## Chair/Trustee AGM report
One Voice (Immingham District) Ltd 2023 AGM Held at the old library building Pelham road Immingham 14th March 2023 6.30pm
One Voice (Immingham District) Ltd has continued to develop its work within our community with the main focus being on our weekly activities and annual events and the redevelopment of these following the impact of Covid which hindered our work in many aspects. In December 2021 we hosted our Christmas party then we were soon able to resume our weekly activities January 2022 and in August 2022 we were again able to host I fest which over 3,000 attended at Blossom way sports and social club and the Christmas party was also hosted in December 2022.
We continue to try and foster positive working relationships with the community to improve the opportunities available One Voice has consistently been involved in a range of forums that link in with community development across NELC and as Chair I attend these meetings to ensure the voice of Immingham, Habrough and stallingborough residents is represented and heard. We have monthly representation at the following forums:
VSCE Alliance NELC youth Alliance Mental Health Alliance Isolation Forum Food Forum
These forums have developed positive links through partner organisations which have added value to the community and increased opportunities for the area through a partner approach. We have shared resources, encouraged and supported community consultation this has encouraged new services or activities being offered in our area and saved services from being withdrawn from our communities. These partnerships enable us to shape and influence services offered within our community.
We currently have 5 Trustees: Elaine Norton, Sarah Habbershaw, Leanne McGlennon, Andrew Palmer and Michelle Dziobon. Elaine Norton is the appointed Chair and Sarah Habbershaw is the appointed Vice Chair.
We hold monthly steering group meetings which returned to in person meetings after being held via zoom due to Covid 19. These meetings are held at the Old library building on Pelham road the second Tuesday of each month at 6 .30 pm.
These meetings are an open meeting and anyone who wishes to attend is welcome partner agencies will be invited to attend as and when required.
## Community Project
After the previous success of being awarded reaching communities grant in 2018 which enabled us to offer a programme of activities including photography, Heuristic play, Taiko, Box fit, Netball, Soft play and a Games night running and this project exceeded our expectations. We needed to adapt our work due to covid restrictions and the majority of activities resumed when these restrictions lifted. We faced some barriers and we not able to restart soft play and Netball but there was the addition of dance fitness and sewing in response to community need. These activities continue to be facilitated by self-employed workers and volunteers. All costs and expenses are covered within the grant. The activities have been planned based on the needs and interests of the community members and are either free or at low cost for those attending. The activities were held at various locations in the town and offer intergenerational engagement. We have engaged over 2,000 people through this project **.** Our funding officer is very happy with the progress of the project which was clearly meeting all aims and objectives as intended. Due to the effective financial management of the project we developed a substantial underspend which has enabled the project to be extended from a 3 year project to 5 year project and we just secured continuation funding from the National Lottery for this project which enable it to continue for another 3 years **.**
## **Our current Weekly activities are as follows**
- **Heuristic play** : Monday 1-2.30 pm Old Library Building
- **Photography** : Monday 7-8.30 pm trinity/community location visits in summer months
- **Dance fitness:** Tuesday 9.15am-10.15am Civic centre will change to Tuesday 6-7pm at the Trinity from 4[th] April
- **Taiko Drumming:** Thursday 4-45-5.20 age 6-11 years 5.30-6.30 pm 11+ to adults - Old Library building
- **Sewing group** : Wednesday 10-12.30 pm Old Library Building
- **Games Night:** Fridays 6 – 8:30pm – Old Library Building
We are hoping to resume the soft play sessions in the near future and potentially offer alternative activities and we are looking into a party hire offer with the newly purchased silent disco equipment following the success of hiring these for sessions in summer 2022.
The new communication tool which we launched as part of the reaching communities project to raise awareness of what’s on offer in the town and increase awareness unfortunately didn’t continue to be successful. The number of people who were downloading and using the app steadily
decreasing and we decided not to continue with this when the cost and terms and conditions of the app changed and following community feedback regarding the use of this. The only feature people were accessing was the what’s on guide, which was linked to our website so we decided to simply offer this from the website independently
We previously hosted trustee workshops to support new trustees and further training for volunteers and sessional workers such as first aid and safeguarding and we introduced a range of new policies to ensure good practice have been effective and benefited from bespoke training to gain further knowledge and skills in relation to databases and data collection. We continue to be committed to ensuring good practice within our work and further training will be explored through a range of opportunities in partnership with other providers. It is our intention to continue with this training support to ensure quality within our team and to maintain a good understanding of our policies and procedures.
We continued to host the towns Scarecrow festival as part of our reaching communities project following this idea of bringing the community together in a safe way to reduce social isolation during Covid which was a huge success resulting in the community requesting we repeat this annually. We have now held 3 scarecrow festival events and each one saw a lower level of participation and interest so it is unlikely we will be continuing with this in 2023.
We are very fortunate to have a community that supports each other and it has been positive to see how One Voice have been able to signpost people if they need advice or support we continue to share information to keep people up to date with changes and community consultations through our different communication networks. It is evident that this aspect of our work is valued and very much needed within our community.
As part of our community project In partnership with the local schools utilising the underspend we occurred we have been able to pay for the following projects Illuminate/ I sing pop / Prison no way to take place with the schools giving every student an opportunity to develop new skills and understanding that will support their emotional wellbeing through fun activities. Both Illuminate and I sing pop offer emotional wellbeing workshops which include a concert these have been very well received by the primary and secondary schools and there has been a positive impact reported back following the delivery of these projects. Prison no way is due to take place later in the year.
