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← West Cheshire Foodbank

2024-03-31-accounts

A Charity registered in England and Wales

Registration No. 1150934

WEST CHESHIRE FOODBANK

ANNUAL REPORT

FOR THE YEAR ENDED 31[st] MARCH 2024

WEST CHESHIRE FOODBANK

LEGAL AND ADMINISTRATIVE INFORMATION

Trustees Ian Oulton
Nigel Paramor
Rev Dr Ron Reid
Amanda Peatfield
James Forrester
Linda Tompkins
Diane Jenkins (Appointed 12 September 2023)
Charity number 1150934
Principal address Units 3 and 4
Stanney Mill Industrial Estate
Dutton Green
Chester
Cheshire
CH2 4SA
Independent examiner McLintocks (NW) Limited
2 Hilliards Court
Chester Business Park
Chester
Cheshire
CH4 9QP

WEST CHESHIRE FOODBANK

CONTENTS

Page
Trustees' report 1 - 6
Independent examiner's report 7
Statement of financial activities 8 - 9
Balance sheet 10
Statement of cash flows 11
Notes to the financial statements 12 - 25

WEST CHESHIRE FOODBANK

TRUSTEES REPORT

FOR THE YEAR ENDED 31[st] MARCH 2024

The Trustees of West Cheshire Foodbank would like to extend their heartfelt thanks to all those who have been involved in making the achievements summarised in this report possible, particularly its volunteers without whom none of this work would be possible.

The Trustees present their annual report for the year ended 31 March 2024.

The charity Trustees have complied with their duty to have due regard to the guidance on public benefit published by the Charity Commission of England and Wales in exercising their powers or duties. The financial statements have been prepared in accordance with the accounting policies set out in note 1 to the financial statements and comply with the charity's governing document, the Charities Act 2011 and "Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)" (effective 1 January 2019

Objectives and activities

The charity's objects are the prevention or relief of poverty in the Chester, Ellesmere Port, Neston and contiguous areas, by means of :

The Trustees have paid due regard to guidance issued by the Charity Commission in deciding what activities the charity should undertake.

West Cheshire Foodbank has worked towards the achievement of its charitable objects by focusing on several key activities during the report period. These are outlined below.

Emergency food provision (relief)

West Cheshire Foodbank has worked to provide relief to individuals or families in crisis particularly in West Cheshire, through the provision of emergency food supplies.

Signposting (relief and/or prevention)

West Cheshire Foodbank has worked to provide practical, mental and spiritual support either directly or through referral to approved partner agencies to enable individuals and families to avoid future crises.

In this reporting year, Financial Inclusion workers have been present at Foodbank sessions to assist those in need to access financial help to which they are entitled.

Raising awareness (prevention)

West Cheshire Foodbank has worked to raise awareness of the causes of food poverty and to encourage both policy makers and local people to take action. West Cheshire Foodbank collaborates with partners and agencies involved in the locality to inform its fulfilment of its charitable objectives. Good relationships exist between West Cheshire Foodbank and the local authority, Cheshire West and Chester Council and with members of Parliament and local Councillors.

Elimination of the need for Foodbanks (prevention)

The Trustees have long recognized that work needed to be done to achieve the desire that Foodbanks should be eliminated in Britain. During this reporting year, it has continued to develop significant initiatives under the auspices of the Pathfinder programme initiated by the Trussell Trust.

Achievements and performance

Vision

In the reporting year, West Cheshire Foodbank referred to its vision statement to benchmark its activities and direction

Page 1

WEST CHESHIRE FOODBANK

TRUSTEES REPORT

FOR THE YEAR ENDED 31[st] MARCH 2024

West Cheshire Foodbank Vision Statement (adopted 2022)

General

West Cheshire Foodbank is part of the Trussell Trust Foodbank network. Membership of this network provides key means of evaluating the extent to which the charity meets its charitable objectives

West Cheshire Foodbank collates data from across its operation primarily using the information system developed by the Trussell Trust. Analysis is carried out to provide robust statistical indicators for quantifiable aspects of the charity's performance.

West Cheshire Foodbank is an established and effective well supported Foodbank, having a good public image. It enjoys a good relationship with Trussell Trust with which it has a high reputation. This is reflected in the variety of individuals and organisations which support it by donating food and funds.

It provided food to 22537 people in the financial year 2023-2024 and maintained positive working relationships with a wide range of partner agencies which it keeps under review. The Foodbank has a committed team of regular volunteers as well as five members of staff during the reporting year. It has an organisational structure which includes a dedicated board of Trustees which normally meets monthly. An operations team meeting is held regularly and reports to the Trustee meeting.

During the reporting year, the staffing structure of the charity was reviewed, and it was decided to make a new appointment at senior level of an Operations Manager who would be in attendance at Board meetings.

