## **Charity Commission** ## Charity Commission Annual Return 2024 ## **JAPAN MATSURI** Charity registration number: 1150911 **Most of the information you give in this form will become publicly available on the Register of Charities. Any field that the Charity Commission will not display will be clearly marked. This document is a record of the information provided in the Annual Return 2024.** **Financial period** ~~ee~~ **Financial period start date** 01/03/2023 Cn **Financial period end date** ## 29/02/2024 Cn **Income and spending** ~~ee~~ **Income £** £166,041 Cn **Spending £** £203,928 ~~Ce~~ **Number of contracts from government** ~~ee~~ **How many contracts (other than grant agreements) did your charity receive from central government or a local authority during the financial period for this return?** 0 ## **Number of grants from government** **How many grants did your charity receive from central government or a local authority during the financial period for this return?** 0 ## **Income breakdown** ## **Donations and legacies (excluding Endowments Received)** £17,100 ## **Charitable activities** £0 ## **Other trading activities** £148,941 ## **Investments** £0 ## **Other** £0 ## **Corporate donations** **What was the value of your charity’s single highest value donation received from a corporate donor during the financial period of this return?** £3,600 ## **Donations from individuals** **What was the value of your charity’s single highest value donation received from an individual during the financial period of this return?** £0 ## **Donations from related parties** **What was the value of your charity’s single highest value donation received from a related party during the financial period of this return?** £3,600 ## **Recipients of grants** **Please round all figures to the nearest pound (do not enter decimal points or commas).Individuals** £0 ## **Other charities** £0 ## **Other organisations that are not charities** £0 ## **Trustee payments** **Excluding out of pocket expenses, for what were any of the trustees paid during the financial period for this return?** ⊠ e. None of the trustees have been paid **Did any of the trustees resign and take up employment with your charity in the financial period of this return?** No **Income from outside the UK** **Did your charity receive income from outside of the United Kingdom in the financial period of this return?** No ## **Delivering activities outside the United Kingdom** **Did your charity deliver charitable activities outside of the United Kingdom in the financial period of this return?** No ## **Spending outside England & Wales** **Did your charity spend funds outside of the United Kingdom in the financial period of this return?** No ## **Trading subsidiaries** ## **Does the charity have any trading subsidiaries?** No ## **Charity contact details correct** **Is the contact address displayed from the Register of Charities, correct?** No ## **Charity headquarters details correct** **Is this the same address that you use as your charity's administrative headquarters?** No ## **Charity contact address** Flat 80 Clarence Gate Gardens Glentworth Street LONDON NW1 6QR ## **Charity Headquarters address** Flat 80 Clarence Gate Gardens Glentworth Street LONDON NW1 6QR ## **Membership type** ## **Is your charity part of a wider group structure with a parent body and subsidiary bodies?** no, the charity is not part of a wider group structure ## **Employment contract types** ## **People were permanently employed by your charity** 0 0 **People were on fixed-terms contracts with your charity** **Self-employed people were working for your charity** 0 ## **Governance policies** ## **Internal charity financial controls policy and procedures** Yes ## **Safeguarding policy and procedures** Yes ## **Financial reserves policy and procedures** Yes ## **Complaints policy and procedures** Yes ## **Serious incident reporting policy and procedures** Yes ## **Internal risk management policy and procedures** Yes ## **Trustee expenses policy and procedures** Yes ## **Trustee conflicts of interest policy and procedures** Yes ## **Investing charity funds policy and procedures** Not applicable ## **Campaigns and political activity policy and procedures** Not applicable ## **Bullying and harassment policy and procedures** Yes ## **Social media policy and procedures** No **Engaging external speakers at charity events policy and procedures** Not applicable ## **Serious Incidents** **Has your charity reported all Serious Incidents (including any historical incidents) that the charity became aware of during the financial period of this return?