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← MAD-Aid

2023-12-31-accounts

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Registered number: 08317917 Charity number: 1150955

MAD-Aid LIMITED

(A company limited by guarantee) TRUSTEES' REPORT AND FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2023

Independent Examinator Adriana Matasaru, MAAT Membership Number 20150550 License Number 1005866

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MAD-AID LIMITED

(A company limited by guarantee)

CONTENTS

Table of Contents

CONTENTS ................................................................................................................................ 2 TRUSTEES' REPORT ................................................................................................................... 2 OBJECTIVES AND ACTIVITIES...................................................................................................... 2 A. POLICIES AND OBJECTIVES ............................................................................................................ 2 B. ACTIVITIES UNDERTAKEN TO ACHIEVE OBJECTIVES. .............................................................................. 4 AID DELIVERY ...................................................................................................................................... 4 HOSPITAL RENOVATION ........................................................................................................................... 4 PHOENIX COMPLEX ................................................................................................................................. 5 EMERGENCY RESPONSE ........................................................................................................................... 7 OVERCOMING CHALLENGES AND EMBRACING CHANGE IN 2023 ................................................................ 7 ACHIEVEMENTS AND PERFORMANCE ......................................................................................... 9 FINANCIAL REVIEW ................................................................................................................... 9 STRUCTURE, GOVERNANCE AND MANAGEMENT ....................................................................... 11 PLANS FOR FUTURE PERIODS................................................................................................... 12 STATEMENT OF TRUSTEES' RESPONSIBILITIES ........................................................................... 14 FOR THE YEAR ENDED 31 DECEMBER 2023 ................................................................................ 14 REPORT OF THE INDEPENDENT EXAMINER ................................................................................ 15 STATEMENT OF FINANCIAL ACTIVITIES (INCORPORATING INCOME AND EXPENDITURE ACCOUNT) .............................................................................................................................................. 16 BALANCE SHEET AS AT 31 DECEMBER 2023 ............................................................................... 17 ANALYSIS OF EXPENDITURE ON CHARITABLE ACTIVITIES .......................................................... 18

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MAD-AID LIMITED

(A company limited by guarantee)

REFERENCE AND ADMINISTRATIVE DETAILS OF THE CHARITY, ITS TRUSTEES AND ADVISERS FOR THE YEAR ENDED 31 DECEMBER 2023

Trustees I Bivol P Jones A Lewis P Lewis P Moffat V Neaga M Pavlenco (resigned 5 May 2022)

Company registered number 08317917 Charity registered number 1150955 Registered office 11 York Avenue East Cowes PO32 6QY Company secretary V Dunford Examination Adriana Matasaru, MAAT Flat 51, Schoolfield Road Grays United Kingdom RM20 3AN

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MAD-AID LIMITED

(A company limited by guarantee)

TRUSTEES' REPORT

FOR THE YEAR ENDED 31 DECEMBER 2023

The Trustees present their annual report together with the examined financial statements of the Charity for the year 1 January 2022 to 31 December 2023. The annual report serves the purposes of both a Trustees' report and a directors' report under company law. The Trustees confirm that the annual report and financial statements of the charitable company comply with the current statutory requirements, the requirements of the charitable company's governing document and the provisions of the Statement of Recommended Practice (SORP) applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS102) (effective 1 January 2019).

Since the Charity qualifies as small under section 382 of the Companies Act 2006, the strategic report required of medium and large companies under the Companies Act 2006 (Strategic Report and Directors' Report) Regulations 2013 has been omitted.

Objectives and activities

a. Policies and objectives

The principal objects of the charity are:

  1. the relief of sickness and the preservation of health among people, and

  2. the advancement of education of disabled children, and

  3. he relief of poverty by collecting and distributing money and practical items to people and organizations in need.

  4. helping the environment by collecting unwanted medical and specialized disability equipment and recycling it to people and organizations that need it.