Page 2

WEST CHESHIRE FOODBANK

TRUSTEES REPORT

FOR THE YEAR ENDED 31[st] MARCH 2024

Raising awareness of food poverty

West Cheshire Foodbank has taken significant steps to raise awareness about the causes of poverty including local media coverage and communication with MP's, Councillors, local policy makers and other influential local persons. It works with local agencies and charities through the coordinating project, the West Cheshire Food Partnership. The shared vision is for a network of hospitable, local Meeting Places which combine the provision of emergency food supplies with advice and support plus activities to counter social isolation and increase skills and confidence.

West Cheshire Foodbank enjoys a strong partnership with Citizens Advice Cheshire West, whose staff provide skilled support in developing meeting places, professional expertise in supporting those who need to use the Foodbank, and an ability to report on policy impact at a detail level.

West Cheshire Foodbank has used a variety of approaches to raise awareness of the causes of food poverty and to encourage both policy makers and local people to take action. Much of this is focussed through the Pathfinder Project and is discussed later.

West Cheshire Foodbank especially through Pathfinder works alongside local referral partners, the University of Chester and the Trussell Trust to collect and analyse hard data and stories providing insight into why people fall into food poverty and their coping mechanisms.

The Foodbank maintains an online presence to help communicate the narratives of local people in crisis. This includes a website (www.westcheshire.foodbank.org.uk), facebook page (search west cheshire foodbank) and X (twitter) account (@westcheshirefb). A regular newsletter is available on-line and distributed by email to a large number of recipients.

Emergency food provision

In the reporting year, West Cheshire Foodbank provided 15669 parcels of emergency food supplies to 22537 people (16412 people in FY22/23). Of those confirmed to be in crisis by referral agencies, 6583 (5977 in FY22/23) were children under 16 years of age. Analysis of vouchers issued shows that the main types of crisis were debt (55%); mental or physical condition (11%) and insecure housing (10%).

Some 89 volunteers worked for the Foodbank during the year with new volunteers joining the Foodbank on a regular basis. Volunteer turnover is low; many current volunteers have been with Foodbank since it began in 2012. Volunteers clearly enjoy the work they do and have good camaraderie between them. The Trustees express their heartfelt thanks to the volunteers, without whom the Foodbank could not operate.

Community donations continue to be generous albeit dropping compared to previous years. Food purchases were required to allow the Foodbank to meet the demand placed on it for emergency food supplies. In total the Foodbank distributed 158148kg of food (167016kg in FY22/23) to local people in crisis during the report period. Food received was 145951kg (163565kg in FY22/23).

The figures below show some of the statistics available in graphical form.

Financial review

West Cheshire Foodbank holds significant funds in its bank accounts, some of which are in restricted funds. Funding is dependent to a large extent on grants, although there is significant corporate and individual donation. Finances are being managed well and robust policies and controls are in place.

During the year the charity received total income of £739k, a decrease of £100k compared to 2022/23. Expenditure in the year totalled £785k, an increase of £118k compared to 2022/23. (Note that these figures are not directly comparable to previous Trustees Reports as donated food has been reclassified as income or expenditure at an agreed value).

Overall this has resulted in total funds carried forward of £566k at 31 March 2024 (2023: £612k). Of this, £14k (2023: £40k) was restricted and £264k (2023: £380) was designated for particular purposes, leaving £288k for general purposes.

Page 3

WEST CHESHIRE FOODBANK

TRUSTEES REPORT

FOR THE YEAR ENDED 31[st] MARCH 2024

The Board of Trustees has examined its reserves policy as part of its Risk Register which considers the severity and likelihood of the primary risks to the charity. It has established a policy whereby unrestricted funds not committed or invested in tangible fixed assets held by the charity should be between 3 and 6 months of projected expenditure for the following financial year.

Narrative review of the year

The year under review was one where operations were once again mainly on a one-to-one interpersonal basis, the sharing of conversation, cups of tea and meals in warm meeting places alongside the giving out of food parcels and much-needed advice, support and signposting. Efforts were made so that people in need could be treated with dignity and our volunteers could feel that they were directly making a real difference. Invaluable input to this came from participatory groups based on the lived experience of those involved. The Trustees are profoundly grateful to all who make this possible.

Page 4

WEST CHESHIRE FOODBANK

TRUSTEES REPORT

FOR THE YEAR ENDED 31[st] MARCH 2024

Local community-led facilities (“hubs” in our terminology), often facilitated by local Councillors, continue to be an important part of food provision. West Cheshire Foodbank acts as a major distributor of food to these hubs. Many have become established as local meeting places. In general, hubs do not have any formal structures or status, so, in consultation with the hubs, West Cheshire Foodbank has developed and signed Memoranda of Understanding so that the legal responsibilities of and expectations on both parties are clearly understood. West Cheshire Foodbank also provides support in the form of training for volunteers and advice on operations.

West Cheshire Foodbank continues to respond to the needs of the homeless, asylum seekers and refugees largely financed with the aid of Household Support Fund grants. Many such people fall outside the referral systems which are in place or simply do not understand how such systems work. There are often cultural difficulties or misunderstandings. West Cheshire Foodbank has implemented flexible systems to respond to these needs by supplying culturally appropriate food and other supplies and guiding people towards relevant longer-term sources of help and advice.

