## **NEWSHAM AND NEW DELAVAL YOUTH FORUM**
**REPORT AND FINANCIAL STATEMENTS For the year ended 31st of July 2021**
**Charity Number 1150931**
**NEWSHAM AND NEW DELAVAL YOUTH FORUM**
## **ANNUAL REPORT AND FINANCIAL STATEMENTS**
For the year ended 31st of July 2021
|**Contents**|**Page**|
|---|---|
|Trustees annual report|1 to 4|
|Independent examiners report|5|
|Statement of Financial Activities (including|6|
|income and expenditure account)||
|Balance sheet|7|
|Notes to the financial statements|8 to 14|
**NEWSHAM AND NEW DELAVAL YOUTH FORUM**
## **TRUSTEES ANNUAL REPORT**
For year ended 31st of July 2021
The trustees are pleased to present their annual report together with the financial statements of the charity for the year ended 31st of July 2021.
The financial statements comply with the Charities Act 2011, the Memorandum and Articles of Association, and Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019).
## **1. Objectives and Activities**
The Newsham and New Delaval Mission statement is the following:
"To help young people, especially, but not exclusively through leisure time activities, so as to develop their capabilities that may grow to full maturity as individuals and members of the society"
This will be achieved through providing the young people of the area with a provision that consists of recreational and educational activities and encourages social integration within their community.
## **2. Achievements and Performance**
Despite the major disruption to the organization, the Trustees are very pleased with the performance of the organization, especially considering the implications of the pandemic relating to the closure of council premises that we were using to deliver our center-based provision for over a year, loss of staff due to illness, as well as moving on to full-time employment and most importantly the resilience of the charity to remain operational.
- Closure of center-based provision resulted in the organization delivering detached sessions across the whole of the Newsham area three sessions a week. Our presence on the street was well received by both parents and young people with record numbers of young people using the presence of our youth workers on the streets of Newsham.
- The number of young people we met on the streets and participated in activities and Digital Platforms was 454 individual young people with the gender of 265 being female 189 female.
- Digital Platforms continued to be popular with young people accessing Leader In Charge through Text, telephone, Zoom calls, and organizational facebook. This method was as popular with parents as it was with young people.
- Parental support through our detached sessions was very beneficial and parents were willing to seek support throughout the whole year, with an increase in the number of safeguarding referrals being submitted following parental requests and concerns.
- Despite lack of premises 1 to 1 support and small group work discussions continued to be popular, with meetings happening on the streets and gardens instead of buildings, different, but effective at the same time.
- Our partnership with Silx Teen Bar Youth Project expanded throughout the pandemic, with the secondment of staff to our project and the delivery of joint summer activities and out-of-the-area trips.
- We also targeted 150 individual young people from the Newsham area who were from families that were economically challenged with Christmas and Easter presents, return to school packs, etc presented to the young people and the families.
1
**NEWSHAM AND NEW DELAVAL YOUTH FORUM**
## **TRUSTEES ANNUAL REPORT**
For year ended 31st of July 2021
## **3. Plans for Future Periods**
Plans for the future for the organizations very much depend on restrictions being removed concerning being able to access Newsham Pavilion to re-start our center-based provision.
Detached work has been successful and effective in engaging with young people in the Newsham area and the need to continue the work is very evident.
Recruitment of staff will be the most important plan for the future as our Leader In Charge will not be with the organization as from the 1st of August 2021 and we will be dependent on the secondment of staff from Silx Teen Bar Youth Project to continue our provision in the Newsham area.
