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2023-08-31-accounts

Company Registration Number: 08355035 Charity Registration Number: 1150933

YORKSHIRE CAMPS

REPORTS AND FINANCIAL STATEMENTS FINANCIAL YEAR ENDED 31 AUGUST 2023

YORKSHIRE CAMPS

FINANCIAL YEAR ENDED 31 AUGUST 2023

CONTENT

Page
Reference and Administrative Information 1
Trustees Report 2 to 5
Independent Examiner’s Report 6
Statement of Financial Activities 7
Balance Sheet 8
Statement of Cashflow 9
Notes on the Accounts 10 to 20

YORKSHIRE CAMPS

FINANCIAL YEAR ENDED 31 AUGUST 2023

LEGAL AND ADMINISTRATIVE INFORMATION

Legal Status Yorkshire Camps is a company limited by guarantee and a registered charity
Registered Charity Name Yorkshire Camps
Charity Number 1150933
Company Registration Number 08355035
Registered Office Netherside Hall
Threshfield, North Yorkshire, BD23 5PP
Directors/Trustees Roger Carswell
Anita Ellershaw
John Green
Judith Gurney
David Lovelock
Andy Peace
Dan Thaw
Secretary Andy Peace
Key Management Andy Peace
Solicitor The charity engages specialist solicitors on an ad hoc basis as required
Bankers National Westminster Bank
Skipton (A) Branch, Exchange Buildings, High Street, Skipton, BD23 1JA
Monmouthshire Building Society
Monmouthshire House, John Frost Square, Newport, NP20 1PX
Kingdom Bank
Media House, Padge Road, Beeston, Nottingham, NG9 2RS
Shawbrook Bank
Lutea House, Warley Hill Business Park, The Drive, Great Warley, Brentwood
CM13 3BE
Independent Examiner J Clarkson
25 Somerdale Grove, Leeds, LS13 4SD
VAT Advisor Rob Andrews LLB CTA ATT
4 Rutland Street, Stoke-on-Trent, ST1 5JG

YORKSHIRE CAMPS

FINANCIAL YEAR ENDED 31 AUGUST 2023

TRUSTEES REPORT

The trustees, who are also directors for the purposes of company law, have pleasure in presenting their annual directors’ report and the financial statements of the charity for the financial year ended 31 August 2023. These reports and statements are also prepared to meet the requirements for a directors’ report and accounts for the Companies Act purposes.

The financial statements have been prepared in accordance with the accounting policies set out in note 1 and comply with the Charities Act 2011, the Companies Act 2006 and the Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS102).

We give thanks to God for sustaining us and providing for us over the past year. These accounts are a record of His goodness to us as an organisation. We are thankful to every person who has given their time, their money, their resources and their prayers to help aid the cause of Yorkshire Camps as we seek to ‘share Jesus Christ with young people’.

Structure, Governance and Management

Governing Document

The organisation is a charitable company limited by guarantee, incorporated on 10 January 2013 and registered as a charity on 22 February 2013. The company was established under a Memorandum of Association which established the objects and powers of the charitable company and is governed under its Articles of Association. In the event of the company being wound up members are required to contribute an amount not exceeding £10.

Trustees

New trustees are short listed and discussed by the existing board of trustees. Those considered suitable are invited to join the board of trustees. The new trustees are fully inducted into the management structure of the Charity and all the requirements on them as trustees.

Risk Management

The trustees have assessed the major risks that the charity is exposed to and are satisfied that there are systems and procedures in place to minimise exposure to the major risks. These major risks are reviewed regularly, along with the management procedures for dealing with them.

Organisational Management and Staffing

The Trustees are responsible for the overall management of Yorkshire Camps. They meet quarterly in person. They have delegated the day to day running of Yorkshire Camps to Andy Peace who is also a Trustee.

Major financial decisions are made by the Trustees, as well as long term strategic decisions. The Trustees also act as a sounding board for Andy Peace as he seeks to lead the team well and move the work forward. The Trustees review and approve policies to not only ensure compliance but also best practice.

There is a Senior Leadership Team of Andy Peace (Director), Dave Fielder (Training Team Manager) and Hannah Peace (Charity Administrator). Together they work to ensure the safety and smooth running of camps at Netherside Hall and Yorkshire Camps.

There is a Staff Team of seven people working in different areas. Two of these are part-time and we hope to grow and develop the team over time, which is increasingly important as we seek to make the most of the site and the occupancy on our camps.

None of our Staff Team receive any payment for working at Yorkshire Camps but are responsible for raising their own financial support from churches and individuals. This model enables Yorkshire Camps to keep its costs to a minimum and allows the price of camps to remain very competitive.

Every year we welcome a new group of young people aged 18 – 23 on our Training Team. They join us for one year to assist with the running of camps but also to gain useful training in a variety of areas which we hope will set them up for a lifetime of service in other settings.

We are indebted to a wonderful group of volunteers who help us, some weekly and others on a more ad hoc basis, but each one providing a huge amount of support to the team. Not only are they a massive help to us practically, they save Yorkshire Camps a large amount of money we would have to pay for these services. They are also an encouragement to us as we work alongside them each week, and this year over 30 volunteers have helped out in one capacity or another.

YORKSHIRE CAMPS

FINANCIAL YEAR ENDED 31 AUGUST 2023

TRUSTEES REPORT

Objectives and Activities

Yorkshire Camps is committed to ‘sharing Jesus Christ with young people’ and whilst overseeing this work the Trustees have regard to the Charity Commission’s guidance on public benefit. The nature of the work also ensures it falls within the exemptions available for supplying services which would usually attract VAT on top of the basic price.