The effects of the cost of living crisis continue to be felt with need rising and food donations no longer sufficient to meet the need, so West Cheshire Foodbank has had to use reserves for food purchases. While reserves are sufficient for this for the time being, it is less clear how need can be met over time unless there is a clear change in direction in society and national policy.

Although the Trustees continue to hold to the fundamental principle of the provisionality of the existence of the Foodbank, they nevertheless seek to continually improve the professionalism of its operations. During the course of the reporting year, the Action Plan was updated; a revised and expanded Risk Register was approved; the IT systems were updated and a move to Office 365 was initiated, with the prospect of more efficient document sharing being implemented through SharePoint; a revised Staff handbook was adopted; considerable work was undertaken on developing and implementing policies on Equality, Diversity and Inclusion; and regular reviews and updating of policies continued.

Pathfinder project

Our Vision is to end the need for West Cheshire Foodbank. We aim to work towards this by working with partners and local communities to treat the underlying drivers of foodbank use, such as debt, increased cost of living, mental health and insecure housing.

In recent years West Cheshire Foodbank has been trialling several initiatives: In May 2022 we partnered with Citizens Advice Cheshire West to develop and deliver a Financial Inclusion Project. The project gives access to specialist money advice to everyone referred to West Cheshire Foodbank for an emergency food parcel.

The table below highlights the outcomes for 2023/24

New
Individuals
Accessing
Advice		 Total
Individuals
Accessing
Service		 Individuals
With
Financial
Gains		 Confirmed
Financial
Gains		 Individuals
With Debt
Managed		 Total Debt
Managed
For Clients		 Individuals
with Debt
Written Off		 Total
amount of
debt
written off		 No
longer
need FB
support
158 158 23 £85,820.00 6 £13,806.00 1 £5,000.00 76
55 192 57 £92,863.00 12 £1,442.00 0 £0.00 101
43 163 74 £262,732.00 14 £43,613.00 2 £42,292.00 81
42 203 88 £71,349.00 26 £27,247.57 2 £8,721.57 71
298 716 242 £512,764.00 58 £86,108.57 5 £56,013.57 329

Additional funding has also enabled us to work closely with several referral partners, who support families with children. This project gives an alternative to an emergency food parcel by issuing a one-off grocery voucher which can be redeemed at a supermarket. The impacts are overwhelmingly positive, in terms of offering a more streamlined, efficient and less resource-intensive service, and giving visitors enhanced convenience, choice and dignity.

We know that people who need to use Foodbanks are the best people to help inform our work and keep us on track as we strive to achieve our strategic aims. In 2023/24 we commissioned a research report to evaluate the effectiveness of taking a participatory approach. (Participatory Approaches at West Cheshire Foodbank - Learning Report. Ross, Evans, White. University of Chester, March 2024)

Looking to the future

With the recognition that the Pathfinder project is to be phased out in the next reporting year, the Trustees initiated a review on how its success could be continued, particularly in the area of participation Trustees

Page 5

WEST CHESHIRE FOODBANK

TRUSTEES REPORT

FOR THE YEAR ENDED 31[st] MARCH 2024

were pleased to receive in March 2024 the major University of Chester report noted above which will inform its approach to participation in the future.

Recognising a need for progress, West Cheshire Foodbank will seek to improve its communications with the public, community influencers and its team of volunteers. It will also endeavour to ensure that volunteers and staff are supported to the best of its abilities in areas of pastoral care, training and developmental opportunities.

West Cheshire Foodbank will also seek to ensure that the structure and mode of operation of Foodbank is “fit for purpose” in achieving its objectives.

West Cheshire Foodbank was pleased to learn that it had been selected as the major charity for the 2024 MBNA Chester Marathon, a series of three major athletic events. This should provide a substantial input to its General Fund.

Structure, governance and management

The charity is a CIO - foundation registered on 22 February 2013 with the Governing document amended on 10 December 2013 and 6 April 2017.

The Trustees who served during the year and up to the date of signature of the financial statements were:

Nigel Paramor (Chair) Ian Oulton Diane Jenkins Rev Dr Ron Reid Rev Ceri Gardner (Resigned 30[th] June 2023) Amanda Peatfield (Resigned 31[st] January 2024) Linda Tompkins Jim Forrester

Trustees are appointed in accordance with the governing document of the charity. None of the Trustees has any beneficial interest in the charity.

All Trustees have defined areas of responsibility commensurate with their skills and experience and undertake training in relevant subjects.

An appropriate Financial Control Policy is in place and is reviewed regularly by the Trustees, as are policies on Safeguarding; Health and Safety; Handling Complaints; Grievance; Capability; Disciplinary and Dismissal; Whistleblowing; Dignity at Work; Violence; Harassment and Bullying; Risk; Gifts and Hospitality; Bribery and anti-corruption; Data Protection; Data Privacy and GDPR; and Social Media. A Code of Conduct has also been implemented.

Funds held as custodian Trustee

West Cheshire Foodbank and/or its Trustees did not hold funds as custodian Trustee on behalf of others for the report period.