Before the pandemic, we had plans to increase our staffing levels to expand and increase our delivery of provision in the Newsham area, these plans are now on hold as we need to consolidate as an organization and recruit additional staff and funds before considering any expansion of our provision
## **4. Reference and administrative details of the charity, its trustees and advisors**
|Charity Name|Newsham and New Delaval Youth Forum|Newsham and New Delaval Youth Forum||
|---|---|---|---|
|Registered Charity|1150931|||
|Number||||
|Operational address|St Bedes Church|||
||Newcastle Road|||
||Blyth|||
||NE24 4AS|||
|Trustees|D Richardson||Chair|
||J Beecroft|||
||Y Roberts|||
|Committee Members|C Anthony|||
||A Douglass||Secretary|
||A Christer|||
|Independent|Jim Dodds|||
|Examiner|Connected Voice Business Services Limited|||
||Higham House|||
||Higham Place|||
||Newcastle upon Tyne|||
||NE1 8AF|||
|Bankers|HSBC|||
||Bamburgh House|||
||Manor Walks, Cramlington|||
||NE23 6QE|||
2
**NEWSHAM AND NEW DELAVAL YOUTH FORUM**
## **TRUSTEES ANNUAL REPORT**
For year ended 31st of July 2021
## **5. Structure, Governance and Management**
## Governing documents
The Newsham and New Delaval Youth Forum was constituted in October 2010 and was registered as a charity 22nd February 2013.
The objectives of the organisation as set out in the constitution of the organisation are to "Help young people, especially but not exclusively through leisure activities, so as to develop their capabilities that may grow to full maturity as individuals and members of society".
All trustees and members of the organisations are aware of the mission of the organisation and are of their duties and as Trustees or members of the charity.
## Organisation
Organizational meetings have continued throughout the pandemic and although we have had a few operational issues relating to Zoom calls etc, we still managed to maintain regular contact. All organizational duties relating to
Administrative duties and managing of the finances of the organization as well as reporting of funds continued as normal and we ensured that communication between Trustees and management team and staff ensured that we were able to operate to an acceptable standard.
## Risk management
The Trustees can monitor and manage the finances of the charity and are in receipt of a detailed project and financial reports. Additionally, Trustees receive youth work reports that inform the progress of the organization relating to youth and safeguarding issues.
The organization’s Treasurer monitors and manages the income and expenditure and works very closely with youth workers to manage the finances of the charity.
The Trustees are also fully aware of the funding strategy of the organization and the need to continue efforts to raise funds to maintain the provision of the organization. Plans to expand projects and activities have been shelved for the time being as like most organizations we are looking to gradually return to providing our original offer to the young people of Newsham.
## **6. Financial Review**
The Trustees of the organization are always very thankful for funding received from the variety of funding organizations that have allowed the organization to continue to deliver youth services in the Newsham area.
The organization’s financial management system is in place and provides management and trustees with the necessary information to manage the finances.
Our total income for the year was £35,732 (2020: £53,787) and expenditure for the year was £30,454 (2020: £30,425).
The Statement of Financial Activities shows a carried forward amount of £74,619 (2020: £69,341) and that includes unrestricted reserves of £8,323 (2020: £8,284) and restricted funds of £66,296 (2020: £61,058).
## Grant making policy
The charity does not give out grants and has no grant making policy.
## Investment policy
The charity holds no investments and has no investment policy.
3
**NEWSHAM AND NEW DELAVAL YOUTH FORUM**
## **TRUSTEES ANNUAL REPORT**
For year ended 31st of July 2021
## Reserves policy
The charity fully acknowledges and there is a requirement to have a reserve, but the charity is dependent on unrestricted donations.
Current policy states that the reserves of the organisation need to be 50% of the annual expenditure of the organisation and the charity is making efforts to increase the current level.
We are making efforts to increase the reserves of the organisation and we are hoping to raise the reserves to a level of 50% of the annual expenditure and that will be one of the objectives for the year. Our current level of unrestricted funds as at 31st of July 2020 was £8,284 (2019: £8,270).
## **7. Public Benefit Statement**
The Trustees like always refer to the Charity Commission’s guidance on public benefit. Our annual report will aim to demonstrate the link between the organisation’s charitable activities and the benefit the young people gain from our offer.
## **8. Statement of Trustee Responsibilities**
The charity trustees are responsible for preparing a trustees’ annual report and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).