** There were no incidents to report ## **External risk and impact** ## **Donations,** Negative ## **Other income - grants** Unknown/No Change/Not Applicable ## **Other income - contracts** Positive ## **Other income - investment** Unknown/No Change/Not Applicable ## **Expenditure on charitable activities** Negative ## **Expenditure on overheads** Negative ## **Number of volunteers** Negative ## **Number of employees** Unknown/No Change/Not Applicable ## **Number of trustees** Unknown/No Change/Not Applicable **Fundraising activities** Negative ## **Capacity to deliver services** Negative ## **Total service demand** Unknown/No Change/Not Applicable ## **Volunteers** **Excluding trustees, provide an estimate of the number of volunteers who carried out charitable activities on behalf of your charity in the United Kingdom during the financial period of this return?** 20 ## **Privacy statement** **Any information you give us will be held securely and processed only in accordance with the rule on data protection. We will not disclose your personal details to anyone unconnected to the Charity Commission unless:** - **you have consented to their release; or** - **we are legally obliged to disclose them; or** - **we regard disclosure as either (a) necessary so that we can properly carry out our statutory functions or (b) necessary in the public interest.** **We may share and disclose information about you with relevant public authorities, regulatory bodies and agencies, outside the Charity Commission but only if:** - **we can lawfully do so; and** - **we decide that disclosure is necessary for national security, crime detection, prevention, and law enforcement, or other issues in the public interest** **Information we collect about you** **We will use this information:** **To enable us to carry out our statutory functions and duties;** **This will include the following actions:** ## **(a) update, consolidate, and improve the accuracy of our records;** - **(b) undertake crime detection and prevention and law enforcement and assist the third parties specified above to investigate or prevent crime and carry out law enforcement;** **(c) data analysis, testing, research, statistical and survey purposes** **Information we receive from other sources.** **Information we receive from other sources** **We may combine this information with information you give to us and information we collect about you.** **We may use this information and the combined information for the purposes set out above (depending on the types of information we receive).** **We will ensure that any such disclosure and use is proportionate; considers your right to respect for your private life; and is done fairly and lawfully in accordance with the data protection principles of the Data Protection Act.** **The Data Protection Act 1998 regulates the use of 'personal data', which is essentially any information, however stored, about identifiable living individuals.** **As a 'data controller' under the Act, the Charity Commission must comply with it. Any changes we may make to our privacy statement in the future will be set out in the replacement version of this form.** **Please check back frequently to see any updates or changes to our privacy policy.** ## **Declaration** ## **Your role at the charity (select one):** |⊠Advisor|| |---|---| |**Given names**|SATORU| ||| |**Family name**|YOSHIDA| ||| |**Telephone**|020 7253 7217| |**number**|| ||| |**Email**|yoshida@jfs-uk.com| ||| |**Date submitted**|23/12/2024| **It is a criminal offence under section 60 of the Charities Act 2011 for anyone to knowingly or recklessly provide false or misleading information to the commission; this includes suppressing, concealing or destroying documents.** DO￿$19n Envelope ID.. 6J791YJIs-E6L449E￿F*￿TEEOF137UU12 Company re￿$tration number.. 07526986 Japan Matsuri (A company limited by guaraDtee) Annual Report and Financial Statements for the Year Ended 29 February 2024 *ADGTBIK3* 28111r2024 COMPANIES HOUSE A10 #127 Docustgn Envelope 10.. 8J7t179d&EBL44YEI*AA7&7EEOF1J7UU12 Contents Reference and Administrative Details........................ Trustees, Report................. Independent Examiner's Report......... Statement of Financial Activities.................. ............ Balance Sheet............ Notes to the Financial Statements....................... .7.10 The followin8 page does not forn) part of the statutory financial statements". Statement of Financial Activities by Fund,........................,....................... Docuslgn Envelop8 10- 837tl79J&EBL44YE￿AA7ts7£EDFlj7Uu7￿ Japan Matsuri Referenee and Administratfive Detalls Ch2rlty name Japan Matsuri Company re8istratlon number 07526986 Registered O￿lee 80 CLARENCE GA TE GARDENS GLENTWORTH STREET LONDON NWI 6QR Trnstees Mr Hiroshi Kobay&shi JAPAN ASSOCIATION N THE UK JAPANESE CFIAMBER OF COMMERCE & fNDUSTRY fN THE UK THE JAPAN SOCIETY Mr Keisaku Sano Secretary Mr Keisaku Sano Oocuslgn Env•iope 10.. 