We run holiday camps for under 18 year olds where young people can:

Enjoy an action packed holiday

We really want to give the campers a wonderful time when they are with us, with lots of laughter and making happy memories which will stay with them for life. We run games, have sketches at the bonfire, sing silly songs and just enjoy the beauty of our surroundings as we play and chat together. We are always introducing new elements to keep each camp fresh, such as our Wild West themed day on each of the summer camps, whilst also retaining the favourite aspects of camp such as certain games and activities.

Work began this year on our new indoor traverse climbing wall, which we are sure the campers will love. A craft studio is being created in the renovated Coach House, to provide a designated and sophisticated space for the craft activities to be run.

New swings have been purchased to be installed by the front lawn which we know will be a popular place to hang out and play.

Explore the Christian message

On every camp we take time to look at what the Bible says. As Christians we believe this is very important and want to help the campers understand how God has shown Himself to us in the person of His Son Jesus and what He saying to us today. We try to do this in an age-appropriate, relevant and engaging way, so that it is every bit as enjoyable as all the rest of camp.

Children of every faith and none are welcome on our camps. They are welcome and encouraged to discuss their point of view and questions with us.

Enlarge their faith

Campers are all different, some are exploring faith while others already have quite a strong faith. Regardless of where they are at, we want to help them grow and to help them live as a Christian outside of Yorkshire Camps. That may just mean that being with other Christians is an encouragement, or they may be able to discuss something they are struggling with, or even just learning new things about who God is.

We often receive messages from parents saying how helpful camp has been to their child in helping them to develop and grow in faith.

To help campers grow in their faith beyond camp, we offer them the opportunity to join our Postal Bible Club with monthly worksheets sent out to them looking at a passage in the Bible and answering questions. Every camper is also offered a free book to take home. There are a range of books to choose from but all with the aim of helping them to enlarge their faith, so that as their knowledge of God increases, their love for Him might do the same.

Achievements and Performance

This year we have welcomed 1,363 campers – 188 from schools, 466 from Church groups and 709 on our open holiday camps. We try to ensure the activities and meetings are as inclusive as possible and this year a local school brought a small group of Special Educational Needs pupils for a short camp. The activities were specifically tailored to the needs of the group, and they all enjoyed their stay.

Whilst the cost of the camps is heavily subsidised by donations from individuals, churches, grant making bodies and Trusts, it can still be prohibitive for many. Therefore, we are delighted to offer bursary places ranging in amounts which are based on the different financial situations people find themselves in. This year it has been our privilege to be able to offer 74 full and 6 partial bursary places saving people a total of £8,367.

Having hosted 38 camps this academic year, we are approaching our capacity. We try to maximise occupancy on each camp which is complex to negotiate. We are preparing for and praying about the opportunity to open another centre in the North of

YORKSHIRE CAMPS

FINANCIAL YEAR ENDED 31 AUGUST 2023

TRUSTEES REPORT

England to help with this, but to also increase what we are able to offer to churches and schools. It is a long-term aim of the charity to multiply the work we are doing into other areas of the country.

Netherside Hall

This year we have commenced an extensive renovation project of the previously derelict Coach House. This will provide additional housing for our Staff Team as well as offering a traverse climbing wall and dedicated craft space.

Housing is a big issue for our self-financing Staff Team, particularly those who are younger and just starting out in life. The three small apartments will allow them some independence from Yorkshire Camps and separation from work, whilst not facing the substantial costs of living in the locality with inflated National Park prices.

We are grateful to everyone who donated towards the costs of this major project, and particularly to several Trusts who generously supported the renovations. The work will be completed in the coming financial year and it promises to be an amazing space for Yorkshire Camps.

Community Links

Each year we host a coffee morning and an open day so that visitors can come and look around Netherside Hall and hear about the work we are doing. We also host a neighbours supper at Christmas time. This year we were delighted to welcome the local historical society for a visit exploring the history of Netherside Hall.

Joe McNutt (Community & Schools Worker) has regularly visited some of the local Primary schools for assemblies, collective worship and RE lessons. He also took an RE lesson at Ermysteds Grammar School answering questions from pupils in School Years 9 & 10.

The local primary schools were invited to join us for our annual ‘Rewind to Christmas ’and ‘Rewind to Easter ’events at Netherside Hall. We love having local children visit.

Plans for Future Periods

Yorkshire Camps main priority is to see the continuation of ‘sharing Jesus Christ with young people’ through residential camps at Netherside Hall. We want to see the occupancy rates as high as is possible throughout the year by welcoming church youth groups, schools and organising open camps.

We want to keep working on our three aims whilst keeping to our values of being people focused, gospel centered and striving for excellence in all we do. Therefore, we will continue with our plan to develop the site at Netherside Hall to make more of the site useable whilst introducing new activities for the campers to enjoy. We will also maintain Netherside Hall to a high standard, so it never looks tired or in need of major work.

Alongside this we want to train new leaders who can join the Staff Team at Netherside Hall, or go to a new centre which we pray will open up in the near future.

Financial Review

During the year the charity received income of £568,427 (previous year £349,184), with donations from individuals (£217,735) making up 38% of the total. Trusts donated a further £227,900 and churches donated £6,814. The majority of the income from Trusts was donated for the refurbishment of the Coach House and placed in a restricted fund. Income from camps rose to £94,838 and, during the year, the charity received confirmation from a VAT advisor that the majority of the camps would be eligible for exemption from VAT. Therefore, the charity has decided not to seek VAT registration with HMRC, and will continue to monitor the income generated from a small number of sources that are not eligible for exemption. The investment properties and associated garage generated £14,310 in rental payments during the year.

