CAMBRIAN COMMUNITY CENTRE TRUSTEES. ANNUAL REPORT AND FINANCIAL STATEMENT5 FOR THE YEAR ENDED 30 JUNE 2023 co￿ENTs Page(s Members of the board and professional advig) Trustees, annual report for the year ended June 2023 Independent Examinerfs report for the ￿aT ended June 2023 Statement of financial activitles Balance sheet Notes to the financial statemerrt5 2-8 io li 12-18 MEMBERS OF ThE BOARD AND PROFESSIONALADVISORS The Board of Trustees as at 19 September2023 Ms Sue Pendle (Chairl Mr Nick Aked Dr Rathel Fulljames (appointed May 20231 Mrs Maria Kell Ms Kate Mccomack Ms Ellzabeth Nash (appointed May 20231 Mr Thomas O'mallei Mts Camilla Reeve MrBrian Shea Mr Christopher Storey Reglstered office Caplan Court l Grove Road Rlchrnond upon Thames rirfio 6SN Independent Examlner MrA. Crai 16 Cranmer Road Hampton Hlll Middlesex TW12 IDW RegIste￿d Charity Nurnber 1151011 Company Number 08268372 CAMBRIAN COMMUNITY CENTRE TRusfEES ANNUAL REPORT FOR THE YEAR ENDE)￿￿￿1)1Y The Trustees present their report and the financial ststements of the Charity forthe year ended 30, June 2023. Background and Status Cambrian Communlty Centre ICCCI opened in 1989 as part of the Queen's Road Estste devek)pment and under the auspices of Richmond Parish Lands Charrty IRPLCI. Its constitution wa5 amended In 1999 and It became a reglstered charity in June of that year. In 2C(12 the pri¥ately-run Workhouse Gym came under the management ofthe CCC. at which point it became the Community Gym. On l July 2013 the Centre became an incorporated charlty, limited by guarantee under a new charlty number111510111 and registered at Companies House (number 082683721. Charltable Objectlves The objectives of the Charity are set out in its Articles of Association and the Trustees have summarlsed them as follows: The Cambrian Community Centre works to Improve health and communlty strength by providing exerclse and lelsure activities and encoura8in8 Particlpatlon. We welcome everyone and we particularly focu5 on people who may be dlsadvantaged by health. age. soaal or economic circumstsnces. Govemance, Management and stsffi The Trustees hold six bi-monthly meetings per year. The P4)ard sets up Trustee tsskforces from time to time to focus on speclfic pieces of work. The Annual General Meeting took place In January. New Trustees are recruited as and when necessary. Prospective Trustees are asked to provide a rdn8e of Information by completing a Trustee application fonn. They are also required to provlde two referees. They are invited to observe proceedings at a Trustee meetin& where they may be asked to expand further on the Informatlon given on the application forrn. A vote is taken by Trustees to confirm their aC￿ptsnce to the Board. Inductlon and support of a new Trustee is undertaken by the Chair and one other Trustee. Trustees delegate the day-to4èy management of the Centre to the Centre Manager. who is expected to adhere to the aims and objectives and policies of the Charity. The Chair and the Centre Manager meet regularly and also regularly meet together with the Treasurer. The Centre Manager reports to the Trustees at thelr bl-monthty meetings. The Centre also employs a Gym Manager, part time gym staff and en8a8es self- employed instructors to delNer other artivities. Publk Bendlt Ststement The Trustses confirm that they h￿e referred to the guidantr contalned in the Charity Commi55ion generdl guidance on public benefrt when reviewing the Charitrfs aims and objertrves and in planning future activitie5. Revlew of the year 2022123 2022123 has been a busy ￿ar. We have developed our Community Attivtties Programme, and have also seen a significant increase in the number of people partlcipating in that programme. We have established, through a partnership arrdngement with The Real Junk Food Project ITRiFPI, a weekly lunch café. The Table Tennis Group opefted up as a Wami Space {open access, free hot drinks, chat and activities, including Table Tennis). We have provided additional flexibilty to the way in which the main meeting room can Ee used by addin8 