EAST BEDLINGTON COMMUNITY CENTRE
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ANNUAL REPORT
2021 - 2022
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16 & 17 Station Street
Charity registration no: 1150904 www.ebcc.org.uk
Bedlington NE22 7JN 01670 828808
Message from the Chair
The Centre reopened in May 2021 and welcomed back groups more fully from June 2021. Many groups still felt anxious returning to face to face meetings and activities. The Trustees are grateful to the organisations who have returned and helped re-establish the Centre.
The investment in Covid19 PPE equipment proved to be invaluable and helped to build confidence and keep our users safe.
Michelle Brannigan left the organisation in June 21 and we were delighted to welcome back Stacey Price in a new role as Facilities Co-ordinator. In January 2022 we said goodbye to Tommy Barnes our Caretaker, who having been with us from the first day had decided to retire. We wish him well and have welcomed James Hunter to our team in the role of Caretaker.
We were fortunate to be able to offer space to EOTAS who have formed a key part of the Centre’s recovery during 2021/22. In partnership with the Parish Council and the Matthew Project we have also been able to set up a weekly Welcome Hub to support residents impacted by social isolation and hardship following Covid19 and the resulting austerity measures.
We have strengthened the Platform Trading Ltd Board of Directors and welcomed Dawn Crosby, Bill Crosby, John Batey, Alyson Wallace and Mark Wilkinson to the Board. Mark having subsequently withdrawn due to work commitments.
We have been fortunate to assemble a strong board and can look forward to building on the achievements of the last year to continue to provide the best facilities and opportunities for our
community
. Jenny Tindale Chairperson
Objectives of the Charity
- To secure the best possible outcome for the centre whilst working within the boundaries of local, regional and national policy.
Values
- To achieve these aims by promoting the principles of personal development, healthy lifestyle, well-being, community engagement, empowerment and social inclusion.
The provision of a community centre for the use of the inhabitants of the Parish of East Bedlington and the surrounding area without distinction of sex, sexual orientation, age, disability, nationality, race, or political, religious, political or other opinions.
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To provide excellent community facilities and access to advice, training and support,
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To encourage the community to play an active part in local decision making,
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To encourage individuals and groups to have positive relationships with each other,
The use of the property for meetings, lectures, and classes or other forms of recreation and leisure time occupation in the interest of social welfare and with the objects of improving the conditions of life for the said inhabitants.
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To support young people into adulthood,
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To provide healthy lifestyle choices, a
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To provide any other charitable activity for the benefit of the community of East Bedlington and the surrounding area.
Governance
The governance framework of the Charity consists of:
The Centre’s Trust Deed, which outlines the aims and objectives of the Charity, dictates the appointment of trustees and the legal framework in which it must operate.
A legal structure to ensure compliance with Charity Law
Financial procedures and controls
A business plan with key performance indicators with regular reporting against targets External monitoring and evaluation
Risk management along with a regular review of compliance with governing documents, policies & procedures, legal requirements and ethical standards
Collectively these policies, procedures, key documents and management arrangements ensure that the Charity is run in an efficient and effective manner in compliance with legislation and in accordance with its aims and objectives.
Trustees
The Centre’s trust deed governs the appointment of the trustees and the management of the Charity. All trustees retire at the AGM and are either re-elected, re-appointed (in the case of parish council trustees) or replaced. The trustees form the Management Committee and have the power to co-opt a further 2 trustees from user groups. The trust deed permits the appointment of up to 4 parish council trustees and up to 7 community trustees.
| Trustees | ||
|---|---|---|
| Jenny Tindale | Chairperson | parish council appointee |
| Ron Thornton | Treasurer | parish council appointee |
| Cath Cuthbertson | Secretary | community trustee |
| Ron Straughan | community trustee | |
| Rebecca Wilczek | Parish Council appointee | |
| Len Smith | user group trustee | |
| Keith Scantlebury | parish council appointee | |
| Brenda Forrest | user group trustee | |
| David Jackson | community Trustee | |
| Ian Sewell | community Trustee | |
| Lindsey Jordon | (until Sept 2021) | community Trustee |
Insurance
East Bedlington Parish Council are responsible for insuring the refurbished building and under the terms of the sub-lease East Bedlington Community Centre must reimburse the premium incurred by the Council. The contents of the building are insured directly by the Centre and the policy is underwritten by Hiscox.