The Trustees' Report was approved by the Board of Trustees on 13[th] November 2024.

Rev Dr R J Reid (Trustee)

Page 6

WEST CHESHIRE FOODBANK

INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF WEST CHESHIRE FOODBANK

I report to the trustees on my examination of the financial statements of West Cheshire Foodbank (the charity) for the year ended 31 March 2024.

Responsibilities and basis of report

As the trustees of the charity you are responsible for the preparation of the financial statements in accordance with the requirements of the Charities Act 2011 (the 2011 Act).

I report in respect of my examination of the charity’s financial statements carried out under section 145 of the 2011 Act. In carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act.

Independent examiner's statement

Since the charity’s gross income exceeded £250,000 your examiner must be a member of a body listed in section 145 of the 2011 Act. I confirm that I am qualified to undertake the examination because I am a member of ICAEW, which is one of the listed bodies.

Your attention is drawn to the fact that the charity has prepared financial statements in accordance with Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) in preference to the Accounting and Reporting by Charities: Statement of Recommended Practice issued on 1 April 2005 which is referred to in the extant regulations but has now been withdrawn.

I understand that this has been done in order for financial statements to provide a true and fair view in accordance with Generally Accepted Accounting Practice effective for reporting periods beginning on or after 1 January 2015.

I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the financial statements to be reached.

Stephanie Baker BA(Hons) ACA McLintocks (NW) Limited 2 Hilliards Court Chester Business Park Chester Cheshire CH4 9QP

Dated: .........................

WEST CHESHIRE FOODBANK

STATEMENT OF FINANCIAL ACTIVITIES INCLUDING INCOME AND EXPENDITURE ACCOUNT

FOR THE YEAR ENDED 31 MARCH 2024

Current financial year
Unrestricted
Unrestricted
Restricted
funds
funds
funds
general
designated
2024
2024
2024
Notes
£
£
£
Income and endowments from:
Donations and legacies
2
643,736
45,946
32,300
Investments
3
14,294
-
-
Other income
4
-
2,500
-
Total income
658,030
48,446
32,300
Expenditure on:
Charitable activities
5
513,346
212,916
58,644
Total expenditure
513,346
212,916
58,644
Net income/(expenditure)
144,684
(164,470)
(26,344)
Transfers between funds
(48,000)
48,000
-
Net movement in funds
7
96,684
(116,470)
(26,344)
Reconciliation of funds:
Fund balances at 1 April 2023
191,520
380,247
40,022
Fund balances at 31 March 2024
288,204
263,777
13,678		 Total
2024
£
721,982
14,294
2,500
738,776
784,906
784,906
(46,130)
-
(46,130)
611,789
565,659		 Total
2023
£
833,550
5,137
-
838,687
667,376
667,376
171,311
-
171,311
440,478
611,789

The statement of financial activities includes all gains and losses recognised in the year. All income and expenditure derive from continuing activities.

WEST CHESHIRE FOODBANK

STATEMENT OF FINANCIAL ACTIVITIES (CONTINUED) INCLUDING INCOME AND EXPENDITURE ACCOUNT

FOR THE YEAR ENDED 31 MARCH 2024

Prior financial year
Unrestricted
Unrestricted
Restricted
funds
funds
funds
general
designated
2023
2023
2023
Notes
£
£
£
Income and endowments from:
Donations and legacies
2
471,274
247,985
114,291
Investments
3
5,137
-
-
Total income
476,411
247,985
114,291
Expenditure on:
Charitable activities
5
448,046
168,277
51,053
Total expenditure
448,046
168,277
51,053
Net income
28,365
79,708
63,238
Transfers between funds
(32,167)
88,227
(56,060)
Net movement in funds
7
(3,802)
167,935
7,178
Reconciliation of funds:
Fund balances at 1 April 2022
195,322
212,312
32,844
Fund balances at 31 March 2023
191,520
380,247
40,022		 Total
2023
£
833,550
5,137
838,687
667,376
667,376
171,311
-
171,311
440,478
611,789

WEST CHESHIRE FOODBANK

BALANCE SHEET

AS AT 31 MARCH 2024

Notes
Fixed assets
Tangible assets
11
Current assets
Debtors
12
Cash at bank and in hand
Creditors: amounts falling due within
one year
13
Net current assets
Total assets less current liabilities
Net assets excluding pension liability
The funds of the charity
Restricted income funds
15
Unrestricted funds - general
Unrestricted funds - designated
14		 2024
£
23,436
521,442
544,878
(4,822)		 £
25,603
540,056
565,659
565,659
13,678
288,204
263,777
565,659		 2023
£
13,132
602,213
615,345
(3,556)		 £
-
611,789
611,789
611,789
40,022
191,520
380,247
611,789

The financial statements were approved by the trustees on 13th November 2024

..............................

