HADLEIGH UNITED REFORMED CHURCH, THE GREAT MEETING Minister, The Rev Bryn Rickards Telephone 01473 829197 Mobile 07510 311900
Company Number: N/A Charity Number: 1151084
THE Hadleigh, Suffolk UNITED REFORMED CHURCH TRUST Trustees Report
YEAR ENDED 31ST DECEMBER 2020
HADLEIGH UNITED REFORMED CHURCH, THE GREAT MEETING Minister, The Rev Bryn Rickards Telephone 01473 829197 Mobile 07510 311900
| THE | Hadleigh, Sufolk UNITED REFORMED CHURCH (TRUST) |
|---|---|
| 1. | Annual Report.............................................................................2 |
| a. | Elders.......................................................................................3 |
| b. | Bankers....................................................................................3 |
| c. | Legal Advisors..........................................................................3 |
| d. | Auditors....................................................................................3 |
| e. | Church Oficers........................................................................3 |
| 2. | Structure, Governance and Management...................................3 |
| a. | The Trust..................................................................................3 |
| b. | The Trustees............................................................................3 |
| c. | Appointment of New Trustees.................................................4 |
| d. | Constitution of the Church......................................................4 |
| 3. | Organisational Structure............................................................4 |
| a. | Related parties.........................................................................5 |
| b. | Managing Trustees.................................................................5 |
| 4. | Use of Volunteers........................................................................5 |
| 5. | Risk Management.......................................................................5 |
| 6. | Aims and Objectives....................................................................5 |
| a. | Ensuring delivery of the Trust’s aims and public beneft........6 |
| 7. | Pastoral Support.........................................................................6 |
| 8. | Educational and Mission Support...............................................6 |
| 9. | Technical Support.......................................................................6 |
| 10. | Financial Support....................................................................6 |
| 11. | Achievements and Performance..............................................6 |
| 12. | Resources.................................................................................8 |
| 13. | Financial Review......................................................................8 |
| 14. | Future Plans.............................................................................8 |
| 15. | Directors’ Responsibilities.......................................................9 |
| 16. | INDEPENDENT AUDITOR’S REPORT.....................................9 |
Annual Report
Year Ended 31st December 2020 Reference and Administrative Information Address
The Market Place, Hadleigh, Suffolk. IP7 5DL Correspondence Secretary
Mr. Nigel Crisp, BSc 85, Angel Street, Hadleigh IP7 5EY
1. Minister
Mr Bryn Rickards
HADLEIGH UNITED REFORMED CHURCH, THE GREAT MEETING Minister, The Rev Bryn Rickards Telephone 01473 829197 Mobile 07510 311900
23 Ann Beaumont Way Hadleigh Suffolk IP7 6SA
2. Elders
Mrs Claire Coster Mrs. Jan Dicks. Mr. George Barnes Mr. Sammy Apraku Mensah Mrs Ann Swallow. Mrs Barbara Robinson Mr Ric Lambert
3. Bankers
Barclays Bank Plc High Street. Hadleigh Suffolk
4. Legal Advisors
Not retained
5. Auditors
Independent Examiner Mid Suffolk Accountancy Services Ltd Unit 3, The Old Stables, Bos mere Hall, Creeting St Mary IPSWICH IP6 8LL
6. Church Officers
Minister – The Rev. Bryn Rickards Secretary – Mrs. Claire Coster Treasurer – Mr Tom Gordon
Structure, Governance and Management
1. The Trust
The Hadleigh United Reformed Church a registered charity, number 1151084. It is governed by its Memorandum and Articles of Association as revised in 2008.
All of the financial assets and liabilities of the Hadleigh, Suffolk, United Reformed Church are owned by the Eastern Synod Trust of the United Reformed Church (“Synod”) and are managed by the church on behalf of the Eastern Synod Trustees
.
2. The Trustees
The Trustees of the charity are also Congregational members.
HADLEIGH UNITED REFORMED CHURCH, THE GREAT MEETING
Minister, The Rev Bryn Rickards Telephone 01473 829197 Mobile 07510 311900
All Trustees give their time voluntarily and receive no benefits from the charity apart from those honoraria and reimbursed expenses incurred in connection with running the church’s affairs.
The Trustees serving during the year and to the date of this report were as follows:-
The Rev Bryn Rickards Mr. Nigel Crisp. Mrs. Elizabeth Meeks Mrs. Jan Dicks. Mr. Tom Gordon Mr. Ronnie Howson
3. Appointment of New Trustees
The Trustees nominate members to serve as Trustees of the Trust and the Elders ratify the appointments.
There is an informal programme for the induction of Trustees.
Training is organised for the Synod Trustees (normally annually) to ensure they are aware of current practice and issues of charity law etc. Congregational Trustees will receive invitations to attend.
4. Constitution of the Church
Hadleigh, Suffolk, United Reformed Church is part of the Eastern Synod Of the URC, one of 13 Synods of the United Reformed Church (“URC”) within the United Kingdom. It
is constituted in accordance with the Scheme of Union and the United Reformed Church Acts of 1972, 1981 and 2000 (see www.urc.org.uk.)
In accordance with “the Structure of the United Reformed Church” it is responsible for:-
Providing Worship to the Membership and wider community in accordance with the practices of the United Reformed Church. Providing teaching and spiritual support to Members, Young people and Adherents.
-
Providing pastoral oversight to members and adherents.
-
Promoting ecumenical relations, by working with local churches;
Dealing with matters referred from the Eastern Synod; Undertaking such other things which promote the welfare of the United Reformed Church.
