HENLEY COMMUNITY CENTRE CHARITY
Annual Report for the year ending 31[st] March 2025
THE TRUST DEED
The Henley Community Centre Charity, Church Meadows, Ashbocking Road, Henley, Ipswich, Suffolk, IP6 0RP is registered with the Charity Commissioners (No.1150878) and constituted by Deed of Trust. Henley Community Centre Charity is also registered in England and Wales as company number 8251879. It started to operate on 1[st] April 2013, when it inherited the assets and liabilities of the original charity (No. 1067812). The main objective of the Charity is to provide recreational and sporting facilities, playing fields, playgrounds and the Community Centre in the Parish of Henley. Henley Parish Council owns the Hall and the surrounding grounds. The Henley Community Centre Charity holds a 99-year lease commencing on the 6[th] January 1998 from the Parish Council. The HCCC Bar is a separate organisation, which has covenanted its profits to the Charity. A Trustee is involved in the management of the HCCC Bar.
TRUSTEES & COMMITTEES
The Charity started the year with Jo Austin, Clare Bevan, Steve Brock, Robert Earey, Lucy Finlayson, Charlotte Gillespie, Grahame Hughes and Barrie Pyke as Trustees. Ahead of the 2023 AGM, Alan Johnson stood down. During the 2024 AGM, Jo Austin, Robert Earey, Lucy Finlayson and Grahame Hughes were re-elected.
A Parish Council nominated position is held by Steve Brock and they are aware that they can nominate an additional Trustee.
There were no vacant Trustee positions at year end.
CHAIRMAN’S REPORT
It has been a mixed year for the Community Centre. Refurbishment of the Loung Bar has been well received, albeit with an overspend. Our hire income has stagnated, in part due to very little change in our hire rates, but we have seen an increase in hires. Unfortunately, we have also seen a decline in large function bookings that bring in more income. It is not clear why this should happen as we have several wedding bookings for 25/26.
Once again, the local children have enjoyed the annual Easter Egg Hunt and a Halloween Party. They have also benefited from the Parish Council’s playground upgrade to which we made a contribution.
The Henley Chefs and their helpers have also provided the catering for event at the Community Centre and around the village. Their profits are divided between a variety of charitable organisations as well as the Community Centre for which I thank them.
The Deed of Trust requires that the Charity maintains the Community Centre and I am pleased to confirm that during the year we have once again made significant investments in fixtures and building infrastructure and largely funded from reserves. Top of the list was the completion of the Lounge Bar refurbishment, there was also electrical improvement in the kitchen, decorating around the around the building and fixing pot holes on the approach road.
Page 1 of 12
HENLEY COMMUNITY CENTRE CHARITY
Annual Report for the year ending 31[st] March 2025
To be able to maintain reserves healthy enough to be used for such investments it is important to ensure that the Centre is well used and we are also generating sufficient income from hirers and indirectly from the Bar. So, I also need to thank Kevin Griggs, who as Centre Manager has been responsible for managing the bookings, overseeing all activities in the Centre and managing the Bar. Stacey, Kailea and Jonathon also need to be thanked for all their hard work keeping the interior clean and ready for use and the grounds attractive and well presented.
Looking forward, the main hall curtains are being replaced, the changes to the seating area outside of the building will be completed. And in the not-too-distant future, the Boughton Room flooring will need to be replaced.
The Community Centre continues to have a bright future.
CHARITABLE ACTIVITIES
The trustees confirm that they have paid due regard to the Charity Commission's general guidance on public benefit. Over the years, the Charity has provided the use of the facilities to residents and a variety of village organisations at reduced rates.
During the financial year ending 31[st] March 2025, the village organisations using the hall during the year include:
Henley Athletic Football Club Henley Bowls Henley Chefs Henley Folk Club Henley Guides Henley Parochial Church Council Henley Players Henley Pre School (Registered Charity Number: 1028129) Henley Primary School Henley Senior Citizens Henley WI
FINANCIAL REPORT
I have to report that after a small deficit last year, for the year ending in March 2025, the Charity recorded a significant deficit. We saw declines in income from hires and the Bar’s contribution which was largely due to a drop in large functions and our hire rates had been largely frozen for a few years. To compound this, we did overspend on the Lounge Bar refurbishment, but we have been delighted with the result. Also, looking at the bigger picture, over a five-year period there has been a surplus of over £9k despite spending in the region of £90k on building refurbishment.
The General Fund surplus before transfers to Reserves for the year was £5,962. In the previous year, this was a surplus of £18,613. The Charity’s income from hiring the centre/grounds fell from £45,909 to £44,661. The HCCC Bar contributions fell from a £19,326 to £15,178 (a covenanted sum of £10,678 plus a contribution to the hall running costs).
