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2020-10-31-accounts

GREYSTONE COMMUNITY ASSOCIATION COMPANY LIMITED BY GUARANTEE FINANCIAL STATEMENTS

FOR THE PERIOD 1 NOVEMBER 2019 TO 31 OCTOBER 2020 Company Registration Number 08322663

Registered Charity Number 1151008

GREYSTONE COMMUNITY ASSOCIATION COMPANY LIMITED BY GUARANTEE AND REGISTERED CHARITY

FINANCIAL STATEMENTS

FOR THE PERIOD FROM 1 NOVEMBER 2019 TO 31 OCTOBER 2020

CONTENTS PAGE
Legal and Administration Information 1
Trustees Annual Report 2 to 3
(Also includes Small Companies Provision
and Reserves Policyon Page 3)
Independent Examiner's Report 4
Financial Statement of Incoming Resources 5
Part Financial Statement of Expenditure 6
Expenditure continued and net incoming resources with fund
balances as at 31 October 2020. 7
Details of Coffee Bar Account as at 31 October 2020 8
Balance Sheet as at 31 October 2020 9
Notes to the Balance Sheet 10 to 11

GREYSTONE COMMUNITY ASSOCIATION COMPANY LIMITED BY GUARANTEE AND REGISTERED CHARITY.

LEGAL AND AMINISTRATION INFORMATION

FOR THE PERIOD 1 NOVEMBER 2019 TO 31ST OCTOBER 2020

Registered charity name: Greystone Community Association Company Registration number: 08322663 Registered Charity Number: 1151008 Registered Office: Greystone Community Association Close Street, CARLISLE, Cumbria CA1 2HA Directors who are also Trustees: Mrs Joyce Elizabeth Ackerley- Director/Chair Person Mr Reginald Watson OBE- Director/Vice Chair Mr John Ackerley- Director/Voluntary Treasurer

Company Secretary: Mrs Sharon Polmear was appointed as Company Secretary on 14th May 2019. Mr Reginald Watson OBE resigned as Company Secretary on 14th May 2019. Independent Examiner: Mr Nigel Carr 12,Lansdowne Crescent, Stanwix, Carlisle, Cumbria CA3 9EW Bankers Royal Bank of Scotland Drummond House (x) Branch Customer Service Centre, 1 Redheughs Avenue, EDINBURGH EH12 9JN

Page 1

GREYSTONE COMMUNITY ASSOCIATION COMPANY LIMITED BY GUARANTEE AND REGISTERED CHARITY

Directors and Trustees Annual Report Period from 1 November 2019 to 31 October 2020

The trustees, who are also directors for the purposes of company law, present their report and the independently examined financial statements for the period from 1 November 2019 to 31 October 2020.

LEGAL AND ADMINISTRATION DETAILS

These are as shown on Page 1 of the financial statements.

THE DIRECTORS WHO ARE ALSO THE TRUSTEES

The Directors who were in place as at 31 October 2020 were: Mrs Joyce Ackerley - Director / Chair Person Mr John Ackerley - Director / Voluntary Treasurer Mr Reginald Watson OBE - Director

STRUCTURE, GOVERNANCE AND MANAGEMENT

The Association currently operates under a Management Committee of 3 people. On 14th May 2019 Mrs Sharon Polmear replaced Mr Reginald Watson OBE as company secretary and she also became part time Centre Manager as from 1st April 2019. All the other staff are employed part time and are a Centre Assistant, a Caretaker/Cleaner and 4 part time Nursery Practitioners. The Association was registered with the Charity Commission with the charity number 701878 until 7th December 2012 when the Association registered as a company limited by guarantee with Companies House under number 08322663. The liability of each Director is limited to £1 each.On the same date the Charity Commission issued a new charity number 1151008 and deregistered the previous charity number. The financial year accounting period was also changed from 1 April to 31 March to from 1 November to 31 October,

OBJECTIVES AND ACTIVITIES The objectives are:

To promote the benefit of the inhabitants of Carlisle and in particular the neighbourhood enclosed by Tait Street, Aglionby Street, Warwick Road, Petteril River, London Road/ Botchergate and including London Road Terrace, Chertsey Mount and Brookfield Gardens.