The charity trustees are required to prepare financial statements for each year which give a true and fair view of the state of affairs of the charitable company and of incoming resources and application of resources. In preparing financial statements, the trustees are required to:
- Select suitable accounting policies and apply them consistently;
- Observe the methods and principles in the Charities SORP;
- Make judgements and estimates that are reasonable and prudent;
- State whether applicable accounting standards have been followed, subject to any material departures disclosed and explained in the financial statements;
- Prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charity will continue in operation.
The trustees are responsible for keeping proper accounting records that disclose with reasonable accuracy at any time the financial position of the charity. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
Approved by the Trustees on ……………….…………. and signed on their behalf by: 11/04/2022
David Richardson Chairperson
4
## **NEWSHAM AND NEW DELAVAL YOUTH FORUM**
## **INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES**
For the year ended 31st of July 2021
I report on the financial statements of Newsham and New Delaval Youth Forum for the year ended 31st of July 2021, which are set out on pages 6 to 14.
## **Respective responsibilities of trustees and examiner**
The charity's trustees are responsible for the preparation of the accounts. The charity's trustees consider that an audit is not required for this year under section 144 of the Charities Act 2011 ("the Charities Act) and that an independent examination is needed.
Having satisfied myself that the charity is not subject to audit under company law and is eligible for independent examination, it is my responsibility to:
- h examine the accounts under section 145 of the Charities Act,
- h to follow the procedures laid down in the general Directions given by the Charity Commission (under section 145(5)(b) of the Charities Act), and
- h to state whether particular matters have come to my attention.
## **Basis of independent examiner's statement**
My examination was carried out in accordance with general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a ‘true and fair view’ and the report is limited to those matters set out in the statement below.
## **Independent examiner's statement**
In connection with my examination, no material matters have come to my attention which gives me cause to believe that in, any material respect:
- h the accounting records were not kept in accordance with section 130 of the Charities Act; or
- h the accounts did not accord with the accounting records; or
- h the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a "true and fair" view which is not a matter considered as part of an independent examination.
I have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Jim Dodds Connected Voice Business Services Limited Higham House Higham Place Newcastle upon Tyne NE1 8AF Date: 11/04/2022
5
## **NEWSHAM AND NEW DELAVAL YOUTH FORUM**
## **RECEIPTS AND PAYMENTS ACCOUNTS**
For the year ended 31st of July 2021
**----- Start of picture text -----**
Unrestricted Restricted Total Total
Funds Funds 2021 2020
£ £ £ £
Receipts
Donations and grants 3 - 35,693 35,693 53,514
Other trading activities
Other trading income 4 39 - 39 273
Total Receipts 39 35,693 35,732 53,787
Payments
Charitable expenditure 5 - 30,454 30,454 30,425
Total Payments - 30,454 30,454 30,425
Net of Receipts / - Payments 39 5,239 5,278 23,362
Opening cash at bank and in hand 8,284 61,058 69,341 45,980
Closing cash at bank and in hand 8,323 66,296 74,619 69,341
Notes
**----- End of picture text -----**
The Statement of Financial Activities includes all gains and losses recognised in the year. All income and expenditure derive from continuing activities
The notes on pages 8 to 14 form an integral part of these accounts.
6
**NEWSHAM AND NEW DELAVAL YOUTH FORUM**
Charity Number 1150931
## **STATEMENT OF ASSETS AND LIABILITIES**
As at 31st of July 2021
|**Cash funds**
Cash at bank and in hand
12
**Assets retained for charity's own use**
13
**Liabilities**
14
Notes|Unrestricted
Funds
**£**
8,323|Restricted
Funds
**£**
66,296|**Total**
**2021**
**£**
**74,619**
**1,701**
**962**|Total
2020
**£**
69,341
1,701
600|
|---|---|---|---|---|
The notes on pages 8 to 14 form an integral part of these accounts. These financial statements were approved by the Board on: 11/04/2022 and are signed on its behalf by: David Richardson Chair
7
## **NEWSHAM AND NEW DELAVAL YOUTH FORUM**
## **NOTES TO THE FINANCIAL STATEMENTS**
For the year ended 31st of July 2021
## 1 **Accounting Policies**
The principal accounting policies adopted, judgements and key sources of estimation uncertainty in the preparation of the financial statements are as follows:
## 2 **Basis of accounting**
## 2.1 **Basis of preparation**
The accounts have been prepared using the receipts and payments basis. An audit is not required by the Charity's constitution and has not been requested by the Trustees.
