EAST BEDLINGTON COMMUNITY CENTRE
ANNUAL REPORT 2020 - 2021
Charity registration no: 1150904 www.ebcc.org.uk
16 & 17 Station Street Bedlington NE22 7JN 01670 828808
Message from the Chair
The Centre has been closed for much of this financial year. A small window of operation being permitted in late September / October 2020. The benefit was purely to the trading arm Platform Trading Ltd. As the financial year 2020/21 draws to a close we can only hope that it becomes safe to re-open the Centre and welcome back our community.
The staff remained on furlough leave with the exception of the small autumn window. The Trustees ensured that full pay was received by our contracted staff to support them throughout the lockdown period.
The Trustees have monitored the building and fielded queries over the lockdown period. A significant level of investment in PPE has been made to ensure that the Centre is in the best place possible when able to reopen and safely host activities.
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Jenny Tindale
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Chair
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Objectives of the Charity
- To secure the best possible outcome for the centre whilst working within the boundaries of local, regional and national policy.
Values
The provision of a community centre for the use of the inhabitants of the Parish of East Bedlington and the surrounding area without distinction of sex, sexual orientation, age, disability, nationality, race, or political, religious, political or other opinions.
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To achieve these aims by promoting the principles of personal development, healthy lifestyle, well-being, community engagement, empowerment and social inclusion.
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To provide excellent community facilities and access to advice, training and support,
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To encourage the community to play an active part in local decision making,
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To encourage individuals and groups to have positive relationships with each other,
The use of the property for meetings, lectures, and classes or other forms of recreation and leisure time occupation in the interest of social welfare and with the objects of improving the conditions of life for the said inhabitants.
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To support young people into adulthood,
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To provide healthy lifestyle choices, a
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To provide any other charitable activity for the benefit of the community of East Bedlington and the surrounding area.
Governance
The governance framework of the Charity consists of:
The Centre’s Trust Deed, which outlines the aims and objectives of the Charity, dictates the appointment of trustees and the legal framework in which it must operate.
A legal structure to ensure compliance with Charity Law
A management hierarchy and reporting structure
Financial procedures and controls
A business plan with key performance indicators with regular reporting against targets External monitoring and evaluation
Risk management
A governance sub group which reviews compliance with governing documents, policies & procedures, legal requirements and ethical standards
Collectively these policies, procedures, key documents and management arrangements ensure that the Charity is run in an efficient and effective manner in compliance with legislation and in accordance with its aims and objectives.
Trustees
The Centre’s trust deed governs the appointment of the trustees and the management of the Charity. All trustees retire at the AGM and are either re-elected, re-appointed (in the case of parish council trustees) or replaced. The trustees form the Management Committee and have the power to co-opt a further 2 trustees from user groups. The trust deed permits the appointment of up to 4 parish council trustees and up to 7 community trustees.
| Trustees | ||
|---|---|---|
| Jenny Tindale | Chairperson | parish council appointee |
| Ron Thornton | Treasurer | parish council appointee |
| Cath Cuthbertson | Secretary | community trustee |
| Lindsey Jordan | community trustee | |
| Ron Straughan | community trustee | |
| Gillian Berkley | community trustee | |
| Rebecca Wilczek | community trustee | |
| Len Smith | user group trustee | |
| John Batey | parish council appointee | |
| Keith Scantlebury | parish council appointee |
Insurance
East Bedlington Parish Council are responsible for insuring the refurbished building and under the terms of the sub-lease East Bedlington Community Centre must reimburse the premium incurred by the Council. The contents of the building are insured directly by the Centre and the policy is underwritten by Hiscox.
STAFF
Michelle Brannigan Centre Development Manager Thomas Barnes Caretaker
The staff were subject to furlough under the government scheme from 23 March 2020. A short return to work was permitted in Autumn 2020.
Administrative cover continued to be provided by the parish council appointed trustees throughout the lockdown period.
Health & Safety
An extensive review of Health & Safety within the centre was carried out during 2019/20 by Colin Long. A revised policy statement was agreed by the trustees. The centre staff undertake many daily, weekly and annual checks. All equipment is maintained to manufacturers specifications and regular fire safety checks are carried out. The Caretaker carries out regular risk assessments, and is responsible for the day to day control of hazardous substances. A log of any accidents or incidents is kept in reception for ease of access. The parish council has provided a defibrillator for the benefit of centre users and the wider community.
Financial Procedures and controls
The trustees agreed the introduction of a Sage package. This was not satisfactory as it did not provide any form of integration with the room booking system. To ensure completeness and accuracy of daily financial transactions a Rialtis accounting and room booking package has been purchased. Additional banking controls have been adopted to comply with duality.
The Treasurer produces regular financial monitoring reports and periodic trading accounts in order to monitor financial performance of the Centre against a 3-year forecast.
Funding
The centre continues to receive an unrestricted grant of £5,960 from East Bedlington Parish Council and has also residual funding from a £3710 grant from EDF Blyth Offshore Wind Turbine Demonstrator Fund to deliver a repair café. The Repair Café could not run during Covid restrictions and the project has been extended to 30 June 2021.
Government Covid Grant money successfully claimed during the year totalled £40,143 and a further £21,1045 in Furlough payments was received.