To have no distinction of sex,sexual orientation, race, or of political, religious or other opinions by associating together the said inhabitants and the local authorities, voluntary and other organisations.

To advance education and to provide facilities in the interests of social welfare for recreation and leisure time occupation with the objective of improving the condition of life for the said inhabitants.

To maintain and manage the establishment of a Community Centre and Nursery.

Activities during the period:

User groups that have used the Community Centre during the period included baby sensory, Community Midwives,Barnados,Kempo,Tyne Street over 60s,Syrian Refugees,Yoga,Dog Training, Table Tennis, Rock Project, Maths and English Adult Education Classes, an Art Class, Cumbria Oddfellows, Making Space,Childminders, Carlisle Carers, Portland House NHS, Riverside Customer Voice Meetings,Irene Willis Dance Practice, Pilates and Step Up.

Page 2

GREYSTONE COMMUNITY ASSOCIATION COMPANY LIMITED BY GUARANTEE AND REGISTERED CHARITY

Directors and Trustees Annual Report (continued)

Period from 1 November 2019 to 31 October 2020

Activities during the period continued:

Maria Francis Dance Group, Little Heroes, Healthy Hopes, Bums and Tums, U3 Poetry,National Family Mediation and Little Jems. The Centre is also used for local council and national elections, childrens' birthday parties and miscellaneous one off meetings.

The Association also manages a children's nursery for two, three and four year olds.

ACHIEVEMENTS AND PERFORMANCE

From 1 April 2019 a new Centre Manager was appointed.Previously that person was the Nursery Manager and she has settled in well in her new role.

FINANCIAL REVIEW

The results for the period 1 November 2019 to 31 October 2020 together with notes to the balance sheet are shown on pages 5 to 11 and are regarded as satisfactory.

SMALL COMPANY PROVISIONS

This report has been prepared in accordance with the provisions applicable to companies subject to the small companies regime and with the Financial Reporting Standard for Smaller Entities (effective January 2015).

RESERVES POLICY

The trustees under charity law are obliged to define the charity's policy for holding reserves. The policy is to ensure the reserves are at a level sufficient to discharge all the charity's obligations. It is the trustees considered opinion that there would be enough reserves available to discharge its obligations should it cease its operations.The reserves have accrued from past operative results over 28 yrs. Trustee voluntary work on behalf of the Centre and Nursery have kept costs down thus increasing reserves.

There is an external risk that the Local Authority may not continue to cover the ongoing building maintenance covered by the lease agreement. There will also be likely pressure on the reserves from any increases in statutory minimum wages and any increase in pension and utility costs. The Association has beeb able to follow its charitable objectives and continues to support the local community and vulnerable groups.

Staff have been furloughed and have been paid 100% of their salaries up to the end of the financial year.This has had an impact on reserves.

In the worst case scenario the cost of notice pay and redundancy has been calculated as £25,887 and would have a big impact on reserves if the centre and nursery had to close.

Registered Office: Signed by order of the trustees Greystone Community Association Close Street Carlisle SHARON POLMEAR Cumbria Company Secretary CA1 2 HA

Page 3

GREYSTONE COMMUNITY ASSOCIATION COMPANY LIMITED BY GUARANTEE AND REGISTERED CHARITY

Independent Examiner's Report to the Members of Greystone Community Association for the period from 01/11/19 to 31/10/20

I report on the accounts of the registered charity number 1151008 and company limited by guarantee number 08322663 for the period 1 November 2019 to 31 October 2020 which are set out on pages 5 to 11.

RESPECTIVE RESPONSIBILITIES OF TRUSTEES AND INDEPENDENT EXAMINER

The charity's trustees (who are also directors of Greystone Community Association for the purposes of company law) are responsible for the preparation of the accounts. The charity's trustees consider that an audit is not required for the period under section 144(2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed.