8J71l7YJ￿EB￿44yE￿AA7ts-7EEOF1J7Im)12 Japan Matsuri Trustees, Report The Trustees present their report for the year ended 29 February 2024 to be read in Conjunction with the attached Financial Sthtements. The Financial Ststements comply with the Charities Act 2011, the CompaDies A¢1 2006, the Memorandum and Articles of Association, and Accounting and Reporting by Cbarities: Statement of Recommended PTactice applicable to charities PTeparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective l January 2015). Strueture & governan¢¢ The company was incory)orated as a Private Company Limited by Guarantee on I l February 201 J. The objects of the Company are: A) To promote Japanese culture to the public through the organisation of an event. B) To promote learning and advance education in the subject of Japan; and C) To carry on activities which benefit the community related to Japan. Main &ctlvity and pub15c benefit The main activities are funding, organising and promoting the annual festival event called "JAPAN MATSURr' and a chcny tree planting project. The festival event is open to and attended by members of thc public, and ¢beTry trees are planted in the UK lo celebrate a new era of UK-Japan friendship and co-operalion. Revlew of the year The ￿MPanY had a very successfijl festival event"JAPAN MATSUR[ 2023" in London on l October 2023 in Trafalgar Square. The company continued to plant cherry trees in parks, garden5, and school5, including Royal Parks. FlnADelil revlew Income amounted to £166,041 (Last year.. £ l O.OQO). Expenditure amounted to £203,928 (Last year.. £32,964). The deficit of £37,888 (Last y¢Ar'. defici¢ of £22,964) was added to the reserve5. Reserves It is the TNstees' policy lo secure fi￿d$ for each year's festival at an early stage and as much as possible from IArgc number of companies. In addition. they aim to maintain sufficient reserves to cover unforeseen fluctuations in income and expendifure. Rlsk m#nagernent The ttustee8 Continue to look out for strategic and operational risks and take stCP5 to put in place a stronger financial system and governance structyre, and to review and make fvrther improvements as appropriafr. M#ln Actlvltlej The company aims to organise the annual festival event"JAPAN MATSURJ." During thi5 financial year, "JAPAN MATSURJ 2023" was successfijlly held on l October 2023. Subsequent to the balance sheet date. the next festival was held on 6 October 2024. The ¢ompany continues its collaboration with the Japan-British Society in Tokyo and the Sakura Chery Tree Project Committee in the UK to support the planting of chery blossom (Sakura) trees at various locations across theu TruJt¢es' responslblllties in relatlon to the financlal statements The charity trustees (who are also the directOTS of Japan Matsuri for the purposes of company law) are responsible for preparing a tru8lees' annual report and financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice). Oocuslgn Envelope ID.. BJ7Y7YJ&EBwYE￿AAT￿7£EDF1s7W12 Company law requires the charity trustees lo prepare financial statements for each year which give a trne and fair view of the state of affairs of the charitable company and the group, and of the incoming resources and application of resources, including the income and expenditure, of the charitable group for that period. In preparing the financial st8tem¢nts, the trustecs are required to.. select suitable accounting policies and then apply them consistently; observe the methods and principles in the Charities SORP. make judgements and estim8tes that are reasonable and prudeni; state whether applicable UK accounting standards have been followe(L subjecl to any material departures disc105ed and explained iTJ the financial statements. prep¥tt the financial statements on the going con¢ern basis unless it is inappropriate to presume that the charity will continue in business. The trustees are responsible for keeping proper accounting records that disclose with reasonable accuracy at any time the financial position of the charity and lo enable them to ensure that the financial statements comply with the Companics Act 2006. They are also responsible for safeguarding the a55ets of Ihe charity and the group and taking re&8onable steps for the prevention and detection of fraud and other irregularities. The trnstees are responsible for the maintenance and integTity of the corporate and financial information included on the charitable company's website. Legislation in the United Kingdom Bovernin8 the preparation and disscmination of fm8ncial slatem¢nts may differ from legi51alion in other Jurisdictions. Signed on behalf of the board of Directors and Trustees Keisaku Sano Director Date.. 26 November 2024 OoGuslgn Env•lop• ID- 8J71l7YJ&E8L44YE￿￿47tts7EEQFl￿7vUl Independent Examiner's Report to the Trustees of Japan Matsuri We report on the accounts of the company for the year ended 29 February.2024, whi¢h are set out on pages 