Organisational Structure
The executive church meetings run cyclically throughout the year. The elders are the key decision-making body, who are responsible to the Congregation for all aspects, Spiritual and Temporal within the Church, of Church Life. The Elders meet on the 1st Monday of every month, although emergency extraordinary meetings can be called at short notice, should this be necessary.
There is a Management committee with devolved powers from the Elders to deal with all matters temporal (buildings, lettings, H&L, H&S, etc). Responsibility for expenditure and buildings strategy reside with the elders, who report to the Church Meeting, which is the ultimate authority within the congregation. It has its own chairman and secretary. It meets roughly 4 times per year, as deemed
HADLEIGH UNITED REFORMED CHURCH, THE GREAT MEETING Minister, The Rev Bryn Rickards Telephone 01473 829197 Mobile 07510 311900
necessary by the Chairman. The Management committee reports to the Elders meeting.
The Minister chairs the Elders meetings, although it could be any Elder should the minister not be present. There is a Secretary who takes minutes, and is responsible for all major correspondence, reporting to the Minister on Organisational matters. The Treasurer is responsible for the management of our Finances.
There is not a defined quorum, as most attend most meetings. The chair (normally the minister) would decide, should attendance on a particular evening be poor, on the viability of continuing. The minister also chairs Church Meetings. There are several other groups in the congregation who have particular responsibilities, but all report ultimately, to the Elders.
There is a Worship Team with devolved authority from the Elders to assess and plan, inter alia, morning worship, and the worship life of the church.
1. Related parties
Local URC churches operating in the Eastern Synod area are separate and independent charities. There is no common control or unity of administration with any of these bodies and they are not deemed to be connected charities within the understanding of the Charities SORP 2005.
2. Managing Trustees
The Elders manage the church buildings on behalf of the Synod who are the Custodian Trustees.
Use of Volunteers
The minister of word and sacrament is paid directly from the Finance Office of the United Reformed Church in London. No other person receives payment for services rendered.
Risk Management
The Trustees are responsible for the management of the risks faced by the charity. Risks are identified, assessed and controls established throughout the year. A formal review of the charity’s risk management process is undertaken regularly.
The most serious risk facing the charity would be the Synod failing to achieve its strategic and charitable objectives, either through resources being put into programmes which do not meet those objectives or through failure of Trustees and other Committees to consider the charity’s objectives when making decisions. To manage and mitigate this risk, the Trustees, who are normally also (though not exclusively) elders, meet regularly to consider and review matters both temporal and spiritual, and, in so doing, are reminded of the objectives which they must constantly keep in mind. Also, having Convenors of Committees give an account of their Committee’s decisions to the Church Meeting,
There is not a Business Continuity Plan, but a monthly statement of accounts is produced and made available to all church members, and is reviewed by the Elders (See above).
HADLEIGH UNITED REFORMED CHURCH, THE GREAT MEETING Minister, The Rev Bryn Rickards Telephone 01473 829197 Mobile 07510 311900
Among the key risk controls used by the charity are:
a financial policy subject to periodic review (an updated version is currently under
consultation);
clear financial authorisation and approval levels (also under consultation) detailed summary accounts produced for scrutiny by Trust Directors and Elders at every meeting during the year;
The church operates a ‘Safeguarding’ policy with two members appointed to oversee all such matters reporting to the eldership as appropriate. Through the risk management process established for the charity, the Trustees are satisfied that the major risks identified have been adequately mitigated where necessary. It is recognised that systems can only provide reasonable but not absolute assurance that major risks have been adequately managed.
Aims and Objectives
The advancement of the Christian religion especially by the means of, and in accordance with, principles of the United Reformed Church as set out for the time being in ‘The Manual’.
The aims of the charity are, inter alia, regular worship, teaching, outreach and mission by the provision of pastoral, educational and mission, technical and financial support. It is also to share the vision of the URC’s General Assembly with the local churches.
1. Ensuring delivery of the Trust’s aims and public benefit
The Trustees review the aims, objectives and proposed future activities on a regular basis. The Trustees follow the general guidance issued by the Charity Commission on public benefit when doing so.
Pastoral Support
There is a member appointed to work with others to provide spiritual, pastoral and care and challenge to Members and Adherents. The church buildings being extensively hired by the local community, informal links can be established with those hirers, where conversations about possible pastorates needs might be discussed (e.g. there is a local dementia support group that meets regularly in the church premises, when from time to time a member of the congregation meets informally with one of the leaders)
Educational and Mission Support
A young people’s co-ordinator has been appointed to ensure the best use is made of training and support resources are made available to the leaders. Where feasible and appropriate, encouragement to mission and outreach activities to be undertaken in Hadleigh and local or villages.
Technical Support
Libraries of books and pamphlets, visual aids are widely available. There is an honorary It technician who is responsible for the maintenance of all aspects of the church’s electronic equipment.
HADLEIGH UNITED REFORMED CHURCH, THE GREAT MEETING Minister, The Rev Bryn Rickards Telephone 01473 829197 Mobile 07510 311900
Financial Support
The Church’s principal source of funds is from the Weekly Givings by members. This is enhanced from the lettings and rents of the church’s premises.
Capital works may be supported by application to Synod and other bodies for financial assistance.
Achievements and Performance
11.1 Our activities and performance have been affected by the Pandemic and like so many Churches we have had to adjust the way that we are Church in the Community.
11.1 Activities in 2020
1. Spiritual
-
Services online on the website and distribution of a written copy of the service or a CD recording of the service for those unable to access the Internet
-
Live streaming of the Sunday service once we were allowed back on the premises but we have continued to provide a written copy of the service and a CD for those who feel unable to return to ‘ in person worship’.
