## Trustee report 

## One Voice (Immingham District) Ltd 2020 AGM 

One Voice (Immingham District) Ltd has seen great changes and challenges this year. Things were on a positive start, December 2019 we held our community family Christmas event which was attended by 200 people, and sponsored Hope Community’s Christmas movie event. All aspects of our work were developing well but this soon changed due to the situation with Covid 19 which has brought our activity to a near standstill. 

The 3 Trustees myself: Elaine Norton, Sarah Habbershaw, and Brian Duke have continued in position with no new appointments. 

We hold monthly steering group meetings these have been held via zoom due to Covid 19. 

From March 2020 our work has been significantly impacted by Covid 19.The annual community Volunteers celebration event and I-Fest were cancelled and we are not able to run any of our weekly activities due to the government recommendations and restrictions required to ensure a safe community and reduce risk. 

## **Reaching Communities project** 

**Prior  to  restrictions  in  March  this  project  was  running  very  successfully  and continued to exceed our expectations, being described as our most enabling and successful project. As previously reported this project was linked with the hope that it would meet the needs of the community until a building can be gained for the town to reduce social isolation. This is still the vision however a possible option for a building has still not been determined.** 

**The success of being awarded a reaching community grant enabled us to offer a programme of activities. We were offering photography, Heuristic play, Taiko, Box fit,  Netball,  Soft  play  and  a  Games  night  running  and  had  exceeded  over  1000 beneficiaries only 2 years into the project. These activities were facilitated by selfemployed workers and volunteers all costs and expenses are covered within the grant. The activities have been planned based on the needs and interests of the community members and are either free or at low cost for those attending. The activities  were held  at various  locations  in the town and offer intergenerational engagement.** 

**The new communication tool which we launched  as part of this project to raise awareness of what’s on offer in the town and increase awareness continues to be successful.  The  number  of  people  downloading  and  using  the  app  is  steadily increasing and we have received positive feedback regarding this.** 

**Due to the effective financial management of the project we developed a substantial underspend which has enabled the project to be extended from a 3 year project to 4 years. Our funding officer is very happy with the progress of the project which was clearly meeting all aims and objectives as intended.** 

**Following on from the support and training from North Bank Forum we continue to look at more effective ways to work moving forward and we continue with some of the work of the constituted group One Voice in line with our charity. This continues to be going well, we have benefitted from all assets from the constituted group. We** 



**continue to be responsible for running the 2 annual events and the music activity which were ran by the constituted group.** 

**Previous  discussions  regarding  the  trustees  who  usually  complete  the  required paperwork being delegated to Sarah Habbershaw has worked well she has taken the lead on the tasks. We have previously hosted trustee workshops to encourage new trustees and further training for volunteers such as first aid and safeguarding. The new policies we introduced to ensure good practice have been effective. An area of development for us is to gain further Trustees and to gain further knowledge and skills in relation to databases and data collection.** 

**Due to the situation with Covid we have not been able to facilitate this project and have been extremely restricted in our activity. In May we held some online events to reduce  social  isolation  these  were hosted  by 100%  entertainment  and  had  high levels of interaction through these face book live events which were held for a period of 8 weeks during Lockdown until restrictions lifted and people were able to get out and about more** 

**In August we hosted the towns first ever Scarecrow festival as part of our reaching communities project again with the idea of bringing the community together in a safe way to reduce social isolation. This was a huge success and the community gave  exceptional  positive  feedback  regarding  the  benefit  of  this  it  has  been requested we repeat this annually.** 

**We are very fortunate to have a community that supports each other and it has been positive to see how One Voice have been able to signpost people if they need advice or support due to the difficult circumstances we have all been faced with and ensure we share information to keep people up to date with changes through our different communication networks. This will continue however as we move into the winter months and we are aware of those that will be isolated and lonely we are in discussions regarding further online events being held in December. We are also considering ideas for a Christmas trail around the town to try and keep the moral in the community up, these are very uncertain times for everyone and we do not have a clear way forward due to the current situation with Covid 19 however we do have a commitment and desire to support our community in the best way we possibly can.** 

## **Finances** 

**Sarah  Habbershaw  oversees  our  accounting  and  paperwork  in  relation  to  our financial situation.  This has remained healthy and due to the limitations on our activity  we  have  found  our  outgoings  and  expenses  to  be  very  minimal  at  the minute. We have received additional payments from the Lottery who have been very supportive  and  understanding  regarding  the  current  Covid  19  situation.  Our accounts have been independently examined and all documents have been submitted to companies’ house and the Charity Commission for 2019. The documents are required now for 2020 and these will be actioned as soon as possible prior to the deadline.** 

**The Chart below shows our financial details and breakdown of funds allocated to specific projects and Budgets within the reaching community project** 

|Reaching Community Project|Balance<br>b/f|Debit|Credit|Total|
|---|---|---|---|---|
|phone/internet/insurance|1533.00<br>10643.25<br>17950.32<br>22237.88<br>12657.75<br>6586.54<br>600.32|0.00<br>0.00<br>0.00<br>0.00<br>0.00<br>0.00<br>0.00|0.00<br>0.00<br>0.00<br>0.00<br>0.00<br>0.00<br>0.00|1533.00<br>10643.25<br>17950.32<br>22237.88<br>12657.75<br>6586.54<br>600.32|
|staff youth|||||
|room hire|||||
|Facilitators|||||
|staff senior|||||
|Resources|||||
|marketing/advertising|||||





|Refreshments|3487.91<br>672.37<br>0.00<br>4884.58<br>5114.00|0.00<br>0.00<br>0.00<br>0.00<br>0.00|0.00<br>0.00<br>0.00<br>0.00<br>0.00|3487.91<br>672.37<br>0.00<br>4884.58<br>5114.00|
|---|---|---|---|---|
|Miscellaneous|||||
|building capabilities|||||
|Income|||||
|contingency/<br>volunteer<br>training<br>expenses|||||
|Totals|86367.92|0.00|0.00|86367.92|
||||||
||Balance<br>b/f|Debit|Credit|Total|
|Cinema/Studio 1|3635.30<br>19486.07<br>9349.45<br>984.54<br>1399.16<br>5000.00<br>0.00<br>0.00<br>0.00|0.00<br>0.00<br>0.00<br>0.00<br>0.00<br>0.00<br>0.00<br>0.00<br>0.00|0.00<br>0.00<br>0.00<br>0.00<br>0.00<br>0.00<br>0.00<br>0.00<br>0.00|3635.30<br>19486.07<br>9349.45<br>984.54<br>1399.16<br>5000.00<br>0.00<br>0.00<br>0.00|
|Immingham 100 Fund|||||
|I Fest|||||
|Total Music|||||
|Miscellaneous|||||
|Holding Account|||||
|0|||||
|0|||||
|0|||||
|Totals|39854.52|0.00|0.00|39854.52|



Overall Balance 

126222.4 4