Page 2 of 12
HENLEY COMMUNITY CENTRE CHARITY
Annual Report for the year ending 31[st] March 2025
The running costs paid out of the General Fund were £53,099 and included the wages of Jonathan Bloye, Kevin Griggs and Stacey Knight and we are grateful for all their hard work at the Centre. Last year, £46,403 was spent from the General Fund. Much of the increase during the year was due to mower repairs, ground works around the building and upgrades to the website platform.
The accumulation of monies in our General Fund should assist with future developments and improvements to the Community Centre and playing field. As has happened since 2022, the surplus has been transferred to designated funds. This year £5,962 was transferred to the Fixtures Fund and the General Fund remained at £30,644. The General Fund has been used to finance the Fixed Assets which had a written down value of £8,312. There were assets worth £817 added to the Fixed Assets during the year.
In total, the spending from all the designated funds totalled £26,004, down on the spending of £28,329 during 2023/24. The Building Fund, set up to provide for longerterm building repairs and developments started the year at a value of £55,197, with £1,309 interest being added to the fund and offsetting some of the £9,585 expenditure during the year, so the value of the fund fell to £46,921.
The fund for the purchase of new or replacement furniture, fittings & equipment started the year at a value of £41,647. With £5,962 plus £1,506 interest being added to the fund and expenditure of £12,951 during the year, the value of the fund fell to £36,164.
During the 2018/19 year, the Trustees decided to create a third Designated Fund, to be used to fund village social activities/facilities. 50% of the income received from the Henley Chefs and all the income from MSDC for recycling glass and paper has been transferred to this fund. The contributions to this fund during the year from Henley Chefs was £918, a further £344 from village recycling and interest of £1,114. The fund was used to support a variety of social events and the playground update to the sum of £3,467, with the income from events totalling £443. At the end of the year the value of the Fund had fallen from £8,394 to £7,746 as the fund was used support the playground update and the seating area outside the Lounge Bar.
The Designated Funds are held as cash, predominantly in the COIF Deposit Account and the CAF Gold accounts. The accumulated total of these funds is shown as Designated Funds in the Financial Statements.
The Restricted Funds started the year at £2,686, with £919 being added to the fund by the Henley Chefs and grant funding from MSDC of £1,412 which was used to purchases flooring for the stage. The Henley Chefs also made donations to local charities to the sum of £2,050. The fund ended the year at £1,555.
Page 3 of 12
HENLEY COMMUNITY CENTRE CHARITY
Annual Report for the year ending 31[st] March 2025
The Independent Examiner has completed the review of this year's report and accounts.
Professional Advisers:Bankers: CAF BANK Limited, Kings Hill, West Malling, Kent. Solicitors: Birketts LLP, 24-26 Museum Street, Ipswich, Suffolk. Independent Examiner: Jonathan Beards, JDB Bookkeeping
Stephen Brock For and on behalf of the Trustees. 13[th] August 2025
Page 4 of 12
HENLEY COMMUNITY CENTRE CHARITY
Statement Of Financial Activities for the year ending 31[st] March 2025
| 2024 - 2025 £ £ £ Notes General Funds Designated Funds Restricted Funds Incoming Resources Grants 11 1,412 Donations 11 613 Operating Activities - Use of Hall (Regular Hirers) 33,452 Use of Hall (Ad Hoc Hirers) 8,738 Use of Field 2,471 Social/Fund Raising Events 10,11 1,706 918 Marquee 450 Bar Charges 9 1,222 Investment Interest 3,6,7,8 11 3,929 Bar Contribution 9 15,178 Total Income 62,135 5,635 2,330 Expenditure Running Costs of Hall 6,7,12 53,099 22,537 Grant Funded Expenditure 1,412 Social/Fund Raising Events 3,467 Bar Charges 9 1,222 Depreciation of Assets 2 1,852 Donations 2,050 Total Resources Expended 56,173 26,004 3,462 Net Incoming/(Outgoing Resources for the Year, before Transfers 5,962 (20,369) (1,132) Transfer For Building 7 Fixtures & Fittings 6 (5,962) 5,962 Net Incoming/(Outgoing Resources for the Year, after Transfers 0 (14,407) (1,132) Balance brought forward 01/04/2022 30,644 105,239 2,686 Accumulated Funds Carried Forward 30,644 90,832 1,554 |
£ TOTAL FUNDS 1,412 613 33,452 8,738 2,471 2,624 450 1,222 3,940 15,178 70,100 75,636 1,412 3,467 1,222 1,852 2,050 85,639 (15,539) 0 0 (15,539) 138,569 123,030 |