Having satisfied myself that the charity is not subject to audit under company law and is eligible for independent examination, it is my responsibility to:

examine the accounts under section 145 of the Charities Act 2011.

to follow the procedures laid down in the General Directions given by the Charity Commission (under section 145 (5)(b) of the 2011 Act and

to state whether particular matters have come to my attention

BASIS OF INDEPENDENT EXAMINER'S STATEMENT

My examination was carried out in accordance with the General Directions given by the Charity Commission.An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently I do not express an audit opinion on whether the accounts present a 'true and fair view'.

INDEPENDENT EXAMINER'S STATEMENT

In connection with my examination, no matter has come to my attention:

1) which gives me reasonable cause to believe that in any material respect the requirements:

to keep accounting records in accordance with section 386 of the Companies Act 2006;and

to prepare accounts which agree with the accounting records, comply with the accounting requirements of section 396 of the Companies Act 2006 and with the methods and principles of the Statement of Recommended Practice: Accounting and Reporting by Charities

have not been met; or

2) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.

Mr Nigel Carr. B.A.( Business Management) Independent Examiner 12, Lansdowne Crescent Carlisle Cumbria CA3 9 EW

Page 4

GREYSTONE COMMUNITY ASSOCIATION

Statement of Financial Activities for the period 01/11/19 to 31/10/20

Income and Expenditure
Incoming Resources
Centre Grant
Lettings
Job Retention Wages Refunds
Carlisle City Grant
Coffee Bar Profit
High Interest A/C Interest
Donations
Training Refund
Police Refund re Glass Door
Cleaning Charge
Petty Cash Refund
Miscellaneous Income
Early Years Income
Parental Fees
Training Refund
Trips Income
Sale of Nursery Uniforms
Job Retention Wages Refunds
Miscellaneous Income
0-19 Account
GOOS Fundraisers
Telephone Grants
Summer Play Schemes
IT Grant
CCTV Grant
Repairs/Renewals Fund
Painting Grant
Start Up Grants
Flooring Grant
Syrian Refugee Grants
Kitchen Grant
Total Incoming Resources
31/10/20
31/10/20
31/10/20
31/10/20
31/10/20
31/10/19
Centre
Nursery
Other
Restricted
Total
Total
Income
Income
Centre
Funding
Income
Income
Groups
Income
Income
£
£
£
£
£
£
9,316.00
9,316.00
9,316.00
26,887.75
26,887.75
46,458.75
13,421.92
13,421.92
0.00
10,000.00
10,000.00
0.00
216.85
216.85
223.99
279.85
279.85
434.91
530.00
530.00
0.00
0.00
0.00
280.00
0.00
0.00
175.50
0.00
0.00
20.00
0.00
0.00
49.49
4.79
4.79
0.00
60,968.36
60,968.36
53,679.48
6,970.75
6,970.75
8,240.85
0.00
0.00
40.00
0.00
0.00
165.00
305.00
305.00
158.00
7,869.06
7,869.06
0.00
0.00
0.00
62.20
2,601.00
2,601.00
0.00
0.00
0.00
0.00
0.00
0.00
86.60
0.00
0.00
130.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
65.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
60,657.16
76,113.17
2,601.00
0.00
139,371.33
119,585.77