5 to Respeetive responsibilliles of trustee$ and eiaminer Th¢ trustees (who are also the directors of the company for the purposes of company law) are responsible for the prep&Tation of the accounts. The trnstee5 con5idcr that an audit is not required for this year under section 144(2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed. Having satisfied myself thal the charity is not subjecl to audit under company law and is ¢li8ible for independent examination, it 1$ our responsibility to: examine the accounts under section 145 of the 2011 Act: follow the pro¢edures laid down in the General Directions given by the Charity Commission under section 145 (5) (b) of the 2011 Act. and state whether particular matters have come to our attention. Basls of indepeDdent examlner'$ report Our examination was wried out in accordance with the General Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideralion of any unusual items or disclosures in ihe accounts, and seeking explanation5 from you as trustees ¢OTJcerning any such matters. The procedures undertaken do not provide all the cvidence that would be required in an audit and consequently no opinion is given as lo whether the accounts present a'true and fair view, and the report is limited to ihose matters set out in the statement below. Ind¢pendent ex#miner'5 statement In ¢onneclion with our examination, no matter come io our attention: (l) which gives me reasonable cause to believe that in any material respect the Tequirements: to keep i¢¢ounting re¢ord$ in a¢¢ordance with se¢tion 130 of the Charities Act. and to prepare accounts which accord with the accounting recorth and Comply with the accounting requirements of the Charities Act have not been mei; or (2) lo which, in our opinion, attention Should bc drawn in order to Cnable a proper understanding of the accounts to be reached We noted weaknesses in the financial system as stated in the trustees. report above during our fieldwork and have recommended improvements in the 8overnance to reduce th¢ fiLture operational risks. We received confinnation from the trustees that thcy have taken steps to put in pla￿ a better financial syst¢m and governance structure. Wc await furtber improvemenls. Satoru Y Director Japanese Fin8n¢i81 Solutions Limited Chartered Certified A¢¢ountants Unit 1, 5 Baldwin Street London ECIV 9NU shida FCCA Date". 26 November 2024 Oocusign Envelope 10.. B37Y7YJ&E8L449ElhAA7V*7EEDP1J71MJ1 Japan Matsuri Statement of Financial Actlvities {including Income and Expenditure Account) for the Year Ended 29 February 2024 Unrestricted Unrestricted Tot21 Funds Total Funds J4pan Matsurl Festlvll Cherry Trees Project 2024 2023 Note Incoming resourt Incoming resources from generated funds Voluntary income Toial incoming rcsources Resouree$ expended Charitable activities Governance costs ToLql resources expendcd 202,033 5,067 248 207,100 32,726 238 198613 203 928 Net movements in funds (32,573) (5,315) (37,888) (22,964) Reconelllatlon of funds Total fvnds brought forward Total funds carried forward 158 189 152 874 226 992 249 956 226 992 All incoming resources and resources expended derive from continuin8 ￿tiVitIes. The notes on pages 7 10 10 fottn an in*gral part of these flnancial stsiements. Docuslgn Envelope ID.. BJ7¥79J8-EBL44gEU-hA71>7EEOFIJ7VU1 Japan Matsuri (Registration number: 07526986) Balanee Sheet as at 29 February 2024 2024 2023 Note Current assets Debtors 406 57,100 169892 Cash at bank and in hand 188 699 189,104 226.992 Creditors: Amounts falllng due within one year Net current assets 226 992 Net a55ets 226 992 The fund$ of the ¢h•rlty: Unrestrieted funds Unrestricted income funds 226 992 Total charity funds 226 992 For the financial year ended 29 February 2024, the charity was entitled to exemption from audit under section 477 of the Companies Act 2006 relating to small compani¢s. The members have not r¢quired th¢ charity to obtain an audit of its accounts for the year in qucstion in accordance with se¢lion 476. The directors acknowled8e their responsibilities for complying with the requirements of the Act with respect to accounting records and the preparation of accounts. These a¢¢ounts have been prepared in accordance with the provisions applicable to companies subject to the small companies regime. Approved by the Board on 26 November 2024 and 8i8ned on lis behalf by., 81on•d br. Keisaku Sano Director The notes on pages 7 to 10 form an integral part of these financial statements. 