**REGISTERED COMPANY NUMBER: 04215340 (England and Wales) REGISTERED CHARITY NUMBER: 1151002**
## **REPORT OF THE TRUSTEES AND**
**UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 APRIL 2021**
## **FOR**
**CLEE FIELDS MANAGEMENT COMPANY LIMITED**
**CLEE FIELDS MANAGEMENT COMPANY LIMITED**
## **CONTENTS OF THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 APRIL 2021**
|||**Page**||
|---|---|---|---|
|**Report of the Trustees**|1|to|2|
|**Independent Examiner's Report**||3||
|**Statement of Financial Activities**||4||
|**Balance Sheet**||5||
|**Notes to the Financial Statements**|6|to|9|
**CLEE FIELDS MANAGEMENT COMPANY LIMITED (REGISTERED NUMBER: 04215340)**
## **REPORT OF THE TRUSTEES FOR THE YEAR ENDED 30 APRIL 2021**
The trustees who are also directors of the charity for the purposes of the Companies Act 2006, present their report with the financial statements of the charity for the year ended 30 April 2021. The trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019).
## **OBJECTIVES AND ACTIVITIES**
## **Objectives and aims**
The charities object is the promotion of community participation in healthy recreation by providing facilities for playing sport.
## **PUBLIC BENEFIT**
We have referred to the guidance contained in the Charity Commission's general guidance on public benefit and complied with section 17(5) of the 2011 Charities Act when reviewing our aims and objectives and in planning our future activities. In particular, the Trustees/Directors consider how planned activities will contribute to the aims and objectives they have set.
## **ACHIEVEMENT AND PERFORMANCE**
## **Charitable activities**
2020-21 has been another difficult year for the sports hall. The hall was closed from May until August due to the Government lockdown. No letting income was received during that period but expenses still accrued. With the change in Government restrictions the hall was able to open in a limited way until November when further Covid restrictions meant the hall had to closed again until May 2021.
This loss of revenue was mitigated by a business rate holiday for 2020-21 and a government business grant.
During this year Colin Woodford's term of office came to an end and the trustees decided not to offer him a further three year term. John Hancock was appointed in his place.
## **FINANCIAL REVIEW**
## **Reserves policy**
The trustees monitor income and expenditure on a regular basis to ensure reserves are held at an adequate level. We have been able to maintain our reserves due to the successful application for a business grant and business rate relief for a year.
## **FUTURE PLANS**
The charity seeks to continue to develop and improve its existing facilities. Any proposed development will have to be delayed until the long term effect of Covid 19 measures are known and the effect on our income.
The trustees look forward to the time the hall can re-open completely but it may be that we may have lost a number of our users having been closed for so long. If this is the case we will actively make it known that we have vacancies available for booking.
## **STRUCTURE, GOVERNANCE AND MANAGEMENT**
## **Governing document**
The charity is controlled by its memorandum and articles of association and constitutes a limited company, limited by guarantee, as defined by the Companies Act 2006.
## **REFERENCE AND ADMINISTRATIVE DETAILS**
## **Registered Company number**
04215340 (England and Wales)
**Registered Charity number** 1151002
## **Registered office**
1 Westkirke Avenue Scartho GRIMSBY DN33 2HS
Page 1
**CLEE FIELDS MANAGEMENT COMPANY LIMITED (REGISTERED NUMBER: 04215340)**
## **REPORT OF THE TRUSTEES FOR THE YEAR ENDED 30 APRIL 2021**
## **Trustees**
B G Ashwell Mrs. A C Bray M J Corry J. M. Corry P A Heath C Woodford (resigned 13.11.20) S Dean J Hancock (appointed 13.11.20)
## **Independent Examiner**
H. J. Spauls F.C.A 12 Abbey Road GRIMSBY DN32 0HL
## **STATEMENT OF TRUSTEES' RESPONSIBILITIES**
The trustees (who are also the directors of Clee Fields Management Company Limited for the purposes of company law) are responsible for preparing the Report of the Trustees and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).
Company law requires the trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the charitable company and of the incoming resources and application of resources, including the income and expenditure, of the charitable company for that period. In preparing those financial statements, the trustees are required to
- select suitable accounting policies and then apply them consistently;
- observe the methods and principles in the Charity SORP;
- make judgements and estimates that are reasonable and prudent;
- prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charitable company will continue in business.
The trustees are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the charitable company and to enable them to ensure that the financial statements comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the charitable company and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
Approved by order of the board of trustees on ............................................. and signed on its behalf by:
.......................................................................... M J Corry - Trustee
Page 2
**INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF CLEE FIELDS MANAGEMENT COMPANY LIMITED (REGISTERED NUMBER: 04215340)**
## **Independent examiner's report to the trustees of Clee Fields Management Company Limited ('the Company')**
I report to the charity trustees on my examination of the accounts of the Company for the year ended 30 April 2021.