Expenditure increased to £279,316 (previous year £164,593). During the year £102,136 was spent refurbishing the Coach House and it is envisaged a further £50,000 to £60,000 will be required to finish the project. The traverse climbing wall cost £32,352 has been capitalised, along with £3,153 which has been spent so far on the new swings. Another section of the roof of Netherside Hall was replaced at a cost of £20,983.

During the year the provider of the long term loan indicated the outstanding amount of £10,000 should now be counted as a donation, and no further amounts are outstanding.

YORKSHIRE CAMPS

FINANCIAL YEAR ENDED 31 AUGUST 2023

TRUSTEES REPORT

Our Mustard Seeds (1 Mustard Seed = £10 monthly gift) has grown incredibly to 587 per month. The regular income through the Mustard Seeds allows us to budget and gives us confidence that we can meet all our regular financial commitments. The ad hoc and unexpected gifts are also really appreciated.

We thank all our volunteers and supporters for all they did to help Yorkshire Camps over the past year, but we give all our thanks and praise to God our Father, who has done more than we have asked or imagined.

Reserves Policy

The trustees reviewed the level of unrestricted funds at the end of the financial year and decided to continue with a risk-based approach to the level of reserves held. They consider £25,000 an appropriate level for free reserves, enabling them to address any issues arising from unforeseen costs, and free reserves at 31 August 2023 were £25,000.

During the year the trustees considered a long term plan for new and upgraded facilities at Netherside Hall and within the estate grounds. They approved the projects and agreed to designate £250,000 as a ‘Future Projects Fund’ which will fully fund some projects and allow feasibility studies to be carried out for others. The projects include a new sports barn feasibility study, refurbishing the Training Team and visitor kitchens, new camper toilets in the hall, renovating more outbuildings and tarmacking the entrance road.

Trustees’ Responsibilities in Relation to the Financial Statements

The charity trustees (who are also the directors of Yorkshire Camps for the purposes of company law) are responsible for preparing a trustees’ annual report and financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice). Company law requires the charity trustees to prepare financial statements for each year which give a true and fair view of the state of affairs of the charitable company and of the incoming resources and application of resources, including income and expenditure for that period. In preparing the financial statements, the trustees are required to:

The trustees are responsible for keeping proper accounting records that disclose with reasonable accuracy at any time the financial position of the charity and to enable them to ensure that the financial statements comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the charity and hence taking reasonable steps for the prevention and detection of fraud and other irregularities. The trustees are responsible for the maintenance and integrity of the corporate and financial information included on the charitable company’s website.

Signed on behalf of the board of trustees

YORKSHIRE CAMPS

CHARITY No. 1150933, COMPANY No. 08355035

FINANCIAL YEAR ENDED 31 AUGUST 2023

INDEPENDENT EXAMINER’S REPORT TO THE TRUSTEES OF YORKSHIRE CAMPS

I report on the accounts of the company for the financial year ended 31 August 2023, which are set out on pages 7 to 20.

Respective responsibilities of trustees and examiner

The trustees (who are also the directors of the company for the purposes of company law) are responsible for the preparation of the accounts. The trustees consider that an audit is not required for this year under section 144(2) of the Charities Act 2011 (the Charities Act) and that an independent examination is needed.

Having satisfied myself that the charity is not subject to audit under company law and is eligible for independent examination, it is my responsibility to:

Basis of independent examiner’s report

My examination was carried out in accordance with the general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given as to whether the accounts present a ‘true and fair view’ and the report is limited to those matters set out in the statement below.

Independent examiner’s statement

In connection with my examination, no material matters have come to my attention which gives me cause to believe that in, any material respect:

• the accounts do not comply with relevant accounting requirements under section 396 of the Companies Act 2006 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination; or

I have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Joanna Clarkson

Member of the Institute of Chartered Accountants in England and Wales 25 Somerdale Grove, Leeds, LS13 4SD

CHARITY No. 1150933, COMPANY No. 08355035

YORKSHIRE CAMPS

FINANCIAL YEAR ENDED 31 AUGUST 2023

STATEMENT OF FINANCIAL ACTIVITIES

(Incorporating an Income and Expenditure Account)

Note
Income from:
Donations, Legacies and
Grants
2
Charitable Activities
3
Other Trading Activities
4
Investments
5
Other Income
Total Income
Expenditure on:
Charitable Activities
Team Costs
6/7
Camp Costs
6/7
Raising Funds
4/5
Total Expenditure
Net Income/(Expenditure)
Transfers between Funds
Net movement in Funds
Reconciliation of Funds:
Total Funds brought forward
Total Funds carried forward		 Unrestricted
Funds
£
275,191
94,838
6,068
14,310
762
391,169
10,576
135,865
146,441
7,403
153,844
237,325
4,409
241,734
690,342
932,076		 Restricted
Funds
£
177,258
-
-
-
-
177,258
23,336
102,136
125,472
-
125,472
51,786
(4,409)
47,377
9,928
57,305		 Total Funds
2023
£
452,449
94,838
6,068
14,310
762
568,427
33,912
238,001
271,913
7,403
279,316
289,111
-
289,111
700,270
989,381		 Total
2022
£
258,068
76,159
4,599
9,793
565
349,184
34,044
124,787
158,831
5,762
164,593
184,591
-
184,591
515,679
700,270

The Statement of Financial Activities includes all gains and losses recognised in the year.

All income and expenditure derive from continuing activities.

See Note 23 on page 18 for comparative figures from the financial year ended 31 August 2022.