2023 - 24 £ TOTAL FUNDS 622 34,608 8,182 3,119 3,927 850 2,645 3,655 19,326 76,934 73,930 0 802 2,645 1,705 107 79,189 (2,255) 0 0 (2,255) 140,824 138,569 |
|---|---|---|
Page 5 of 12
HENLEY COMMUNITY CENTRE CHARITY
Balance Sheet as at 31[st] March 2025
| Notes | 2024 - 2025 | 2023 - 2024 | |
|---|---|---|---|
| Fixed Assets | £ |
£ | |
| Tangible | |||
| At Cost | 2 | 97,584 | 96,767 |
| Less Depreciation | (89,272) | (87,420) | |
| ---------- | ---------- | ||
| 8,312 | 9,347 | ||
| Current Assets | |||
| Debtors | 4 | 11,394 | 18,988 |
| COIF Investments | 3 | 59,631 | 56,817 |
| Cash at Bank & in Hand | 50,225 | 56,427 | |
| --------- | --------- | ||
| 121,250 | 132,232 | ||
| Current Liabilities | |||
| Creditors - Falling Due within one year | 5 | (6,532) | (3,010) |
| ----------- | ----------- | ||
| Net Current Assets | 114,718 | 129,222 | |
| Total Net Assets | 123,030 | 138,569 | |
| Represented by | |||
| Funds | |||
| General Funds | 30,644 | 30,644 | |
| Restricted Funds | 11 | 1,555 | 2,686 |
| Designated Funds:- | |||
| Furniture, Fittings & Equipment | 6 | 36,164 | 41,647 |
| Building Repairs | 7 | 46,921 | 55,198 |
| Social | 8 | 7,746 | 8,394 |
| --------- | --------- | ||
| Total Designated Funds | 90,831 | 105,239 | |
| Total Funds | 123,030 | 138,569 |
The notes on pages 7-12 form part of these Accounts
Stephen Brock For and on behalf of the Trustees. 13[th] August 2025
Page 6 of 12
HENLEY COMMUNITY CENTRE CHARITY
Notes to the Accounts for the Period 1[st] April 2024 to 31[st] March 2025
The Henley Community Centre Charity is a Registered Charity, Number 1150878, and Constituted by a Declaration of Trust. The Charity has a 99-year lease from Henley Parish Council over the Playing Field, Playground and the Community Centre and its Car Park. Use of the Community Centre began in April 1998. On 1[st] April 2013, operation of Henley Community Centre moved from the original Registered Charity, Number 1067812 to the new charity.
The charity is controlled by the Board of Trustees as set out on page 1.
No remuneration was paid out of the funds directly or indirectly to any Trustee or Committee Member. Reimbursement of any expenses to a Trustee is solely in respect of those items directly incurred by them for use by the Charity.
1. Accounting Policies
These accounts have been prepared under the historic cost convention and in accordance with applicable accounting standards and the Statement of Recommended Practice on Accounting by Charities.
Fixed assets – Tangible fixed assets are stated at cost less depreciation. Depreciation is provided at rates calculated to write off the cost of fixed assets, less their estimated residual value, over their expected useful lives on the following bases:
I. Equipment - 20% Straight line basis II. Fixtures - 10% Straight line basis Since 2011/12, the residual values of new purchases is considered to be 10% of the original cost.
Irrecoverable VAT - Resources expensed include attributable VAT which cannot be recovered.
Governance costs - Governance costs are those incurred in connection with administration of the charity and compliance with constitutional and statutory requirements.
Investments - Investments are stated at market value at the balance sheet date. The statement of financial activities includes the net gains and losses arising on revaluations and disposals throughout the year.
Page 7 of 12
Notes to the Accounts for the Period 1[st] April 2024 to 31[st] March 2025
HENLEY COMMUNITY CENTRE CHARITY
2. Fixed Assets
During the year, there were a couple purchases; vacuum cleaner (£250) and gas BBQ (£567). There were no assets that were written off.
| Equipment Fixtures 5 Years 10 Years £ £ Cost At 31 March 2024 46,414 50,353 Additions in year 817 0 Items Written Off 0 0 At 31 March 2024 47,231 50,353 Depreciation At 31 March 2024 38,851 48,569 Charge for the year 1,790 62 Items Written Off 0 0 At 31 March 2024 40,641 48,631 Net Book Value At 31 March 2025 6,590 1,722 At 31 March 2024 7,563 1,784 |
Total £ 96,767 817 0 97,584 87,420 1,852 0 89,272 8,312 9,347 |
|---|---|
3. Investments
The Charity holds investments managed by CCLA Investment Management Limited which is the fund manager of the COIF Charities Deposit Fund and is authorised and regulated by the Financial Conduct Authority. The Fund is approved by the Charity Commission as a Common Deposit Fund under section 25 of the Charities Act 1993.
