## **Trustees' Annual Report for the period** Period start date Period end date **From** 01 04 2024 **To** 31 03 2025 ## Section A Reference and administration details **Charity name** Chepstow Foodbank **Other names charity is known by Registered charity number (if any)** 1151076 **Charity's principal address** The Bridge Church Unit 1a Critchcraft Buildings, Bulwark Industrial Estate Chepstow **Postcode NP16 5QZ** ~~——~~ **Names of the charity trustees who manage the charity Dates acted if not for whole Name of person (or body) entitled Trustee name Office (if any) year to appoint trustee (if any)** 1 Paul Doyle Chair 2 Hilary Collins 3 Keith Jones Treasurer 4 Sarah Coleman ~~>>>~~ **Section B Structure, governance and management Description of the charity’s trusts** Trust deed Type of governing document (eg. trust deed, constitution) How the charity is constituted Chepstow Foodbank is constituted as a charitable trust (eg. trust, association, company) Appointed by existing Board of Trustees, where possible drawn from our Trustee selection methods existing pool of volunteers, who in turn are drawn from a cross section of (eg. appointed by, elected by) our local community. March **2012** **TAR** 1 ## **Additional governance issues (Optional information)** You **may choose** to include additional information, where relevant, about: Chepstow Foodbank is part of the national Trussell network of foodbanks. - policies and procedures adopted for the induction and training of trustees; - the charity’s organisational structure and any wider network with which the charity works; - relationship with any related parties; - trustees’ consideration of major risks and the system and procedures to manage them. ## **Section C Objectives and activities** 1. To relieve persons in the town of Chepstow and surrounding areas who are in conditions of need, hardship or distress (Beneficiaries) in such ways as the trustees consider appropriate and are consistent with showing humanitarian compassion. **Summary of the objects of the charity set out in its governing document** 2. To provide free of charge, directly or indirectly, emergency food parcels to beneficiaries referred by partner charities or health or social services or similar public bodies 3. To provide such other support to beneficiaries, including but not limited to advice and guidance, as the trustees consider appropriate and consistent with showing humanitarian compassion. 4. To promote the needs of beneficiaries and to solicit funds and donations or supplies of appropriate items for food parcels. March **2012** **TAR** 2 To achieve its objectives Chepstow Foodbank undertakes the following main activities each week: - Collects donations of food and other essentials which have been left by members of the public at donation points in local Tesco, Lidl and Marks & Spencer supermarkets - Receives referrals from agency partners who request food parcels for individuals and families in need **Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)** - Prepares a food parcel for each referred individual and family member. Each food parcel consists of at least 3 days-worth of nutritionally balanced non-perishable food plus essentials such as toiletries - Purchases additional stock to cover the shortfall between the amounts of food and essentials donated directly and the amounts required to cover actual demand. These purchases are covered from monetary donations - Operates twice weekly foodbank sessions, on Wednesday and Friday, to supply food parcels to the referred individuals and families (via their referral agents if necessary). At each foodbank session: - every client is given a warm welcome, offered a drink, and an opportunity to chat - every client is given the opportunity to tailor their food parcel to their own personal requirements - every client is offered signposting advice to link them with other services appropriate to their specific circumstances. In completing their duties, all Trustees have had regard to the guidance issued by the Charity Commission on public benefit. March **2012** **TAR** 3 ## **Additional details of objectives and activities (Optional information)** Chepstow Foodbank is run entirely by volunteers. Chepstow Foodbank could not exist without our dedicated, hard-working and talented team of volunteers, who freely give their time and energy every week to support their local community. You **may choose** to include further statements, where relevant, about: - policy on grantmaking; - policy programme related investment; - contribution made by volunteers. March **2012** **TAR** 4 Section D Achievements and performance ## **Summary of the main achievements of the charity during the year** From 1[st] April 2024 to 31[st] March 2025 Chepstow Foodbank - received 920 referrals from 52 different referral agencies, covering 443 separate households. - supplied food parcels to a total of 1796 people, made up of 1303 adults and 493 children aged under 16. Throughout the year we continued to provide signposting advice to all referred clients visiting the foodbank, linking them with other services relevant to their specific circumstances. Our signposting service has included offering onsite Financial Inclusion Advice, wherein a dedicated Citizens Advice representative has attended the