MAD-Aid's mission statement

Vision: “A World in which everyone has pathways to health, educaton, safety, and equal opportunites. A World where we maximize resources while minimizing the environmental impact.”

Additionally, MAD-Aid has seen and acted on opportunities to recycle unwanted medical equipment from hospitals and hospices and to send them to hospitals in Moldova where they are sorely needed.

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MAD-AID LIMITED

(A company limited by guarantee)

MAD-Aid was founded in 2012 to Make A Difference. It started with a mission to deliver medical aid from the Isle of Wight, UK, to one of the poorest countries in Europe, Moldova, from where the founder, Victoria Dunford, originates.

In setting objectives and planning for activities, the Trustees have given due consideration to general guidance published by the Charity Commission relating to public benefit, including the guidance 'Public benefit: running a charity (PB2)'.

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MAD-AID LIMITED

(A company limited by guarantee)

TRUSTEES' REPORT (CONTINUED) FOR THE YEAR ENDED 31 DECEMBER 2023

Objectives and activities (continued)

b. Activities undertaken to achieve objectives.

Aid Delivery

In 2023, MAD-Aid successfully delivered and distributed humanitarian aid through five articulated trucks.

This program demonstrated a triple-win benefit: it reduced storage and disposal costs for UK healthcare systems, provided upgraded medical equipment for Moldova and Ukraine, and had a positive environmental impact by repurposing resources. These outcomes highlight the incredible achievements made possible by MAD-Aid's collaborative humanitarian efforts.

Over 100 individuals received mobility aids, granting them newfound independence and freedom. Additionally, three hospitals—Taraclia Hospital, the Mother and Child Institute, and Balți Hospital— were equipped with essential furniture and medical equipment.

Some of the refurbished wheelchairs and hospital beds were also sent to Ukraine to support wounded soldiers in their recovery.

Hospital Renovation

In 2012, MAD-Aid was founded with the mission of improving hospital conditions by transferring surplus furniture and medical equipment from UK hospitals to Moldova. However, upon witnessing the severely inadequate conditions in many facilities, we quickly expanded our efforts to include fullscale renovations, aiming for long-lasting and meaningful improvements.

In 2023, we embarked on a significant capital project to refurbish the newborn surgery ward at the Mother and Child Hospital—the only facility in Moldova offering surgery for newborns and one of the country’s primary children’s hospitals. During a previous aid delivery, we were alarmed to see the ward in dangerously poor condition, with tiles falling dangerously close to mothers and infants, far below acceptable standards.

Thanks to the generosity of our supporters, we launched this critical refurbishment project with the goal of completing it by 2024. Our aim is to create a safer, more dignified environment for vulnerable newborns and their families, ensuring they receive the care they deserve.

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MAD-AID LIMITED

(A company limited by guarantee)

TRUSTEES' REPORT (CONTINUED) FOR THE YEAR ENDED 31 DECEMBER 2023

Objectives and activities (continued)

Phoenix Complex

In 2023, to address the sharp increase in energy costs and strengthen the long-term sustainability of the Phoenix Complex, we installed a 100 kW solar panel system. This investment not only decreases our reliance on external energy sources but also reflects our dedication to environmental responsibility and reducing our carbon footprint.

In response to frequent power outages caused by the bombing of Ukraine’s power infrastructure, we also installed a 100 kW generator. This critical addition ensures that the Phoenix Complex remains fully operational during energy disruptions, allowing us to continue delivering essential services without interruption.

The Day Centre

The Phoenix Day Centre serves as a lifeline for children with special needs from Northern Moldova, providing essential services such as inclusive education, transportation, and nutritious meals. For many of these children, without our support, their lives would be confined within the four walls of their homes, leading to isolation from society.

At the heart of the Phoenix Day Centre's mission is the development of each child’s individual skills. Through our tailored programs, we foster independence, empowering children to gain the confidence they need for their future. By providing vital training, we also prepare them for eventual employment, offering them a pathway to a more inclusive, fulfilling life.