The Community Centre Charity held the following investments at the 31[st] March 2025. The increase on the year was £2,815 compared with an increase of £2,634 for the year ending 31[st ] March 2024.
| COIF Deposit Fund balance | 31 Mar 2025 31 Mar 2024 £ £ 59,631 56,817 |
31 Mar 2025 31 Mar 2024 £ £ 59,631 56,817 |
31 Mar 2025 31 Mar 2024 £ £ 59,631 56,817 |
|---|---|---|---|
| 56,631 | 56,817 |
Page 8 of 12
HENLEY COMMUNITY CENTRE CHARITY
Notes to the Accounts for the Period 1[st] April 2024 to 31[st] March 2025
4. Debtors
The only outstanding hire fees are from regular hirers who were billed during March 2025. The Sundry Debtors were as a result of HCCC Bar cheques that have not been presented to the bank.
| Hall Letting Fees Sundry Debtors |
31 Mar 2025 31 Mar 2024 £ £ 1,674 4,378 9,720 14,610 |
31 Mar 2025 31 Mar 2024 £ £ 1,674 4,378 9,720 14,610 |
31 Mar 2025 31 Mar 2024 £ £ 1,674 4,378 9,720 14,610 |
|---|---|---|---|
| 11,394 | 18,988 |
5. Creditors
The cost-of-living crisis has meant that for both 2024, the Hall Hire creditors figure was low due to a decline in advance bookings being taken. During 2024-2025, there was a marked increase in booking deposits for bookings after 1[st] April 2025.
| 31 Mar 2025 31 Mar 2024 Creditors relating to Hall Hiring Fees £ £ received in advance 6,257 2,386 Catering Paid in Advance 0 374 Provision for Independent Examination 275 250 6,532 3,010 |
31 Mar 2025 31 Mar 2024 Creditors relating to Hall Hiring Fees £ £ received in advance 6,257 2,386 Catering Paid in Advance 0 374 Provision for Independent Examination 275 250 6,532 3,010 |
31 Mar 2025 31 Mar 2024 Creditors relating to Hall Hiring Fees £ £ received in advance 6,257 2,386 Catering Paid in Advance 0 374 Provision for Independent Examination 275 250 6,532 3,010 |
31 Mar 2025 31 Mar 2024 Creditors relating to Hall Hiring Fees £ £ received in advance 6,257 2,386 Catering Paid in Advance 0 374 Provision for Independent Examination 275 250 6,532 3,010 |
|---|---|---|---|
| 6,532 | 3,010 |
6. Designated Fund - Provision for Purchase of New or Replacement of Furniture, Fittings & Equipment
This fund is for the purchase of new replacement furniture, fittings & equipment. The fund is currently held as cash. During the year, there was significant expenditure from this fund, for the refurbishment of the bar serving area (£12,951). Additionally, £1,506 of interest was also added to the fund and the surplus from the General Fund was transferred to the Fund.
| Movements Balance forward Provision for year Interest Expenditure |
31 Mar 2025 31 Mar 2024 £ £ 41,647 47,292 5,962 - 1,506 1,411 (12,951) (7,056) |
31 Mar 2025 31 Mar 2024 £ £ 41,647 47,292 5,962 - 1,506 1,411 (12,951) (7,056) |
31 Mar 2025 31 Mar 2024 £ £ 41,647 47,292 5,962 - 1,506 1,411 (12,951) (7,056) |
|---|---|---|---|
| 36,164 | 41,647 |
Page 9 of 12
HENLEY COMMUNITY CENTRE CHARITY
Notes to the Accounts for the Period 1[st] April 2024 to 31[st] March 2025
7. Designated Fund - Building Repair & Development
This fund is to be used for repairs/replacement of flooring, boilers, wiring, windows, doors and new structural developments. During the year, there was once again significant expenditure from this fund, including decorating the main hall, bar and toilets (£4,656), electrical work in the kitchen (£929) and repairs to the drive and car park (£2,750). The fund did receive £1,309 of interest during the year.
| Movements Balance forward Provision for year Interest Expenditure |
31 Mar 2025 31 Mar 2024 £ £ 55,197 55,833 0 18,613 1,309 1,223 (9,585) (20,471) |
31 Mar 2025 31 Mar 2024 £ £ 55,197 55,833 0 18,613 1,309 1,223 (9,585) (20,471) |
31 Mar 2025 31 Mar 2024 £ £ 55,197 55,833 0 18,613 1,309 1,223 (9,585) (20,471) |
|---|---|---|---|
| 46,921 | 55,198 |
8. Designated Fund - Social
This fund is to be used to finance social activities/facilities for the residents of Henley. During the year, the village’s recycling income of £344 which was added to the fund. The income from social events was £443, with donations of £918 from the Henley Chefs and interest of £1,007 was added to the account. A total of £3,467 was spent on paving and seating outside of the building and finance social events.
| Movements Balance forward Provision for year Interest Expenditure |
31 Mar 2025 31 Mar 2024 £ £ 8,394 4,882 1,705 3,307 1,114 1,007 (3,467) (802) |
31 Mar 2025 31 Mar 2024 £ £ 8,394 4,882 1,705 3,307 1,114 1,007 (3,467) (802) |
31 Mar 2025 31 Mar 2024 £ £ 8,394 4,882 1,705 3,307 1,114 1,007 (3,467) (802) |
|---|---|---|---|
| 7,746 | 8,394 |
9. Contribution by HCCC Bar
Under a Deed of Covenant, the HCCC Bar agrees to pass to the Henley Community Centre Charity their profits. During 2023/24, HCCC was able to pay the Charity £4,500 for the use of the facilities and was also able to covenant profits of £15,055. By the end of March 2025, HCCC Bar was able to pay the Charity £4,500 for the use of the facilities and was also able to covenant profits of £10,678. This drop in the covenant payments reflects fewer wedding bookings and squeezed margins.