## **Analysis of income**
|3
4|**Donations and grants**
**Other trading activities**
Other trading income
Youth activities
Subscriptions
Other income
Awards for All
NE Youth Limited
Northumbria Police
Hadrians Trust
UK Youth
BBC Children in Need
Community Foundation
Blyth Town Council
Dobson Family|Unrestricted
Funds
£
-
-
-
-
-
39
39|Restricted
Funds
£
-
800
14,544
5,000
7,000
-
1,700
6,649
-
35,693
-
-
-
-|**Total**
**2021**
**£**
**-**
**800**
**14,544**
**5,000**
**7,000**
**-**
**1,700**
**6,649**
**-**
**35,693**
**-**
**-**
**39**
**39**|Total
2020
£
9,060
-
19,086
10,000
12,000
1,000
-
-
2,368
53,514
216
7
50
273|
|---|---|---|---|---|---|
Income was £35,732 (2020: £53,787) of which £39 was unrestricted (2020: £273) and £35,693 was restricted (2020: £53,514)
8
## **NEWSHAM AND NEW DELAVAL YOUTH FORUM**
## **NOTES TO THE FINANCIAL STATEMENTS**
For the year ended 31st of July 2021
## **Analysis of resources expended**
|5|**Charitable activities**
Activity costs
Governance costs
Membership fee
Activities
Travel
Organisational expenditure
Professional fees
Monitoring system
Room hire
Miscellaneous
Subcontracted
Salary & NI
Insurance
Independent examiner's fees for reporting on
the accounts|Unrestricted
Funds
£
-
-
-
-
-
-
-
-
-
-
-
-
-|Restricted
Funds
£
14,953
6,028
806
100
-
4,062
-
2,271
1,404
230
-
600
30,454|**Total**
**2021**
**£**
**14,953**
**6,028**
**806**
**100**
**-**
**4,062**
**-**
**2,271**
**1,404**
**230**
**-**
**600**
**30,454**|Total
2020
£
17,720
-
775
14
1,790
5,283
586
-
2,976
652
59
570
30,425|
|---|---|---|---|---|---|
Expenditure on charitable activities was £30,454 (2020: £30,425) of which £0 was unrestricted (2020: £259) and £30,454 was restricted (2020: £30,166)
## 6 **Fees for examination of the accounts**
|7
Other accountancy services paid to the examiner
Salaries and wages
Social security costs
Independent examiner's fees for reporting on the accounts
**Analysis of staff costs and the cost of key management personnel**|**2021**
**£**
**600**
**230**
**830**
**2021**
**£**
**14,953**
**5**
**14,958**|2020
£
540
1,140
1,680
2020
£
17,677
43
17,720|
|---|---|---|
No employee received remuneration above £60,000 (2020: nil)
The key management personnel of the charity, comprise the trustees. The total employee benefits of the key management personnel of the charity were £nil.
9
## **NEWSHAM AND NEW DELAVAL YOUTH FORUM**
## **NOTES TO THE FINANCIAL STATEMENTS**
For the year ended 31st of July 2021
## 8 **Staff numbers**
The average monthly head count was 5 staff (2020: 5 staff) and the average monthly number of full-time equivalent employees during the year were as follows:
|The parts of the charity in which the employee's work
Charitable activities|**2021**
**Number**
**3.0**
**3.0**|2020
Number
3.0
3.0|
|---|---|---|
## 9 **Transactions with trustees**
None of the trustees have been paid any remuneration or received any other benefits from an employment with their charity or a related entity.
## **Trustees' expenses**
No trustee expenses have been incurred in the year.
## **Transaction(s) with related parties**
There have been no related party transactions in the reporting period.
## 10 **Defined contribution pension scheme**
The charity operates a defined contribution pension scheme. The assets of the scheme are held separately from those of the charity in an independently administered fund.