Ian Oulton

Trustee

WEST CHESHIRE FOODBANK

STATEMENT OF CASH FLOWS FOR THE YEAR ENDED 31 MARCH 2024

Notes
Cash flows from operating activities
Cash (absorbed by)/generated from
operations
19
Investing activities
Purchase of tangible fixed assets
Proceeds from disposal of tangible fixed
assets
Investment income received
Net cash (used in)/generated from
investing activities
Net cash used in financing activities
Net (decrease)/increase in cash and cash
equivalents
Cash and cash equivalents at beginning of year
Cash and cash equivalents at end of year		 2024
£
(34,318)
2,500
14,294		 £
(63,247)
(17,524)
-
(80,771)
602,213
521,442		 2023
£
-
-
5,137		 £
163,719
5,137
-
168,856
433,357
602,213

WEST CHESHIRE FOODBANK

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2024

1 Accounting policies

Charity information

West Cheshire Foodbank is a CIO Foundation registered on 22 March 2013.

1.1 Accounting convention

The financial statements have been prepared in accordance with the charity's governing document, the Charities Act 2011, FRS 102 “The Financial Reporting Standard applicable in the UK and Republic of Ireland” (“FRS 102”) and the Charities SORP "Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)" (effective 1 January 2019). The charity is a Public Benefit Entity as defined by FRS 102.

The financial statements have departed from the Charities (Accounts and Reports) Regulations 2008 only to the extent required to provide a true and fair view. This departure has involved following the Statement of Recommended Practice for charities applying FRS 102 rather than the version of the Statement of Recommended Practice which is referred to in the Regulations but which has since been withdrawn.

The financial statements are prepared in sterling, which is the functional currency of the charity. Monetary amounts in these financial statements are rounded to the nearest £.

The financial statements have been prepared under the historical cost convention. The principal accounting policies adopted are set out below.

1.2 Going concern

At the time of approving the financial statements, the trustees have a reasonable expectation that the charity has adequate resources to continue in operational existence for the foreseeable future. Thus the trustees continue to adopt the going concern basis of accounting in preparing the financial statements.

1.3 Charitable funds

Unrestricted funds are available for use at the discretion of the trustees in furtherance of their charitable objectives.

Designated funds comprise funds which have been set aside at the discretion of the trustees for specific purposes. The purposes and uses of the designated funds are set out in the notes to the financial statements.

Restricted funds are subject to specific conditions by donors or grantors as to how they may be used. The purposes and uses of the restricted funds are set out in the notes to the financial statements.

1.4 Income

Income is recognised when the charity is legally entitled to it after any performance conditions have been met, the amounts can be measured reliably, and it is probable that income will be received.

Cash donations are recognised on receipt. Other donations are recognised once the charity has been notified of the donation, unless performance conditions require deferral of the amount. Income tax recoverable in relation to donations received under Gift Aid or deeds of covenant is recognised at the time of the donation.

Donated goods are recognised when the charity has control over the item, any conditions associated with the donated item have been met, the receipt of economic benefit from the use of the item is probable and that economic benefit can be measured reliably.

Donated goods are included in income at the estimated value of the gift to the charity when received, based on the amount that the charity would have been prepared to pay for these goods had it been required to purchase them, with a corresponding entry in the appropriate expenditure heading for the same amount.

WEST CHESHIRE FOODBANK

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2024

1 Accounting policies

(Continued)

Legacies are recognised on receipt or otherwise if the charity has been notified of an impending distribution, the amount is known, and receipt is expected. If the amount is not known, the legacy is treated as a contingent asset.

1.5 Expenditure

Expenditure is recognised once there is a legal or constructive obligation to transfer economic benefit to a third party, it is probable that a transfer of economic benefits will be required in settlement, and the amount of the obligation can be measured reliably.

Expenditure is classified by activity. The costs of each activity are made up of the total of direct costs and shared costs, including support costs involved in undertaking each activity. Direct costs attributable to a single activity are allocated directly to that activity. Shared costs which contribute to more than one activity and support costs which are not attributable to a single activity are apportioned between those activities on a basis consistent with the use of resources. Central staff costs are allocated on the basis of time spent, and depreciation charges are allocated on the portion of the asset’s use.

1.6 Tangible fixed assets

Tangible fixed assets are initially measured at cost and subsequently measured at cost or valuation, net of depreciation and any impairment losses.

Depreciation is recognised so as to write off the cost or valuation of assets less their residual values over their useful lives on the following bases:

Plant and equipment at varying rates between 25% and 50% straight line Motor vehicles 25% straight line

The gain or loss arising on the disposal of an asset is determined as the difference between the sale proceeds and the carrying value of the asset, and is recognised in the statement of financial activities.

1.7 Impairment of fixed assets

At each reporting end date, the charity reviews the carrying amounts of its tangible assets to determine whether there is any indication that those assets have suffered an impairment loss. If any such indication exists, the recoverable amount of the asset is estimated in order to determine the extent of the impairment loss (if any).

1.8 Cash and cash equivalents

Cash and cash equivalents include cash in hand, deposits held at call with banks, other short-term liquid investments with original maturities of three months or less, and bank overdrafts. Bank overdrafts are shown within borrowings in current liabilities.

1.9 Financial instruments

The charity has elected to apply the provisions of Section 11 ‘Basic Financial Instruments’ and Section 12 ‘Other Financial Instruments Issues’ of FRS 102 to all of its financial instruments.