YORKSHIRE CAMPS

CHARITY No. 1150933, COMPANY No. 08355035

FINANCIAL YEAR ENDED 31 AUGUST 2023

BALANCE SHEET

Note
Fixed Assets
Tangible Assets
Investment Assets
13
Non-investment Assets
13
Total Tangible Assets
Current Assets
Stock
14
Debtors
15
Cash at bank and in hand
Total Current Assets
Liabilities
Creditors: Amounts falling due
within one year
16
Net Current Assets
Total Assets less Current
Liabilities
Creditors: Amounts falling due
after more than one year
18
Net Assets
Funds of the charity
Restricted Income Funds
19
Unrestricted Income Funds
20
Total Funds		 2023
£
£
403,000
53,780
456,780
3,660
45,500
509,058
558,218
(25,617)
532,601
989,381
989,381
£
57,305
932,076
989,381		 2022
£
403,000
28,586
431,586
2,661
30,999
262,439
296,099
(17,415)
278,684
710,270
(10,000)
700,270
£
9,928
690,342
700,270

The company was entitled to exemption from audit under section 477 of the Companies Act 2006 relating to small companies. No member of the company has deposited a notice, pursuant to section 476 of the Companies Act 2006, requiring an audit of these accounts.

The directors acknowledge their responsibilities for complying with the requirements of the Companies Act 2006 with respect to accounting records and the preparation of accounts.

These accounts have been prepared in accordance with the provisions applicable to small companies subject to the small companies’ regime and in accordance with FRS102 SORP.

The notes at pages 10 to 20 form part of these accounts.

The accounts were approved by the Board on

Trustee

CHARITY No. 1150933, COMPANY No. 08355035

YORKSHIRE CAMPS

FINANCIAL YEAR ENDED 31 AUGUST 2023

STATEMENT OF CASHFLOW

Cashflows from Operating Activities:
Net income / (expenditure) for the year (as per
SOFA)
Adjustments for:
Depreciation charges
Investment income
Expenditure on investment properties
(Increase) / decrease in stocks
(Increase) / decrease in debtors
Increase / (decrease) in creditors
Net cash provided by (used in) operating
activities
Cashflows from Investing Activities:
Investment income
Expenditure on investment properties
Purchase of investment property
Purchase of plant and equipment
Net cash provided by (used in) investing
activities
Cash flows from financing activities:
Repayments of borrowing
Net cash provided by (used in) financing
activities
Change in cash and cash equivalents
Cash and cash equivalents at the beginning of
the year
Cash and cash equivalents at the end of the
year		 2023
Unrestricted
Funds
Restricted
Funds
£
£
£
238,712
50,399
10,312
(14,745)
1,791
(999)
(6,712)
(7,789)
4,862
3,340
233,221
45,950
14,745
(1,791)
-
(35,506)
(22,552)
(10,000)
(10,000)
200,669
45,950
253,590
8,849
454,259
54,799		 2022
Unrestricted
Funds
Restricted
Funds
£
£
£
183,189
1,402
6,751
(9,793)
1,319
(1,072)
(12,724)
(950)
4,853
1,114
172,523
1,566
9,793
(1,319)
(235,000)
(4,247)
(230,773)
(20,000)
(20,000)
(79,934)
1,566
333,524
7,283
253,590
8,849		 2022
Unrestricted
Funds
Restricted
Funds
£
£
£
183,189
1,402
6,751
(9,793)
1,319
(1,072)
(12,724)
(950)
4,853
1,114
172,523
1,566
9,793
(1,319)
(235,000)
(4,247)
(230,773)
(20,000)
(20,000)
(79,934)
1,566
333,524
7,283
253,590
8,849		 Restricted
Funds
£
1,402
(950)
1,114
(79,934)
1,566
333,524
7,283
253,590
8,849

YORKSHIRE CAMPS

FINANCIAL YEAR ENDED 31 AUGUST 2023

NOTES ON THE ACCOUNTS

1. ACCOUNTING POLICIES

1.1 Basis of preparation

The accounts have been prepared under the historical cost convention with items recognised at cost or transaction value unless otherwise stated in the note(s) to these accounts. The accounts have been prepared to give a ‘true and fair view’ in accordance with the Statement of Recommended Practice: Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS102) issued on 16 July 2014 (as updated through Update Bulletin 1 published on 2 February 2016 and Update Bulletin 2 published on 5 October 2018), the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS102), the Companies Act 2006, the Charities Act 2011 and UK Generally Accepted Accounting Practice.

The trustees consider that there are no material uncertainties about the charity’s ability to continue as a going concern.

1.2 Fund accounting

General funds are unrestricted funds which are available for use at the discretion of the trustees in furtherance of the general objectives of the charity, and which have not been designated for other purposes.

Designated funds are unrestricted funds that have been earmarked by the trustees for specific future purposes or projects.

Restricted funds are funds which are to be used in accordance with specific instructions imposed by donors or which have been raised by the charity for a particular purpose.

The aims and use of each designated and restricted fund are set out in notes 19 and 20 to the financial statements.

1.3 Income

All income is included in the Statement of Financial Activities when the charity is legally entitled to the income and the amount can be quantified with reasonable accuracy.

Income from donations, grants and investment income is reported in the Statement of Financial Activities during the year in which income is received.

Income from charitable activities is included in the Statement of Financial Activities in the year in which the corresponding services are delivered. As a result, invoiced camp fees that relate to future periods are recorded as deferred income.

Gifts in kind are measured at fair value (the amount for which the asset could be exchanged) unless impracticable to do so. Those gifts in kind received for use by the charity are included in the Statement of Financial Activities as income from donations when receivable. A corresponding amount is also recognised as expenditure during the period of receipt.