| STAFF | ||
|---|---|---|
| Stacey Price | Facilities Co-ordinator | |
| Tommy Barnes | Caretaker (Jan 2022) | |
| James Hunter | Caretaker (from Jan 2022) | |
| Ryan Humble | Kickstart Trainee (Nov 2022) | |
| Billie Law | Kickstart Trainee (Nov 2022) |
Kickstart was a national government programme to give young people aged 16 to 25 years real work experience over a six month period. The programme provided for 25 hours paid work which needed to include job search and training. One of our participants managed to secure a place at university with a view of joining the Police Force. During their time with us training was successfully completed in first aid, food hygiene, evacuation procedures, Barista & bar sales and health & safety.
Health & Safety
An extensive review of Health & Safety within the centre was carried out during 2019/20 by Colin Long. A revised policy statement was agreed by the trustees. The centre staff undertake many daily, weekly and annual checks. All equipment is maintained to manufacturers specifications and regular fire safety checks are carried out. The Caretaker carries out regular risk assessments, and is responsible for the day to day control of hazardous substances. A log of any accidents or incidents is kept in reception for ease of access. The parish council has provided a defibrillator for the benefit of centre users and the wider community.
Financial Procedures and controls
The trustees agreed the introduction of a Sage package. This was not satisfactory as it did not provide any form of integration with the room booking system. To ensure completeness and accuracy of daily financial transactions a Rialtis accounting and room booking package has been purchased. Additional banking controls have been adopted to comply with duality.
The Treasurer produces regular financial monitoring reports and periodic trading accounts in order to monitor financial performance of the Centre against a 3-year forecast.
Funding
The centre continues to receive an unrestricted grant of £5,960 from East Bedlington Parish Council. Grant funding from the Blyth Offshore Windfarm Demonstrator Fund was spent in full following a successful Sew Like A Pro course which met with the aims and objectives of the original bid.
Further external funding has not been sought as the prudent financial management throughout the lockdown period had resulted in significant reserves. A new business plan will be developed in 2022 to identify the Centre’s direction for the next three years.
East Bedlington Community Centre Report and Accounts 31 March 2022
East Bedlington Community Centre Chartered Accountants, report to the board of directors on the preparation of the unaudited statutory accounts of East Bedlington Community Centre for the year ended 31 PAarch 2022 In order to assist you to fulfil your duties under the Companies Act 2006, we have prepared for your approval the accounts of East Bedlington Community Centre for the year ended 31 March 2022 which comprise of the Profil and Loss Accoun( the Balance Shee( the Statement of Change5 in Equity and the related notes from the company's accounb-ng records and from infomiation and explanations you have given us. As a praclising member fimi of the Institute of Chartered Acwuntants in England and Wales, we are subject to its ethical and other professional requirements which a detsiled at www.icaew.comlenlmemberslregulations-standards-and-guidance Our work has been undertaken in accordance vrith ICAEW Technical Release 07116 AAF. Walsh & Co Chartered Accountants 103 Station Road Ashinglon Northumberland NE63 8RS 12 July 2022
East Bedlington Community Centre Profit and Loss Account for the year ended 31 March 2022 2022 2021 Incoming R¢sources 73.632 58,499 Operating Costs Other Expenditure 1109.288) {1,341} 195.8941 11,6001 Net Incoming Resources for Perlod {36.997) 138.9951 Tax on profil on Ordin activit Net Incoming ReSoUe¥ for Period 36,997 38,995
