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2022-10-31-accounts

GREYSTONE COMMUNITY ASSOCIATION COMPANY LIMITED BY GUARANTEE

FINANCIAL STATEMENTS

FOR THE PERIOD 1 NOVEMBER 2021 TO 31 OCTOBER 2022 Company Registration Number 08322663

Registered Charity Number 1151008

GREYSTONE COMMUNITY ASSOCIATION COMPANY LIMITED BY GUARANTEE AND REGISTERED CHARITY

FINANCIAL STATEMENTS

FOR THE PERIOD FROM 1 NOVEMBER 2021 TO 31 OCTOBER 2022

CONTENTS PAGE
Legal and Administration Information 1
Trustees Annual Report 2 to 3
(Also includes Small Companies Provision
and Reserves Policyon Page 3)
Independent Examiner's Report 4
Financial Statement of Incoming Resources 5
Part Financial Statement of Expenditure 6
Expenditure continued and net incoming resources with fund
balances as at 31 October 2022. 7
Details of Coffee Bar Account as at 31 October 2022 8
Balance Sheet as at 31 October 2022 9
Notes to the Balance Sheet 10 to 11

GREYSTONE COMMUNITY ASSOCIATION COMPANY LIMITED BY GUARANTEE AND REGISTERED CHARITY.

LEGAL AND AMINISTRATION INFORMATION

FOR THE PERIOD 1 NOVEMBER 2021 TO 31ST OCTOBER 2022

Registered charity name: Greystone Community Association Company Registration number: 08322663 Registered Charity Number: 1151008 Registered Office: Greystone Community Association Close Street, CARLISLE, Cumbria CA1 2HA Directors who are also Trustees: Mrs Joyce Elizabeth Ackerley- Director/Chair Person Mr Reginald Watson OBE- Director/Vice Chair Mr John Ackerley- Director/Voluntary Treasurer

Company Secretary: Mrs Sharon Polmear was appointed as Company Secretary on 14th May 2019. Mr Reginald Watson OBE resigned as Company Secretary on 14th May 2019. Independent Examiner: Mr Nigel Carr 12,Lansdowne Crescent, Stanwix, Carlisle, Cumbria CA3 9EW Bankers Royal Bank of Scotland Drummond House (x) Branch Customer Service Centre, 1 Redheughs Avenue, EDINBURGH EH12 9JN

Page 1

GREYSTONE COMMUNITY ASSOCIATION COMPANY LIMITED BY GUARANTEE AND REGISTERED CHARITY

Directors and Trustees Annual Report Period from 1 November 2021 to 31 October 2022

The trustees, who are also directors for the purposes of company law, present their report and the independently examined financial statements for the period from 1 November 2021 to 31 October 2022

LEGAL AND ADMINISTRATION DETAILS

These are as shown on Page 1 of the financial statements.

THE DIRECTORS WHO ARE ALSO THE TRUSTEES

The Directors who were in place as at 31 October 2022 were: Mrs Joyce Ackerley - Director / Chair Person Mr John Ackerley - Director / Voluntary Treasurer Mr Reginald Watson OBE - Director

STRUCTURE, GOVERNANCE AND MANAGEMENT

The Association currently operates under a Management Committee of 3 people. On 14th May 2019 Mrs Sharon Polmear replaced Mr Reginald Watson OBE as company secretary and she also became part time Centre Manager as from 1st April 2019. All the other staff are employed part time and are a Centre Assistant, a Caretaker/Cleaner,a Nursery Manager, and 3 part time Nursery Practitioners. The Association was registered with the Charity Commission with the charity number 701878 until 7th December 2012 when the Association registered as a company limited by guarantee with Companies House under number 08322663. The liability of each Director is limited to £1 each.On the same date the Charity Commission issued a new charity number 1151008.

The financial year accounting period was also changed from 1 April to 31 March to from 1 November to 31 October.

OBJECTIVES AND ACTIVITIES The objectives are:

To promote the benefit of the inhabitants of Carlisle and in particular the neighbourhood enclosed by Tait Street, Aglionby Street, Warwick Road, Petteril River, London Road/ Botchergate and including London Road Terrace, Chertsey Mount and Brookfield Gardens.

