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2021-12-31-accounts

Charity Registration No. 1150969 Company Registration No. 07527344

CHAIN LANE COMMUNITY HUB

ANNUAL REPORT AND FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2021

CHAIN LANE COMMUNITY HUB

LEGAL AND ADMINISTRATIVE INFORMATION

Directors Leon Fijalkowski (appointed 8 July 2015) Sam Alexander-Vasey (appointed 25 May 2016) John Gray (appointed 1 August 2019) Wendy Hunwick-Brown (appointed 1 August 2019) Sarah Sturgeon (appointed 23 October 2019) Nick Garrett (appointed 22 April 2020) Sue Vasey (appointed 9 December 2020, resigned 9 September 2021 to take up Interim CEO post) Hannah Gostlow (appointed 9 December 2020)

Registered Office Chain Lane Community Centre Chain Lane Knaresborough North Yorkshire HG5 0AS Charity Number 1150969 Company Number 07527344 Independent Examiner White Rose Accounting Cobdale Cottage Cobdale Lane Warter York YO42 1XD Bankers HSBC Bank Plc 7 Prospect Crescent Harrogate HG1 1RN

CHAIN LANE COMMUNITY HUB

CONTENTS

Directors’ report 3
Statement of directors’ responsibilities 8
Independent Examiner’s Report 9
Statement of Financial Activities 10
Balance Sheet 11
Statement of Cash Flows 12
Notes to the accounts 13

CHAIN LANE COMMUNITY HUB

DIRECTORS’ REPORT

FOR THE YEAR ENDED 31 DECEMBER 2021

The Directors present their report and accounts for the year ended 31 December 2021.

The accounts have been prepared in accordance with the accounting policies set out in note 1 to the accounts and comply with the charitable company’s governing document, the Companies Act 2006 and the Statement of Recommended Practice, “Accounting and Reporting by Charities” in accordance with the Financial Reporting Standard for Smaller Entities (FRSSE) (effective 01/01/15).

Objectives and activities

The Trustees confirm that they have complied with the Charity Commission’s general guidance on public benefit when reviewing the charity’s aims and objectives and in planning for future activities. In particular, we have considered how planned activities will contribute to the aims and objectives that have been set.

The charity’s aims and objectives are:

“To further of benefit the residents of Knaresborough, North Yorkshire and the Harrogate district, without distinction of sex, sexual orientation, race or political, religious or other opinions by associating together the said residents and the local authorities, voluntary and other organisations in a common effort to advance education and to provide facilities in the interests of social welfare for recreation and leisure time occupation with the objective of improving the conditions of life for the residents”.

As such, Chain Lane Community Hub is a multi-purpose community resource with the primary purpose of providing social, recreational, educational and entertainment facilities to the inhabitants of Knaresborough and surrounding areas that also acts in a community anchor role, supporting a range of partner organisations to work collectively toward the same goal of improving the life conditions of local residents.

Activities provided during 2021 included the following:

3

The Trustees have paid due regard to guidance issued by the Charity Commission in deciding what activities the charitable company should undertake.

The charitable company’s policy is to consult with stakeholders over matters likely to affect their interests.

Information of matters of concern to stakeholders is given through information bulletins and reports which seek to achieve a common awareness on the part of all stakeholders of the financial and economic factors affecting the charity’s performance.

Applications for employment by disabled persons will always be fully considered, bearing in mind the aptitudes of the applicant concerned. In the event of members of staff becoming disabled, every effort will be made to ensure that their employment within the charitable company continues and that the appropriate training is arranged. It is the policy of the charitable company that the training, career development and promotion of disabled persons should, as far as possible, be identical to that of any other employee.

Achievements and performance

As in 2020, 2021 was significantly disrupted by the impact of the Covid 19 pandemic, forcing the Hub to close in January (3[rd] national lockdown) with the majority of groups not resuming until July. This resulted in the continued loss of the majority of its income streams resulting in both its staff being put on furlough. Nevertheless, through a combination of furlough support, a loan repayment holiday from the Social Investment Business, and successful applications for emergency funding, Chain Lane was able to re-open in the summer, bring back staff and re-purpose its provision in the light of changing need and varying restrictions.