0￿us19n Erw•lop8 10: 8d7Y7YdIkEB￿4yE￿￿47¥-7EEDFlJ7vU12 Japan Matsuri Notes to the Financial Statements For the YeAr Ended 29 February 2024 A¢¢oundng pollcles Basis of preparation The f￿anCIal statements have been prepared under the historical cost convention and in accordance with the Statement of Recommended Practice 'Accounting and Reporting by Charities (SORP 2005),, issued in March 2005, applicable accountin8 Standards and the Companies Act 2006. Fund wccountlng polley Unrestricied income funds are general funds that are available for use at th¢ trustees. discretion in furtherance of the objectives of the chaTity. Further details of each fund are disclosed in note RO. Incomlng resources Investment income is recogmised on a receivabl¢ basis. Re8our¢e$ expended Liabilitics are reco￿lS¢d 88 soon as there 1$ a le8al or constructive obli8ation committing the charity to the expenditure. All expenditure is accounted for on an accruals basis and has been clhssified under headings that aggregate all costs related lo the calcgory. Charitable ¢xpenditttre comprises those costs incurred by the charity in the delivery of its activities and services for its beneficiaries. It includes both costs that can be allo¢aied directly to such activities and those Costs of an indireci nawre necessary to support them, Governance costs Governanee costs in¢lude costs of the preparation and examination of the sthlulory accounts, the costs of trustec meetings and Ihe cost of any legal advice to trustees on governance or constitutional matters. Support ¢08ts Support Cost5 include central functions and have been allocated to activity cost calegorics on a basis consisient wilh ihe use of resources, for example, allocating propeity Costs by floor areas, OT per capita, Staff costs by the lim¢ spent and other costs by their usage. Voluntsry Income Unrestrlcted Japan Matsurl Unrestrlcted Cherry Trees Project Total Fund$ Tot41 Funds 2024 2023 Subscrlptions and donatlons Donations Sponsorship and other incomes 17,100 17.1(K) i 0,000 148.941 148,941 166.041 166,041 i o,oc() Oo¢uslgn Env*ipe 10: 8J7Y7YJIFE8L44YElhAA7fh7eEDF1J7UU12 Japan Matsurl Notes to the Financial Statements for the Year Ended 29 February 2024 . conlinued Total resour¢eg expended Unrestrlcted UDrestrlcted Total Japan Matsurl Festival Cherry Trees Project 2024 Ch*rlt4ble a¢tlvlty Dlrect Cost Event Expenses 202,033 5.067 207,100 Adrnlnlstratlon Support costy Sundry and other Costs Bank ¢har8es {3,586) 166 241 (3,344) 173 (3,420) 248 (3,171) Trustees, remuneration and expens No trustees re￿Ived any rernuneration during the year. Taxatlon The company is a regislered Charity And is therefore exempt from taxation. Oocuslgn Envelope 10.. 6J7tIYgJlkE6U4YEW7&TEEOFld7UU12 Japan Matsuri Notes to the Financial Statements for the Year Ended 29 February 2024 . continued 6 Debtors 2024 2023 Other debtors 406 7 Members, 118bllity The ch8rity is a privaie Company limited by guarantee and Consequently does noi have share capi141. Each of the members 15 liable to Contribute an amoLfftI not exceeding £ nil towards the assets of the charity in the event of liquidation. Docuslgn Envelope 10: 837y7yJU-EBL44YE￿AA7ts7EE0F137u1J1￿ Japan Matsuri Notes to the Financial Statements for the Year Ended 29 February 2024 . continued Related partles Controlllng endty The charity is controlled by the tn￿teeS who are all directors of the company. An4ly$15 of funds At l March Ineomlng R¢$ources At29 February 2024 2023 resour¢es expended General funds Unrestri¢led income fund 226.992 166,041 203,928 189,104 10 Net asgels by fund Unregtrleted Funds Tot•1 Funds 2024 Total Fund8 2023 Current assets 189.104 189,104 226,992 Creditors: Amounts falling due within one year Net assets 189 104 189 104 226 992 Docuslgn Envelope ID.. 8J7Y7YJIj.EB￿4YE￿7&FE&OFI37wj2 Japan Matsuri Statement of financial activitles by fund Year Ended 29 February 2024 Unrt5trlcted Japan Matsyrl Fesdvll Unrestrlcted Total Funds Total Funds Cherry Tree$ Projett 2024 2023 Incomlng re$ouree$ Incoming resources from generated fI￿d$ Voluntary income Total incoming resourccs 166,041 l66,041 166,041 166,041 10,000 10,000 Resourees expended Charitable activiries 202,033 (3,420) 198,613 5,067 248 207.100 (3,172) 203,928 32,726 173 Governance costs Total resources expended 5,315 32,964 Net movements in funds (32,573) (5,315) (37,887) (22,964) Reeonclllatlon of funds Total funds brought forward Totsl funds carried forward 68,802 36,229 158.190 152,875 226,992 189,104 249,956 226.992 This pag¢ does not forni part of th¢ stamtory financial statements. DO￿$19n Envelope ID.. 6J791YJIs-E6L449E￿F*￿TEEOF137UU12 Company re￿$tration number.. 07526986 Japan Matsuri (A company limited by guaraDtee) Annual Report and Financial Statements for the Year Ended 29 February 2024 *ADGTBIK3* 28111r2024 COMPANIES HOUSE A10 #127 Docustgn Envelope 10.. 8J7t179d&EBL44YEI*AA7&7EEOF1J7UU12 Contents Reference and Administrative Details........................ Trustees, Report................. Independent Examiner's Report......... Statement of Financial Activities.................. ............ Balance Sheet............ Notes to the Financial Statements....................... .7.10 The followin8 page does not forn) part of the statutory financial statements". Statement of Financial Activities by Fund,........................,....................... Docuslgn Envelop8 10- 837tl79J&EBL44YE￿AA7ts7£EDFlj7Uu7￿ Japan Matsuri Referenee and Administratfive Detalls Ch2rlty name Japan Matsuri Company re8istratlon number 07526986 Registered O￿lee 80 CLARENCE GA TE GARDENS GLENTWORTH STREET LONDON NWI 6QR Trnstees Mr Hiroshi Kobay&shi JAPAN ASSOCIATION N THE UK JAPANESE CFIAMBER OF COMMERCE & fNDUSTRY fN THE UK THE JAPAN SOCIETY Mr Keisaku Sano Secretary Mr Keisaku Sano Oocuslgn Env•iope 10.. 8J71l7YJ￿EB￿44yE￿AA7ts-7EEOF1J7Im)12 Japan Matsuri Trustees, Report The Trustees present their report for the year ended 29 February 2024 to be read in Conjunction with the attached Financial Sthtements. The Financial Ststements comply with the Charities Act 2011, the CompaDies A¢1 2006, the Memorandum and Articles of Association, and Accounting and Reporting by Cbarities: Statement of Recommended PTactice applicable to charities PTeparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective l January 2015). Strueture & governan¢¢ The company was incory)orated as a Private Company Limited by Guarantee on I l February 201 J. The objects of the Company are: A) To promote Japanese culture to the public through the organisation of an event. B) To promote learning and advance education in the subject of Japan; and C) To carry on activities which benefit the community related to Japan. Main &ctlvity and pub15c benefit The main activities are funding, organising and promoting the annual festival event called "JAPAN MATSURr' and a chcny tree planting project. The festival event is open to and attended by members of thc public, and ¢beTry trees are planted in the UK lo celebrate a new era of UK-Japan friendship and co-operalion. Revlew of the year The ￿MPanY had a very successfijl festival event"JAPAN MATSUR[ 2023" in London on l October 2023 in Trafalgar Square. The company continued to plant cherry trees in parks, garden5, and school5, including Royal Parks. FlnADelil revlew Income amounted to £166,041 (Last year.. £ l O.OQO). Expenditure amounted to £203,928 (Last year.. £32,964). The deficit of £37,888 (Last y¢Ar'. defici¢ of £22,964) was added to the reserve5. Reserves It is the TNstees' policy lo secure fi￿d$ for each year's festival at an early stage and as much as possible from IArgc number of companies. In addition. they aim to maintain sufficient reserves to cover unforeseen fluctuations in income and expendifure. Rlsk m#nagernent The ttustee8 Continue to look out for strategic and operational risks and take stCP5 to put in place a stronger financial system and governance structyre, and to review and make fvrther improvements as appropriafr. M#ln Actlvltlej The company aims to organise the annual festival event"JAPAN MATSURJ." During thi5 financial year, "JAPAN MATSURJ 2023" was successfijlly held on l October 2023. Subsequent to the balance sheet date. the next festival was held on 6 October 2024. The ¢ompany continues its collaboration with the Japan-British Society in Tokyo and the Sakura Chery Tree Project Committee in the UK to support the planting of chery blossom (Sakura) trees at various locations across theu TruJt¢es' responslblllties in relatlon to the financlal statements The charity trustees (who are also the directOTS of Japan Matsuri for the purposes of company law) are responsible for preparing a tru8lees' annual report and financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice). Oocuslgn Envelope ID.. BJ7Y7YJ&EBwYE￿AAT￿7£EDF1s7W12 Company law requires the charity trustees lo prepare financial statements for each year which give a trne and fair view of the state of affairs of the charitable company and the group, and of the incoming resources and application of resources, including the income and expenditure, of the charitable group for that period. In preparing the financial st8tem¢nts, the trustecs are required to.. select suitable accounting policies and then apply them consistently; observe the methods and principles in the Charities SORP. make judgements and estim8tes that are reasonable and prudeni; state whether applicable UK accounting standards have been followe(L subjecl to any material departures disc105ed and explained iTJ the financial statements. prep¥tt the financial statements on the going con¢ern basis unless it is inappropriate to presume that the charity will continue in business. The trustees are responsible for keeping proper accounting records that disclose with reasonable accuracy at any time the financial position of the charity and lo enable them to ensure that the financial statements comply with the Companics Act 2006. They are also responsible for safeguarding the a55ets of Ihe charity and the group and taking re&8onable steps for the prevention and detection of