-
Weekly prayer service via Zoom since November 2020.
-
Monthly Messy Church sessions
-
Quarterly Cafe Church services
-
Summer Bible and Fellowship groups were established which met outside for about 6 weeks.
2. Outreach and community engagement:
-
Held a special Carol service for Memories Cafe
-
Blythswood shoebox appeal
-
We are now supporting Hadleigh Food Bank and
-
The FIND (Families in Need) project
-
Members of our Church supported Hadleigh Cares – an organisation set up to collect prescriptions and shop for those who were shielding or vulnerable
-
Memories Café delivered weekly cakes and newsletter to the members
-
Lunch clubs hosted afternoon teas outside when this was possible
3. Pastoral
- The wide network of pastoral ministry has continued to be a vital part of who we are and what we do and even more so since the end of March 2020. Our Church family was divided into groups and a leader for each
HADLEIGH UNITED REFORMED CHURCH, THE GREAT MEETING Minister, The Rev Bryn Rickards Telephone 01473 829197 Mobile 07510 311900
group was encouraged to speak to the folks in their group once a week. There was also more informal support for each other with telephone calls and visits to see people on doorsteps, prayer, Mothering Sunday posies delivered, Easter cards and chocolate delivered to Junior Church families, Pentecost Cakes delivered to Junior Church families, lifts given to various places and Christmas cards and bulbs delivered to those who had had a particularly challenging year.
4. The wider Church
-
Some of our church members continue to lead and be heavily involved in the Open the Book team, which has adapted and produced stories on Youtube for the school children to access telling a Bible story through drama.
-
o In terms of the URC, we continue to play our part in the South Suffolk Area Partnership meetings via Zoom.
5. Administration
-
We continue to monitor our Safeguarding Policy and Data Privacy Policy. Both of these documents are available on the website.
-
Our part-time administrator continues with the principal roles of managing the lettings of our premises, ensuring the church is ready for morning worship, manging our office, being a day-to-day church ambassador to the local community. We have been fortunate to be able to claim furlough payments from the government when there was no work for the administrator or cleaner to complete.
-
Our new web site (produced 2018) continues to prove most helpful, making us generally more accessible to the community at large.
-
A new Church Secretary and Treasurer were elected in March 2020
6. Groups and Activities:
Again these were stopped in March 2020 and many have been unable to start again.
-
We act as a temporary store and distribution-point for the FIND (Families In Need).
-
Messy Church once a month.
-
The Shoebox appeal.
-
Open the Book.
-
We play an active role in Hadleigh’s Churches Together liaison organisation.
11.2 Future Plans
-
Continue with monthly Messy Church and quarterly Cafe Church
-
Continue with a quarterly service at Monks Eleigh Chapel
-
Continue Alpha-type outreach group
-
Support for local Hadleigh Foodbanks in addition to Ipswich's FIND
-
Maintain profiling of Commitment for Life
-
Continue to support 3 other charities each year and raise the profile of these
HADLEIGH UNITED REFORMED CHURCH, THE GREAT MEETING Minister, The Rev Bryn Rickards Telephone 01473 829197 Mobile 07510 311900
- The alterations to the area around the pulpit and dais have been put on hold. (Ideally this should be referred to the CM as they had approved the changes and approved their implementation).The Listed buildings approval, having now exhausted its authorisation period, the Elders and congregation shall have to consider how best to proceed.
Resources
Finance is provided for Local administration, training, away-days and weekends. Considerable works have been funded to improve and fit-out our premises.
Financial Review
The Church funds are split into Restricted, Designated and Unrestricted funds. Descriptions of the restrictions are held in the Church Annual accounts.
Details are Included in Inspector’s report filed separately.
Future Plans
Continue new services such as messy church.
The elders to make recommendations regarding the dais which was agreed by congregation in 2016 and is now on hold.
Continue ecumenical activities in the community. Explore combined services such as with the local Hadleigh Churches Together and pulpit-sharing with local preachers.
Continue supporting organisations such as the Drum Majorettes who hire our ACC.
Directors’ Responsibilities
The Trustees are responsible for preparing the Trustees’ Annual Report and have oversight of the Financial report.
Trustees are required to:-
Prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charity will continue in operation.
-
The Trustees are responsible for keeping proper accounting
-
records that disclose with reasonable accuracy at any time the financial position of the charity. And hence for taking reasonable steps for the prevention and detection of fraud and other irregularities. In so far as the Trustees are aware:-
HADLEIGH UNITED REFORMED CHURCH, THE GREAT MEETING
Minister, The Rev Bryn Rickards Telephone 01473 829197 Mobile 07510 311900
There is no relevant audit information of which the charitable company’s auditor is unaware; and The Trustees have taken all steps that they ought to have taken to make themselves aware of any relevant audit information and to establish that the auditor is aware of that information.
Signed on behalf of the Trustees Mr Ronnie Howson Church Treasurer, and Trustee. 1 May 2019
INDEPENDENT AUDITOR’S REPORT
Filed separately.