To have no distinction of sex,sexual orientation, race, or of political, religious or other opinions by associating together the said inhabitants and the local authorities, voluntary and other organisations.

To advance education and to provide facilities in the interests of social welfare for recreation and leisure time occupation with the objective of improving the condition of life for the said inhabitants.

To maintain and manage the establishment of a Community Centre and Nursery.

Activities during the period:

Centre use during the financial year had been severely curtailed by various periods of lockdown on government instructions.However the Nursery was only affected slightly. User groups were Yoga, Male Mental Health Group.Kempo, Midwives, Table Tennis, Crafting, Syrian Group, Rock Project,Dog Classes, Church Bible Group, and not on a regular basis Mind, Family Intervention, Training, Council meetings, Elections and an Allotment Group.The Nursery caters for 2 year olds and 3 to 4 year olds on a term time basis.

ACHIEVEMENTS AND PERFORMANCE

The Centre continued to find the current economic climate challenging after having to close several times during the Covid crisis as ordered by the government.This meant when the crisis was over some groups folded and some lettings were lost as some adult learning classes are now done online.Bookings for room hire are improving slowly.

Page 2

GREYSTONE COMMUNITY ASSOCIATION COMPANY LIMITED BY GUARANTEE AND REGISTERED CHARITY

Directors and Trustees Annual Report (continued)

Period from 1 November 2021 to 31 October 2022

FINANCIAL REVIEW

The results for the period 1 November 2021 to 31 October 2022 together with notes to the balance sheet are shown on pages 5 to 11 and are regarded as satisfactory.

SMALL COMPANY PROVISIONS

This report has been prepared in accordance with the provisions applicable to companies subject to the small companies regime and with the Financial Reporting Standard for Smaller Entities (effective January 2015).

RESERVES POLICY

The trustees under charity law are obliged to define the charity's policy for holding reserves. The policy is to ensure the reserves are at a level sufficient to discharge all the charity's obligations. It is the trustees considered opinion that there are enough reserves available to discharge its obligations should it cease its operations.The reserves have accrued from past operative results over 30 years.

There is an external risk that the Local Authority may not continue to cover the ongoing building maintenance covered by the lease agreement. There will also be likely pressure on the reserves from any increases in statutory minimum wages and any increase in pension and gas and electricity costs.There will be a further threat from local government reorganisation as from 1 April 2023 as the current County Council will no longer exist in its current form as it is being divided in to two new councils.

Registered Office:

Greystone Community Association Close Street Carlisle Cumbria CA1 2 HA

Signed by order of the trustees

SHARON POLMEAR Company Secretary 05/12/2022

Page 3

GREYSTONE COMMUNITY ASSOCIATION COMPANY LIMITED BY GUARANTEE AND REGISTERED CHARITY

Independent Examiner's Report to the Members of Greystone Community Association for the period from 01/11/21 to 31/10/22

I report on the accounts of the registered charity number 1151008 and company limited by guarantee number 08322663 for the period 1 November 2021 to 31 October 2022 which are set out on pages 5 to 11.

RESPECTIVE RESPONSIBILITIES OF TRUSTEES AND INDEPENDENT EXAMINER

The charity's trustees (who are also directors of Greystone Community Association for the purposes of company law) are responsible for the preparation of the accounts. The charity's trustees consider that an audit is not required for the period under section 144(2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed.

Having satisfied myself that the charity is not subject to audit under company law and is eligible for independent examination, it is my responsibility to:

examine the accounts under section 145 of the Charities Act 2011.

to follow the procedures laid down in the General Directions given by the Charity Commission (under section 145 (5)(b) of the 2011 Act and

to state whether particular matters have come to my attention

BASIS OF INDEPENDENT EXAMINER'S STATEMENT

My examination was carried out in accordance with the General Directions given by the Charity Commission.An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently I do not express an audit opinion on whether the accounts present a 'true and fair view'.