## **Responsibilities and basis of report**
As the charity's trustees of the Company (and also its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 ('the 2006 Act').
Having satisfied myself that the accounts of the Company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity's accounts as carried out under section 145 of the Charities Act 2011 ('the 2011 Act'). In carrying out my examination I have followed the Directions given by the Charity Commission under section 145(5) (b) of the 2011 Act.
## **Independent examiner's statement**
I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe:
1. accounting records were not kept in respect of the Company as required by section 386 of the 2006 Act; or 2. the accounts do not accord with those records; or
3. the accounts do not comply with the accounting requirements of section 396 of the 2006 Act other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination; or
4. the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities (applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)).
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
H. J. Spauls F.C.A H. J. Spauls F.C.A 12 Abbey Road GRIMSBY DN32 0HL
Date: .............................................
Page 3
**CLEE FIELDS MANAGEMENT COMPANY LIMITED**
## **STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 30 APRIL 2021**
|Unrestricted
fund
Notes
£
**INCOME AND ENDOWMENTS FROM**
**Charitable activities**
Core Activities
1,143
Investment income
2
671
Other income
26,393
**Total**
28,207
**EXPENDITURE ON**
**Charitable activities**
Core Activities
19,075
**NET INCOME**
9,132
**RECONCILIATION OF FUNDS**
**Total funds brought forward**
142,175
**TOTAL FUNDS CARRIED FORWARD**
151,307|Restricted
fund
£
-
-
-
-
-
-
-
-|30.4.21
Total
funds
£
1,143
671
26,393
28,207
19,075
9,132
142,175
151,307|30.4.20
Total
funds
£
19,356
852
25,000|
|---|---|---|---|
||||45,208
23,485|
||||21,723
120,452|
||||142,175|
The notes form part of these financial statements
Page 4
## **CLEE FIELDS MANAGEMENT COMPANY LIMITED (REGISTERED NUMBER: 04215340)**
## **BALANCE SHEET**
## **30 APRIL 2021**
|Unrestricted
fund
Notes
£
**FIXED ASSETS**
Tangible assets
6
44,656
**CURRENT ASSETS**
Debtors
7
166
Cash at bank
109,736
109,902
**CREDITORS**
Amounts falling due within one year
8
(3,251)
**NET CURRENT ASSETS**
106,651
**TOTAL ASSETS LESS CURRENT LIABILITIES**
151,307
**NET ASSETS**
151,307
**FUNDS**
9
Unrestricted funds
**TOTAL FUNDS**|Restricted
fund
£
-
-
-
-
-
-
-
-|30.4.21
Total
funds
£
44,656
166
109,736
109,902
(3,251)
106,651
151,307
151,307
151,307
151,307|30.4.20
Total
funds
£
51,174
2,309
92,794
95,103
(4,102)
91,001
142,175
142,175
142,175|
|---|---|---|---|
||||142,175|
The charitable company is entitled to exemption from audit under Section 477 of the Companies Act 2006 for the year ended 30 April 2021.
The members have not required the company to obtain an audit of its financial statements for the year ended 30 April 2021 in accordance with Section 476 of the Companies Act 2006.
The trustees acknowledge their responsibilities for
- (a) ensuring that the charitable company keeps accounting records that comply with Sections 386 and 387 of the Companies Act 2006 and
- (b) preparing financial statements which give a true and fair view of the state of affairs of the charitable company as at the end of each financial year and of its surplus or deficit for each financial year in accordance with the requirements of Sections 394 and 395 and which otherwise comply with the requirements of the Companies Act 2006 relating to financial statements, so far as applicable to the charitable company.
These financial statements have been prepared in accordance with the provisions applicable to charitable companies subject to the small companies regime.
The financial statements were approved by the Board of Trustees and authorised for issue on ............................................. and were signed on its behalf by:
............................................. M J Corry - Trustee
The notes form part of these financial statements
Page 5
**CLEE FIELDS MANAGEMENT COMPANY LIMITED**
## **NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 APRIL 2021**
## **1. ACCOUNTING POLICIES**
## **Basis of preparing the financial statements**
The financial statements of the charitable company, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)', Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland' and the Companies Act 2006. The financial statements have been prepared under the historical cost convention.
## **Income**
All income is recognised in the Statement of Financial Activities once the charity has entitlement to the funds, it is probable that the income will be received and the amount can be measured reliably.
## **Expenditure**
Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources.
## **Tangible fixed assets**
Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life.
|Improvements to property|- 5% Straight Line|
|---|---|
|Plant and machinery|- 20% Straight Line|
## **Taxation**
The charity is exempt from corporation tax on its charitable activities.
## **Fund accounting**
Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees.
Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes.