HADLEIGH UNITED REFORMED CHURCH
FINANCIAL STATEMENTS
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TO
Dec 31, 20
Charity number 1151084
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CONTENTS
Page
Trustees report
Independent examiner's report Below
Statement of financial activities 1
Balance sheet 2
Notes to the financial statements 3 - 6
Treasurer's statement Below
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TREASURER'S STATEMENT
I have prepared the financial statements on pages 1 to 7 for the year ended 31 December 2020 Signed Date
HADLEIGH UNITED REFORMED CHURCH
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FINANCIAL STATEMENTS YEAR ENDED 31 DECEMBER 2020
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INDEPENDENT EXAMINER'S REPORT
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Respective responsibilities
Basis of Independent Examiner's report
Independent Examiner's statement
Signed by the Independent Examiner: Stephen Bullard Accountant Name and address of the Independent Examiner: Unit 3, The old Stables, Bosmere Hall Creeting St. Mary IPSWICH IP6 8LL
HADLEIGH UNITED REFORMED CHURCH
STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 DECEMBER 2020
| Unrestricted Funds Restricted TOTAL Unrestricted Funds Restricted General Designated Funds 2019 General Designated Funds Note £ £ £ £ £ £ £ INCOMING RESOURCES Incoming resources from generated funds: Voluntary income 2 32,518 32,518 35,186 0 Activities for generating funds 3 38,807 38,807 25,009 Investment income 4 39 39 17 Incoming resources from charitable activity 71,364 0 0 71,364 60,211 0 0 Other incoming resources 0 Total incoming resources 71,364 0 0 71,364 60,211 0 0 RESOURCES EXPENDED Ministerial Costs 5 39,273 0 0 39,273 38,654 0 0 Admin, Outreach and Communications 3,303 3,303 2,109 Charitable activities 34,865 0 0 34,865 26,346 0 0 Total resources expended 77,441 0 0 77,441 67,110 0 0 Net incoming/(outgoing) resources -6,077 0 0 -6,077 -6,899 0 0 before transfers Gross transfers between funds 0 965 -965 Net incoming/(outgoing) resources before other recognised gains and losses -6,077 0 0 -6,077 -5,934 -965 0 Gains/(losses) on investment assets 0 0 0 0 Net movement in funds -6,077 0 -6,077 -5,934 -965 0 Total funds b/fwd 1 January 2020 29,928 15,000 44,928 23,852 15,000 0 Total funds c/fwd 31 December 2020 £ 23,852 £ 15,000 £ 0 £ 38,852 £ 17,918 £ 14,035 £ 0 £ |
Unrestricted Funds Restricted General Designated Funds £ £ £ 35,186 0 25,009 17 60,211 0 0 |
Unrestricted Funds Restricted General Designated Funds £ £ £ 35,186 0 25,009 17 60,211 0 0 |
Unrestricted Funds Restricted General Designated Funds £ £ £ 35,186 0 25,009 17 60,211 0 0 |
|---|---|---|---|
| 60,211 | 0 | 0 | |
| 38,654 2,109 26,346 |
0 0 |
0 0 |
|
| 67,110 | 0 | 0 |
0
0
TOTAL 2020
£
35,186 25,009 17 60,211
60,211
38,654 2,109 26,346 67,110
-6,899
-6,899
0
-6,899
38,852 31,953
HADLEIGH UNITED REFORMED CHURCH
BALANCE SHEET AS AT 31 DECEMBER 2019
| Unrestricted Funds General Designated Note £ £ FIXED ASSETS 7 Tangible assets Investments 0 0 CURRENT ASSETS Debtors 8 Bank and cash balances 9 23,852 15,000 23,852 15,000 CURRENT LIABILITIES Creditors payable within one year 10 3,862 NET CURRENT ASSETS 19,990 15,000 TOTAL ASSETS LESS CURRENT LIABILITIES 19,990 15,000 Creditors payable after one year TOTAL NET ASSETS 19,990 15,000 THE FUNDS OF THE CHARITY Unrestricted income funds: General 23,852 Designated 15,000 Total 23,852 15,000 Restricted income funds: 11 23,852 0 APPROVED by the Church Meeting held on (date) and signed on its behalf by (name) (chairman) |
Unrestricted Funds General Designated £ £ 0 0 23,852 15,000 23,852 15,000 3,862 19,990 15,000 |
Unrestricted Funds General Designated £ £ 0 0 23,852 15,000 23,852 15,000 3,862 19,990 15,000 |
Restricted Funds £ 0 0 0 |
TOTAL 2019 £ 0 38,852 38,852 3,862 34,990 |
Unrestricted Funds General Designated £ £ 0 0 19,086 14,035 19,086 14,035 1,168 17,918 14,035 |
Unrestricted Funds General Designated £ £ 0 0 19,086 14,035 19,086 14,035 1,168 17,918 14,035 |
Restricted Funds £ 0 0 0 |
TOTAL 2020 £ |
|---|---|---|---|---|---|---|---|---|
| 0 | ||||||||
| 0 33,121 |
||||||||
| 33,121 1,168 |
||||||||
| 31,953 | ||||||||
| 15,000 15,000 15,000 15,000 0 |
0 0 0 0 |
34,990 17,918 34,990 17,918 23,852 17,918 15,000 38,852 17,918 0 38,852 17,918 (signature) |
14,035 14,035 0 0 0 |
0 0 0 0 0 |
31,953 | |||
| 31,953 | ||||||||
| 17,918 0 |
||||||||
| 17,918 0 |
||||||||
| 17,918 | ||||||||
The notes on pages 3 to 7 form part of these financial statements
Hadleigh (Suffolk) UNITED REFORMED CHURCH
NOTES TO THE STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 DECEMBER 2020 (Draft 1A 6/8/2021)
1 ACCOUNTING POLICIES
1a Basis of Accounting
The financial statements have been prepared in accordance with the Statement of Recommended Practice: Accounting and Reporting by Charities (SORP 2005) issued by the Charity Commission, and the United Reformed Church guidance. The accruals basis of accounting has been adopted, and the principal accounting policies set out below are applied consistently.
1b Fund Accounting
Unrestricted funds are available for use at the discretion of the church in furtherance of its charitable objectives.