a sound-Pn)of room-divider and made some rekted Improvements. The firstfew months of the year saw a redurtion in the level of activlty in the gym. Following the Gym Managerfs retum from maternty leave, she initiated a Gym Recovery programme of work We worked together to support that recovery work. and the Gym Manager. in seeing that throu8h to achieve a significant Int￿ase In the level of activity. Over the course of the yearwe have had to deal with significant increases In tt)sts, partkularly in relation to energy costs. and have V￿rked hard to continue to broadly maintaln affordable ac￿55 to our communlty activities and 8ym. We have secured a generou5 amount of grant income duringthe year. from varlous sources, to support the development work outllned abm and to deal wtth the impact of rising costs both for our users and for the Centre. The Indlvidual grants are detalled later In thls report. We have worked with the Centre Manager and an extemal facllltatorto develop a Strategic Plan for the Centre. lookSng at what Is offered from the Centre. how we mtght develop that offer and what we need in place to facilltate ft. The development work on the Sports Pltth. planned by Rld)mond Parish ￿ndS Charity IRPLC) and being taken forward byThe Rithmond Charities. has mostly been Sta1￿ durin8 the year because of the need to move various electrk cables before the main work can commence. The development site has reduced the availability of Parking at the rear of the building. Both the London Borough of Rlchmond upon Thames Coundl IL8RUT) and RPLC have been helpful In mltlgating the impact of this on Centre users. Overall. we were pleased to end the year wrth a small surplus of£5.564 on Unre$trk￿ funds which compares well with the deficits of the1è5t three years arlsing from the impact of the Covld pandemlc. The Trustees are very appreciative of all the work done by the Centre Manager, Centre stsff, freelance tutors and 8roup organisers to ensure the delivery of the wide range of activities from the Centre. Summarv of ourAcllvlil The Centre fulfils its aims by. Running a progrnmme of Communty Activities from the Centre and V￿rkIng with partner organtsations deliveri￿ relevant activitse5 from the Centre Providing a Communtiy Gym forthe local community whKh also specialises in providin8 rehabilitative exercise programmes and SUPFNJrt Ensuring accessibilityto our Activities Programme and Gym at discounted. subsidised, afft>rdable user fee5. Table Tenni5 is provided as a free activity and the weekly café operates on a 'pay as you feef basis Hiring out the Centre's two Community Rooms to Ioc31 organisations and indrviduals who also provide relevant actbvrties. Communlty Activikne5 PTogramme The objective of the Community Activity Prtydramme (CAP} is to provide low cost accessible opportunities for local people to foster their health and wellbeing through participation in activities, skill development and social engagement. The programme consists of yoga. cholr, drdwln& creative writing and table tennis. In response to demand identified in a survey Pilates was introduced in Autumn 2022 and Tai Chi and Chalr Yoga were introduced in Spring 2023. Activity sessions are delivered by sultably qualified and welcornins freelance tutors. In 2022123 there were a total of 151 people regtstered wrth the pro8rarnme linuease of 44% from 105 in 2021A21. 219 sessions1203 in 20211221 were delivered durin8 the year across the various actlvltles and there were 2258 individual attendances {increase of 3P% from IfA6 in 202V221. 