Accommodating the mass Vaccination Centre from September meant that in cash flow terms, Chain Lane ended the year with an in-year surplus of £18,265 and £65,354 cash in hand at the bank, significantly above the £21,000 reserve to cover three month’s running costs as agreed by the Board of Trustees. This meant that Chain Lane was able to enter the 2022 financial year in a robust position. In November 2021 funding was provided by the vaccination centre provider for six months for a Volunteer Coordinator role, increasing capacity in the team.

Despite the disruption caused by Covid, 2021 has seen Chain Lane Community Hub drive forward its community anchor role, successfully working in partnership with other key organisations for the benefit of the people of Knaresborough. The Centre Manager resigned from her post in September and Trustee Sue Vasey stepped down from the Board to undertake the Interim CEO role (for 6 months).

The Board has retained highly skilled individuals, with great local knowledge and a real commitment to supporting the development of the charity and the local community. This was seen in their response to Covid, support for the integration of the vaccination centre and the interim CEO, meeting monthly rather than quarterly, providing ongoing support to the charity’s development.

The staff team also put in a significant amount of work to support the vaccination centre, often being the first point of contact for telephone and face to face enquiries and ensuring the

4

building was clean and welcoming every day. Over 63,000 vaccinations were administered between 21[st] September and 31[st] December, with over 1000 people per day accessing the building for their vaccination at its peak. Much support was also provided to enable existing groups hiring the space to continue their activities, and alternative accommodation was sourced from local groups where this was not possible.

Accommodating the vaccination centre has significantly raised the profile of the Hub with the local community and resulted in significant new enquiries for bookings as well as bringing in new funds that have enabled the Hub to prosper despite the impact of Covid restrictions in the first half of the year.

Not only did this allow Chain Lane to replace lost income streams, but also saw it helping to respond directly to new community need (the vaccination centre). This process consolidated the Board’s decision to diversify the organisation’s delivery and income streams by increasing income from grant funding to compliment the earned income from room hire. A new Business Plan now clearly sets out the direction for the Hub over the next five years in terms of the building, partnership development and strategic influencing.

Chain Lane Community Hub continues to recognise the value and importance of working with the local community and the team of volunteers is continuing to grow. A volunteer gardening group, established through Lottery Awards for All funding has now grown into Green Connectors. As well as maintaining and developing the outdoor space at the Hub they are now working at several other community and faith organisations building infrastructure such as bug hotels, underground ponds, growing food for the local community and improving wildlife friendly habitats to improve the environment and bio-diversity of the Town.

Connections have been re-enforced with local community support organisation Knaresborough Connectors who are now working with Chain Lane to connect local people with their support and services. Chain Lane Community Hub is co-lead with Knaresborough Connectors for a community development project called Knaresborough Voice, which is working with a wide range of partners and stakeholders to produce a community investment strategy for the town.

5

Financial Performance

Income for the year increased from £67,743 to £114,115 due to accommodating the vaccination centre and securing several covid response grants to support core activities. This exceeds the 2019 (pre-Covid position) by £17,777.

The positive financial position was also offset by significantly reduced expenditure servicing the Social Investment Business loan (up to September) meaning that cash in hand and at bank increased by £18,265 on 2020 with £65,354 in place at the year end. This is significantly more than the £21,000 required for operational reserves and put the charity on a strong financial footing for 2022.

Forward Planning

The Trustees continue to assess the major risks to which the charitable company is exposed and have worked with the management team to establish an up to date Risk Register which is assessed and updated on a quarterly basis with systems and procedures in place to ensure risks are avoided and/or mitigated.

They continue to meet on an increased monthly basis in recognition of the pace the charity is developing.