East Bedlington Comniunity Cenlre Report and Accounts 31 March 2021
East Bedlington Community Centre Chartered Accountants. report ¢0 the board ol directors on the prepafaiion of the unaudited statutory accouiits of East Bedlington Community Centre for the year ended 31 March 2021 In order lo assist you lo luifil your duties undei the Companies Act 2006. we have prepared lor your approval the accounts of East Bedlington Community Centre for the year ended 31 March 2021 which coniprise ol the Profit and Loss Account. the Balan Sheet. the Statement of Changes in Equity and the related notes from the eofflpany's accounty.ng re(x)rd5 and from information and explanations you have given us. As a pra¢tising member finn of the InsÉilute of Charteied Accountants in England and Wales. we are subjeci 10 Ils Èthi&81 and other professional requiiemenls which are detaile(l at wwN.Icaew.ComlerVmemberregU1atsonS-SIan8rdS-and-guIdance Our work has been undertaken in ac(x)Id8nce with ICAEW Technical Rease 07116 AAF. Vvzlsli & Co Chartered Accountants 103 Station Road Ashington Northumberfand NE63 8RS 28 June 2021
East Bedlington Cominunity Centre Profit and Loss Account for the year ended 31 Marcli 2021 2021 2020 Iriconiing Resources 58.499 79,888 OpLirdling Costs Other ExpL?ndilure 195,8941 11.6001 1120.0211 15,2741 Net In¢ominy Resources for Period 138.995) 145.4071 Tax on profit on ordinary activitie5 et Incoffli119 Resources for Period 38.995 45.407
East Bedlinytori Community Cerjtre BalJii¢e Sheet as al 31 March 2021 Notes 2021 2020 Fixed assets Tangible assets 1,018,096 1,071,272 Cufrent assets OeLiiors Casli at bank and in hand 2.212 66,(0 70.272 2,754 52,796 55.550 Credttors.. amounts fallin9 due within one year {2.6211 12.077) Net curreiit assèts 67.651 53,473 Net assets 1.085,747 1,124,745 Capital and reserves Profil and loss accouni 1,085.747 1,124.745 Shdreholders, funds 1.085.747 1.124,745
East Bedlingtoii Community Centre Statomeiit of ChancJes in Equity for the year ended 31 March 2021 Fund Total At 1 April 2019 1.170.152 1,170,152 Nel Incoming Resources 145.4071 145.407) At 31 Mar¢li 2020 1,124.745 1.124.745 Ai l April 2020 1.124.742 1.124.742 Nel Incoming Resources 138.9951 138.995} At J1 March 2021 1.085.747 1.085.747
East B¢dlington Community Cent Notes to the Accounts ror the yLiar ended 31 March 2021 TaiiiJii>le Fixed Assets T3TiiJible l.xed assets ale tneasured ai tosl accumuL4live Oeprec181ioD and any accuinulaii%'e Impairmenl lo¥ses. OepreeialK)n is provKled on all iaNJie red assets. other than freetrio I81. ai rates calculaierl 10 write oft the cost. esbtnateo wKlual value. of each assei evenly ovei Ils eweied v5eful life. a5 lolbws Lana aiid Buildings Fixtures and Fittings ovei 30 yeaff5 20% Land and buildings Fixtures & To1 Cost Al 1 *knril 2020 iiioiis 1.192.218 1,229 1.193.447 103.878 1.296.0 8,918 1.305.014 Ai 31 Mardi 2021 111.567 Deprecialitsn At 1 ri1 2020 Ch8roe for ¥he year Ai 31 Mafcll 2021 157342 39.781 191 123 67.482 22.313 89.795 224,824 62.094 286.918 Nèt tjvvk v31ue Ai 31 Mafdi 2021 .324 21.772 1.018,096 Ai 31 M8rtli 2020 1.034.876 36.3 1.071.272 3 Oebtors 2021 2020 Oiher debto 2,212 2,754 4 Creditots-. amounts falling due within one year 2021 2020 Oih&r creditors 2.621 2.077
East Bedlington Community Centre Detailed proftt and loss J¢count for the year ended 31 March 2021 2021 2020 Incoming ResoLtrces 58.499 79.888 Operaiinu Costs Olhei Lxpendituie 195.8941 {1.6001 1120,0211 15.274) Nel Ii)coining Rèsources 138.9951 145,4071 Net Incoming Resources 38.9951 45,4071
East BLdlington Conirnunity Centre Detailed prolii and loss accouiit lor the year elided 31 March 2021 This sckieaiile th)es nol lormpart olthe statutory accounls 2021 2020 Ilicoiillll Jt R&$our¢o5 Gianls & D(xialions Rooin Hire Renl 48.668 4.101 5.730 6.03J 13.400 24.767 79.888 Re510rdIn Proie 58.499 Operaliiig Costs Olher Salaries 14.105 1.237 42 97ti Ixperises Mile(iye 15.342 43.072 Gds 2.253 3.239 2.172 2.993 3.176 1.483 97.J 8.622 l-elopiii)ne Gonfyral a(IiniTristraiive expensos.. 2.843 542 2.220 801 62.094 2820 45J BILIIGiiig Maiiilenance V¥ind(hY Clea So11%Are Rtrp4iirs al mainlenance tlepiecpauon 60.516 63.789 Runnilloj Cusis Reill- 15 StOn Slreel I'raining 245 1.402 75 1.358 1.408 47 Liceiitrs Pnnliiig & sIJrtry Poslcige Auullvr 640 33 270 10 333 32 10 AdVc-Ilill9 8adyLiS and Uniforms 3.388 4.538 Totsi o Costs 95.894 120021 L.'(.¥sleS ISC Tea Dawes Evalu31ion 3.181 1.75D 137 20J 1.6rKJ 5.274