75% of the registered participants are female, over 50% are over 70 years of age and 14% identify themselves as dlsabled. In addition, we provided free room space to local organisations, includlng Engllsh as an Additlonal Language and Richmond Good Neighbours, where this represents an Investment in the local communlty. Durlng the year the table tennls 8roup took on the role of providing an open access, free. warm space at the Centre. We also entered into a partnership arrangement with TRJFP to open a Wednesday Lunch Café at the Centre in mid-march 2023 on a &month trial basis. During the perlod mid-march to end June 2023 TRJFP seNed 491 meals. an average of 31 per week. We are delighted wlth the succe55 of rhls Initiative, providing a 3lus for people to take home. Communlty Gym The Communlty Gym is open to all and offers affordable gym facilitie5 to lotal people. In addition, a wide range of loc31 NHS services IGWS, physiotherapy teams including cardiac. respiratory, orthopaedic, neurolo8y and mental heakh groups) and other charitles refer patients and cllents to the gym for rehabllltattfyn ÉKercise. People referred are assessed and guided by staff with specialist qualifications and experience and are provided with diseounts on their initial gym sessions to encourage their engagement in rehabilitative exercise. This gym is currently the only gym in the LBRUT that provides thts service. At the end of 2022123 69% of regular users were over 70 years of age and 53% were female. 25% of regular eym users identified themselves as disabled. The level of activity in the gym had dropped off during 2022. On her return from maternity leave in October 2022. the Gym Manager instituted a gym recovery programme which was supported by the Centre Manager and Trustee5. This programme of work has SUC￿$sfUllY cleared the backlog of referrab and the number of regular gym users has increased from 79 in January 2023 to 130 at the end of June 2023 {an increase of 65%). There were a total of 4161 visits to the Gyrn durin8 the year {4250 in 202V221. There were 78 new health referrals in 2022123 {123 in 202V22}- Gym Users during the 202V23 period. broken down ￿ method of payment, were as follows: 202V22 People 16 42 57 63 Method of Payment Annual Subscription Monthly Standing Order 'Pay as you go, per session Medical referrals- initial discounted rate Totsls Wisits 789 2123 1161 Isits 605 2342 817 17 37 89 33 176 4161 178 4250 Communlty Room Hlre We hire ¢Jrtthe Ccmnwr4ty Ro)msto: local individuals and organisations who are offering regular activity sessions, whlch add value to the Centre's offer to the local community and for one-off events. for example, children'5 birthday parties. The Community Rooms are used by a dNerse range of local organlsatlons catering to a broad spectrum of local residents. for example. children's dance and gym actNities, babvltoddler and parent classes. adult life drawing and affordable counselling and therapy for both adults and children. In the13st flnancial year, 2021122, the Centre benefrtted from a ￿ular hire of the smaller of the two meeting rooms for two days a week. During the course of the current year this was reduced In stages to half a day per week. Whilst we are glad that this client has continued to hire some space in the Centre, the reduction in the extent of their rental has had an impact on our room hire income. Support Recelved We are grateful for grant support received duflng the year from: the RPLC, as our Landlord the RPLC: to fft a room-dlvlder and make associated improvements to the main meeting room to meet the costs of some essentlal equipment repalr costs to support the Centre's Core costs the LBRufs Local Cost of Liwng fund, to support the openlng of the Centre's Warni Space and the weekly Lunch Café the Garfield Weston Foundation tor supp)rt towaTds the Centre'5 core costs the London Community Foundation's Together for London fund to support the Centre In maintsining our attivit￿5 at affordable prices the South West London Integrated ca￿ Board to support the Gym recovery work the Heathrow Community Trust to support the Community Activtties Progromme,. and the Legacy Sports and Education Foundation money from wh￿h has been set aside for future capttsl expendiiure. We are also grateful forthe support we receive in other ways from many people and organisations, including. Counallors and Offi￿rS of LBRUT. Richmond CVS. The Cranfield Trus¢ Gareth Williams in relation to our Strategic planning process and Sarah 01￿ MP. We are also grateful for the sUPPOrt we re￿1Ve from a nurnber of volunteers in a