Page 5

GREYSTONE COMMUNITY ASSOCIATION GREYSTONE COMMUNITY ASSOCIATION GREYSTONE COMMUNITY ASSOCIATION GREYSTONE COMMUNITY ASSOCIATION
Statement of Financial Activities for the period 01/11/19 to 31/10/20
Expenditure 31/10/20 31/10/20 31/10/20 31/10/20 31/10/20 31/10/19
Centre Nursery Other Restricted Total Total
Centre Funding Expenditure Expenditure
Groups
£ £ £ £ £ £
Centre Wages 34,731.80 34,731.80 30,664.02
Employers National Insurance 98.50 98.50 198.90
Payroll Charges 372.10 372.10 431.70
Training 0.00 0.00 375.45
Staff Uniforms 65.00 65.00 0.00
Gas 1,516.55 1,516.55 1,583.58
Electricity 2,423.88 2,423.88 3,479.91
Water 337.47 337.47 3,358.22
Waste Disposal 942.18 942.18 991.98
Equipment 377.59 377.59 218.45
Cleaning Equipment 11.86 11.86 7.86
PAT Testing/Fire Maintenance 126.00 126.00 118.20
Alarm Maintenance / Call Outs 440.78 440.78 393.38
Offices Flooring 719.20 719.20 0.00
First Aid and Cleaning Materials 386.15 386.15 569.23
Fogging Machine, Masks etc., 382.96 382.96 0.00
Compressor 89.91 89.91 0.00
Photocopying Cartridges/ Ink 296.50 296.50 74.00
Photocopier Lease 329.87 329.87 329.87
Broadband Creditor 2019/20) 559.20 559.20 559.20
Telephone Lease 252.00 252.00 0.00
Telephone Calls/ Internet 231.01 231.01 219.59
Coffee Machine 0.00 0.00 3,000.00
TV Licence 154.50 154.50 150.50
Insurance 1,050.41 1,050.41 1,222.32
Stationery and Postage 73.08 73.08 195.54
Notices 0.00 0.00 35.40
Xmas Decorations 98.97 98.97 70.90
Norton Virus Protection 0.00 0.00 19.99
Main Glass Door Repair 0.00 0.00 175.50
Distance Stickers 41.95 41.95 0.00
Petty Cash 36.00 36.00 56.00
Miscellaneous 137.79 137.79 216.56
Wages 43,228.07 43,228.07 47,889.20
Provision re Wages 0.00 0.00 0.00
Employers National Insurance 98.50 98.50 500.25
Payroll Charges 372.10 372.10 513.10
Employers Pension Payments 245.47 245.47 232.37
Training 10.00 10.00 205.45
Staff Uniforms 499.82 499.82 166.00
Childrens Uniforms 465.00 465.00 60.00
Rent 8,000.00 8,000.00 8,000.00
Insurance 1,050.41 1,050.41 1,000.00
Equipment 668.42 668.42 822.06
Alarm Call Out 0.00 0.00 102.00
PAT Testing/ Fire Extinguisher Maintenance 0.00 0.00 118.20
Books 0.00 0.00 326.00
Food and Materials 414.28 414.28 428.82
Expenditure Carried Forward 46,283.21 55,052.07 0.00 0.00 101,335.28 109,079.70

Page 6

GREYSTONE COMMUNITY ASSOCIATION

Statement of Financial Activities for the period 01/11/19 to 31/10/20

Expenditure (Continued)
Expenditure Brought Forward
First Aid and Cleaning Materials
Internet and Telephone
Stationery and Postage
Print Cartridges and Ink
Memberships
PRS Music
Ofsted
Nursery Trips
Graduation Expenses
Easter Eggs
Xmas Expenses
Miscellaneous Petty Cash
Painting Grant
0-19 Account
GOOS Fundraisers
Summer Playschemes
IT Grant
Telephone Grants
CCTV Grant
Repairs/Renewals Fund
Start Up Grants
Flooring Grant
Kitchen Grant
Total Resources Expended
Net Incoming (Outgoing) Resources
Fund Balances b/f at 01/11/19
Fund Balances c/f at 31 October 2020
31/10/20
31/10/20
31/10/20
31/10/20
31/10/20
31/10/19
Centre
Nursery
Other
Restricted
Total
Total
Centre
Funding
Expenditure
Expenditure
Groups
£
£
£
£
£
£
46,283.21
55,052.07
0.00
0.00
101,335.28
109,079.70
679.78
679.78
552.11
0.00
0.00
20.00
78.54
78.54
481.91
10.50
10.50
255.00
115.00
115.00
112.00
103.20
103.20
100.20
35.00
35.00
35.00
0.00
0.00
451.85
0.00
0.00
36.48
0.00
0.00
79.05
25.95
25.95
129.05
27.22
27.22
13.86
0.00
0.00
0.00
7,490.40
7,490.40
0.00
0.00
0.00
0.00
0.00
0.00
130.00
749.00
749.00
0.00
0.00
0.00
240.00
70.00
70.00
0.00
0.00
0.00
86.60
0.00
0.00
0.00
96.80
96.80
0.00
0.00
0.00
65.00
46,283.21
56,127.26
8,309.40
96.80
110,816.67
111,867.81
14,373.95
19,985.91
(5,708.40)
(96.80)
28,554.66
7,717.96
120,471.56
69,079.15
14,747.68
3,141.53
207,439.92
199,721.96
134,845.51
89,065.06
9,039.28
3,044.73
235,994.58
207,439.92