Financial instruments are recognised in the charity's balance sheet when the charity becomes party to the contractual provisions of the instrument.

Financial assets and liabilities are offset, with the net amounts presented in the financial statements, when there is a legally enforceable right to set off the recognised amounts and there is an intention to settle on a net basis or to realise the asset and settle the liability simultaneously.

WEST CHESHIRE FOODBANK

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2024

1 Accounting policies

(Continued)

Basic financial assets

Basic financial assets, which include debtors and cash and bank balances, are initially measured at transaction price including transaction costs and are subsequently carried at amortised cost using the effective interest method unless the arrangement constitutes a financing transaction, where the transaction is measured at the present value of the future receipts discounted at a market rate of interest. Financial assets classified as receivable within one year are not amortised.

Basic financial liabilities

Basic financial liabilities, including creditors and bank loans are initially recognised at transaction price unless the arrangement constitutes a financing transaction, where the debt instrument is measured at the present value of the future payments discounted at a market rate of interest. Financial liabilities classified as payable within one year are not amortised.

Debt instruments are subsequently carried at amortised cost, using the effective interest rate method.

Trade creditors are obligations to pay for goods or services that have been acquired in the ordinary course of operations from suppliers. Amounts payable are classified as current liabilities if payment is due within one year or less. If not, they are presented as non-current liabilities. Trade creditors are recognised initially at transaction price and subsequently measured at amortised cost using the effective interest method.

Derecognition of financial liabilities

Financial liabilities are derecognised when the charity’s contractual obligations expire or are discharged or cancelled.

1.10 Employee benefits

The cost of any unused holiday entitlement is recognised in the period in which the employee’s services are received.

Termination benefits are recognised immediately as an expense when the charity is demonstrably committed to terminate the employment of an employee or to provide termination benefits.

WEST CHESHIRE FOODBANK

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2024

2 Income from donations and legacies

Unrestricted Unrestricted
Restricted
funds
funds
funds
general designated
2024
2024
2024
£
£
£
Donations and gifts
239,449
45,946
32,300
Donated goods
404,287
-
-
643,736
45,946
32,300		 Total
Unrestricted Unrestricted
Restricted
funds
funds
funds
general designated
2024
2023
2023
2023
£
£
£
£
317,695
83,623
247,985
114,291
404,287
387,651
-
-
721,982
471,274
247,985
114,291		 Total
2023
£
445,899
387,651
833,550

WEST CHESHIRE FOODBANK

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2024

3 Income from investments

Unrestricted Unrestricted
funds funds
2024 2023
£ £
Interest receivable 14,294 5,137
4 Other income
Unrestricted Unrestricted
funds funds
designated designated
2024 2023
£ £
Net gain on disposal of tangible fixed assets 2,500 -

WEST CHESHIRE FOODBANK

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)

FOR THE YEAR ENDED 31 MARCH 2024

5 Expenditure on charitable activities

Provision of Provision of
foodbank foodbank
services services
2024 2023
£ £
Direct costs
Staff costs 199,880 186,886
Depreciation and impairment 8,715 2,437
Rent and water 14,899 14,850
Volunteer events and expenses 10,168 5,903
Centre costs 8,423 2,403
Warehouse costs 3,627 2,729
Vehicle costs 7,994 4,255
Food, equipment and operating expenses 516,400 438,832
770,106 658,295
Share of support and governance costs (see note 6)
Support 13,400 7,821
Governance 1,400 1,260
784,906 667,376
Analysis by fund
Unrestricted funds - general 513,346 448,046
Unrestricted funds - designated 212,916 168,277
Restricted funds 58,644 51,053
784,906 667,376
6 Support costs allocated to activities
2024 2023
£ £
Light and heat 3,612 2,907
Office, administration and phone 9,177 3,409
Communications and publicity 3,111 1,505
Gain or loss on disposal of tangible fixed assets (2,500) -
Governance costs 1,400 1,260
14,800 9,081
Analysed between:
Provision of foodbank services 14,800 9,081

WEST CHESHIRE FOODBANK

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2024

7 Net movement in funds 2024 2023
£ £
The net movement in funds is stated after charging/(crediting):
Fees payable for the independent examination of the charity's financial
statements 1,400 1,260
Depreciation of owned tangible fixed assets 8,715 2,437
Profit on disposal of tangible fixed assets (2,500) -

8 Trustees

None of the trustees (or any persons connected with them) received any remuneration or benefits from the charity during the year.

9 Employees

The average monthly number of employees during the year was:

Employment costs
Wages and salaries		 2024
Number
5
2024
£
199,880		 2023
Number
5
2023
£
186,886

There were no employees whose annual remuneration was more than £60,000.

Remuneration of key management personnel

The remuneration of key management personnel was as follows:

2024 2023
£ £
Aggregate compensation 14,200 -

10 Taxation

The charity is exempt from taxation on its activities because all its income is applied for charitable purposes.