INDEPENDENT EXAMINER'S STATEMENT

In connection with my examination, no matter has come to my attention:

1) which gives me reasonable cause to believe that in any material respect the requirements:

to keep accounting records in accordance with section 386 of the Companies Act 2006;and

to prepare accounts which agree with the accounting records, comply with the accounting requirements of section 396 of the Companies Act 2006 and with the methods and principles of the Statement of Recommended Practice: Accounting and Reporting by Charities

have not been met; or

2) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.

Mr Nigel Carr. B.A.( Business Management) Independent Examiner 12, Lansdowne Crescent Carlisle Cumbria CA3 9 EW 14/02/2023

Page 4

GREYSTONE COMMUNITY ASSOCIATION

Statement of Financial Activities for the period 01/11/21 to 31/10/22

Income and Expenditure
Incoming Resources
Centre Grant
Lettings
Job Retention Wages Refunds
Carlisle City Restart Grants
Business Grant
Coffee Bar Profit
High Interest A/C Interest
Jubilee Grant
Compressor Refund
Bank Compensation
Early Years Income
Parental Fees
Sale of Nursery Uniforms
Job Retention Wages Refunds
Nursery COMP Grant
SMP Refunds
Debtors re SMP Refund
Children In Need
0-19 Account
GOOS Fundraisers
Summer Play Schemes
IT Grant
Repairs/Renewals Fund
Interactive Board/ Blinds Grant
Start Up Grants
Kitchen Grant
Making Space
Hepa Grant
Total Incoming Resources
31/10/22
31/10/22
31/10/22
31/10/22
31/10/22
31/10/21
Centre
Nursery
Other
Restricted
Total
Total
Income
Income
Centre
Funding
Income
Income
Groups
Income
Income
£
£
£
£
£
£
9,300.00
9,300.00
9,300.00
26,894.50
26,894.50
19,205.00
0.00
0.00
20,298.25
0.00
0.00
10,096.00
2,667.00
2,667.00
0.00
204.81
204.81
21.93
240.15
240.15
25.85
287.00
287.00
0.00
0.00
0.00
90.00
50.00
50.00
0.00
42,797.69
42,797.69
45,333.92
5,776.25
5,776.25
8,794.70
86.70
86.70
122.00
0.00
0.00
276.73
1,243.65
1,243.65
0.00
2098.86
2,098.86
0.00
817.98
817.98
1,782.83
10.00
10.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
6.20
0.00
0.00
0.00
0.00
0.00
4,000.00
0.00
0.00
0.00
0.00
0.00
0.00
4,950.00
4,950.00
0.00
1,998.00
1,998.00
0.00
39,643.46
52,831.13
0.00
6,948.00
99,422.59
119,353.41

Page 5

GREYSTONE COMMUNITY ASSOCIATION GREYSTONE COMMUNITY ASSOCIATION GREYSTONE COMMUNITY ASSOCIATION GREYSTONE COMMUNITY ASSOCIATION
Statement of Financial Activities for the period 01/11/21 to 31/10/22
Expenditure 31/10/22 31/10/22 31/10/22 31/10/22 31/10/22 31/10/21
Centre Nursery Other Restricted Total Total
Centre Funding Expenditure Expenditure
Groups
£ £ £ £ £ £
Centre Wages 35,464.56 35,464.56 35,397.49
Employers National Insurance 0.00 0.00 0.00
Payroll Charges 377.05 377.05 359.33
Staff Uniforms 0.00 0.00 0.00
Gas 1,620.97 1,620.97 1,265.65
Electricity 3,316.45 3,316.45 1,550.28
Water 793.96 793.96 1,041.73
Waste Disposal 769.54 769.54 1,086.08
Computer Contract Charges 1,890.69 1,890.69 2,523.44
Computer Licences 0.00 0.00 86.60
Equipment 88.57 88.57 48.68
PAT Testing/Fire Maintenance 126.00 126.00 224.40
Alarm Maintenance / Call Outs 429.85 429.85 531.34
First Aid and Cleaning Materials 367.09 367.09 193.75
Photocopying Cartridges/ Ink 49.00 49.00 0.00
Printer Lease 329.87 329.87 329.87
Telephone Lease 252.00 252.00 252.00
Telephone Calls/ Internet 0.00 0.00 144.05
TV Licence 159.00 159.00 157.50
Insurance 1,000.72 1,000.72 975.21
Stationery and Postage 105.75 105.75 87.45
Accountancy Charge 0.00 0.00 110.00
Entrance Mat 32.00 32.00 0.00
Jubilee Grant Expenditure 222.90 222.90 0.00
CCTV Licence 35.00 35.00 40.00
CCTV Repairs 0.00 0.00 144.00
Petty Cash 116.11 116.11 22.97
Miscellaneous 139.00 139.00 120.00
Wages 43,124.20 43,124.20 48,658.14
Statutory Maternity Pay 4,748.59 4,748.59 1,937.86
Statutory Sick Pay 861.73 861.73 0.00
Payroll Charges 502.74 502.74 429.75
Employers Pension Payments 235.79 235.79 301.79
Job Adverts 243.77 243.77 41.88
Enhanced Disclosure 48.29 48.29 0.00
Training 0.00 0.00 64.20
Staff Uniforms 148.00 148.00 0.00
Childrens Uniforms 0.00 0.00 0.00
Rent 8,000.00 8,000.00 8,000.00
Insurance 1,000.00 1,000.00 975.00
Equipment 671.61 671.61 847.33
Books 55.46 55.46 177.00
Food and Materials 378.53 378.53 491.42
Expenditure Carried Forward 47,686.08 60,018.71 0.00 0.00 107,704.79 108,616.19