The value of any voluntary help received by the charity is not included in the accounts, but is described in the trustees’ annual report.

1.4 Resources expended

Expenditure is recognised on an accruals basis once there is a legal or constructive obligation to make payments to a third party, it is probable that settlement will be required and the amount of the obligation can be measured reliably.

Charitable activities include expenditure associated with costs incurred by the charity in the delivery of its activities and services for its beneficiaries. Where costs cannot be directly attributed to specific activities they have been allocated on a basis consistent with the use of the resources. Costs are apportioned between the periods relating to when camps are taking place, and the remaining time when the core team members are resident on site receiving teaching, training and preparing for the upcoming camps. The following apportionment has been applied to the costs of charitable activities, and is reflected in Notes 6 and 7.

Camp Team
Housekeeping 57% 43%
Utilities 57% 43%

Governance costs include those incurred in the governance of the charity and its assets and are primarily associated with constitutional and statutory requirements.

YORKSHIRE CAMPS

FINANCIAL YEAR ENDED 31 AUGUST 2023

NOTES ON THE ACCOUNTS

The cost of raising funds includes the expenditure incurred in maintaining and insuring the investment properties, merchandise printed with a Yorkshire Camps logo which has been purchased for resale, and the cost of producing leaflets encouraging voluntary contributions to the work of the charity.

Tangible fixed assets

Tangible fixed assets, are stated at cost less depreciation. There is a de minimis limit set on capitalising items, which is currently £750. The depreciation is calculated to write off the cost less estimated residual value of each asset over its expected useful life, using the following values:

Equipment and Machinery 10% straight line Fixtures and Fittings 15% straight line Computer and Office Equipment 33% straight line Vehicles 33% straight line Investment Property It is the policy of the charity to maintain properties to such a standard that their value is not impaired by the passage of time. The residual value is similar to the original cost and depreciation is immaterial.

An impairment review is conducted annually on the investment properties to ensure nothing has impacted on their value.

Stock

Stock is valued at the lower of cost or net realisable value.

Debtors

Debtors are recognised at the settlement amount, and prepayments are valued at the amount prepaid after taking account of any trade discounts due.

Cash at bank and in hand

Cash at bank and cash in hand includes cash and short term highly liquid investments.

Creditors and provisions

Creditors and provisions are recognised where the charity has a present obligation resulting from a past event that will probably result in the transfer of funds to a third party, and the amount due to settle the obligation can be measured or estimated reliably. Creditors and provisions are normally recognised at their settlement amount after allowing for any trade discounts due.

2. DONATIONS, LEGACIES AND GRANTS

Donations and gifts –
individuals
Legacies
Donations and gifts –
churches
Donations and gifts – trusts
In kind		 Unrestricted
Funds
£
194,477
-
3,314
77,400
-
275,191		 Restricted
Funds
£
23,258
-
3,500
150,500
-
177,258		 Total
£
217,735
-
6,814
227,900
-
452,449		 2022
£
222,370
21,989
4,677
5,932
3,100
258,068

See Note 23 on page 18 for comparative figures from the financial year ended 31 August 2022.

YORKSHIRE CAMPS

FINANCIAL YEAR ENDED 31 AUGUST 2023

NOTES ON THE ACCOUNTS

3. CHARITABLE ACTIVITIES

Camps
Camps for schools
Camps for churches
. OTHER TRADING ACTIVITIES
Income from charitable trading
Charitable Trading: cost of goods sold
Net proceeds of trading activities
Other costs inc publicity
Net other trading activities
. INVESTMENT ACTIVITIES
Investment Property income
Investment Property costs
Net Investment Property income
Interest bearing accounts
Net Investment Activities		 2023
£
46,653
12,054
36,131
94,838
Unrestricted
Funds
2023
£
6,068
(5,612)
456
(1,100)
(644)
2023
£
12,280
(1,791)
10,489
2,030
12,519		 2022
£
37,863
11,560
26,736
76,159
2022
£
4,599

(4,443)
156

(1,009)
(853)
2022
£
9,495
(1,319)
8,176
298
8,474

4. OTHER TRADING ACTIVITIES

5. INVESTMENT ACTIVITIES

YORKSHIRE CAMPS

FINANCIAL YEAR ENDED 31 AUGUST 2023

NOTES ON THE ACCOUNTS

6. ANALYSIS OF EXPENDITURE ON CHARITABLE ACTIVITIES

Camp expenses
Food and housekeeping
Depreciation
Gifts in Kind
Support Costs
Governance Costs		 Camp
Costs
£
12,517
31,547
10,312
-
183,612
13
238,001		 Team
Costs
£
-
5,912
-
-
28,000
-
33,912		 Total Costs
2023
£
12,517
37,459
10,312
-
211,612
13
271,913		 2022
£
10,808
29,454
6,751
100
111,705
13
158,831

See Note 23 on page 18 for comparative figures from the financial year ended 31 August 2022.

7. SUPPORT COSTS

Office Costs
Team and volunteers
Netherside Hall and site
refurbishment and equipment
Maintenance, health and safety,
grounds
Utilities		 Camp
Costs
£
19,761
5,293
111,225
33,315
14,018
183,612		 Team
Costs
£
365
16,889
170
-
10,576
28,000		 Total Costs
2023
£
20,126
22,182
111,395
33,315
24,594
211,612		 2022
£
28,174
20,732
30,061
9,489
23,249
111,705

In preparing the financial statements, the trustees consider it is appropriate to identify the costs that, whilst being necessary to deliver the camps, do not themselves produce or constitute the output of the charitable activity, and then classify these as support costs which are related to the delivery of the charitable activity.