One of the most significant challenges we face is that our children are growing quickly, evolving into young adults with dreams, ambitions, and a strong drive to succeed. We are incredibly proud to have two of our participants now pursuing higher education. As we look to the future, we are committed to expanding our services to meet the unique needs of these dedicated young individuals, ensuring they continue to receive the support they need to thrive in adulthood.

Early Intervention and Rehabilitation

MAD-Aid launched this vital service in 2016, driven by our commitment to improving early intervention therapies for children. In 2017, after successful advocacy efforts with other NGOs, we achieved national government accreditation, underscoring the importance of these therapies.

In 2018, we partnered with the National Medical Agency, securing a contract to cover 30% of the

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MAD-AID LIMITED

(A company limited by guarantee)

TRUSTEES' REPORT (CONTINUED) FOR THE YEAR ENDED 31 DECEMBER 2023

Objectives and activities (continued)

service costs.

Since our initiation, we have provided rehabilitation services to approximately 230 children annually. In 2023 alone, 267 children received treatment, contributing to over 4,200 free therapy sessions. These services included specialized support for children with special needs, counselling for their families, and training to empower parents to continue treatments at home.

Most recently, in 2023, we renewed our government accreditation for another five years and expanded our contract to offer even more services for children with special needs. Now we are covered 80% of cost under the government law.

Phoenix Home

The Phoenix Centre has primarily relied on donations to operate. In 2019, we introduced a paid service—the Phoenix Home—to generate sustainable income for the Centre. The Phoenix Home is a state-of-the-art care facility for the elderly, setting a new standard for residential care in Moldova.

Building the Phoenix Home was not without its challenges. We had to develop comprehensive processes, procedures, and implement specialized training for our staff to ensure the highest level of care. Our goal is to elevate carer training to a national standard, and we are actively advocating for legislative reforms that are currently awaiting government approval.

In 2023, the Phoenix Home housed 24 full-time residents, along with an additional 4–6 individuals receiving short-term rehabilitation services. Our hydrotherapy program and skilled physiotherapy staff have helped many regain independence. One such success story is Ana, who initially arrived at Phoenix Home following a stroke, expecting to stay permanently. Thanks to intensive hydrotherapy, she regained her independence and was able to return home. Ana’s remarkable recovery spread by word of mouth, leading to many more success stories of people reclaiming their lives after strokes, accidents, and other injuries.

Phoenix Pool

During 2021 we built the Phoenix Pool.

The Phoenix pool is the first accessible pool in the North of Moldova with warm water, providing hydrotherapy for children and adults with special needs, swimming lessons for community children, and swimming classes for adults.

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MAD-AID LIMITED

(A company limited by guarantee)

TRUSTEES' REPORT (CONTINUED) FOR THE YEAR ENDED 31 DECEMBER 2023

Objectives and activities (continued)

In 2023, the Phoenix pool extended its services, providing halotherapy – salt room treatments, extremely beneficial for treatments post-covid, asthma, and colds – as well as a steam room and sauna.

We also extended our services to provide aqua aerobics for the community.

All the disabled children from Phoenix Centre learned to swim and do hydrotherapy, and many wheelchair users are now walking in water!

Emergency response

As mentioned in the aid delivery section, MAD-Aid had the logistical experience, specific knowledge of Moldova, and we knew first-hand the level of poverty the country faces.

  1. Delivering three trucks with aid in emergency response program

  2. Two to Ukraine on 24[th] February 2023 as part of a large convoy for the anniversary of the outbreak of the Ukraine war.

  3. One to Moldova with aid for Ukranian refugees.

  4. Completed four renovaton/infrastructure projects in Moldova to improve the living conditons of Ukrainian refugees.

  5. Assisted with winter energy costs for three refugee centres in Moldova.

  6. Legal assistance for Ukrainians in Moldova who needed residence, work permits, medical, counselling or any other actvity.