Planning is in place to ensure continued support for the vaccination centre (likely to be based at the Hub until March 2023), development of new income streams from room rental in the light of new community need, and the ongoing application for additional grant and statutory sector funding to support the development of emerging and new activity. A maintenance plan is also in place for the building to ensure the spaces continue to be of the highest quality for residents. As it stands the charity is expecting to make an in-year surplus for the 2022 financial year and is not anticipating any existential threats as a result of the current operating environment.

Structure, governance and management

The company became a registered charity on 26 February 2013 and is governed by its Memorandum and Articles of Association. Its principle activities are

The Trustees, who are also the directors for the purpose of company law and who are current directors or who served during the year were:

Leon Fijalkowski (appointed 8 July 2015) Sam Alexander-Vasey (appointed 25 May 2016) John Gray (appointed 01 August 2019) Wendy Hunwick-Brown (appointed 01 August 2019) Sarah Sturgeon (appointed 23 October 2019) Nick Garrett (appointed 22 April 2020) Sue Vasey (appointed 9 December 2020, resigned 8 September 2021) Hannah Gostlow (appointed 9 December 2020)

6

Trustee Selection Method

There must be a minimum of 6 Trustees on the Board at one time, with persons being elected for a five-year term. The incumbent Trustees may recruit new Trustees at any time.

None of the Trustees has any beneficial interest in the company. Sam Alexander-Vasey and Sue Vasey have a family relationship, but this is mitigated by the Board in terms of financial and relevant human resource procedures.

The Trustees give their time voluntarily and receive reimbursements for expenses only.

Organisational Structure

As of the end of 2021 the charity had a board of Trustees of 7 members responsible for the strategic direction and policy of the charity. The current members of the Board are from a variety of professional backgrounds.

The board is responsible for ensuring that the charity delivers the services specified and that key performance indicators are met. The report was approved by the Board of Trustees 11JL

L Fijalkowski

Chair of the Board

Dated 15[th] July 2022

7

CHAIN LANE COMMUNITY HUB

STATEMENT OF DIRECTORS’ RESPONSIBILITIES

FOR THE YEAR ENDED 31 DECEMBER 2021

The directors, who also act as trustees for the charitable activities of Chain Lane Community Hub, are responsible for preparing the Directors’ Report and the accounts in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).

Company law requires the directors to prepare accounts for each financial year which give a true and fair view of the state of affairs of the charitable company and of the incoming resources and application of resources, including the income and expenditure, of the charitable company for that year.

In preparing these accounts, the directors are required to:

The directors are responsible for keeping adequate accounting records that disclose with reasonable accuracy at any time the financial position of the charitable company and enable them to ensure that the accounts comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the charitable company and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.

8

CHAIN LANE COMMUNITY HUB

Independent Examiner's report to the trustees.

The charity's trustees are responsible for the preparation of the accounts. The charity’s trustees consider that an audit is not required for this year under section 144 of the Charities Act 2011 (the Charities Act) and that an independent examination is needed.

It is my responsibility to:

Basis of independent examiner’s statement

My examination was carried out in accordance with general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a ‘true and fair’ view and the report is limited to those matters set out in the statement below

Independent examiner's statement

In connection with my examination, no matter has come to my attention

  1. which gives me reasonable cause to believe that in, any material respect, the requirements:

  2. to keep accounting records in accordance with section 130 of the Charities Act; and

  3. to prepare accounts which accord with the accounting records and comply with the accounting requirements of the Charities Act have not been met; or

  4. to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.

Zillah Hopps FMAAT White Rose Accounting 13th July 2022

9

CHAIN LANE COMMUNITY HUB

STATEMENT OF FINANCIAL ACTIVITIES INCLUDING INCOME AND EXPENDITURE ACCOUNT

FOR THE YEAR ENDED 31 DECEMBER 2021

Notes
Income and endowments from:
Donations and legacies
2
Charitable activities
3
Other income
4
Total income and endowments
Expenditure on:
Charitable activities
5
Net income for the year
Transfers between funds
15
Net movement in funds
Fund balances at 1 January 2021
Fund balances at 31 December 2021		 Unrestricted
funds
£
511
57,263
43,826
101,600
97,126
4,474
-
4,474
190,754
195,227		 Designated
funds
£
-
-
12,515
12,515
12,959
(444)
-
(444)
444
-		 Total
2021
£
511
57,263
56,341
114,115
110,085
4,030
-
4,030
191,198
195,227		 Total
2020
£
82
42,056
25,605
67,743
97,460
(29,717)
(29,717)
220,915
191,198