Page 7

GREYSTONE COMMUNITY ASSOCIATION Company Limited by Guarantee and Registered Charity

COFFEE BAR ACCOUNT STATEMENT

For the Period from 1 November 2019 to 31 October 2020

Opening Stock (01/11/19)
Add Purchases
Less Closing Stock (31/10/20)
Cost of Goods Sold
Income Received(See Note below)
Less Cost of Goods Sold
Coffee Bar Profit
31/10/20
£
41.23
51.75
92.98
-41.83
51.15
268.00
-51.15
216.85
31/10/19
£
64.34
62.65
126.99
-41.23
85.76
309.75
-85.76
223.99

NOTE

At 31/10/20 Income includes Debtors of £20

Page 8

GREYSTONE COMMUNITY ASSOCIATION Company Limited by Guarantee and Registered Charity

Balance Sheet as at 31 October 2020

Current Assets
Debtors
Note 1
Coffee Bar Stock
Combined High Interest and
Current Account balances
less outstanding Cheques and Direct Debits for Wages
Cash in Hand
Petty Cash in Hand
Total Current Assets
Less Income in Advance
Note 2
Less liabilities falling due in less than one year
Note 3
Less Provision for Nursery Wages
Note 4
Net Current Assets
Note 5
Funds
Centre Funds
Note 6
Nursery
Note 7
Other Centre Groups Funds
Note 8
Restricted Funding - Start Up Grants
Note 9a)
Restricted Funding - Flooring Grant
Note 9b)
Restricted Funding - Kitchen Grant
Note 9c)
TOTAL FUNDS
31/10/20
£
923.00
41.83
254,495.71
-14,836.86
239,658.85
0.00
170.22
240,793.90
-3,882.00
236,911.90
-917.32
235,994.58
0.00
235,994.58
134,845.51
89,065.06
9,039.28
1,273.64
0.00
1,771.09
235,994.58
31/10/19
£
3,755.50
41.23
230,576.38
-12,280.40
218,295.98
0.00
171.41
222,264.12
-10,849.24
211,414.88
-3,974.96
207,439.92
0.00
207,439.92
120,471.56
69,079.15
14,747.68
1,273.64
96.80
1,771.09
207,439.92

For the year ended 31 October 2020 the company was entitled to exemption from audit under section 477 of the Companies Act 2006 relating to small companies and the members have not required the company to obtain an audit of its accounts in accordance with section 476 and

The trustees acknowledge their responsibilities for complying with the Act with respect to accounting and the preparation of the accounts.

These accounts have been prepared with the provisions applicable to companies subject to the small companies regime and with the Financial Reporting Standard for Smaller entities (effective January 2015)

These financial statements were approved by the members of the committee and are signed on their behalf by

JOHN ACKERLEY Director and Voluntary Treasurer. Registered Charity Number: 1151008 Company Registration Number: 08322663.

The notes on pages 10 to 11 relate to the balance sheet on this page.

Page 9

GREYSTONE COMMUNITY ASSOCIATION Notes to the Balance Sheet for the Period ending 31 October 2020

Note 1 Debtors £923.00

These are amounts owed to the Association for goods or services received during the period 1 November 2019 to 31 October 2020 but for which payment has not been made.