Page 10 of 12
HENLEY COMMUNITY CENTRE CHARITY
Notes to the Accounts for the Period 1[st] April 2024 to 31[st] March 2025
10. Others
The income received from MSDC for village recycling is added to the Social Designated Fund. During 2023/24 the total of other income was £497, and during 2024/25 the income was £344.
11. Donations & Grants.
During the year we received donations totalling £613 primarily from the attendees at Folk Nights which is held in the General Fund.
The Charity received grant funding to the value of £1,412 during 2024/25 which was used for new stage flooring.
Following the closure of the Henley Youth Club during 2004/5 the funds belonging to that organisation, amounting to £499, were passed to the Trustees. This value has grown and now currently stands at £590 and is held in Restricted Funds.
At the start of 2024/25, the Charity held £2,094 in a restricted fund and represents money donated to the Charity by Henley Chefs. During the year there were additions to this totalling £918 and donations to local charities/good causes of £2,050 was made, leaving the total at £962. This is held pending further distribution to local charities/good causes.
At the end of 2020/21, we received a Mid Suffolk District Council Locality Award of £2,659 to be used for the replacement of the current floodlighting of the playing field. To date, £2,657 has been spent with the remainder held as Reserved Funds pending future purchases associated with the installation of the lights.
The sum of these items in the Restricted Fund is now £1,555.
Page 11 of 12
HENLEY COMMUNITY CENTRE CHARITY
Notes to the Accounts for the Period 1[st] April 2024 to 31[st] March 2025
12. Running Costs of the Hall
| 31 Mar 2025 | 31 Mar 2024 | ||
|---|---|---|---|
| £ | £ | ||
| Power & Heat | |||
| Oil/Gas | 4,143 | 4,675 | |
| Electricity | 3,795 | 3,086 | |
| 7,938 | 7,761 | ||
| Water Services | 2,155 | 1,521 | |
| Telephone / Broadband | 1,027 | 914 | |
| Insurance | 1,890 | 1,737 | |
| Security Costs | 685 | 822 | |
| Wages | 24,392 | 23,004 | |
| Cleaning & Maintenance | |||
| Contract Cleaning | 2,247 | 2,797 | |
| Supplies | 2,874 | 2,928 | |
| COVID-19 | 0 | 0 | |
| Maintenance | 2,919 | 2,218 | |
| Petty Cash | 0 | 0 | |
| Grounds | 3,870 | 619 | |
| 11,910 | 8,562 | ||
| Administration (see note 1 | below) | 526 | 383 |
| Welfare / Health & Safety | 943 | 862 | |
| Publicity | 959 | 142 | |
| Licenses | 674 | 695 | |
| --------- | --------- | ||
| Total | 53,099 | 46,403 |
Note 1: Included in this running cost is £275, payable to the reporting accountant for their external scrutiny.