range of different ways. Finandal Artlvlty arbd FlnaKlal Posltlon The Statement of Financial Actlvlttes and Balance Sheet can be found on pages 10 to 18. The Charitys overall financlal position improved markedly in the past year. thanks malnly to the recelpt of several generous grants. The grant funding directly led to a meaningful Increase in restricted fund5. As some of the grant funding vms expended, it also reduced the strain on operating income, as measured by the increase or decrease in Unrestricted Funds. The Centre recorded a profit on this basis {i.e. an increase in Unrestrlcted Funds) its first since 2018119. However, underlying operating trends, excluding grants, were mlxed. Overall revenue, for the year, from the Gym and Community Activities Programme contlnued to grow. Room Hlre revenue, however, sllpped back from the strong 2021122 level. Expenses Increased significantly, particularly utlllty costs. It remains an objertive of the Centre to continue to improve revenue and to contain costs. Overall reserves increased by £23,97812022: an increase of £3,698) and the Balance Sheet shows total net assets of £119.31212022- £95.3341. Restricted Funds increased by a notable £18,414. thanks. as mentioned, to the receipt of grant funding. The increase in Unre5trlcted Funds was a notable £5.564 {2022' a decllne of £6.8811. Detsll by Functlon The followin8 commentsry relates to the Centre's three main funrtions as well as Central Costs, and focuses on Unrertricted Funds. Room Hlre revenue sllpped back from 2021's exceptionalty strong level to £22,23112022 £28,829). As noted above. much of this can be attributed to redU￿d usage from one client in particular. Revenue, however, continued to more than cover direct costs (although the function was in a loss posltion if allocated core costs are alw Included). Gym revenue continued to expand modestly to £27.25012022.. £24,974). It remain5 below the 2018119 pre-COVID level of approximately £33,0￿. As noted above, efforts are bein8 made to encourage more users to join via a health referral. to wocess referral applications more quickly, and to encourage new non-refeTrnl users. The retum of the Gym Manager from matemlty has been significant In this regard. Gym revenue in the year covered 67% of the Gym's direct costs of £40,946. Community Artivities revenue also expanded to £ll.(KII12022'. £9.8591. This revenue level is also meaningfully higher than the appn)ximately E7.(KX) which had been recorded in 2018119 pre-COVID. Community ACt￿￿ty revenue in the year covered 76% of thls function's dirett costs of £14.462. Central costs increased signrficantly. to f76.09812022: £52.192). Of the increase, approximately £13.000 was due to the installation of the room divider in the larger of the Centre's two rooms. and this was nearty fully covered by an RPLC grant. Excludlng this Item, and rent of £25,000 alrea(ty covered by RPLC. central costs of approximately £38,0Tr] were stlll more than 40% hlgher than in the preceding year {approximately £26.000 excluding rent). utility costs in particulor increased sharpty versus the previous year. Reserves PollLV The Charity has accumulated re5er¥es of £119,31212022: £95.333) of whlth £61.943 12022: £56,379) relate to unrestricted genernl fvnds. £25.(KK)12022: £25.0001 to a deslgnated ￿erVe and £32.36912022: £13,955) to restricted reserve5. Unrestrlcted 8eneral fund$ The Charity operates a Reserves Policy which detemines the level of unrestrlrted funds it is requlred to hold as reserves or working capital to: maintain the organisation's core actlvities and ensure continuity as a going concern in the event that funding from external sources for these activities is seriously curtailed; meet contractual liabilities should the organisation have to close. These includes dundancy pay, amounts due to creditor5 and amounts due under leases; meet unexpected costs such a5 the failure of gym equipment, stsff Illness and legal costs to defend the Chartys interests,. and replace 8ym equipment as It wears out. It is the aim of the Trustees that the