Details of these amounts are:
Lettings Income
Coffee Bar Income
Note 2 Income in Advance £3,882.00
Centre Grant paid in advance
Little Jems Lettings paid in advance
Nursery Early Years Fees paid in advance
Note 3 Liabilities falling due in less than one year
Cumbria Waste Recycling
NEST Pension Payment
Coffee Machine
Broadband
Electricity
Note 4 re Provisions
Provision re Wages
31/10/20
903.00
20.00
923.00
31/10/20
3,882.00
0.00
0.00
3,882.00
31/10/20
0.00
58.12
0.00
558.20
300.00
916.32
31/10/20
0.00
0.00
31/10/19
3,750.50
5.00
3,755.50
31/10/19
3,882.00
1,225.00
5,742.24
10,849.24
31/10/19
174.96
0.00
3,000.00
0.00
800.00
3,974.96
31/10/19
0.00
0.00

Note 5 Net Current Assets

These total £236,036.58 at 31/10/20 and are the difference between total current assets and the deduction of total income in advance and creditors and any provisions.

The breakdown of the net current assets is:
Centre Funds
Note 6
Nursery
Note 7
Other Centre Groups Funds
Note 8
Restricted Funding - Start Up Grants
Note 9a)
Restricted Funding - Flooring Grant
Note 9b)
Restricted Funding - Kitchen Grant
Note 9c)
Total of Net Current Assets
31/10/20
134,845.51
89,065.06
9,039.28
1,273.64
0.00
1,771.09
235,994.58
31/10/19
120,471.56
69,079.15
14,747.68
1,273.64
96.80
1,771.09
207,439.92

Note 6 Centre Funds £134,845.51

This figure is made up of the centre funds balance as at 1 November 2019 of £120,471.56 plus the net incoming resources as at 31 October 2020 of £14.373.95

Note 7 Nursery Funds £89,065.06

This figure is made up of the Nursery's fund balance as at 1 November 2019 of £69,079.15 plus the net incoming resources as at 31 October 2020 of £19,985.91

Page 10

GREYSTONE COMMUNITY ASSOCIATION Notes to the Balance Sheet continued for the Period ended 31 October 2020

Note 8 Other Centre Groups Funds

This figure is made up of the centre groups fund balances as at 1 November 2019 of £14,747.68 less the net outgoing resources as at 31 October 2020 of £5.708.40

Details of these amounts are:
0-19 Account
G.O.O.S./ Jnr Youth Fundraising
IT Grant
Summer Playschemes
CCTV Grant
Repairs/ Renewals Fund
Total
Note 9 Restricted Funding totals £3,044.73 as follows:
Note 9a) Start Up Grants £1,273.64
Balance brought forward from 01/11/19
Add Income 01/11/19 to 31/10/20
Sub Total
Less Expenditure to 31/10/20
Balance in Hand at 31/10/20
Note 9b) Flooring Grant £0.00.
Balance brought forward from 01/11/19
Income 01/11/19 to 31/10/20
Less Expenditure to 31/10/20
Balance in Hand at 31/10/20
Note 9c) Kitchen Grant £1,771.09.
Balance brought forward from 01/11/19
Income 01/11/19 to 31/10/20
Less Expenditure to 31/10/20
Balance in Hand at 31/10/20
31/10/20
£
1,470.83
2,175.17
(6.20)
1,713.08
0.00
3,686.40
9,039.28
31/10/20
£
1,273.64
0.00
1,273.64
0.00
1,273.64
31/10/20
£
96.80
0.00
96.80
0.00
31/10/20
£
1,771.09
0.00
0.00
1,771.09
31/10/19
£
6,360.23
2,175.17
742.80
1,713.08
70.00
3,686.40
14,747.68
31/10/19
£
1,273.64
0.00
1,273.64
0.00
1,273.64
31/10/19
£
96.80
0.00
0.00
96.80
31/10/19
£
1,836.09
0.00
-65.00
1,771.09

Page 11