Page 6

GREYSTONE COMMUNITY ASSOCIATION

Statement of Financial Activities for the period 01/11/21 to 31/10/22

Expenditure (Continued)
Expenditure Brought Forward
First Aid and Cleaning Materials
Stationery and Postage
Print Cartridges and Ink
Subscriptions
PRS Music
Ofsted
Vacuum Cleaner
Graduation Expenses
Easter Eggs
Halloween Expenses
Window Cleaning
Cleaning Equipment
Computer Repair
Children in Need
Miscellaneous Petty Cash
0-19 Account
GOOS Fundraisers
Summer Playschemes
Repairs/Renewals Fund
Interactive Board/Blinds Grant
Start Up Grants
Flooring Grant
Kitchen Grant
Hepa Grant
Total Resources Expended
Net Incoming (Outgoing) Resources
Fund Balances b/f at 01/11/21
Transfers as at 31/10/22 (Other Groups)
Transfers as at 31/10/22 (Other Groups)
Transfers as at 31/10/22 (Restricted)
Fund Balances c/f at 31 October 2022
31/10/22
31/10/22
31/10/22
31/10/22
31/10/22
31/10/21
Centre
Nursery
Other
Restricted
Total
Total
Centre
Funding
Expenditure
Expenditure
Groups
£
£
£
£
£
£
47,686.08
60,018.71
0.00
0.00
107,704.79
108,616.19
286.97
286.97
760.77
49.61
49.61
207.78
0.00
0.00
35.00
316.84
316.84
236.20
108.43
108.43
64.69
35.00
35.00
35.00
0.00
0.00
149.00
0.00
0.00
50.63
0.00
0.00
31.21
0.00
0.00
21.64
10.00
10.00
10.00
0.00
0.00
7.94
0.00
0.00
25.00
10.00
10.00
0.00
120.89
120.89
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
72.00
72.00
355.20
300.00
300.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
724.91
724.91
47,686.08
60,956.45
72.00
1,024.91
109,739.44
110,606.25
(8,042.62)
(8,125.32)
(72.00)
5,923.09
(10,316.85)
8,747.16
147,190.72
81,816.01
8,690.28
7,044.73
244,741.74
235,994.58
1,713.08
0.00
-1,713.08
0.00
0.00
0.00
0.00
6,905.20
-6,905.20
0.00
0.00
0.00
6,744.73
0.00
0.00
-6,744.73
0.00
0.00
147,605.91
80,595.89
0.00
6,223.09
234,424.89
244,741.74

Page 7

GREYSTONE COMMUNITY ASSOCIATION Company Limited by Guarantee and Registered Charity