See Note 23 on page 19 for comparative figures from the financial year ended 31 August 2022.

8. GOVERNANCE COSTS

Charitable Administration Camp
Costs
£
13
13		 Total Costs
2023
£
13
13		 2022
£
13
13

9. TRUSTEES

In 2022/23 no trustees were paid by the charity, nor did any receive payment for professional or other services supplied to the charity.

YORKSHIRE CAMPS

FINANCIAL YEAR ENDED 31 AUGUST 2023

NOTES ON THE ACCOUNTS

10. EMPLOYEES

There were no employees during the year. The charity is staffed entirely by volunteers, who are expected to raise their own financial support whilst they assist with the running of the charity.

11. RELATED PARTY TRANSACTIONS

The total value of donations received during the year from trustees and their close family was £3,285. All of the donations were unrestricted.

Roger Carswell, a trustee, rents the garage purchased with 30 Badgergate at an open market rate and paid £535 during the year.

During the year James Gurney, a professional builder and husband of Judith Gurney a trustee, was involved in the renovation of the Coach House. He was paid £11,474 for his labour and some building materials he supplied, both of which were supplied at below market rates.

10ofthose whose directors include Roger Carswell a trustee and a close family member with a controlling interest supplied Christian books costing £2,846.

12. CORPORATION TAXATION

The charity is exempt from tax on income and gains falling within section 505 of the Taxes Act 1988 or section 252 of the Taxation of Chargeable Gains Act 1992 to the extent that these are applied to its charitable objects.

13. TANGIBLE FIXED ASSETS

Cost
At 1 Sept 2022
Additions
At 31 August 2023
Depreciation
At 1 Sept 2022
Charge for the
Period
At 31 August 2023
Net Book Value
At 31 August 2023
At 31 August 2022		 Office
equipment
£
1,483
-
1,483
1,483
-
1,483
0
0		 Fixtures
and fittings
£
9,064
-
9,064
4,373
1,309
5,682
4,691
4,691		 Equipment
and
machinery
£
41,221
35,506
76,727
19,676
7,673
27,349
21,545
21,545		 Investment
Property
£
403,000
-
403,000
-
-
-
403,000
403,000		 Vehicles
£
4,000
-
4,000
1,650
1,330
2,980
2,350
2,360		 Total 2023
£
458,768
35,506
494,274
27,182
10,312
37,494
456,780
431,586		 2022
£
219,521
239,247
458,768
20,431
6,751
27,182

See Note 23 on page 19 for comparative figures from the financial year ended 31 August 2022.

YORKSHIRE CAMPS

FINANCIAL YEAR ENDED 31 AUGUST 2023

NOTES ON THE ACCOUNTS

14. STOCK

Merchandise
5. DEBTORS: Amounts falling due within one year
HMRC Gift Aid Reclaim
Income received but not
banked
Refund of supplier
overpayment
Prepayment of expenditure
Camp Debtors
6. CREDITORS: Amounts falling due within one year
Trade Creditors
Deferred Income
eferred Income
Category
Balance
01/09/22
£
Individual camp fees in advance
2,672
Church camp fees in advance
600
Church camp holding deposits in advance
600
Total camps fees received in advance
3,872
Donations towards costs of Training Team
members in coming year
3,732
R Carswell garage rental payments in
advance
-
Total Deferred Income
7,604		 Released
In Year
£
(2,672)
(600)
(600)
(3,872)
(3,732)
-
(7,604)		 2023
£
3,660
3,660
2023
£
6,404
16,025
1,059
22,012
-
45,500
2023
£
17,400
8,217
25,617
New
Deferrals
£
6,131
1,000
500
7,631
151
435
8,217		 2022
£
2,661
2,661
2022
£
6,693
7,814
-
14,031
2,461
30,999
2022
£
9,811
7,604
17,415
Balance
31/08/23
£
6,131
1,000
500
7,631
151
435
8,217

15. DEBTORS: Amounts falling due within one year

16. CREDITORS: Amounts falling due within one year

Deferred Income

See Note 23 on page 19 for comparative figures from the financial year ended 31 August 2022.

YORKSHIRE CAMPS

FINANCIAL YEAR ENDED 31 AUGUST 2023

NOTES ON THE ACCOUNTS

17. COMMITMENTS

Yorkshire Camps have leased Netherside Hall from The Liz and Terry Bramall Foundation for 25 years from 1 May 2022, at a cost of £1 per year.

18. CREDITORS: Amounts falling due after more than one year

2023 2022
£ £
Loan - 10,000

Yorkshire Camps received an interest free loan of £100,000 which is repayable, at a maximum rate of £20,000 per annum, after the lender has given twelve months’ notice. During the year the lender gifted the outstanding balance to Yorkshire Camps and confirmed there is no further amount to be repaid.

19. RESTRICTED INCOME FUNDS

Assisted Places Fund
Coach House Fund
Training Team and
Bursary Fund		 Balance
01/09/22
£
6,028
3,900
-
9,928		 Incoming
Resource
£
2,150
155,541
19,567
177,258		 Outgoing
Resource
£
-
102,136
23,336
125,472		 Transfers
£
(8,178)
3,769
(4,409)		 Balance
31/08/23
£
-
57,305
-
57,305

Assisted Places Fund

The fund contains monies donated to the charity to provide holidays for free or at a reduced cost in cases of financial hardship.

Training Team and Bursary Fund

This fund has been set up for donations which contribute towards the day to day living costs and other expenses associated with the members of the Training Team.

Coach House Fund

Specific donations for the redevelopment work on the Coach House are being placed in this fund.

See Note 23 on page 19 for comparative figures from the financial year ended 31 August 2022.