WEST CHESHIRE FOODBANK

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2024

11
Tangible fixed assets
Plant and
equipment
£
Cost
At 1 April 2023
12,381
Additions
1,618
Disposals
(6,563)
At 31 March 2024
7,436
Depreciation and impairment
At 1 April 2023
12,381
Depreciation charged in the year
540
Eliminated in respect of disposals
(6,563)
At 31 March 2024
6,358
Carrying amount
At 31 March 2024
1,078
12
Debtors
Amounts falling due within one year:
Other debtors
13
Creditors: amounts falling due within one year
Other taxation and social security
Other creditors
Accruals and deferred income		 Motor
vehicles
£
-
32,700
-
32,700
-
8,175
-
8,175
24,525
2024
£
23,436
2024
£
3,413
9
1,400
4,822		 Total
£
12,381
34,318
(6,563)
40,136
12,381
8,715
(6,563)
14,533
25,603
2023
£
13,132
2023
£
2,287
9
1,260
3,556

WEST CHESHIRE FOODBANK

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2024

14 Unrestricted funds - designated

These are unrestricted funds which are material to the charity's activities.

At 1 April Incoming Resources Transfers At 31 March
2023 resources expended 2024
£ £ £ £ £
Development projects reserve
(formerly Pathfinder) 205,590 45,946 (73,298) - 178,238
Trussel Trust FIW grant
(formerly Pathfinder) 75,563 - (75,563) - -
Annual CWAC grant 5,251 - (5,251) - -
Food purchases reserve 93,843 - (50,520) 20,000 63,323
Van reseve fund - 2,500 (8,284) 8,000 2,216
Westminster foundation - - - 20,000 20,000
380,247 48,446 (212,916) 48,000 263,777
Previous year: At 1 April Incoming Resources Transfers At 31 March
2022 resources expended 2023
£ £ £ £ £
Pathfinder reserve 212,312 240,985 (166,528) (5,616) 281,153
Annual CWAC grant - 7,000 (1,749) - 5,251
COVID/ Specific food donations - - - 93,843 93,843
212,312 247,985 (168,277) 88,227 380,247

WEST CHESHIRE FOODBANK

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2024

14 Unrestricted funds - designated

(Continued)

Pathfinder Reserve

WCFB was selected in 2021 as one of a small number of Trussell network foodbanks to take part in the Pathfinder Programme to pilot ways of ending the need for foodbanks, and embed different ways of working into core operations.

Restricted Grant funding for a staff member has been provided by Trussell, expiring March 2025. At the same time, the Trustees committed a substantial amount of funds built up from windfall donations during Covid lockdowns to expand the scope of various projects, including research and development of Participation resources from a lived experience group which has been widely utilised by the Trussell network. The Trustees expect to continue aspects of development work at least into the 24/5 financial year.

Cheshire West and Chester Council Annual Grant

A designated sinking fund against monthly rent to CWAC.

COVID/Specific Food Donations

Any donations received specifying expenditure on Covid related one off costs and /or food purchases have been allocated to this restricted fund to ensure effective control and monitoring.

Van Reserve Fund

This is an amount put aside to cover the annual depreciation of the van purchased during the 2024 financial year.

Westminster Foundation

Amounts put aside to fund ongoing activities for the Foodbank session at Wesley Church – the latter centre closed at the start of the Pandemic in March/April 2020. WF have now agreed to a transfer of the grant to other Chester based activities.

Fund Transfers

In the year, a transfer of £20,000 from unrestricted funds to designated funds took place, this is to continue to support the objectives set out by the Food Purchase Reserve.

In the year, a transfer of £8,000 from unrestricted funds to designated funds took place, this is to cover the depreciation charge on the charity's van.

In the year, a transfer of £20,000 from unrestricted funds to designated funds took place, this is to continue to support the objectives set out by the Westminster Foundation.

WEST CHESHIRE FOODBANK

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2024

15 Restricted funds

The restricted funds of the charity comprise the unexpended balances of donations and grants held on trust subject to specific conditions by donors as to how they may be used.

At 1 April At 1 April Incoming Resources Transfers At 31 March
2023 resources expended 2024
£ £ £ £ £
Westminster foundation 37,700 25,000 (49,480) - 13,220
Cheshire Community
Foundation 839 3,000 (3,839) - -
Cheshire West Voluntary Action
Grant 483 4,300 (4,783) - -
Cllr Rudd IT Grant 1,000 - (542) - 458
40,022 32,300 (58,644) - 13,678
Previous year: At 1 April Incoming Resources Transfers At 31 March
2022 resources expended 2023
£ £ £ £ £
Westminster foundation 6,163 40,000 (2,300) (6,163) 37,700
COVID/Specific donations 20,883 67,791 (44,575) (44,099) -
Big lottery 5,798 - - (5,798) -
Cheshire Community
Foundation - 2,500 (1,661) - 839
Cheshire West Annual grant - 3,000 (2,517) - 483
Cllr Rudd IT grant - 1,000 - - 1,000
32,844 114,291 (51,053) (56,060) 40,022

WEST CHESHIRE FOODBANK

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2024

15 Restricted funds

(Continued)

Westminster Foundation

A grant to fund ongoing activities for the Foodbank session at Wesley Church – the latter centre closed at the start of the Pandemic in March/April 2020. WF have now agreed to a transfer of the grant to other Chester based activities.