East Bedlington Community Centre Balance Sheet as at 31 March 2022 Notes 2022 2021 Fixed assets Tangible assets 957,671 1.018,096 Current assets Debtors Cash al bank and in hand 17.034 84.871 lo1.j5 2,212 68.060 70.272 Creditors: amounts falling due wlthin one year {10.826) (2,6211 Net current assets 91.079 67,651 Net assets 1.048,750 1.085.747 Capitsl and reserves Profit and Ioss account 1,048,750 1.085.747 Shareholders. funds 1,048.750 1.085 747
East Bedlington Communlty Centre Statement of Changes in Equlty for the year ended 31 March 2022 Fund Total At 1 April 2020 1,124.742 1,124.742 Nel Inooming Resr¢eS 138.995) (38.995) At 31 March 2021 1.085.747 1.085,747 At 1 Aprll 2021 1,085,747 1,085,747 Nel Incoming Resources (36.9971 (36,997) At 31 March 2022 1,048,750 1,048,750
East Bedllngton Community Centre Notes to the Accounts for the year endèd 31 March 2022 1 Tanglble Flxed Assets Tangible fixed asw1$ are measured al (x)st less xoJmulaiNe deweiialion any accumuJali¥e impalm*nt thse$. Depreciation is proded on al langiL4e frxed assets. other than freew land. at rates calculated to write off thè cost. less estimated r8s1dU value. ol eath asset evenly over its oxpected L&%elul Ile. a$ folkn. Land and Buldings Fi¥turns and FNtings o¥er 30 years Lartd and bulldlngs Flxtures & FlttlngB Total Al 1 April 221 Additions Al 31 March 2022 1.193,447 111.567 1,305,014 1,229 1.306.243 1.194.676 111,567 Depreeiation Al l Apiil 2021 Charge the year At 31 March 222 197.123 39.882 237.rJ)s 69.795 21,772 111.567 288,918 61.654 348.572 Net book valu At 31 Klarch 2022 957.671 9S7.671 At 31 Marth 2021 ,324 21.T72 1,018,0 3 Debtors 2022 2021 Olher debtors 17.034 2.212 4 Credltors: amounts falllng due withln one year 2022 2021 Olher creditors 10.826 2.621
East Bedlington Community Centre Detailed profit and loss account for the year ended 31 March 2022 2022 2021 In¢oming Rosources 73.632 58.499 0ratIng Costs Other Expenditure {109,288} {1.3411 195.8941 (1.600) Net Incomlng Resou¢$ 136.997) 138,995) Net Incomlng Resources 36.997 38.995
East Bedlington Community Cgntrn Dotsilad profit and1055 account for the year ended 31 Mah 2022 This sch8dub does not lonnpart otlh& Stat6 2022 20 In¢omlng Resources Grants & Donations Room Hire Renl 28.809 3S.293 9.530 73.632 4.101 5.730 58.499 Operatlrtg Costs 5alarl•s: Other Sab PensK)ns Staff training 8TrJ weltsre Expenses 27.¢YJ9 103 450 153 27.775 14.105 1.r37 15,342 utiiitle5- 2.807 3.17 1.576 2.253 3.rJg 2.172 Elect Water Te*phone 9.258 Genernl admlnlstrat6ve expenses: Insurance.. PubIielEmoYer Liabilty BuildirYJ mntenar.. WiTrJow Ckaner Sofiware Repairs and makntenance Depreaali¢)n 2.861 2,843 542 2.220 61.654 62,094 Running Costs: Rent- 15 St8lion St1 Trainin9 Janitorol Lic8neè$ Pfinling & Slalior Auditor Sub5eriwion¥ 245 1.010 1.408 47 320 10 45 3.871 Total O rat5n Costs 109.288 95.894 Othèr Ex Misc Tea Dances end tu
East Bedlington Community Centre Chartered Accountants. report to the board of dlrectors on the preparation of the unaudltod statutory accounts of East Bedlington Community Centre for the year ended 31 March 2022 In ordef to assist you to fuffil your duties under the compan Act 20. we have prepaRd for your approval the accounts of East Bedlington Communty Centre for the year ended 31 March 2022 which comprise of the Profit and Loss A¢counL the Balance Shee( the Ststement of Changes in Equity and the related notes from the company's accounting records and from infoimation and explanations you have given us. As a praclising member film of the Inslitute of Chartered Accountants in England and Wales, we are subject lo its ethical and other professional requirements whKh are detailed at www.icaew.comlenlmemberslregulakns-standard$-and-guidance Our work has undertaken in acCCe with ICAEW Techn1 Release 07116 AAF. Walsh & Co Chartered A¢counlants 103 Station Road Ashir¢gto NorthumberlarKI NE63 8RS 12 Juty 2022 {e yi Scrè Jell. lle10 èLTrAF uLf rtOE Sco rt+iet. . fl AvALkoC 11 e¢e¥t( Ivll.