Restricted funds are subjected to restrictions on their expenditure imposed by the donor, or contained in the terms of a grant.
Endowment funds are funds the capital of which must be maintained; normally only income arising from investment of the endowment may be used, either as restricted or unrestricted funds depending on the purpose and terms on which the endowment was established.
1c Tangible Fixed Assets
Freehold property: The Trustees of the church and manse buildings are the URC Eastern Province Trust who hold them upon trust for purposes connected with Hadleigh URC.
Expenditure incurred on the church and manse is written off in the year it is incurred.
1d Incoming Resources
All voluntary giving is included in the financial statements for the period in which it is received. Donations under Gift Aid plus the associated tax recovery are recognised as income when the donation is received.
Legacies are accounted for when their receipt is certain and can be properly quantified. All other income is generally recognised when it is receivable.
1e Resources Expended
The URC Ministry & Mission Fund contribution is paid regularly and is included in the financial statements for the year to which it relates.
Resources expended are recognised in the period to which they are incurred and include attributable VAT which cannot be recovered. They are allocated to the particular activity to which they relate. Governance costs represent direct expenditure on the governance of the church, including the production and independent scrutiny of these financial statements.
As most of the management and activity of the church is carried out by volunteers, this intangible cost is
not included in the financial statements as this voluntary contribution to the life of the church is incalculable.
1f
Taxation
As part of the United Reformed Church, the church is an excepted charity within the meaning of the Taxes Acts. Accordingly it is potentially exempt from taxation in respect of income and capital gains received to the extent that such income or gains are applied to exclusively charitable purposes. No provision for taxation has been made in these financial statements.
HADLEIGH UNITED REFORMED CHURCH
NOTES TO THE STATEMENT OF FINANCIAL ACTIVITIES - continued FOR THE YEAR ENDED 31 DECEMBER 2020
| 2 VOLUNTARY INCOME CAF Cheques Envelopes Loose SO Carrying Gift Aid SO Not Carrying Gift Aid Donations General Funerals & Weddings Educational & Young People's Learning Gift Aid Refund Received from HMRC Other Income Grants 3 ACTIVITIES FOR GENERATING FUNDS Church Lettings Monks Eleigh Lettings School House Rental Income |
Unrestricted Funds Restricted TOTAL General Designated Funds 2019 £ £ £ £ 800 800 0 0 1,297 1,297 5,936 5,936 12,993 12,993 4,726 4,726 15 15 140 140 421 421 3,351 3,351 2,840 2,840 0 0 32,518 0 0 32,518 26,727 26,727 580 580 11,500 11,500 38,807 0 0 38,807 |
Unrestricted Funds General Designated £ £ 450 130 826 3,593 14,215 5,599 223 180 375 3,187 6,303 105 |
|---|---|---|
| 35,186 0 |
||
| 13,339 170 11,500 |
||
| 25,009 0 |
4 INVESTMENT INCOME
| Bank Interest Totals |
39 39 39 0 0 39 71,364 0 0 71,364 |
17 |
|---|---|---|
| 17 0 |
||
| 60,211 0 |
MINISTRY & MISSION FUND
The church contributes to the central URC costs of training and providing ministers (including the centralised payment of stipends, pension contributions and other benefits for ministers), running the denomination, and the wider mission of the national church. This annual budget amounts to some £24,334,000, 79% of which relates to minister costs, and 82% is provided through the Ministry & Mission Fund contributions from churches.
| 5 CHARITABLE ACTIVITIES Unrestricted Funds Restricted TOTAL General Designated Funds 2019 £ £ £ £ Ministry and Mission Conntributions 36,953 36,953 36,953 0 0 36,953 HADLEIGH UNITED REFORMED CHURCH NOTES TO THE STATEMENT OF FINANCIAL ACTIVITIES - continued FOR THE YEAR ENDED 31 DECEMBER 2020 MINISTERIAL COSTS Vacancy, Call Ordination and Transfer 0 Ministerial Expenses 2,320 2,320 2,320 0 0 2,320 COSTS OF CHURCH ACTIVITIES Insurance Excluding Manse 3,393 3,393 Insurance Manse 438 438 Buildings Maintenance and Alterations Excl. Manse 6,308 6,308 Buildings Maintenance and Alterations, Manse 10 10 Charity Payments 4,560 4,560 |
Unrestricted Funds General Designated £ £ 37,443 |
|---|---|
| 37,443 0 |
|
| 1,211 | |
| 1,211 0 |
|
| 3,593 455 1,550 182 515 |
| Caretaking , Cleaning and Salaries Council Tax and Water Rates Excl Manse Council Tax and Water Rates. Manse Heating & Lighting Misc Payments Training and Learning Young Peoples' Activities Pulpit Supply Communications Total charitable activities |
8,996 8,996 806 806 2,857 2,857 6,445 6,445 1,052 1,052 34,865 0 0 34,865 12 12 519 519 280 280 811 0 0 811 2,492 2,492 2,492 0 0 2,492 77,441 0 0 77,441 |
9,642 654 2,999 4,622 2,134 |
|---|---|---|
| 26,346 0 |
||
| 140 | ||
| 140 0 |
||
| 1,969 | ||
| 1,969 0 |
||
| 67,110 0 |
- 7 TANGIBLE FIXED ASSETS
For the reasons stated in Accounting Policy note 1c, the church and manse buildings are not tangible fixed assets of the church. For insurance purposes the church buildings are insured by the church for £3,116,439, the manse £300,000 and the organ for £250,000. The church contents are insured for £20,000.