20. UNRESTRICTED INCOME FUNDS

General Fund
Building Fund
Coach House
Refurbishment Fund
Property Fund
Future Projects Fund		 Balance
01/09/22
£
192,702
29,458
65,182
403,000
-
690,342		 Incoming
Resources
£
391,169
-
-
-
391,169		 Outgoing
Resources
£
130,939
22,905
-
-
-
153,844		 Transfers
£
(245,591)
-
-
250,000
4,409		 Balance
31/08/23
£
207,341
6,553
65,182
403,000
250,000
932,076

YORKSHIRE CAMPS

FINANCIAL YEAR ENDED 31 AUGUST 2023

NOTES ON THE ACCOUNTS

The trustees have chosen to create the following designated funds from surplus unrestricted funds:

Building Fund

This fund is to assist with the refurbishment of Netherside Hall and other structures within the estate as well as improving facilities within the grounds.

Property Fund

The fund has been created, and will be maintained, at the value of the property owned by the charity to give a clearer understanding of the ‘free’ unrestricted reserves available for general use.

Coach House Refurbishment Fund

In the previous financial year the Trustees designated £75,000 of general funds to meet the initial building costs of the Coach House refurbishment. The remaining balance will be used to meet any shortfall in funding if the gifts received for this specific project and held in the restricted fund do not meet the full cost of the refurbishment.

Future Projects Fund

The Trustees have approved a program of works for the coming years which will improve the facilities and activities available for those who attend camps and the team members that run them. They have allocated £250,000 in initial funding which will enable a number of projects to be completed and other larger ones to have feasibility studies carried out.

See Note 23 on page 20 for comparative figures from the financial year ended 31 August 2022

21. TRANSFERS

Transfers to / (from) the General Fund

Restricted Funds:
Assisted Places Fund
Training Team & Bursary Fund
Designated Funds:
Future Projects Fund
Explanation of transfers to / (from) the General Fund
Assisted Places Fund – bursary places funded
Assisted Places Fund – to meet overspend
Training Team and Bursary Fund – to meet overspend
Future Projects Fund – set up new fund		 £
8,178
(3,769)
(250,000)		 £
4,409
(250,000)
(245,591)
8,367
(189)
(3,769)
(250,000)
(245,591)

See Note 23 on page 20 for comparative figures from the financial year ended 31 August 2022

YORKSHIRE CAMPS

FINANCIAL YEAR ENDED 31 AUGUST 2023

NOTES ON THE ACCOUNTS

22. ANALYSIS OF NET ASSETS BETWEEN FUNDS

Restricted Income Funds
Unrestricted Income Funds
Total Funds		 Tangible
Fixed Assets
£
-
456,780
456,780		 Net Current
Assets
£
57,305
475,296
532,601		 Total
£
57,305
932,076
989,381

See Note 23 on page 20 for comparative figures from the financial year ended 31 August 2022

23. INFORMATION FROM FINANCIAL YEAR ENDED 31 AUGUST 2022 FOR COMPARISON

STATEMENT OF FINANCIAL ACTIVITIES (Incorporating an Income and Expenditure Account)

Unrestricted
Funds
Note
£
Income from:
Donations, Legacies and Grants
2
233,039
Charitable Activities
3
76,159
Other Trading Activities
4
4,599
Investments
5
9,793
Other Income
565
Total Income
324,155
Expenditure on:
Charitable Activities
Team Costs
6/7
10,725
Camp Costs
6/7
124,479
135,204
Raising Funds
4/5
5,762
Total Expenditure
140,966
Net Income/(Expenditure)
183,189
Transfers between Funds
(1,684)
Net movement in Funds
181,505
Reconciliation of Funds:
Total Funds brought forward
508,837
Total Funds carried forward
690,342
NOTE 2. DONATIONS, LEGACIES AND GRANTS
Unrestricted
Funds
£
Donations and gifts – individuals
201,047
Legacies
21,989
Donations and gifts – churches
4,003
Donations and gifts – trusts
2,900
Grants – Covid19 Business
support, Craven DC
-
In kind
3,100
233,039		 Unrestricted
Funds
Note
£
Income from:
Donations, Legacies and Grants
2
233,039
Charitable Activities
3
76,159
Other Trading Activities
4
4,599
Investments
5
9,793
Other Income
565
Total Income
324,155
Expenditure on:
Charitable Activities
Team Costs
6/7
10,725
Camp Costs
6/7
124,479
135,204
Raising Funds
4/5
5,762
Total Expenditure
140,966
Net Income/(Expenditure)
183,189
Transfers between Funds
(1,684)
Net movement in Funds
181,505
Reconciliation of Funds:
Total Funds brought forward
508,837
Total Funds carried forward
690,342
NOTE 2. DONATIONS, LEGACIES AND GRANTS
Unrestricted
Funds
£
Donations and gifts – individuals
201,047
Legacies
21,989
Donations and gifts – churches
4,003
Donations and gifts – trusts
2,900
Grants – Covid19 Business
support, Craven DC
-
In kind
3,100
233,039		 Restricted
Funds
£
25,029
-
-
-
-














Total Funds
2022
£
258,068
76,159
4,599
9,793
565














Total
2021
£
229,580
8,859
1,182
3,785
513
25,029 349,184 243,919
23,319
308		 34,044
124,787		 42,636
73,294
23,627
-		 158,831
5,762		 115,930
1,028
23,627
1,402
1,684		 164,593
184,591
-		 116,958
126,961
-
3,086
6,842		 184,591
515,679		 126,961
388,718
9,928 700,270 515,679
Restricted
Funds
£
21,323
674
3,032
-
-
25,029		 Total
£
222,370
21,989
4,677
5,932
-
3,100
258,068		 2021
£
197,254
-
9,676
2,425
18,636
1,589
229,580