10

CHAIN LANE COMMUNITY HUB BALANCE SHEET AS AT 31 DECEMBER 2021

Notes
Fixed assets
Tangible assets
9
Current assets
Debtors
10
Cash at bank and in hand
Liabilities
Creditors: amounts falling due within one
year
11
Net current assets
Total assets less current liabilities
Creditors: amounts falling due after
more than one year
12
Deferred income
13
Net assets
The funds of the charity
Designated funds
Unrestricted funds
16		 £
£
544,791
4,310
65,354
69,663
(11,444)
58,220
603,011
(230,495)
(177,288)
195,227
-
195,227
195,227
2021		 £
£
577,068
2,893
47,089
49,983
(1,130)
48,853
625,921
(244,927)
(189,797)
191,198
444
190,754
191,198
2020

The Trustees are satisfied that the company is entitled to exemption from the provisions of the Companies Act 2006 (the Act) relating to the audit of the financial statements for the year by virtue of section 477, and that no member or members have requested an audit pursuant to section 476 of the Act.

The directors (Trustees) acknowledge their responsibilities for:

i) ensuring the company keeps accounting records which comply with Sections 386 and 387 of the Companies Act 2006; and ii) preparing financial statements which give a true and fair view of the state of affairs of the company at the end of each financial year and of its profit and loss for each financial year in accordance with the requirements of Sections 394 and 395 and which otherwise comply with the requirements of the Companies Act 2006 relating to financial statements, so far as applicable to the company.

The financial statements have been prepared in accordance with the special provisions of Part 15 of the Companies Act 2006 relating to small companies and with the Financial Reporting Standards for Smaller Entities (effective April 2008).

The accounts were approved by the Directors on 15th July 2022 11JL Leon Fijalkowski Chair of the Board of Trustees Company Registration No. 07527344

11

CHAIN LANE COMMUNITY HUB STATEMENT OF CASH FLOWS AS AT 31 DECEMBER 2021

Notes
Net cash provided by/(used in) operating
activities
16
Cashflows from investing activities:
Purchase of property, plant & equipment
Proceeds from the sale of investments
Net cash used in financing activities
Change in cash and cash equivalents in
the year
Cash and cash equivalents at the start of the
year
Total cash and cash equivalents at the
end of the year
Analysis of cash and cash equivalents
Cash at bank and in hand		 2021
£
19,787
(1,523)
-
(1,523)
18,264
47,089
65,354
65,354		 2020
£
(2,510)
(961)
-
(961)
(3,471)
50,560
47,089
47,089

12

CHAIN LANE COMMUNITY HUB NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2021

1. Accounting policies

1.1 Accounting convention

The financial statements are prepared under the historical cost convention in accordance with the applicable U.K Accounting Standards (U.K. Generally Accepted Accounting Practice) and in accordance with the Statement of Recommended Practice (SORP) "Accounting and Reporting by Charities in accordance with the Financial Reporting Standard for Smaller Entities (FRSSE) (effective 01/01/05) and the Companies Act 2006.

The accounts are prepared in sterling, which is the functional currency of the charitable company. Monetary amounts in these financial statements are rounded to the nearest £.

The accounts have been prepared under the historical cost convention, modified to include certain financial instruments at fair value. The principal accounting policies adopted are set out below.

1.2 Going concern

At the time of approving the accounts, the directors have a reasonable expectation that the charitable company has adequate resources to continue in operational existence for the foreseeable future. Thus the directors' continue to adopt the going concern basis of accounting in preparing the accounts.