COVID/Specific Food Donations

Any donations received specifying expenditure on Covid related one off costs and /or food purchases have been allocated to this restricted fund to ensure effective control and monitoring.

Big Lottery

Represents the final year of a 3-year Big Lottery grant in conjunction with Feeding Britain, Citizens Advice Cheshire and Welcome Network (latter funded by Cheshire West and Cheshire Council) to develop foodbank sessions into ‘Meeting Places’ where underlying causes of foodbank referrals are addressed. A full evaluation report was undertaken by Chester University academics and is available upon request. Big Lottery have agreed that residual funds at the project end may be used for training needs of session volunteers – latter delayed until face-to-face training can be restarted.

Cheshire Community Foundation grant

A specific grant to finance the enhancement of fruit and vegetable provision at Neston Foodbank. In response to increasing calls for 'no cook' food provision we now look to expand to provision of bread/similar non cook food.

CWAC Annual Grant

This fund has now been classified as a designated fund see note 16 for further details.

Cllr Rudd IT grant

A grant by Cllr Bob Rudd during his year as Sheriff from Councillors allowances to be expended on IT equipment.

16 Unrestricted funds

The unrestricted funds of the charity comprise the unexpended balances of donations and grants which are not subject to specific conditions by donors and grantors as to how they may be used. These include designated funds which have been set aside out of unrestricted funds by the trustees for specific purposes.

At 1 April Incoming Resources Transfers At 31 March
2023 resources expended 2024
£ £ £ £ £
Pathfinder reserve 281,152 45,945 (136,205) - 190,892
Annual CWAC Grant 5,251 7,000 (5,251) - 7,000
COVID/Specific food donations 93,843 - (51,546) - 42,297
Van Reserve Fund - 2,500 (8,284) 8,000 2,216
Westminster foundation - - - 20,000 20,000
General funds (188,726) 602,585 (312,060) (76,000) 25,799
191,520 658,030 (513,346) (48,000) 288,204

WEST CHESHIRE FOODBANK

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2024

16 Unrestricted funds (Continued)
Previous year: At 1 April Incoming Resources Transfers At 31 March
2022 resources expended 2023
£ £ £ £ £
Pathfinder reserve 212,312 240,985 (166,529) (5,616) 281,152
Annual CWAC Grant - 7,000 (1,749) - 5,251
COVID/Specific food donations - - - 93,843 93,843
General funds (16,990) 228,426 (279,768) (120,394) (188,726)
195,322 476,411 (448,046) (32,167) 191,520

Pathfinder Reserve

WCFB is one of a small number of Foodbanks working with Trussell Trust to pilot ways of ending the need for foodbanks in the UK. WCFB Trustees have committed a substantial amount from reserves towards this project matched by an annual grant from TT (receivable in 2022) to fund the cost of a Pathfinder Project Lead and development staff.

Cheshire West and Chester Council Annual Grant

A designated sinking fund against monthly rent to CWAC.

COVID/Specific Food Donations

Any donations received specifying expenditure on Covid related one off costs and /or food purchases have been allocated to this restricted fund to ensure effective control and monitoring.

Van Reserve Fund

This is an amount put aside to cover the annual depreciation of the van purchased during the 2024 financial year.

Fund Transfers

In the year, a transfer of £8,000 from unrestricted funds to designated funds took place, this is to cover the depreciation charge on the charity's van.

17 Analysis of net assets between funds

Unrestricted
Unrestricted
Restricted
funds
funds
funds
general
designated
2024
2024
2024
£
£
£
At 31 March 2024:
Tangible assets
540
24,525
538
Current assets/(liabilities)
287,664
239,252
13,140
288,204
263,777
13,678		 Total
2024
£
25,603
540,056
565,659

WEST CHESHIRE FOODBANK

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)

FOR THE YEAR ENDED 31 MARCH 2024

17 Analysis of net assets between funds (Continued)
Unrestricted Unrestricted Restricted Total
funds funds funds
general designated
2023 2023 2023 2023
£ £ £ £
At 31 March 2023:
Current assets/(liabilities) 191,520 380,247 40,022 611,789
191,520 380,247 40,022 611,789

18 Related party transactions

There were no disclosable related party transactions during the year (2023 - none).

19
Cash generated from operations
(Deficit)/surpus for the year
Adjustments for:
Investment income recognised in statement of financial activities
Gain on disposal of tangible fixed assets
Depreciation and impairment of tangible fixed assets
Movements in working capital:
(Increase) in debtors
Increase in creditors
Cash (absorbed by)/generated from operations		 2024
£
(46,130)
(14,294)
(2,500)
8,715
(10,304)
1,266
(63,247)		 2023
£
171,311
(5,137)
-
2,437
(7,188)
2,296
163,719

20 Analysis of changes in net funds

The charity had no material debt during the year.