| 8 DEBTORS ` 9 BANK BALANCES Community Account Business 10 Day notice |
General 0 |
Designated | Restricted | 2019 0 0 19,144 19,708 38,852 |
General | Designated | ||
|---|---|---|---|---|---|---|---|---|
| 0 | 0 | 0 | 0 | 0 | ||||
| 19,144 4,708 |
15,000 | 13,396 5,690 |
14,035 | |||||
| 23,852 | 15,000 | 0 | 19,086 | 14,035 |
HADLEIGH UNITED REFORMED CHURCH
NOTES TO THE STATEMENT OF FINANCIAL ACTIVITIES - continued FOR THE YEAR ENDED 31 DECEMBER 2020
10 CURRENT LIABILITIES
| CURRENT LIABILITIES | ||
|---|---|---|
| Other creditors | 3,862 3,862 3,862 0 0 3,862 |
1,168 |
| 1,168 0 |
11 RESTRICTED FUNDS
The Restricted funds may be allocated to any of the five Budget Lines (AC, Fabric etc). The Restricted Expenditure may be found against the respec
Name
Operational
Opening Income Expenditure Transfers Opening Income 0 0 0 0 0 0
| Restricted | TOTAL |
|---|---|
| Funds | 2020 |
| £ | £ |
| 450 | |
| 130 | |
| 826 | |
| 3,593 | |
| 14,215 | |
| 5,599 | |
| 223 | |
| 180 | |
| 375 | |
| 3,187 | |
| 6,303 | |
| 105 | |
| 0 | 35,186 |
| 13,339 | |
| 170 | |
| 11,500 | |
| 0 | 25,009 |
| 17 | |
|---|---|
| 0 | 17 |
| 0 | 60,211 |
| Restricted | TOTAL |
|---|---|
| Funds | 2020 |
| £ | £ |
| 37,443 | |
| 0 | 37,443 |
| 0 | |
|---|---|
| 1,211 | |
| 0 | 1,211 |
3,593 455 1,550 182 515
0
| 9,642 | |
|---|---|
| 654 | |
| 2,999 | |
| 4,622 | |
| 2,134 | |
| 0 | 26,346 |
| 0 | |
| 0 | |
| 140 | |
| 0 | 140 |
| 1,969 | |
| 0 | 1,969 |
| 0 | 67,110 |
| Restricted | 2020 0 |
|
|---|---|---|
| 0 | 0 | |
| 13,396 19,725 |
||
| 0 | 33,121 |
1,168
0 1,168
ctive Restricted column
Expenditure Transfers
0
0
HADLEIGH UNITED REFORMED CHURCH
FINANCIAL STATEMENTS
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TO
Dec 31, 20
Charity number 1151084
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CONTENTS
Page
Trustees report
Independent examiner's report Below
Statement of financial activities 1
Balance sheet 2
Notes to the financial statements 3 - 6
Treasurer's statement Below
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TREASURER'S STATEMENT
I have prepared the financial statements on pages 1 to 7 for the year ended 31 December 2020 Signed Date
HADLEIGH UNITED REFORMED CHURCH
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FINANCIAL STATEMENTS YEAR ENDED 31 DECEMBER 2020
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INDEPENDENT EXAMINER'S REPORT
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Respective responsibilities
Basis of Independent Examiner's report
Independent Examiner's statement
Signed by the Independent Examiner: Stephen Bullard Accountant Name and address of the Independent Examiner: Unit 3, The old Stables, Bosmere Hall Creeting St. Mary IPSWICH IP6 8LL
HADLEIGH UNITED REFORMED CHURCH
STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 DECEMBER 2020
| Unrestricted Funds Restricted TOTAL Unrestricted Funds Restricted General Designated Funds 2019 General Designated Funds Note £ £ £ £ £ £ £ INCOMING RESOURCES Incoming resources from generated funds: Voluntary income 2 32,518 32,518 35,186 0 Activities for generating funds 3 38,807 38,807 25,009 Investment income 4 39 39 17 Incoming resources from charitable activity 71,364 0 0 71,364 60,211 0 0 Other incoming resources 0 Total incoming resources 71,364 0 0 71,364 60,211 0 0 RESOURCES EXPENDED Ministerial Costs 5 39,273 0 0 39,273 38,654 0 0 Admin, Outreach and Communications 3,303 3,303 2,109 Charitable activities 34,865 0 0 34,865 26,346 0 0 Total resources expended 77,441 0 0 77,441 67,110 0 0 Net incoming/(outgoing) resources -6,077 0 0 -6,077 -6,899 0 0 before transfers Gross transfers between funds 0 965 -965 Net incoming/(outgoing) resources before other recognised gains and losses -6,077 0 0 -6,077 -5,934 -965 0 Gains/(losses) on investment assets 0 0 0 0 Net movement in funds -6,077 0 -6,077 -5,934 -965 0 Total funds b/fwd 1 January 2020 29,928 15,000 44,928 23,852 15,000 0 Total funds c/fwd 31 December 2020 £ 23,852 £ 15,000 £ 0 £ 38,852 £ 17,918 £ 14,035 £ 0 £ |
Unrestricted Funds Restricted General Designated Funds £ £ £ 35,186 0 25,009 17 60,211 0 0 |
Unrestricted Funds Restricted General Designated Funds £ £ £ 35,186 0 25,009 17 60,211 0 0 |
Unrestricted Funds Restricted General Designated Funds £ £ £ 35,186 0 25,009 17 60,211 0 0 |
|---|---|---|---|
| 60,211 | 0 | 0 | |
| 38,654 2,109 26,346 |
0 0 |
0 0 |
|
| 67,110 | 0 | 0 |
0
0
TOTAL 2020
£
35,186 25,009 17 60,211
60,211
38,654 2,109 26,346 67,110
-6,899
-6,899
0
-6,899
38,852 31,953