fraud and other irregularities. The trnstees are responsible for the maintenance and integTity of the corporate and financial information included on the charitable company's website. Legislation in the United Kingdom Bovernin8 the preparation and disscmination of fm8ncial slatem¢nts may differ from legi51alion in other Jurisdictions. Signed on behalf of the board of Directors and Trustees Keisaku Sano Director Date.. 26 November 2024 OoGuslgn Env•lop• ID- 8J71l7YJ&E8L44YE￿￿47tts7EEQFl￿7vUl Independent Examiner's Report to the Trustees of Japan Matsuri We report on the accounts of the company for the year ended 29 February.2024, whi¢h are set out on pages 5 to Respeetive responsibilliles of trustee$ and eiaminer Th¢ trustees (who are also the directors of the company for the purposes of company law) are responsible for the prep&Tation of the accounts. The trnstee5 con5idcr that an audit is not required for this year under section 144(2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed. Having satisfied myself thal the charity is not subjecl to audit under company law and is ¢li8ible for independent examination, it 1$ our responsibility to: examine the accounts under section 145 of the 2011 Act: follow the pro¢edures laid down in the General Directions given by the Charity Commission under section 145 (5) (b) of the 2011 Act. and state whether particular matters have come to our attention. Basls of indepeDdent examlner'$ report Our examination was wried out in accordance with the General Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideralion of any unusual items or disclosures in ihe accounts, and seeking explanation5 from you as trustees ¢OTJcerning any such matters. The procedures undertaken do not provide all the cvidence that would be required in an audit and consequently no opinion is given as lo whether the accounts present a'true and fair view, and the report is limited to ihose matters set out in the statement below. Ind¢pendent ex#miner'5 statement In ¢onneclion with our examination, no matter come io our attention: (l) which gives me reasonable cause to believe that in any material respect the Tequirements: to keep i¢¢ounting re¢ord$ in a¢¢ordance with se¢tion 130 of the Charities Act. and to prepare accounts which accord with the accounting recorth and Comply with the accounting requirements of the Charities Act have not been mei; or (2) lo which, in our opinion, attention Should bc drawn in order to Cnable a proper understanding of the accounts to be reached We noted weaknesses in the financial system as stated in the trustees. report above during our fieldwork and have recommended improvements in the 8overnance to reduce th¢ fiLture operational risks. We received confinnation from the trustees that thcy have taken steps to put in pla￿ a better financial syst¢m and governance structure. Wc await furtber improvemenls. Satoru Y Director Japanese Fin8n¢i81 Solutions Limited Chartered Certified A¢¢ountants Unit 1, 5 Baldwin Street London ECIV 9NU shida FCCA Date". 26 November 2024 Oocusign Envelope 10.. B37Y7YJ&E8L449ElhAA7V*7EEDP1J71MJ1 Japan Matsuri Statement of Financial Actlvities {including Income and Expenditure Account) for the Year Ended 29 February 2024 Unrestricted Unrestricted Tot21 Funds Total Funds J4pan Matsurl Festlvll Cherry Trees Project 2024 2023 Note Incoming resourt Incoming resources from generated funds Voluntary income Toial incoming rcsources Resouree$ expended Charitable activities Governance costs ToLql resources expendcd 202,033 5,067 248 207,100 32,726 238 198613 203 928 Net movements in funds (32,573) (5,315) (37,888) (22,964) Reconelllatlon of funds Total fvnds brought forward Total funds carried forward 158 189 152 874 226 992 249 956 226 992 All incoming resources and resources expended derive from continuin8 ￿tiVitIes. The notes on pages 7 10 10 fottn an in*gral part of these flnancial stsiements. Docuslgn Envelope ID.. BJ7¥79J8-EBL44gEU-hA71>7EEOFIJ7VU1 Japan Matsuri (Registration number: 07526986) Balanee Sheet as at 29 February 2024 2024 2023 Note Current assets Debtors 406 57,100 169892 Cash at bank and in hand 188 699 189,104 226.992 Creditors: Amounts falllng due within one year Net current assets 226 992 Net a55ets 226 992 The fund$ of the ¢h•rlty: Unrestrieted funds Unrestricted income funds 226 992 Total charity funds 226 992 For the financial year ended 29 February 2024, the charity was entitled to exemption from audit under section 477 of the Companies Act 2006 relating to small compani¢s. The members have not r¢quired th¢ charity to obtain an audit of its accounts for the year in qucstion in accordance with se¢lion 476. The directors acknowled8e their responsibilities for complying with the requirements of the Act with respect to accounting records and the preparation of accounts. These a¢¢ounts have been prepared in accordance with the provisions applicable to companies subject to the small companies regime. Approved by the Board on 26 November 2024 and 8i8ned on lis behalf by., 81on•d br. Keisaku Sano Director The notes on pages 7 to 10 form an integral part of these financial statements. 