Overcoming Challenges and Embracing Change in 2023

In 2023, one of our main challenges was the war that erupted worryingly close to our operations in Moldova. This conflict led to significant exchange rate fluctuations and massive increases in energy costs—Moldova now pays the highest energy rates in Europe despite being its poorest country, creating an extremely difficult situation.

Although MAD-Aid's constitution did not originally emphasize emergency response, our logistical expertise and language proficiency uniquely positioned us to provide much-needed assistance. We couldn't simply stand aside and watch as the crisis unfolded. Recognizing the necessity to adapt, we began the arduous task of revising our constitution early in 2022. After extensive efforts, the trustees approved the new constitution in early 2023.

Facing challenges such as a nearby war, economic volatility, and rising energy costs significantly impacted our operational landscape. The rapidly evolving situation required an adaptable approach and the ability to respond to emergencies effectively. Our decision to step up and assist during the

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MAD-AID LIMITED

(A company limited by guarantee)

TRUSTEES' REPORT (CONTINUED) FOR THE YEAR ENDED 31 DECEMBER 2023

Objectives and activities (continued)

crisis showcases our commitment to making a positive impact on the affected communities.

Modifying our organization's constitution to better reflect the realities on the ground demonstrates our flexibility and willingness to evolve with changing circumstances. This change enables MAD-Aid to be more responsive to emergency situations in the future, providing a more comprehensive approach to aid delivery.

Addressing these pressing challenges in a country like Moldova demands innovative thinking and resourceful solutions. Our continued efforts to navigate these obstacles while delivering aid and support speak to the resilience and dedication of our team. Overall, our ability to adapt, learn, and grow based on experience is a testament to our commitment to making a meaningful difference in the lives of those we serve.

Fundraising was another major challenge in 2022, as much of the global funding was directed toward addressing the Ukrainian refugee crisis. In response, we are continuously reinventing our approach, exploring new and innovative ways to raise funds.

c. Grant-making policies

While MAD-Aid does not typically allocate grants within the UK, in 2023, with the support of the Lund Trust grant, we successfully completed and oversaw projects in Moldova. The grant, allocated to Moldovan NGOs in late 2022, supported charities responding to the emergency needs arising from the war in Ukraine.

d. Volunteers

In 2023, volunteers proved invaluable. Due to the scope and urgency of the developing situation in Ukraine, we were inundated with voluntary help, ranging from community fundraising events being held for us, to gifts-in-kind and one-off donations, to the many, many hours volunteers spent sorting and packing aid donations ready for shipment and distribution.

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MAD-AID LIMITED

(A company limited by guarantee)

TRUSTEES' REPORT (CONTINUED) FOR THE YEAR ENDED 31 DECEMBER 2023

Achievements and performance

a. Main achievements of the Charity

Our main achievement for 2023 was continuation of our main programs and continuation of our heroic response to the war in Ukraine.

Addressing every challenge and tackle it as an opportunity for growth and sustainability.

b. Fundraising activities and income generation

We have managed to host a few big charity events throughout the year, including 2 charity gallas. We were also blessed with many community fundraising events being held for us, to help us with the unprecedented situation developing in Ukraine and bordering Moldova.

In addition, we received various grants and large donations.

Financial review

a. Going concern

After making appropriate enquiries, the Trustees have a reasonable expectation that the Charity has adequate resources to continue in operational existence for the foreseeable future. For this reason, they continue to adopt the going concern basis in preparing the financial statements. Further details regarding the adoption of the going concern basis can be found in the accounting policies.

b. Reserves policy

The board of trustees aims to maintain at least three months running costs in unrestricted reserves at any given time. The reserves are held to cover the variable nature of cash flow, to safeguard future operations and to enable the charity to consider new projects.

c. Material investments policy

The trustees have the power to invest in such assets as they see fit. The charity keeps its funds in