YORKSHIRE CAMPS

FINANCIAL YEAR ENDED 31 AUGUST 2023

NOTES ON THE ACCOUNTS

NOTE 6. ANALYSIS OF EXPENDITURE ON CHARITABLE ACTIVITIES

Camp Team Total Costs 2021
Costs Costs 2022
£ £ £ £
Camp expenses 10,808 - 10,808 4,154
Food and housekeeping 22,948 6,506 29,454 16,300
Depreciation 6,751 - 6,751 5,670
Gifts in Kind 100 - 100 589
Support Costs 84,167 27,538 111,705 89,204
Governance Costs 13 - 13 13
124,787 34,044 158,831 115,930

NOTE 7. SUPPORT COSTS

Office Costs
Team and volunteers
Netherside Hall and site refurbishment
and equipment
Maintenance, health and safety,
grounds
Utilities		 Camp
Costs
£
27,794
5,021
29,541
9,489
12,322
84,167		 Team
Costs
£
380
15,711
520
-
10,927
27,538		 Total Costs
2022
£
28,174
20,732
30,061
9,489
23,249
111,705		 2021
£
20,442
17,322
21,553
15,712
14,175
89,204

NOTE 13. TANGIBLE FIXED ASSETS

Cost
At 1 Sept 2021
Additions
At 31 August 2022
Depreciation
At 1 Sept 2021
Charge for the
Period
At 31 August 2022
Net Book Value
At 31 August 2022
At 31 August 2021		 Office
equipment
£
1,483
-
1,483
1,483
-
1,483
0
0		 Fixtures
and fittings
£
9,064
-
9,064
3,064
1,309
4,373
4,691
6,000		 Equipment
and
machinery
£
39,974
1,247
41,221
15,554
4,122
19,676
21,545
24,420		 Investment
Property
£
168,000
235,000
403,000
-
-
-
403,000
168,000		 Vehicles
£
1,000
3,000
4,000
330
1,320
1,650
2,350
670		 Total 2022
£
219,521
239,247
458,768
20,431
6,751
27,182
431,586
199,090		 2021
£
210,062
9,459
219,521
14,761
5,670
20,431

NOTE 16. Deferred Income

Category
Individual camp fees in advance
Church camp fees in advance
Church camp holding deposits in advance
Total camps fees received in advance
Donations towards costs of Training Team
members in coming year
Total Deferred Income		 Balance
01/09/21
£
3,581
-
-
3,581
4,454
8,035		 Released
In Year
£
(3,581)
-
-
(3,581)
(4,454)
(8,035)		 New
Deferrals
£
2,672
600
600
3,872
3,732
7,604		 Balance
31/08/22
£
2,672
600
600
3,872
3,732
7,604

YORKSHIRE CAMPS

FINANCIAL YEAR ENDED 31 AUGUST 2023

NOTES ON THE ACCOUNTS

NOTE 19. RESTRICTED INCOME FUNDS

Balance
01/09/21
Incoming
Resource
£
£
Assisted Places Fund
6,582
4,616
Coach House Fund
-
3,900
Building Work Fund
-
300
Training Team and Bursary
Fund
260
16,213
6,842
25,029
NOTE 20. UNRESTRICTED INCOME FUNDS
Balance
01/09/21
Incoming
Resources
£
£
General Fund
289,927
324,155
Building Fund
50,910
Coach House
Refurbishment Fund
Property Fund
168,000
508,837
324,155
NOTE 21. TRANSFERS
Transfers to / (from) the General Fund
Restricted Funds:
Assisted Places Fund
Building Work Fund
Training Team & Bursary Fund
Designated Funds:
Coach House Refurb Fund
Property Fund
Explanation of transfers to / (from) the General Fund
Assisted Places Fund – bursary places funded
Building Work Fund – to meet overspend
Training Team and Bursary Fund – to meet overspend
Coach House Refurb Fund – set up new fund
Property Fund – to reflect purchase of new investment property		 Outgoing
Resource
£
308
23,319
23,627
Outgoing
Resources
£
109,696
21,452
9,818
140,966		 Outgoing
Resource
£
308
23,319
23,627
Outgoing
Resources
£
109,696
21,452
9,818
140,966		 Transfers
£
(5,170)
8
6,846
1,684
Transfers
£
(311,684)
75,000
235,000
(1,684)
£
5,170
(8)
(6,846)
(75,000)
(235,000)		 Transfers
£
(5,170)
8
6,846
1,684
Transfers
£
(311,684)
75,000
235,000
(1,684)
£
5,170
(8)
(6,846)
(75,000)
(235,000)		 Transfers
£
(5,170)
8
6,846
1,684
Transfers
£
(311,684)
75,000
235,000
(1,684)
£
5,170
(8)
(6,846)
(75,000)
(235,000)		 Balance
31/08/22
£
6,028
3,900
-
-
9,928
Balance
31/08/22
£
192,702
29,458
65,182
403,000
690,342
£
5,170
(8)
(6,846)
(75,000)
(235,000)		 £
(1,684)
(310,000)
(311,684)
5,170
(8)
(6,846)
(75,000)
(235,000)
(311,684)

NOTE 22. ANALYSIS OF NET ASSETS BETWEEN FUNDS

Restricted Income Funds
Unrestricted Income Funds
Total Funds		 Tangible Fixed
Assets
£
-
431,586
431,586		 Net Current
Assets
£
9,928
258,756
268,684		 Total
£
9,928
690,342
700,270