0￿us19n Erw•lop8 10: 8d7Y7YdIkEB￿4yE￿￿47¥-7EEDFlJ7vU12 Japan Matsuri Notes to the Financial Statements For the YeAr Ended 29 February 2024 A¢¢oundng pollcles Basis of preparation The f￿anCIal statements have been prepared under the historical cost convention and in accordance with the Statement of Recommended Practice 'Accounting and Reporting by Charities (SORP 2005),, issued in March 2005, applicable accountin8 Standards and the Companies Act 2006. Fund wccountlng polley Unrestricied income funds are general funds that are available for use at th¢ trustees. discretion in furtherance of the objectives of the chaTity. Further details of each fund are disclosed in note RO. Incomlng resources Investment income is recogmised on a receivabl¢ basis. Re8our¢e$ expended Liabilitics are reco￿lS¢d 88 soon as there 1$ a le8al or constructive obli8ation committing the charity to the expenditure. All expenditure is accounted for on an accruals basis and has been clhssified under headings that aggregate all costs related lo the calcgory. Charitable ¢xpenditttre comprises those costs incurred by the charity in the delivery of its activities and services for its beneficiaries. It includes both costs that can be allo¢aied directly to such activities and those Costs of an indireci nawre necessary to support them, Governance costs Governanee costs in¢lude costs of the preparation and examination of the sthlulory accounts, the costs of trustec meetings and Ihe cost of any legal advice to trustees on governance or constitutional matters. Support ¢08ts Support Cost5 include central functions and have been allocated to activity cost calegorics on a basis consisient wilh ihe use of resources, for example, allocating propeity Costs by floor areas, OT per capita, Staff costs by the lim¢ spent and other costs by their usage. Voluntsry Income Unrestrlcted Japan Matsurl Unrestrlcted Cherry Trees Project Total Fund$ Tot41 Funds 2024 2023 Subscrlptions and donatlons Donations Sponsorship and other incomes 17,100 17.1(K) i 0,000 148.941 148,941 166.041 166,041 i o,oc() Oo¢uslgn Env*ipe 10: 8J7Y7YJIFE8L44YElhAA7fh7eEDF1J7UU12 Japan Matsurl Notes to the Financial Statements for the Year Ended 29 February 2024 . conlinued Total resour¢eg expended Unrestrlcted UDrestrlcted Total Japan Matsurl Festival Cherry Trees Project 2024 Ch*rlt4ble a¢tlvlty Dlrect Cost Event Expenses 202,033 5.067 207,100 Adrnlnlstratlon Support costy Sundry and other Costs Bank ¢har8es {3,586) 166 241 (3,344) 173 (3,420) 248 (3,171) Trustees, remuneration and expens No trustees re￿Ived any rernuneration during the year. Taxatlon The company is a regislered Charity And is therefore exempt from taxation. Oocuslgn Envelope 10.. 6J7tIYgJlkE6U4YEW7&TEEOFld7UU12 Japan Matsuri Notes to the Financial Statements for the Year Ended 29 February 2024 . continued 6 Debtors 2024 2023 Other debtors 406 7 Members, 118bllity The ch8rity is a privaie Company limited by guarantee and Consequently does noi have share capi141. Each of the members 15 liable to Contribute an amoLfftI not exceeding £ nil towards the assets of the charity in the event of liquidation. Docuslgn Envelope 10: 837y7yJU-EBL44YE￿AA7ts7EE0F137u1J1￿ Japan Matsuri Notes to the Financial Statements for the Year Ended 29 February 2024 . continued Related partles Controlllng endty The charity is controlled by the tn￿teeS who are all directors of the company. An4ly$15 of funds At l March Ineomlng R¢$ources At29 February 2024 2023 resour¢es expended General funds Unrestri¢led income fund 226.992 166,041 203,928 189,104 10 Net asgels by fund Unregtrleted Funds Tot•1 Funds 2024 Total Fund8 2023 Current assets 189.104 189,104 226,992 Creditors: Amounts falling due within one year Net assets 189 104 189 104 226 992 Docuslgn Envelope ID.. 8J7Y7YJIj.EB￿4YE￿7&FE&OFI37wj2 Japan Matsuri Statement of financial activitles by fund Year Ended 29 February 2024 Unrt5trlcted Japan Matsyrl Fesdvll Unrestrlcted Total Funds Total Funds Cherry Tree$ Projett 2024 2023 Incomlng re$ouree$ Incoming resources from generated fI￿d$ Voluntary income Total incoming resourccs 166,041 l66,041 166,041 166,041 10,000 10,000 Resourees expended Charitable activiries 202,033 (3,420) 198,613 5,067 248 207.100 (3,172) 203,928 32,726 173 Governance costs Total resources expended 5,315 32,964 Net movements in funds (32,573) (5,315) (37,887) (22,964) Reeonclllatlon of funds Total funds brought forward Totsl funds carried forward 68,802 36,229 158.190 152,875 226,992 189,104 249,956 226.992 This pag¢ does not forni part of th¢ stamtory financial statements.