Page 12 of 12
HENLEY COMMUNITY CENTRE CHARITY
Statement Of Financial Activities for the year ending 31[st] March 2025
| 2024 - 2025 £ £ £ Notes General Funds Designated Funds Restricted Funds Incoming Resources Grants 11 1,412 Donations 11 613 Operating Activities - Use of Hall (Regular Hirers) 33,452 Use of Hall (Ad Hoc Hirers) 8,738 Use of Field 2,471 Social/Fund Raising Events 10,11 1,706 918 Marquee 450 Bar Charges 9 1,222 Investment Interest 3,6,7,8 11 3,929 Bar Contribution 9 15,178 Total Income 62,135 5,635 2,330 Expenditure Running Costs of Hall 6,7,12 53,099 22,537 Grant Funded Expenditure 1,412 Social/Fund Raising Events 3,467 Bar Charges 9 1,222 Depreciation of Assets 2 1,852 Donations 2,050 Total Resources Expended 56,173 26,004 3,462 Net Incoming/(Outgoing Resources for the Year, before Transfers 5,962 (20,369) (1,132) Transfer For Building 7 Fixtures & Fittings 6 (5,962) 5,962 Net Incoming/(Outgoing Resources for the Year, after Transfers 0 (14,407) (1,132) Balance brought forward 01/04/2022 30,644 105,239 2,686 Accumulated Funds Carried Forward 30,644 90,832 1,554 |
£ TOTAL FUNDS 1,412 613 33,452 8,738 2,471 2,624 450 1,222 3,940 15,178 70,100 75,636 1,412 3,467 1,222 1,852 2,050 85,639 (15,539) 0 0 (15,539) 138,569 123,030 |
2023 - 24 £ TOTAL FUNDS 622 34,608 8,182 3,119 3,927 850 2,645 3,655 19,326 76,934 73,930 0 802 2,645 1,705 107 79,189 (2,255) 0 0 (2,255) 140,824 138,569 |
|---|---|---|
HENLEY COMMUNITY CENTRE CHARITY
Balance Sheet as at 31[st] March 2025
| Notes | 2024 - 2025 | 2023 - 2024 | |
|---|---|---|---|
| Fixed Assets | £ |
£ | |
| Tangible | |||
| At Cost | 2 | 97,584 | 96,767 |
| Less Depreciation | (89,272) | (87,420) | |
| ---------- | ---------- | ||
| 8,312 | 9,347 | ||
| Current Assets | |||
| Debtors | 4 | 11,394 | 18,988 |
| COIF Investments | 3 | 59,631 | 56,817 |
| Cash at Bank & in Hand | 50,225 | 56,427 | |
| --------- | --------- | ||
| 121,250 | 132,232 | ||
| Current Liabilities | |||
| Creditors - Falling Due within one year | 5 | (6,532) | (3,010) |
| ----------- | ----------- | ||
| Net Current Assets | 114,718 | 129,222 | |
| Total Net Assets | 123,030 | 138,569 | |
| Represented by | |||
| Funds | |||
| General Funds | 30,644 | 30,644 | |
| Restricted Funds | 11 | 1,555 | 2,686 |
| Designated Funds:- | |||
| Furniture, Fittings & Equipment | 6 | 36,164 | 41,647 |
| Building Repairs | 7 | 46,921 | 55,198 |
| Social | 8 | 7,746 | 8,394 |
| --------- | --------- | ||
| Total Designated Funds | 90,831 | 105,239 | |
| Total Funds | 123,030 | 138,569 |
The notes on pages 7-12 form part of these Accounts
Stephen Brock For and on behalf of the Trustees. 13[th] August 2025
Page 2 of 8
HENLEY COMMUNITY CENTRE CHARITY
Notes to the Accounts for the Period 1[st] April 2024 to 31[st] March 2025
The Henley Community Centre Charity is a Registered Charity, Number 1150878, and Constituted by a Declaration of Trust. The Charity has a 99-year lease from Henley Parish Council over the Playing Field, Playground and the Community Centre and its Car Park. Use of the Community Centre began in April 1998. On 1[st] April 2013, operation of Henley Community Centre moved from the original Registered Charity, Number 1067812 to the new charity.
The charity is controlled by the Board of Trustees as set out on page 1.
No remuneration was paid out of the funds directly or indirectly to any Trustee or Committee Member. Reimbursement of any expenses to a Trustee is solely in respect of those items directly incurred by them for use by the Charity.
1. Accounting Policies
These accounts have been prepared under the historic cost convention and in accordance with applicable accounting standards and the Statement of Recommended Practice on Accounting by Charities.
Fixed assets – Tangible fixed assets are stated at cost less depreciation. Depreciation is provided at rates calculated to write off the cost of fixed assets, less their estimated residual value, over their expected useful lives on the following bases:
I. Equipment - 20% Straight line basis II. Fixtures - 10% Straight line basis Since 2011/12, the residual values of new purchases is considered to be 10% of the original cost.
Irrecoverable VAT - Resources expensed include attributable VAT which cannot be recovered.
Governance costs - Governance costs are those incurred in connection with administration of the charity and compliance with constitutional and statutory requirements.
Investments - Investments are stated at market value at the balance sheet date. The statement of financial activities includes the net gains and losses arising on revaluations and disposals throughout the year.
Page 3 of 8
Notes to the Accounts for the Period 1[st] April 2024 to 31[st] March 2025
HENLEY COMMUNITY CENTRE CHARITY
2. Fixed Assets
During the year, there were a couple purchases; vacuum cleaner (£250) and gas BBQ (£567). There were no assets that were written off.
| Equipment Fixtures 5 Years 10 Years £ £ Cost At 31 March 2024 46,414 50,353 Additions in year 817 0 Items Written Off 0 0 At 31 March 2024 47,231 50,353 Depreciation At 31 March 2024 38,851 48,569 Charge for the year 1,790 62 Items Written Off 0 0 At 31 March 2024 40,641 48,631 Net Book Value At 31 March 2025 6,590 1,722 At 31 March 2024 7,563 1,784 |
Total £ 96,767 817 0 97,584 87,420 1,852 0 89,272 8,312 9,347 |
|---|---|
3. Investments
The Charity holds investments managed by CCLA Investment Management Limited which is the fund manager of the COIF Charities Deposit Fund and is authorised and regulated by the Financial Conduct Authority. The Fund is approved by the Charity Commission as a Common Deposit Fund under section 25 of the Charities Act 1993.