## Total Music
Our music project came to a holt following covid and due to us not being able to access the venue we were using we started to host music production workshops during the school summer holidays as part of a NELC youth justice offer. So these could continue with partnered with
another organisation Climb 4 and continued to offer these as part of a youth session. It has been renamed Pilgrim Sounds and is facilitated by James Munro with the support of volunteers. We need to explore plans to move forward with this group as we are currently unable to use Oasis and need a venue with adequette storage space for the equipment
## Cookery course
Working in partnership with CARE Immingham Access point and NELC food forum we supported two cookery courses being offered to a total of 24 participants. The aim of this course was for them to develop skills that enabled them to cook healthy low cost meals. The participants were identified through their engagement with the local food bank they received the food needed to cook with each week and a range of kitchen equipment and stock cupboard items to enable them to continue to use these skills at home. These sessions included budgeting debt support and emotional well being I fest
This event started following the Immingham 100 celebration in 2011 after the community requested it continue as an annual event for the community to come together as a celebration of the town. This event was unable to take place in 2020 & 2021 due to covid and 2022 saw its return. This event is held at Blossom way sports and social Club and is self-funded through the entry charge from those attending and was enjoyed by over 3,000 people of all ages. Fair ground rides are provided by AT events and local musicians and acts are used to promote the talent we have in our community. Other charities and local groups are invited to hold stalls and run activities at this event to promote what they do and engage engagement.
## Studio 1
This community cinema continues to offer a monthly screening it is also a project that self-funds through entry charge and sale of refreshments. The matinee screenings are no longer offered due to low attendance. The cinema is also utilised by other community groups for events and school rewards.
## Christmas party
This event was not held in 2020 due to covid and returned in 2021 this event is also self-funded by the ticket charge and the raffle which is held within the event. 100 % Entertainment host this event which includes a visit from Santa. The system for allocating tickets continues with those who attend our weekly activities regularly being able to pre-book tickets to be collected by a specified date then they go on general sale anyone that we are aware of who was unable to gain tickets the previous year are offered tickets to try and ensure a fair process. The event is very popular
and sells out very quickly the maximum capacity is 200 due to health and safety fire regulations for the venue.
## Bike Library
Working in partnership with Immingham Town Council, Revolution and CARE we have been able to support and encourage people to make healthier life style choices and benefit from a bike library scheme which provides them with a bike this has given opportunities for employment as well as social physical opportunities, we are working in partnership with them to look at the development of a cycle hub in Immingham.
## **What’s next?**
- **It is our hope to transfer One Voice to a CIO with the charity commission**
- **To continue with the projects we currently offer**
- **To explore and offer new activities in response to community need.**
- **To explore new partnership relationships,**
- **To continue to develop and strengthen, current partnership work.**
- **To build capacity of the one voice management team and trustees to empower future projects**
- **To encourage communication within our community.**
## **Financial report**
**Our Current financial situation remains healthy we have just secure a grant from the National Lottery which will enable us to continue to deliver our community project for another three years we are currently in the process of spending the remaining amount of the underspend from our previous grant. This grant will mean we have additional reporting to complete for the charity commission.**
**Sarah Habbershaw oversees our accounting and paperwork in relation to our financial situation. Our accounts have been independently examined and all documents have been submitted to companies’ house and the Charity Commission. We previously faced difficulties and were late with these submissions but have now rectified this and are up to date and we have a plan in place to ensure we do not find ourselves in this situation again. Our continuation funding for the National lottery includes funds for financial support along with admin support.**
**The Chart below shows our annual financial details including annual income and outgoings so far for 2022-2023 dated to the end of February. It shows a breakdown of funds to specific**
## **projects and Budgets allocations within the reaching community project.**
|**project.**|||||
|---|---|---|---|---|
|Reaching Community Project|Balance
B/F|Outgoings|Budget
transfers|Total|
|phone/internet/insurance|1254.00
5516.48
10488.67
15685.38
12657.75
3636.15
765.21
3338.63
29.37
0.00
4884.58
5064.00|289.00
13828.33
9754.06
17687.00
12657.75
4695.87
213.98
377.00
0.00
280.00
0.00
3168.44|0.00
12657.75
59.48
3000.00
0.00
6013.09
0.00
0.00
0.00
300.00
300.00
0.00|965.00
4345.90
794.09
998.38
0.00
4953.37
551.23
2961.63
29.37
20.00
5184.58
1940.56|
|staff youth|||||
|room hire|||||
|Facilitators|||||
|staff senior|||||
|Resources|||||
|marketing/advertising|||||
|Refreshments|||||
|Miscellaneous|||||
|building capabilities|||||
|Income|||||
|contingency/
volunteer
training
expenses|||||
|Totals|63320.22|62951.43|22330.32|22744.11|
||||||
|Balance brought forward||||42452.92|
||BBF|outgoings|incomings|balance|
|Cinema/Studio 1|3535.70
19486.07
9349.45
1484.54
817.16
7780.00|-1525.67
0.00
-5416.91
-898.00
-747.96
-10357.72|1646.50
0.00
7641.83
6500.00
906.00
3280.00|3656.53
19486.07
11574.37
7086.54
975.20
702.28|
|Immingham 100 Fund|||||
|I Fest|||||
|Total Music|||||
|Miscellaneous|||||
|Holding Account|||||
|Totals|42452.92|-18946.26|19974.33|43480.99|
Overall Balance £66225.51