HADLEIGH UNITED REFORMED CHURCH
BALANCE SHEET AS AT 31 DECEMBER 2019
| Unrestricted Funds General Designated Note £ £ FIXED ASSETS 7 Tangible assets Investments 0 0 CURRENT ASSETS Debtors 8 Bank and cash balances 9 23,852 15,000 23,852 15,000 CURRENT LIABILITIES Creditors payable within one year 10 3,862 NET CURRENT ASSETS 19,990 15,000 TOTAL ASSETS LESS CURRENT LIABILITIES 19,990 15,000 Creditors payable after one year TOTAL NET ASSETS 19,990 15,000 THE FUNDS OF THE CHARITY Unrestricted income funds: General 23,852 Designated 15,000 Total 23,852 15,000 Restricted income funds: 11 23,852 0 APPROVED by the Church Meeting held on (date) and signed on its behalf by (name) (chairman) |
Unrestricted Funds General Designated £ £ 0 0 23,852 15,000 23,852 15,000 3,862 19,990 15,000 |
Unrestricted Funds General Designated £ £ 0 0 23,852 15,000 23,852 15,000 3,862 19,990 15,000 |
Restricted Funds £ 0 0 0 |
TOTAL 2019 £ 0 38,852 38,852 3,862 34,990 |
Unrestricted Funds General Designated £ £ 0 0 19,086 14,035 19,086 14,035 1,168 17,918 14,035 |
Unrestricted Funds General Designated £ £ 0 0 19,086 14,035 19,086 14,035 1,168 17,918 14,035 |
Restricted Funds £ 0 0 0 |
TOTAL 2020 £ |
|---|---|---|---|---|---|---|---|---|
| 0 | ||||||||
| 0 33,121 |
||||||||
| 33,121 1,168 |
||||||||
| 31,953 | ||||||||
| 15,000 15,000 15,000 15,000 0 |
0 0 0 0 |
34,990 17,918 34,990 17,918 23,852 17,918 15,000 38,852 17,918 0 38,852 17,918 (signature) |
14,035 14,035 0 0 0 |
0 0 0 0 0 |
31,953 | |||
| 31,953 | ||||||||
| 17,918 0 |
||||||||
| 17,918 0 |
||||||||
| 17,918 | ||||||||
The notes on pages 3 to 7 form part of these financial statements
Hadleigh (Suffolk) UNITED REFORMED CHURCH
NOTES TO THE STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 DECEMBER 2020 (Draft 1A 6/8/2021)
1 ACCOUNTING POLICIES
1a Basis of Accounting
The financial statements have been prepared in accordance with the Statement of Recommended Practice: Accounting and Reporting by Charities (SORP 2005) issued by the Charity Commission, and the United Reformed Church guidance. The accruals basis of accounting has been adopted, and the principal accounting policies set out below are applied consistently.
1b Fund Accounting
Unrestricted funds are available for use at the discretion of the church in furtherance of its charitable objectives.
Restricted funds are subjected to restrictions on their expenditure imposed by the donor, or contained in the terms of a grant.
Endowment funds are funds the capital of which must be maintained; normally only income arising from investment of the endowment may be used, either as restricted or unrestricted funds depending on the purpose and terms on which the endowment was established.
1c Tangible Fixed Assets
Freehold property: The Trustees of the church and manse buildings are the URC Eastern Province Trust who hold them upon trust for purposes connected with Hadleigh URC.
Expenditure incurred on the church and manse is written off in the year it is incurred.
1d Incoming Resources
All voluntary giving is included in the financial statements for the period in which it is received. Donations under Gift Aid plus the associated tax recovery are recognised as income when the donation is received.
Legacies are accounted for when their receipt is certain and can be properly quantified. All other income is generally recognised when it is receivable.
1e Resources Expended
The URC Ministry & Mission Fund contribution is paid regularly and is included in the financial statements for the year to which it relates.
Resources expended are recognised in the period to which they are incurred and include attributable VAT which cannot be recovered. They are allocated to the particular activity to which they relate. Governance costs represent direct expenditure on the governance of the church, including the production and independent scrutiny of these financial statements.
As most of the management and activity of the church is carried out by volunteers, this intangible cost is
not included in the financial statements as this voluntary contribution to the life of the church is incalculable.
1f
Taxation
As part of the United Reformed Church, the church is an excepted charity within the meaning of the Taxes Acts. Accordingly it is potentially exempt from taxation in respect of income and capital gains received to the extent that such income or gains are applied to exclusively charitable purposes. No provision for taxation has been made in these financial statements.