Charity holds unrestrieted general reserves equlvalent to six months running costs. It is considered that in most years. this level of reserves will be sufficient to cover the value of the potentlal liabilities discuwd above. If unrestricted general reserves fall below that level. or are projected to do so withln the coming 12 months, remedial action is to be undertaken. with the aim of ensuring that the shortfall lasts no longer than six months. Such actlon may include: Seeking grants andlor other types of fundraislng Steps to improve revenue. through marketin& events andlor pricing Steps to curtail running expenses Currently the level of Unrestricted General Funds is slightly greater than the Centre's minimum tar8eted level. To safe8uard thls position. as mentioned above, the Centre Is working to grow revenue5. contaln costs. and secure further grant funding. Designated ReseThe The Trustee5 continue to hold £25.IXK) In a Designated Reserve to cover105t income andlor other expenses that might arise as a result of the antiapated plans, being developed by RPLC. for improvements to the cent￿'S accommodation in the medium terrn. Restricted reserves are the unamortised or unexpended balances of grants and donations given to the Centre. They cover the purchase of gym and IT equipment and charitable expenditure. Charitable expenditure targeted by restricted reserves primarily indudes core costs and initlatives for the gym and communtty actNities. Looking Forward The strategic objectives Trustees have set for the Centre include continuing to grow the level of participation in the Community Artivities Programme as well as the number of regular users of, and referrals to. the Community Gym. We will be seeking out, and applwng for, longer temi grants to enable us to confidently move forward with the strateglc objertives. induding the Twstee's aspiration to add an additional member of staff to support the Trustees to tske these objectives forward. We are keen to continue to maintain affordable access to the Centre's Activities and Gym. We plan to Introduce a Donation Scheme so that regular gym users and aCtI￿ty partlclpants, who may be able to afford to pay a bit more, can, If they wlsh make an addltlonal contribution by way of a voluntary donation to help us to do that. We are aiming to maintain the weekly lunch café and the open. free access Table Tennls group beyond the 6-month period for whlch we received grant fundlng sUPPOrt for these Sessions. We have a programme of work planned for 2023124 funded by a grant from LBRufs Local Area Fund to upgrade the Pcs and software in use at the Centre and to support us in makin8 greater use of Microsoft 365 cloud based tschnolo8y for Centre Management and Governance purposes. We are also, with support from LBRUT Active Richmond Fund, Increasin8 the number of dlscounted 5e551ons provided to those referred to the gym for exercise for the 2023124 financial year and developing the monitorin8 and review arrangements for these referral5. Whilst RPLC had considered the possibility of the Centre movin& in its entirety. to Dickson House, It has since decided not to pursue that option. We are 8rateful that RPLC has consequently agreed to offer us a fNe-year lease. on a peppercorn rent for the ground floor of Caplan Court. We have also had some discussions With RPLC about potential improvements to the Centre's accommodation and are lookin8 fonvard to seeing that develop Into speclfic proposals. We understand th* the development on the Sports Pitch will start In earnest in Autumn 2023 and we are antlclpating liaison with The Richmond Charities {who are taking the development forward) in respect of any disruption to the Centre and Centre Users that may arise. We understand that the related development of the car parking area, between the Centre and the Sports Pitch. into a public space (being referred to as Cambrian Squarel wlll be planned during the next few months. It wlll be delprfered, by the same contractor, towards the end of the period of the development work on the Sports Pitch. We