The employer's pension costs represent contributions payable by the charity to the fund and amount to £nil (2020: £nil). There was £nil outstanding as at 31 July 2021 (2020: £nil)
## 11 **Corporation Taxation**
The charity is exempt from tax on income and gains falling within section 505 of the Taxes Act 1988 or section 252 of the Taxation of Chargeable Gains Act 1992 to the extent that these are applied to its charitable objectives.
10
## **NEWSHAM AND NEW DELAVAL YOUTH FORUM**
## **NOTES TO THE FINANCIAL STATEMENTS**
For the year ended 31st of July 2021
## 12 **Cash at bank and in hand**
|Cash at bank
Cash in hand
Holding account
Cash at bank
Cash in hand
Holding account
13 **Assets retained for charity's own use**
Laptops
GoPro camera
Projector
Air hockey table|Unrestricted
Funds
£
8,323
-
-
8,323
Unrestricted
Funds
£
8,284
-
-
8,284
Unrestricted
Funds
£
-
-
-
-
-|Restricted
Funds
£
62,436
313
3,547
66,296
Restricted
Funds
£
56,222
1,735
3,100
61,057
Restricted
Funds
£
1,053
279
199
170
1,701|**2021**
**£**
**70,759**
**313**
**3,547**
**74,619**
**2020**
**£**
**64,506**
**1,735**
**3,100**
**69,341**
**Total**
**2021**
**£**
**1,053**
**279**
**199**
**170**
**1,701**|Total
2020
£
1,053
279
199
170
1,701|
|---|---|---|---|---|
## 14 **Liabilites at the period end**
|Trade creditors
Independent examination of accounts|**2021**
**£**
**600**
**362**
**962**|2020
£
600
-
600|
|---|---|---|
11
## **NEWSHAM AND NEW DELAVAL YOUTH FORUM**
## **NOTES TO THE FINANCIAL STATEMENTS**
For the year ended 31st of July 2021
## 15 **Analysis of charitable funds**
**Analysis of movements in unrestricted funds**
**For the year ending 31 July 2021**
|**Unrestricted funds**
General unrestricted fund
**_Totals_**
**Unrestricted funds**
General unrestricted fund
**_Totals_**
**For the year ending 31 July 2020**|**Fund**
**balances**
**brought**
**forward**
£
8,284
8,284
**Fund**
**balances**
**brought**
**forward**
£
8,270
8,270|**Incoming**
**resources**
£
39
39
**Incoming**
**resources**
£
14
14|**Resources**
**expended**
£
-
-
**Resources**
**expended**
£
-
-|**Transfers**
£
-
-
**Transfers**
£
-
-|**Fund**
**balances**
**carried**
**forward**
**£**
**8,323**
**8,323**
**Fund**
**balances**
**carried**
**forward**
**£**
**8,284**
**8,284**|
|---|---|---|---|---|---|
## **Purpose of unrestricted funds**
General unrestricted fund
The 'free reserves' of the charity
12
## **NEWSHAM AND NEW DELAVAL YOUTH FORUM**
## **NOTES TO THE FINANCIAL STATEMENTS**
For the year ended 31st of July 2021
## 15 **Analysis of charitable funds** _(continued)_
## **Analysis of movement in restricted funds**
## **For the year ending 31 July 2021**
|**Restricted funds**
Awards for All
BBC Children in Need
BBC Boost Grant
Blyth Town Council
Blyth Town Community Grant
Community Foundation
EDF Blyth Off Shore
Hadrians Trust
Jolly Bedesman
Joseph Brough Foundation
Northumberland Children Trust
P@G Fund
UK Youth
NE Youth Limited
Northumbria Police
Dobson Family
Community Foundation Sowler
Community Foundation
**_Totals_**|**Fund**
**balances**
**brought**
**forward**
£
9,060
3,113
-
18,246
-
13,951
2,975
1,000
400
4,000
4,645
1,300
2,368
-
-
-
-
-
61,058|**Incoming**
**resources**
£
-
9,544