The Community Centre Charity held the following investments at the 31[st] March 2025. The increase on the year was £2,815 compared with an increase of £2,634 for the year ending 31[st ] March 2024.
| COIF Deposit Fund balance | 31 Mar 2025 31 Mar 2024 £ £ 59,631 56,817 |
31 Mar 2025 31 Mar 2024 £ £ 59,631 56,817 |
31 Mar 2025 31 Mar 2024 £ £ 59,631 56,817 |
|---|---|---|---|
| 56,631 | 56,817 |
Page 4 of 8
HENLEY COMMUNITY CENTRE CHARITY
Notes to the Accounts for the Period 1[st] April 2024 to 31[st] March 2025
4. Debtors
The only outstanding hire fees are from regular hirers who were billed during March 2025. The Sundry Debtors were as a result of HCCC Bar cheques that have not been presented to the bank.
| Hall Letting Fees Sundry Debtors |
31 Mar 2025 31 Mar 2024 £ £ 1,674 4,378 9,720 14,610 |
31 Mar 2025 31 Mar 2024 £ £ 1,674 4,378 9,720 14,610 |
31 Mar 2025 31 Mar 2024 £ £ 1,674 4,378 9,720 14,610 |
|---|---|---|---|
| 11,394 | 18,988 |
5. Creditors
The cost-of-living crisis has meant that for both 2024, the Hall Hire creditors figure was low due to a decline in advance bookings being taken. During 2024-2025, there was a marked increase in booking deposits for bookings after 1[st] April 2025.
| 31 Mar 2025 31 Mar 2024 Creditors relating to Hall Hiring Fees £ £ received in advance 6,257 2,386 Catering Paid in Advance 0 374 Provision for Independent Examination 275 250 6,532 3,010 |
31 Mar 2025 31 Mar 2024 Creditors relating to Hall Hiring Fees £ £ received in advance 6,257 2,386 Catering Paid in Advance 0 374 Provision for Independent Examination 275 250 6,532 3,010 |
31 Mar 2025 31 Mar 2024 Creditors relating to Hall Hiring Fees £ £ received in advance 6,257 2,386 Catering Paid in Advance 0 374 Provision for Independent Examination 275 250 6,532 3,010 |
31 Mar 2025 31 Mar 2024 Creditors relating to Hall Hiring Fees £ £ received in advance 6,257 2,386 Catering Paid in Advance 0 374 Provision for Independent Examination 275 250 6,532 3,010 |
|---|---|---|---|
| 6,532 | 3,010 |
6. Designated Fund - Provision for Purchase of New or Replacement of Furniture, Fittings & Equipment
This fund is for the purchase of new replacement furniture, fittings & equipment. The fund is currently held as cash. During the year, there was significant expenditure from this fund, for the refurbishment of the bar serving area (£12,951). Additionally, £1,506 of interest was also added to the fund and the surplus from the General Fund was transferred to the Fund.
| Movements Balance forward Provision for year Interest Expenditure |
31 Mar 2025 31 Mar 2024 £ £ 41,647 47,292 5,962 - 1,506 1,411 (12,951) (7,056) |
31 Mar 2025 31 Mar 2024 £ £ 41,647 47,292 5,962 - 1,506 1,411 (12,951) (7,056) |
31 Mar 2025 31 Mar 2024 £ £ 41,647 47,292 5,962 - 1,506 1,411 (12,951) (7,056) |
|---|---|---|---|
| 36,164 | 41,647 |
Page 5 of 8
HENLEY COMMUNITY CENTRE CHARITY
Notes to the Accounts for the Period 1[st] April 2024 to 31[st] March 2025
7. Designated Fund - Building Repair & Development
This fund is to be used for repairs/replacement of flooring, boilers, wiring, windows, doors and new structural developments. During the year, there was once again significant expenditure from this fund, including decorating the main hall, bar and toilets (£4,656), electrical work in the kitchen (£929) and repairs to the drive and car park (£2,750). The fund did receive £1,309 of interest during the year.
| Movements Balance forward Provision for year Interest Expenditure |
31 Mar 2025 31 Mar 2024 £ £ 55,197 55,833 0 18,613 1,309 1,223 (9,585) (20,471) |
31 Mar 2025 31 Mar 2024 £ £ 55,197 55,833 0 18,613 1,309 1,223 (9,585) (20,471) |
31 Mar 2025 31 Mar 2024 £ £ 55,197 55,833 0 18,613 1,309 1,223 (9,585) (20,471) |
|---|---|---|---|
| 46,921 | 55,198 |
8. Designated Fund - Social
This fund is to be used to finance social activities/facilities for the residents of Henley. During the year, the village’s recycling income of £344 which was added to the fund. The income from social events was £443, with donations of £918 from the Henley Chefs and interest of £1,007 was added to the account. A total of £3,467 was spent on paving and seating outside of the building and finance social events.