COFFEE BAR ACCOUNT STATEMENT

For the Period from 1 November 2021 to 31 October 2022

Opening Stock (01/11/21)
Add Purchases
Less Closing Stock (31/10/22)
Cost of Goods Sold
Income Received(See Note below)
Less Cost of Goods Sold
Coffee Bar Profit
31/10/22
£
29.01
79.19
108.20
-29.01
79.19
284.00
-79.19
204.81
31/10/21
£
41.83
0.00
41.83
-29.01
12.82
34.75
-12.82
21.93

NOTE

At 31/10/22 the income included a debtor of £10.00

Page 8

GREYSTONE COMMUNITY ASSOCIATION

Company Limited by Guarantee and Registered Charity

Balance Sheet as at 31 October 2022

Current Assets
Debtors
Note 1
Coffee Bar Stock
Combined High Interest and
Current Account balances
less outstanding Cheques and Direct Debits for Wages
Cash in Hand
Petty Cash in Hand
Total Current Assets
Less Income in Advance
Note 2
Less liabilities falling due in less than one year
Note 3
Less Provision for Nursery Wages
Note 4
Net Current Assets
Note 5
Funds
Centre Funds
Note 6
Nursery
Note 7
Other Centre Groups Funds
Note 8
Restricted Funding - Start Up Grants
Note 9a)
Restricted Funding - Kitchen Grant
Note 9b)
Restricted Funding-Interactive Board/Blinds
Note 9c)
Restricted Funding -Hepa Grant
Note 9d)
Restricted Funding - Making Space
Note 9e)
TOTAL FUNDS
31/10/22
£
2,085.48
29.01
249,097.15
-12,946.56
236,150.59
0.00
101.02
238,366.10
-3,882.00
234,484.10
-59.21
234,424.89
0.00
234,424.89
147,605.91
80,595.89
0.00
0.00
0.00
0.00
1,273.09
4,950.00
234,424.89
31/10/21
£
2,639.83
29.01
261,086.63
-15,458.18
245,628.45
0.00
382.70
248,679.99
-3,882.00
244,797.99
-56.25
244,741.74
0.00
244,741.74
147,190.72
81,816.01
8,690.28
1,273.64
1,771.09
4,000.00
0.00
0.00
244,741.74

For the year ended 31 October 2022 the company was entitled to exemption from audit under section 477 of the Companies Act 2006 relating to small companies and the members have not required the company to obtain an audit of its accounts in accordance with section 476 and

The trustees acknowledge their responsibilities for complying with the Act with respect to accounting and the preparation of the accounts.

These accounts have been prepared with the provisions applicable to companies subject to the small companies regime and with the Financial Reporting Standard for Smaller entities (effective January 2015)

These financial statements were approved by the members of the committee and are signed on their behalf by

JOHN ACKERLEY

Director and Voluntary Treasurer. Registered Charity Number: 1151008 Company Registration Number: 08322663. 05/12/22

The notes on pages 10 to 11 relate to the balance sheet on this page.

Page 9

GREYSTONE COMMUNITY ASSOCIATION Notes to the Balance Sheet for the Period ending 31 October 2022

Note 1 Debtors £2,085.48

These are amounts owed to the Association for goods or services received during the period 1 November 2021 to 31 October 2022 but for which payment has not been made.

Details of these amounts are:
Lettings Income
Coffee Bar Income
Nursery SMP Debtors
Note 2 Income in Advance £3,882.00
Centre Grant part paid in advance
Note 3 Liabilities falling due in less than one year
NEST Pension Payment
Note 4 re Provisions
Provision re Wages
31/10/22
1,257.50
10.00
817.98
2,085.48
31/10/22
3,882.00
3,882.00
31/10/22
59.21
59.21
31/10/22
0.00
0.00
31/10/21
857.00
0.00
1,782.83
2,639.83
31/10/21
3,882.00
3,882.00
31/10/21
56.25
56.25
31/10/21
0.00
0.00

Note 5 Net Current Assets

These total £234,424.89 at 31/10/22 and are the difference between total current assets and the deduction of total income

in advance and creditors and any provisions and year end transfers.