## **2. INVESTMENT INCOME**
## **3.**
|**INVESTMENT INCOME**|||
|---|---|---|
||30.4.21|30.4.20|
||£|£|
|Deposit account interest|671|852|
|**NET INCOME/(EXPENDITURE)**|||
|Net income/(expenditure) is stated after charging/(crediting):|||
||30.4.21|30.4.20|
||£|£|
|Independent examiners' fee|600|582|
|Depreciation - owned assets|6,518|6,351|
Page 6
**CLEE FIELDS MANAGEMENT COMPANY LIMITED**
**NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 30 APRIL 2021**
## **4. TRUSTEES' REMUNERATION AND BENEFITS**
There were no trustees' remuneration or other benefits for the year ended 30 April 2021 nor for the year ended 30 April 2020.
## **Trustees' expenses**
There were no trustees' expenses paid for the year ended 30 April 2021 nor for the year ended 30 April 2020.
## **5. COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES**
|||Unrestricted|Restricted|Total|
|---|---|---|---|---|
|||fund|fund|funds|
|||£|£|£|
||**INCOME AND ENDOWMENTS FROM**||||
||**Charitable activities**||||
||Core Activities|19,356|-|19,356|
||Investment income|852|-|852|
||Other income|25,000|-|25,000|
||**Total**|45,208|-|45,208|
||**EXPENDITURE ON**||||
||**Charitable activities**||||
||Core Activities|23,485|-|23,485|
||**NET INCOME**|21,723|-|21,723|
||**RECONCILIATION OF FUNDS**||||
||**Total funds brought forward**|120,452|-|120,452|
||**TOTAL FUNDS CARRIED FORWARD**|142,175|-|142,175|
|**6.**|**TANGIBLE FIXED ASSETS**||||
|||Improvements|||
|||to|Plant and||
|||property|machinery|Totals|
|||£|£|£|
||**COST**||||
||At 1 May 2020 and 30 April 2021|43,195|32,077|75,272|
||**DEPRECIATION**||||
||At 1 May 2020|4,374|19,724|24,098|
||Charge for year|2,160|4,358|6,518|
||At 30 April 2021|6,534|24,082|30,616|
||**NET BOOK VALUE**||||
||At 30 April 2021|36,661|7,995|44,656|
||At 30 April 2020|38,821|12,353|51,174|
Page 7
**CLEE FIELDS MANAGEMENT COMPANY LIMITED**
## **NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 30 APRIL 2021**
## **7. DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR**
|Trade debtors
Other debtors
**8.**
**CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR**
Trade creditors
Other creditors
**9.**
**MOVEMENT IN FUNDS**
**Unrestricted funds**
General fund
**TOTAL FUNDS**
Net movement in funds, included in the above are as follows:
**Unrestricted funds**
General fund
**TOTAL FUNDS**
**Comparatives for movement in funds**
**Unrestricted funds**
General fund
**TOTAL FUNDS**|At 1.5.20
£
142,175
142,175
Incoming
resources
£
28,207
28,207
At 1.5.19
£
120,452
120,452|30.4.21
30.4.20
£
£
-
1,934
166
375
166
2,309
30.4.21
30.4.20
£
£
75
-
3,176
4,102
3,251
4,102
Net
movement
At
in funds
30.4.21
£
£
9,132
151,307
9,132
151,307
Resources
Movement
expended
in funds
£
£
(19,075)
9,132
(19,075)
9,132
Net
movement
At
in funds
30.4.20
£
£
21,723
142,175
21,723
142,175|30.4.20
£
1,934
375
2,309
30.4.20
£
-
4,102
4,102
At
30.4.21
£
151,307|
|---|---|---|---|
||||151,307|
||||142,175|
Page 8
**CLEE FIELDS MANAGEMENT COMPANY LIMITED**
## **NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 30 APRIL 2021**
## **9. MOVEMENT IN FUNDS - continued**
Comparative net movement in funds, included in the above are as follows:
||Incoming|Resources|Movement|
|---|---|---|---|
||resources|expended|in funds|
||£|£|£|
|**Unrestricted funds**||||
|General fund|45,208|(23,485)|21,723|
|**TOTAL FUNDS**|45,208|(23,485)|21,723|
A current year 12 months and prior year 12 months combined position is as follows:
|**Unrestricted funds**
General fund
**TOTAL FUNDS**|At 1.5.19
£
120,452
120,452|Net
movement
in funds
£
30,855
30,855|At
30.4.21
£
151,307|
|---|---|---|---|
||||151,307|
A current year 12 months and prior year 12 months combined net movement in funds, included in the above are as follows:
||Incoming|Resources|Movement|
|---|---|---|---|
||resources|expended|in funds|
||£|£|£|
|**Unrestricted funds**||||
|General fund|73,415|(42,560)|30,855|
|**TOTAL FUNDS**|73,415|(42,560)|30,855|
## **10. RELATED PARTY DISCLOSURES**
There were no related party transactions for the year ended 30 April 2021.
## **11. OPERATING LEASES**
Clee Fields Management Company Limited signed a 25 year lease in March 2018. There is no rent payable to occupy the short leasehold property.
Page 9