foodbank every week to give advice to our clients to help them with any financial issues they may be struggling with. This service has been invaluable to our clients, realising significant tangible benefits in terms of income gains, and debts written off or managed, plus other intangible benefits from the advice and help given. March **2012** **TAR** 5 Section E Financial review Brief statement of the charity's policy on reserves The Board of Trustees agreed to maintain reserrfes at a level which ensures that the chanty's core activty could continue during a period of unforeseen difficulty for a minimum of 6 months. The reseNes policy is reviewed by the Trustees annually. Details of any funds materially in deficit None Further financial review details (Optional infomiation) You may choose to include additional information, where relevant about.. the charrty's principal sour￿$ of funds (including any fundraising); how expenditure has supported the key 0￿.eCtiveS of the charity- investment policy and objectives including any ethical investment policy adopted. Chepstow Foodbank relies entirely on donations, without which we could not operate. We have been well supported by donors from local and surrounding communities. including individuals and families, churches, schools, communty groups and businesses. We are very grateful for all donations both direct donations of food, and monetary donations. Regular purchases have been needed to cover shortlalls between the amount of food and essentials donated directly and the amounts required to cover demand. These purchases have been covered from monetary donations. We re￿iVed a startup grant from Trussell to fully fund our Financial Inclusion Advi￿ service in 2024-25. Section F Other optional information Section G Declaration The trustees declare that they have approved the trustees, report above. Signed on behalf of the charity's trustses Signature(s) Full name(s) Position {eg Secretary. Chair, etc) Paul Doyle Chair Date 2o2S TAR March 2012 CHARITY COMMISSION Receipts and payments accounts CC16a For the period from 01104r2024 3110312025 Section A Receipts and payments Unrestrlcted funds Restrictod funds Endowment funds Totsl funds Last year to the near•¥t tt* th• nearest £ to th• nearnst £ to tho n•ar••t£ to th• noar¢st £ Al Recelpts Oonatrons HMRC GrftAld Tru8S811 Twst In18r8sI 40,131 3,370 1713 40,131 3,370 2,713 436 16,966 4,197 Sub total (Gross income for AR) 46,851 46,051 21,528 A2 Asset and Investment sales, (see table). Sub total 46.651 48,651 21.528 A3Pa onts food purchases Non-food exp*ndrtur• Tru8$811 rnembarship Sub8CnPtion- Just Givlng Phone Publlc Iiabillly insurance Dai8 proieclion 21,245 4.323 300 216 126 207 3S 21,245 4,323 16,42 360 218 117 205 35 216 126 207 35 Sub total 26.513 26.513 20,818 A4 Asset and investment urchases, sea tsble Sub total 26,513 26,513 20.818 Net of receipts/(payments) A5 Transfers between funds A6 Cash funds last year end Cash fiinds this year end 20,138 20,138 710 37.189 57,327 37,189 57,327 36,479 37,189 CCXX R1 accounts ISSI Section B Statement of assets and liabilities at the end of the period Unrestricted funds Restricted funds to nearest £ Endowment funds to ftear8St£ tdCtJyui'i¥ty to neare8t£ B1 Cash funds C(thmunityaccoJni 27.476 Business e¢count 29.851 Total cash funds 57,327 Jrd($ll Unrestrl¢ted funds to nÈ•mt £ Restrided funds to n••r••t£ Endowment funds to near••t £ Details Fund lo whlch a¥•et ￿lOn Current valug tlon•l Delails Co•t lopllondl B3 Investment assets Fund to whlch ••t bolon Current volue tlonal Co•t loptlonall B4 As$ets retained for the charity's own use Fund towhl¢h knount du• ona Vlh•n du• lonal B5 Llabilities Signed by one or two INstees on behalf of all the trustees Signature Print Name Date of roval CCXX R2 accounts ISSI CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Section A ￿ '" . !¥&independent Examiner's Report *.:.:. Report to the trustsesl members of aAcesfow ft On accounts for the year ended Charity no (If any) IIS ID7 Set out on pages I report to the trustees on my examination of the accounts of the above charity (llhe Trust.) for the year ended Responsibilltles and As the charity trustees of the Trust, you are responsible for the preparation basis of report of the accounts in accordance with the requirements of the Charities Act 2011 {"the Act.). I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. I have completed my examination. I confirm that no material matters have come to my attention ( ') in connection with the examination which gives me cause to believe that in, any material respect.. accounting records were not kept in accordance with section 130 of Ihe Act or the accounts do not accord with the accounting records Independent examiner's statement I have no concems and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached. . Please delete th8 words in the brackets rfthey do not apply. Slgned: Date: is Name: i c.q4QiJ Curt Relevant professlonal qualification(s) or body lif any): Address: gFknrncL%v efÉi o ei IER October 2018 Section B Disclosure Only complete if the examiner needs to highlight matters of concern (see CC32. Independent examination of charity accounts: directions and guidance for examiners). Give here brief details of any itsms that the examiner wishes to disclose. IER October 2018