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MAD-AID LIMITED

(A company limited by guarantee)

TRUSTEES' REPORT (CONTINUED) FOR THE YEAR ENDED 31 DECEMBER 2023

short term deposits which can be accessed readily.

d. Principal risks and uncertainties

The trustees have assessed the major risks to which the charity is exposed, in particular those related to the operations and finances of the charity, and are satisfied that systems and procedures are in place to mitigate to the major risks.

e. Financial risk management objectives and policies

The primary objective of our financial risk management is to protect against potential risks and ensure we have sufficient funds to continue operations while complying with all relevant legislation. The trustees have identified the following key risks and corresponding mitigation strategies:

Lack of funding affecting core programs

Fundraising not covering costs

Fraud, money laundering, bribery, etc.

Rising energy costs

Exchange rate fluctuations

Fire, health & safety, indemnity, data protection, etc.

f. Principal funding

Our principal funding for the year was a few grants and major donations, numerous events and crowdfunding over the year.

In 2023, our total income amounted to £369,200, a decrease from £3,672,077 in 2022. This drop is

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MAD-AID LIMITED

(A company limited by guarantee)

TRUSTEES' REPORT (CONTINUED) FOR THE YEAR ENDED 31 DECEMBER 2023

primarily due to the exceptional surge in funding received in 2022 in response to the onset of the Ukraine war. Of this year’s income, £180,628 was restricted, while £188,572 was unrestricted. Our total expenditure for 2023 was £498,448, with the majority directed toward our core charitable projects. A significant portion of this expenditure was supported by funds from the Lund Trust, which were carried over from 2022 and allocated for restricted use.

Structure, governance and management

a. Constitution

MAD-Aid Limited is registered as a charitable company limited by guarantee and was set up by a Trust deed.

b. Methods of appointment or election of Trustees

The management of the Charity is the responsibility of the Trustees who are elected and co-opted under the terms of the Trust deed.

c. Organisational structure and decision-making policies

As of the end of 2023, the charity has a board of 6 trustees, a CEO, grant manager and for 6 months community fundraiser, and a bookkeeper.

d. Policies adopted for the induction and training of Trustees

All new trustees are checked and vetted by the board before their appointment is submitted to vote, and new trustees are given documents detailing training and responsibilities.

e. Pay policy for key management personnel

Payments for key staff are agreed upon by the board of trustees and reviewed each year in April.

f. Related party relationships

Due to the charity originally operating within limited means and within local communities in the Uk

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MAD-AID LIMITED

(A company limited by guarantee)

TRUSTEES' REPORT (CONTINUED) FOR THE YEAR ENDED 31 DECEMBER 2023

and Moldova the charity was – and remains – well supported by its trustees and their families as well as businesses under the control of the same. A detailed list of related party transactions is included in note 24 to the accounts.

g. Financial risk management

The Trustees have assessed the major risks to which the Charity is exposed, in particular those related to the operations and finances of the Charity, and are satisfied that systems and procedures are in place to mitigate exposure to the major risks.

Plans for future periods

2024 Aims

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MAD-AID LIMITED

(A company limited by guarantee)

TRUSTEES' REPORT (CONTINUED) FOR THE YEAR ENDED 31 DECEMBER 2023

Members' liability

The Members of the Charity guarantee to contribute an amount not exceeding £1 to the assets of the Charity in the event of winding up.

Disclosure of information to auditors

Each of the persons who are Trustees at the time when this Trustees' report is approved has confirmed that:

Small Companies Note

In preparing this report, the directors have taken advantage of the small companies exemptions provided by section 415A of the Companies Act 2006.

Approved by order of the members of the board of Trustees and signed on their behalf by:

................................................ ................................................ P Lewis V Neaga Trustee Trustee

Date: ����������

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MAD-AID LIMITED

(A company limited by guarantee)

STATEMENT OF TRUSTEES' RESPONSIBILITIES

FOR THE YEAR ENDED 31 DECEMBER 2023

The Trustees (who are also the directors of the Charity for the purposes of company law) are responsible for preparing the Trustees' report and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).