understand that there will be consultation, including with the Cambrian Community Centre, on the design ot that public space. Finally, and as ever. staff and trustees at the Cambrian Community Centre thank everyone for their past and continuing support of the Centre. Sue Pendle- Chalr of Trustees 14, NovÈmber 2023 INDEPENDENT EXAMINER'S REPORT ON THE AccouKrs I report to the trustees on my examination of the accounts of the Cambrian Centre l.the CharitVI for the year ended 30 June 2023. As the Charity'5 trustees. you are responsible for the prepardtion of the acccyjnts in accordance with the requlrements of the Charities Act 20111lhe kf). I report In respect of my examination of the Charivs accounts carried out under section 145 of the 2011 Act and in caryin8 Out my examinatlon, I have followed all the applicable Dirertk)ns given bv the Charity Commlsslon under Section 145151{b) of the Art. I have completed my examination. I confimi that no materlal matters have come to my attention in connectlon wlth the Èxamlnatlon which glves me cause to belleve that in. any materlal respect.. the accountin8 records were not kept in accordance wlth section 130 of the Charltles Att; or the accounts dld not accord with the accounting records; or the accoufrts dkl not compty with the applicabbe requirements conceming the forn) and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts 8lve a 'true and fairf view whlch Ss not a matter considered as part of an independent examination. I have no concerns and have corne across no other matters in connection with the examination to whlch attentlon should be drawn In thls report In order to enable a proper understanding of the accounts to be reached. Name: Address: Andrew Craig 16 Cranmer Rd, Hampton Hill, Middlesex, TW12 IDW Date: 14 November 2023 Totsl FundraI￿nE3ndd{￿￿ll Grants 1657 7P6 Room hl 24974 tornfflunity*ElhA￿es &7X+ 713 fn.819 2&712 245 Gymcosb nrNTrltyaeiI￿tl+lcosfy 45 io Tan8ible 14916 r*btors Cath atbank•nd In Tor*enefttefftwthFts]Qi Incorne isrecc*Disedlhtr*pertodlnththtr•Cth•hXerthkm*rtt•f•¢￿PLtsa￿Mm￿￿(ln￿MWJlear¥4l•￿¥ anthlt 5$pr¢ba￿e the b¢rtoi¥¢d lfi lh• e¥enIthKlld¢wUwor￿l5￿ertto(C0J￿0ft$1halleqL￿re111￿1c￿p1rt￿ btfore th•th•rtfy15•htldtd tothe funds.the I1￿me isdol•fftd andiiat rec•y45ed uryUIWth•rthrAeCondfjO￿¥1fPAvA￿￿r1flSv¢tratlethlt tha￿ candltlon5*111 be I￿1111*￿¥￿1h1ThthEI￿F01Irf￿￿C4J. Inwm*frcffithe recv•*ryoft*< on¥ft•k*ddoNlioMln*tyAMrt•dforlnthEpeood IthT*t4th Illsr•thd. lsnomllyupon ￿l￿tI￿￿on￿the1nIeTeSC￿dtyPty￿4* ￿the￿I E¥peThdltwt ls¥uueda5Soon45ali•bllltyls<￿￿fedv0b4t1t.1ndIF0*b￿￿nl(4thE0￿l￿CA￿¢￿tsO rn•45ur*d •ll•blly. The ￿￿ty15￿x￿W5I¢￿Il￿VATw￿ #l*￿1￿1vexpenthtUre Ind￿*￿VAT*￿￿e¥￿￿1rte. Chatat4e exptndlture I￿1￿$11￿￿trAIs￿#￿Irnol￿hdft#1v4th￿¢h￿￿￿Nl￿1￿￿¢c￿1sL￿￿llthedlthtt*R¢ptyLu1 Complian￿ withtw*UtyJlltyil ￿0Statu1￿¥￿4yl￿ffiftD1 The ChJritymIkes￿nt￿buIlonSfvl41fith￿dC¢￿slrfbuDIJDPl￿￿an£{￿eml1tr￿}0wetffl￿¢yffis.The #￿￿01th* 5th4m•ar• held 5ep¥r*olyfroMth•th￿fy 1D4hihd•p•nd*ntlwd￿nW N*ionaS EM￿0v￿￿t$￿IYlrusI I14￿TI.The PEr￿9￿£￿$ttha￿elepresepts￿ntr1￿JIIon$pay*1r￿￿l*f￿*$them1trndhrfthL•nthawrftylAenilfvntrM} Rlthmond Pirtsh L￿dsch1￿tylFUndl￿oI￿rty￿dh1d•rl Rlthrnond Par15h LMdsCharftylGyrn andtorECo5ts1 R[Cl￿Ond L8ByTOml¢) LBRufcostof knvlni LBRuTmlcm8rantlory••n Ifflw¢wMffl•nts teyJtsdCarE Board Inequal￿Fth Con*nunlty Fowdadon HeathrowCornmunityTw LeB•¢ySport¥& Gartleld WtJton KewTr*Je ag)) 1491) IE67 45D) 4716 ¥z Lo¢4 Ftsr Totsl Th• C•nts• h&s&1•4Wtblth PArtsh NnnlwtO*kn￿JJ24￿the￿byV￿h•￿W• tk• C•nti•4L*41yUoThtowr*ht. A•rt4•yns* lsshty•m 5r*Re$¢w￿$tXp•ThY•d. Wthth•(4MW￿￿¥￿wOIfr•Q r•nt prDvlylonJhDVffl In(kn￿ Th¢vilwgFbgthltsrn¥in3)JW*￿f￿{xQl. ￿[1￿. 4 Olhwlrt¢tyM TOt•l fvnds Aerydlwllotk•rreTht￿ InLome 725 14 rArertSupportlmm￿ntr￿St￿ff Allotatlonof ￿￿TrI crjsts 713 LNrnrtwhstaff r4recL5UPWtfrLvnthnh*s Tr41nir4 Othercosts 17.OJl .7J 31540 4fA2 L31J 2.LJ8 17 916 All￿1￿ ofryninicosis TDtsI 877 819 525 Cwmunlty￿l1¥Itr Tutorrosts ahdoth•rexp•M r#r¢ctsupportlrDrn¢•htr4s￿I 077 J46 371 (E5 All¢xthnol(entraluNIo To 4¢733 ,658 ]4712 Totsl Vth•r*p)$51ts1e