 £ 416
Spain / France 2020 balance c/f £ 35,153
£ 48,825
Name Signature Date
TRUSTEE 1 R Adams
22/06/2021
TRUSTEE 2 G Stevens
22/06/2021
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