1.3 Charitable funds

Unrestricted funds are available for use at the discretion of the directors in furtherance of their charitable objectives unless the funds have been designated for other purposes. Designated funds have been approved by the directors for a specific purpose.

1.4 Incoming resources

Donations and gifts comprise amounts received in the year.

Income is recognised when the charitable company is legally entitled to it after any performance conditions have been met, the amounts can be measured reliably, and it is probable that income will be received.

1.5 Resources expended

All expenditure is accounted for on an accruals basis and has been classified under headings which aggregate all costs related to that category. No allocation of costs between different activity categories has been deemed appropriate as they are not considered material.

1.6 Tangible fixed assets

Tangible fixed assets are measured at cost, net of depreciation and any impairment losses.

Depreciation is recognised so as to write off the cost or valuation of assets less their residual values over their useful lives on the following bases:

Land and buildings 4% straight line on buildings
Plant and machinery 33.3% straight line
Fixtures, fittings and equipment 25% straight line

The gain or loss arising on the disposal of an asset is determined as the difference between the sale proceeds and the carrying value of the asset, and is recognised in net income (expenditure) for the year.

1.7 Impairment of fixed assets

At each reporting end date, the charitable company reviews the carrying amounts of its fixed assets to determine whether there is any indication that those assets have suffered an impairment loss. If any such indication exists, the recoverable amount of the asset is estimated in order to determine the extent of the impairment loss (if any).

The directors consider that no such loss has been incurred.

1.8 Grants

Grants towards capital expenditure are released to the Statement Of Financial Activities over the expected useful life of the assets. Grants towards revenue expenditure are released to the Statement Of Financial Activities as the related expenditure is incurred.

13

2 Donations and legacies

**2 ** Donations and legacies
2021 2020
£ £
Donations and gifts 511 82
**3 ** Charitable activities
Hire of rooms and Release of
Rent received facilities grant income Total Total
2021 2020
£ £ £ £ £
Income from charitable activities 14,344 30,410 12,509 57,263 42,056
**4 ** Other income
Designated
Unrestricted funds funds 2021 2020
Grants £ £ £ £
Harrogate Borough Council 17,597 - 17,597 11,334
Community Grant 5 - - - 4,159
Covid-19 JRS grants 1,451 - 1,451 9,306
Power to Change Programmes 17,278 - 17,278 -
Awards for All - 9,630 9,630 -
Garfield Weston 7,500 - 7,500 -
Two Ridings Foundation - 2,885 2,885 -
Other income - - - -
**5 ** Resources expended
Staff and payroll costs
Depreciation and impairment
Insurance
Light and heat
Professional fees
Sundry expenses
Print, post, stationery
Data and telecoms
Cleaning
Repairs and maintenance
Support costs (see Note 6)
Governance costs (see Note 6)
Finance costs (see Note 6)		 43,826
Unrestricted funds
£
22,251
33,800
1,558
1,796
7,748
43
934
4,955
2,050
13,903
89,037
-
510
7,580
97,126		 12,515
Designated
funds
£
5,750
-
1,382
1,540
-
-
2,340
-
-
1,946
12,959
-
-
-
12,959		 56,341
2021
£
28,001
33,800
2,940
3,336
7,748
43
3,274
4,955
2,050
15,850
101,996
-
510
7,580
110,085		 25,605
2020
£
31,069
33,419
2,787
3,938
6,215
239
1,509
740
1,979
5,278
87,172
-
480
9,807
97,460
**6 ** Support costs
Subscriptions
Accountancy and audit fees
Loan interest current year		 Support
costs
£
-
-		 Governance
costs
£
510
510		 Finance
costs
£
7,580
7,580		 2021
£
-
510
7,580
8,090		 2020
£
-
480
9,807
10,287		 Basis of allocation
Support
Governance
Finance
**7 ** Staff Costs and emoluments
Gross salaries 2021
£
26,655		 2020
£
29,599
Employer's National Insurance - -
Employer's pension contributions 1,346 1,470
28,001 31,069
Average number of employees (full time equivalent) 2 2
No employees received remuneration in excess of £60,000

8 Taxation

Chain Lane Community Hub is a registered charity and its primary activities are not subject to Corporation Tax.