| Movements Balance forward Provision for year Interest Expenditure |
31 Mar 2025 31 Mar 2024 £ £ 8,394 4,882 1,705 3,307 1,114 1,007 (3,467) (802) |
31 Mar 2025 31 Mar 2024 £ £ 8,394 4,882 1,705 3,307 1,114 1,007 (3,467) (802) |
31 Mar 2025 31 Mar 2024 £ £ 8,394 4,882 1,705 3,307 1,114 1,007 (3,467) (802) |
|---|---|---|---|
| 7,746 | 8,394 |
9. Contribution by HCCC Bar
Under a Deed of Covenant, the HCCC Bar agrees to pass to the Henley Community Centre Charity their profits. During 2023/24, HCCC was able to pay the Charity £4,500 for the use of the facilities and was also able to covenant profits of £15,055. By the end of March 2025, HCCC Bar was able to pay the Charity £4,500 for the use of the facilities and was also able to covenant profits of £10,678. This drop in the covenant payments reflects fewer wedding bookings and squeezed margins.
Page 6 of 8
HENLEY COMMUNITY CENTRE CHARITY
Notes to the Accounts for the Period 1[st] April 2024 to 31[st] March 2025
10. Others
The income received from MSDC for village recycling is added to the Social Designated Fund. During 2023/24 the total of other income was £497, and during 2024/25 the income was £344.
11. Donations & Grants.
During the year we received donations totalling £613 primarily from the attendees at Folk Nights which is held in the General Fund.
The Charity received grant funding to the value of £1,412 during 2024/25 which was used for new stage flooring.
Following the closure of the Henley Youth Club during 2004/5 the funds belonging to that organisation, amounting to £499, were passed to the Trustees. This value has grown and now currently stands at £590 and is held in Restricted Funds.
At the start of 2024/25, the Charity held £2,094 in a restricted fund and represents money donated to the Charity by Henley Chefs. During the year there were additions to this totalling £918 and donations to local charities/good causes of £2,050 was made, leaving the total at £962. This is held pending further distribution to local charities/good causes.
At the end of 2020/21, we received a Mid Suffolk District Council Locality Award of £2,659 to be used for the replacement of the current floodlighting of the playing field. To date, £2,657 has been spent with the remainder held as Reserved Funds pending future purchases associated with the installation of the lights.
The sum of these items in the Restricted Fund is now £1,555.
Page 7 of 8
HENLEY COMMUNITY CENTRE CHARITY
Notes to the Accounts for the Period 1[st] April 2024 to 31[st] March 2025
12. Running Costs of the Hall
| 31 Mar 2025 | 31 Mar 2024 | ||
|---|---|---|---|
| £ | £ | ||
| Power & Heat | |||
| Oil/Gas | 4,143 | 4,675 | |
| Electricity | 3,795 | 3,086 | |
| 7,938 | 7,761 | ||
| Water Services | 2,155 | 1,521 | |
| Telephone / Broadband | 1,027 | 914 | |
| Insurance | 1,890 | 1,737 | |
| Security Costs | 685 | 822 | |
| Wages | 24,392 | 23,004 | |
| Cleaning & Maintenance | |||
| Contract Cleaning | 2,247 | 2,797 | |
| Supplies | 2,874 | 2,928 | |
| COVID-19 | 0 | 0 | |
| Maintenance | 2,919 | 2,218 | |
| Petty Cash | 0 | 0 | |
| Grounds | 3,870 | 619 | |
| 11,910 | 8,562 | ||
| Administration (see note 1 | below) | 526 | 383 |
| Welfare / Health & Safety | 943 | 862 | |
| Publicity | 959 | 142 | |
| Licenses | 674 | 695 | |
| --------- | --------- | ||
| Total | 53,099 | 46,403 |
Note 1: Included in this running cost is £275, payable to the reporting accountant for their external scrutiny.
Page 8 of 8
Henley Community Centre Trustees
From: jonathan@JDBBookkeeping.co.uk Sent: 14 August 2025 13:20 To: hccctrustees@outlook.com Subject: Hi Steve Attachments: SI-90 - Henley Community Centre Charity.pdf Follow Up Flag: Follow up Flag Status: Completed
Hi Steve,
your perusal, if you wish.
superfast compared to spreadsheets?
Please can you send me a copy of the Final Accounts when completed for 2025.
Cheers, Jonathan
Jonathan Beards JDB Bookkeeping jdbbookkeeping.co.uk 07867 990057
1