Company law requires the Trustees to prepare financial statements for each financial year. Under company law, the Trustees must not approve the financial statements unless they are satisfied that they give a true and fair view of the state of affairs of the Charity and of its incoming resources and application of resources, including its income and expenditure, for that period. In preparing these financial statements, the Trustees are required to:

The Trustees are responsible for keeping adequate accounting records that are sufficient to show and explain the Charity's transactions and disclose with reasonable accuracy at any time the financial position of the Charity and enable them to ensure that the financial statements comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the Charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.

Approved by order of the members of the board of Trustees and signed on its behalf by:

................................................ ................................................ P Lewis V Neaga Trustee Trustee ���������� Date:

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MAD-AID LIMITED

(A company limited by guarantee) NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2023

Statement of Financial Activities (incorporating Income and Expenditure account)

for the year ended 31 December 2023

Income from:
Donations
Fundraising Activities
Other Income
Total Income
Expenditure on:
Raising Funds
Charitable Activities
Total Expenditure
Net Income Before Taxation
Net Movement in Funds
Reconciliation of funds:
Total funds brought forward
Net movement in funds
Total funds carried forward		 Unrestricted
Funds
2023
£
111,008
73,103
4,461
188,572
87,734
99,288
187,022
1,550
1,550
186,923
1,550
188,473		 Restricted
Funds
2023
£
180,628
-
-
180,628
-
311,426
311,426
-130,798
- 130,798
130,798
-130,798
-		 Total
Funds
2023
£
291,636
73,103
4,461
369,200
87,734
410,714
498,448
-
129,248
-
129,248
317,721
-
129,248
188,473		 Total
Funds
2022
£
3,595,668
75,331
1,078		 Total
Funds
2022
£
3,595,668
75,331
1,078		 Total
Funds
2022
£
3,595,668
75,331
1,078
3,672,077
48,397
3,375,654
3,424,051
- 248,026
- 248,026
69,695
248,026
-
317,721

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MAD-AID LIMITED

(A company limited by guarantee) NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2023 Balance Sheet as at

31 December 2023

2023 2022
£ £
Fixed assets
Tangible assets 229,684 210,356
229,684 210,356
Current Assets
Debtors 1,446 6,232
Cash at bank and in hand 15,267 145,803
16,713 152,035
Creditors: amounts falling due
within one year (42,924) (44,670)
Net Current Assets (Liabilities) (26,211) 107,365
Total Assets less Current Liabilities 203,473 317,721
Creditors: amounts falling due after
more than one year 15,000 -
Total Net Assets 188,473 317,721
Charity Funds
Restricted Funds - 130,798
Unrestricted Funds 188,473 186,923
Total Funds 188,473 317,721

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MAD-AID LIMITED

(A company limited by guarantee) NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2023

Analysis of expenditure on charitable activities

Summary by fund type

Aid Delivery
Phoenix
Hospital Project
Emergency Response
Total Expenditure		 Unrestricted
Funds
2023
£
79
55,690
22,569
20,950
99,288		 Restricted
Funds
2023
£
84,940
17,311
72,224
136,951
311,426		 Total
Funds
2023
£
85,019
73,001
94,793
157,901
410,714		 Total
Funds
2022
£
1,315,589
124,306
5,085
1,930,674
3,375,654

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MAD-AID LIMITED

(A company limited by guarantee) NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2023

Analysis of expenditure on raising funds

Summary by category

Fundraising Expense
Admin Expense		 Unrestricted
Funds
2023
£
66,499
21,235
87,734		 Restricted
Funds
2023
£
-
-
-		 Restricted
Funds
2023
£
-
-
-		 Total
Funds
2023
£
66,499
21,235
87,734		 Total
Funds
2022
£
48,397
-
48,397

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