5,000
-
5,000
-
-
-
-
-
-
-
-
1,700
6,649
800
5,000
2,000
35,693|**Resources**
**expended**
£
( 1,131 )
( 3,113 )
( 5,000 )
( 2,852 )
-
( 6,000 )
( 2,975 )
-
( 400 )
-
-
( 1,300 )
( 2,368 )
-
( 3,649 )
( 800 )
-
( 865 )
( 30,454 )|**Transfers**
£
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-|**Fund**
**balances**
**carried**
**forward**
**£**
**7,929**
**9,544**
**-**
**15,394**
**5,000**
**7,951**
**-**
**1,000**
**-**
**4,000**
**4,645**
**-**
**-**
**1,700**
**3,000**
**-**
**5,000**
**1,135**
**66,297**|
|---|---|---|---|---|---|
## **For the year ending 31 July 2020**
|**Restricted funds**
Awards for All
Barbour Trust
BBC Children in Need
Blyth Town Council
Community Foundation
EDF Blyth Off Shore
Grass Roots
Hadrians Trust
High Sheriff
Hospital of God at Greatham
Jolly Bedesman
Joseph Brough Foundation
Northumberland Children Trust
**_Carried forward_**|**Fund**
**balances**
**brought**
**forward**
£
-
1,000
827
8,694
3,977
5,000
1,000
-
500
1,000
400
5,000
5,500
32,898|**Incoming**
**resources**
£
9,060
-
19,086
10,000
12,000
-
-
1,000
-
-
-
-
-
51,146|**Resources**
**expended**
£
-
( 1,000 )
( 16,800 )
( 448 )
( 2,026 )
( 2,025 )
( 1,000 )
-
( 500 )
( 1,000 )
-
( 1,000 )
( 855 )
( 26,654 )|**Transfers**
£
-
-
-
-
-
-
-
-
-
-
-
-
-
-|**Fund**
**balances**
**carried**
**forward**
**£**
**9,060**
**-**
**3,113**
**18,246**
**13,951**
**2,975**
**-**
**1,000**
**-**
**-**
**400**
**4,000**
**4,645**
**57,390**|
|---|---|---|---|---|---|
13
## **NEWSHAM AND NEW DELAVAL YOUTH FORUM**
## **NOTES TO THE FINANCIAL STATEMENTS**
For the year ended 31st of July 2021
- 15 **Analysis of charitable funds** _(continued)_
## **Analysis of movement in restricted funds**
## **For the year ending 31 July 2020**
|**Restricted funds**
**_Brought forward_**
P@G Fund
RW Mann Trust
Sir James Knott Trust
UK Youth
William Leech
**_Totals_**|**Fund**
**balances**
**brought**
**forward**
£
32,898
3,000
360
252
-
1,200
37,710|**Incoming**
**resources**
£
51,146
-
-
-
2,368
-
53,514|**Resources**
**expended**
£
( 26,654 )
( 1,700 )
( 360 )
( 252 )
-
( 1,200 )
( 30,166 )|**Transfers**
£
-
-
-
-
-
-
-|**Fund**
**balances**
**carried**
**forward**
**£**
**57,390**
**1,300**
**-**
**-**
**2,368**
**-**
**61,058**|
|---|---|---|---|---|---|
## **Purpose of restricted funds**
Restricted funds represent income resources used for a specific purpose within the charity as identified by the donor.
Awards for All Barbour Trust BBC Children in Need
Blyth Town Council Community Foundation EDF Blyth Off Shore Grass Roots Hadrians Trust High Sheriff Hospital of God at Greatham Jolly Bedesman Joseph Brough Foundation Northumberland Children Trust P@G Fund RW Mann Trust Sir James Knott Trust UK Youth NE Youth Limited
Detached work and Digital inclusion salaries Core costs
To contribute towards the salary costs of the Leader in charge and part time workers To assist with the core costs of the organisation Core costs Health and Well being Salaries associated with activities Core costs Youth activities Youth Club salaries Core costs Core costs Youth Club salaries Health project salaries Core costs Youth Club salaries Residential experience Youth Club salaries and equipment
14