The breakdown of the net current assets is:
Centre Funds
Note 6
Nursery
Note 7
Other Centre Groups Funds
Note 8
Restricted Funding - Start Up Grants
Note 9a)
Restricted Funding - Kitchen Grant
Note 9b)
Interactive Board and Blinds Grant
Note 9c)
Hepa Grant
Note 9d)
Making Spaces
Note 9e)
Total of Net Current Assets
31/10/22
147,605.91
80,595.89
0.00
0.00
0.00
0.00
1,273.09
4,950.00
234,424.89
31/10/21
147,190.72
81,816.01
8,690.28
1,273.64
1,771.09
4,000.00
0.00
0.00
244,741.74

Note 6 Centre Funds £147,605.91

This figure is made up of the centre funds balance as at 1 November 2021 of £147,190.72 less the net outgoing resources as at 31 October 2022 of £8,042.62 plus incoming transfers of £8,457.81 at the year end.

Note 7 Nursery Funds £80,595.89

This figure is made up of the Nursery's fund balance as at 1 November 2021 of £81,816.01 less the net outgoing resources as at 31 October 2022 of £8,125.32 plus incoming transfers of £6,905.20 at the year end.

Page 10

GREYSTONE COMMUNITY ASSOCIATION

Notes to the Balance Sheet continued for the Period ended 31 October 2022

Note 8 Other Centre Groups Funds £0.00

This figure is made up of the centre groups fund balances as at 1 November 2021 of £8,690.28 less the net outgoing transfers as at 31 October 2022 of £8,690.28.

Details of these amounts are:
0-19 Account Transferred to Nursery
G.O.O.S./ Jnr Youth Fundraising Transferred to Nursery
Summer Playschemes Transferred to Centre
Repairs/ Renewals Fund Transferred to Nursery
Total
Note 9 Restricted Funding totals £6,223.09 as follows:
Note 9a) Start Up Grants £0.00
Balance brought forward from 01/11/21
Add Income 01/11/21 to 31/10/22
Sub Total
Less Expenditure to 31/10/22
Less Transfer to Centre at year end.
Balance in Hand at 31/10/22
Note 9b) Kitchen Grant £0.00
Balance brought forward from 01/11/21
Income 01/11/21 to 31/10/22
Sub Total
Less Expenditure to 31/10/22
Less Transfer to Centre at year end.
Balance in Hand at 31/10/22
Note 9c) Interactive Board/Blinds Grant £0.00
Balance brought forward from 01/11/21
Income 01/11/21 to 31/10/22
Sub Total
Less Expenditure to 31/10/22
Less Transfer to Centre at year end.
Balance in Hand at 31/10/22
Note 9d) Hepa Grant £1,273.09
Balance brought forward from 01/11/21
Income 01/11/21 to 31/10/22
Sub Total
Less Expenditure to 31/10/22
Balance in Hand at 31/10/22
Note 9e) Making Space £4.950.00
Balance brought forward from 01/11/21
Income 01/11/21 to 31/10/22
Sub Total
Less Expenditure to 31/10/22
Balance in Hand at 31/10/22
31/10/22
£
0.00
0.00
0.00
0.00
0.00
31/10/22
£
1,273.64
0.00
1,273.64
0.00
-1,273.64
0.00
31/10/22
£
1,771.09
0.00
1,771.09
0.00
-1,771.09
0.00
31/10/22
£
4,000.00
0.00
4,000.00
-300.00
-3,700.00
0.00
31/10/22
£
0.00
1,998.00
1,998.00
-724.91
1,273.09
31/10/22
£
0.00
4.950.00
4,950.00
0.00
4,950.00
31/10/21
£
1,470.83
2,175.17
1,713.08
3,331.20
8,690.28
31/10/21
£
1,273.64
0.00
1,273.64
0.00
0.00
1,273.64
31/10/21
£
1,771.09
0.00
1,771.09
0.00
0.00
1,771.09
31/10/21
£
0.00
4,000.00
4,000.00
0.00
0.00
4,000.00
31/10/21
£
0.00
0.00
0.00
0.00
0.00
31/10/21
£
0.00
0.00
0.00
0.00
0.00

Page 11