HADLEIGH UNITED REFORMED CHURCH
NOTES TO THE STATEMENT OF FINANCIAL ACTIVITIES - continued FOR THE YEAR ENDED 31 DECEMBER 2020
| 2 VOLUNTARY INCOME CAF Cheques Envelopes Loose SO Carrying Gift Aid SO Not Carrying Gift Aid Donations General Funerals & Weddings Educational & Young People's Learning Gift Aid Refund Received from HMRC Other Income Grants 3 ACTIVITIES FOR GENERATING FUNDS Church Lettings Monks Eleigh Lettings School House Rental Income |
Unrestricted Funds Restricted TOTAL General Designated Funds 2019 £ £ £ £ 800 800 0 0 1,297 1,297 5,936 5,936 12,993 12,993 4,726 4,726 15 15 140 140 421 421 3,351 3,351 2,840 2,840 0 0 32,518 0 0 32,518 26,727 26,727 580 580 11,500 11,500 38,807 0 0 38,807 |
Unrestricted Funds General Designated £ £ 450 130 826 3,593 14,215 5,599 223 180 375 3,187 6,303 105 |
|---|---|---|
| 35,186 0 |
||
| 13,339 170 11,500 |
||
| 25,009 0 |
4 INVESTMENT INCOME
| Bank Interest Totals |
39 39 39 0 0 39 71,364 0 0 71,364 |
17 |
|---|---|---|
| 17 0 |
||
| 60,211 0 |
MINISTRY & MISSION FUND
The church contributes to the central URC costs of training and providing ministers (including the centralised payment of stipends, pension contributions and other benefits for ministers), running the denomination, and the wider mission of the national church. This annual budget amounts to some £24,334,000, 79% of which relates to minister costs, and 82% is provided through the Ministry & Mission Fund contributions from churches.
| 5 CHARITABLE ACTIVITIES Unrestricted Funds Restricted TOTAL General Designated Funds 2019 £ £ £ £ Ministry and Mission Conntributions 36,953 36,953 36,953 0 0 36,953 HADLEIGH UNITED REFORMED CHURCH NOTES TO THE STATEMENT OF FINANCIAL ACTIVITIES - continued FOR THE YEAR ENDED 31 DECEMBER 2020 MINISTERIAL COSTS Vacancy, Call Ordination and Transfer 0 Ministerial Expenses 2,320 2,320 2,320 0 0 2,320 COSTS OF CHURCH ACTIVITIES Insurance Excluding Manse 3,393 3,393 Insurance Manse 438 438 Buildings Maintenance and Alterations Excl. Manse 6,308 6,308 Buildings Maintenance and Alterations, Manse 10 10 Charity Payments 4,560 4,560 |
Unrestricted Funds General Designated £ £ 37,443 |
|---|---|
| 37,443 0 |
|
| 1,211 | |
| 1,211 0 |
|
| 3,593 455 1,550 182 515 |
| Caretaking , Cleaning and Salaries Council Tax and Water Rates Excl Manse Council Tax and Water Rates. Manse Heating & Lighting Misc Payments Training and Learning Young Peoples' Activities Pulpit Supply Communications Total charitable activities |
8,996 8,996 806 806 2,857 2,857 6,445 6,445 1,052 1,052 34,865 0 0 34,865 12 12 519 519 280 280 811 0 0 811 2,492 2,492 2,492 0 0 2,492 77,441 0 0 77,441 |
9,642 654 2,999 4,622 2,134 |
|---|---|---|
| 26,346 0 |
||
| 140 | ||
| 140 0 |
||
| 1,969 | ||
| 1,969 0 |
||
| 67,110 0 |
- 7 TANGIBLE FIXED ASSETS
For the reasons stated in Accounting Policy note 1c, the church and manse buildings are not tangible fixed assets of the church. For insurance purposes the church buildings are insured by the church for £3,116,439, the manse £300,000 and the organ for £250,000. The church contents are insured for £20,000.
| 8 DEBTORS ` 9 BANK BALANCES Community Account Business 10 Day notice |
General 0 |
Designated | Restricted | 2019 0 0 19,144 19,708 38,852 |
General | Designated | ||
|---|---|---|---|---|---|---|---|---|
| 0 | 0 | 0 | 0 | 0 | ||||
| 19,144 4,708 |
15,000 | 13,396 5,690 |
14,035 | |||||
| 23,852 | 15,000 | 0 | 19,086 | 14,035 |
HADLEIGH UNITED REFORMED CHURCH
NOTES TO THE STATEMENT OF FINANCIAL ACTIVITIES - continued FOR THE YEAR ENDED 31 DECEMBER 2020
10 CURRENT LIABILITIES
| CURRENT LIABILITIES | ||
|---|---|---|
| Other creditors | 3,862 3,862 3,862 0 0 3,862 |
1,168 |
| 1,168 0 |
11 RESTRICTED FUNDS
The Restricted funds may be allocated to any of the five Budget Lines (AC, Fabric etc). The Restricted Expenditure may be found against the respec
Name
Operational
Opening Income Expenditure Transfers Opening Income 0 0 0 0 0 0
| Restricted | TOTAL |
|---|---|
| Funds | 2020 |
| £ | £ |
| 450 | |
| 130 | |
| 826 | |
| 3,593 | |
| 14,215 | |
| 5,599 | |
| 223 | |
| 180 | |
| 375 | |
| 3,187 | |
| 6,303 | |
| 105 | |
| 0 | 35,186 |
| 13,339 | |
| 170 | |
| 11,500 | |
| 0 | 25,009 |
| 17 | |
|---|---|
| 0 | 17 |
| 0 | 60,211 |
| Restricted | TOTAL |
|---|---|
| Funds | 2020 |
| £ | £ |
| 37,443 | |
| 0 | 37,443 |
| 0 | |
|---|---|
| 1,211 | |
| 0 | 1,211 |
3,593 455 1,550 182 515
0
| 9,642 | |
|---|---|
| 654 | |
| 2,999 | |
| 4,622 | |
| 2,134 | |
| 0 | 26,346 |
| 0 | |
| 0 | |
| 140 | |
| 0 | 140 |
| 1,969 | |
| 0 | 1,969 |
| 0 | 67,110 |
| Restricted | 2020 0 |
|
|---|---|---|
| 0 | 0 | |
| 13,396 19,725 |
||
| 0 | 33,121 |
1,168
0 1,168
ctive Restricted column
Expenditure Transfers
0
0