14

9 Tangible fixed assets

Cost
At 1 January 2021
Additions
At 31 December 2021
Depreciation and impairment
At 1 January 2021
Depreciation charged in the year
At 31 December 2021
Carrying amount
At 31 December 2021
At 31 December 2020
10 Debtors
Amounts falling due within one year:
Trade debtors
Prepayments and accrued income
11 Creditors
Amounts falling due within one year:
Trade creditors
Loans < 1 yr
Net wages
HMRC PAYE/NICs
NEST pension
Accruals
12 Creditors
Loans > 1 yr
13 Deferred income
Total deferred income at 1 January 2021
Amounts credited to statement of financial
activities
Amounts falling due after more than one y
Land and buildings are subject to security on		 Land and
Plant and
buildings
machinery
£
£
853,216
1,314
-
-
853,216
1,314
276,819
914
33,129
200
309,948
1,114
543,269
200
576,397
400
ear
charges registered by third parties.		 Fixtures,
Total
fittings &
equipment
£
£
9,083
863,613
1,523
1,523
10,606
865,136
8,812
286,545
471
33,800
9,283
320,345
1,323
544,791
271
577,068
2021
2020
£
£
3,990
2,407
320
486
4,310
2,893
2021
2020
£
£
-
-
9,710
-
-
-
99
-
156
-
1,478
1,130
11,444
1,130
2021
2020
£
£
230,495
244,927
230,495
244,927
2021
2020
£
£
189,797
202,306
(12,509)
(12,509)
177,288
189,797

14 Share Capital

The charity is limited by guarantee and has no share capital. In the event of the charity being wound up the members are required to contribute an amount not exceeding £1.

15

15 Analysis of funds 15.1 Funds held

Fund name

NYCC Garfield Weston Power to Change Programmes Awards for All

Two Ridings Foundation Community Grant 5

Type

Designated Unrestricted Unrestricted Designated

Designated Designated

Purpose and restrictions

To fund community consultation work to inform future service development and business planning. To fund core costs over a 12-month period

To fund core costs

To set up community activity during Covid lockdown to enable individuals to participate in Covid safe activities.

To cover Health & Safety costs

A project working with unemployed people to support them to get ready for work or training.

15.2 Movement of major funds

Fund name
General unrestricted funds
Garfield Weston
Power to Change Programmes
Designated funds
NYCC
Awards for All
Two Ridings Foundation
5.3 Analysis of net assets between funds
Tangible fixed assets
Current assets
Creditors: amounts falling due within one
year
Creditors: amounts falling due after more
than one year
Deferred income
16
Net movement in funds
Adjustments for:
Depreciation charges
Decrease/(increase) in debtors
Increase/(decrease) in creditors
Increase/(decrease) in deferred income
Net cash provided by/(used in) operating
Reconciliation of net movement in funds t
from operating activities		 Balance b/fwd
Incoming resources
Outgoing
resources
Transfers
Balance c/fwd
190,754
76,822
(74,848)
-
192,727
-
7,500
(5,000)
-
2,500
-
17,278
(17,278)
-
-
190,754
101,600
(97,126)
-
195,227
444
-
(444)
-
-
-
9,630
(9,630)
-
-
-
2,885
(2,885)
-
-
444
12,515
(12,959)
-
-
Unrestricted
funds
Designated funds
Total
£
£
£
544,791
-
544,791
69,663
-
69,663
(11,444)
-
(11,444)
(230,495)
-
(230,495)
(177,288)
-
(177,288)
195,227
-
195,227
2021
2020
£
£
4,030
(29,717)
33,800
33,419
(1,416)
3,595
(4,117)
2,703
(12,509)
(12,509)
19,787
(2,510)
activities
o net cash flow

15.3 Analysis of net assets between funds

16