## HENLEY COMMUNITY CENTRE CHARITY ## Annual Report for the year ending 31[st] March 2024 ## **THE TRUST DEED** The Henley Community Centre Charity, Church Meadows, Ashbocking Road, Henley, Ipswich, Suffolk, IP6 0RP is registered with the Charity Commissioners (No.1150878) and constituted by Deed of Trust. Henley Community Centre Charity is also registered in England and Wales as company number 8251879. It started to operate on 1[st] April 2013, when it inherited the assets and liabilities of the original charity (No. 1067812). The main objective of the Charity is to provide recreational and sporting facilities, playing fields, playgrounds and the Community Centre in the Parish of Henley. Henley Parish Council owns the Hall and the surrounding grounds. The Henley Community Centre Charity holds a 99-year lease commencing on the 6[th] January 1998 from the Parish Council. The HCCC Bar is a separate organisation, which has covenanted its profits to the Charity. A Trustee is involved in the management of the HCCC Bar. ## **TRUSTEES & COMMITTEES** The Charity started the year with Jo Austin, Steve Brock, Robert Earey, Lucy Finlayson, Grahame Hughes, Alan Johnson and Barrie Pyke as Trustees. Ahead of the 2023 AGM, Alan Johnson stood down. During the 2023 AGM, Barrie Pyke was reelected and Clare Bevan and Charlotte Gillespie were elected. A Parish Council nominated position is held by Steve Brock and they are aware that they can nominate an additional Trustee. There are currently no vacant Trustee positions. ## **CHAIRMAN’S REPORT** It has been another positive year for the Community Centre. Whilst Covid infections are in the population, life does seem to have settled down. The ongoing cost-of-living issues have been reflected in a decline of hires and a continued cautious approach hirers to long-term planning of events. For the local children, we have organised the annual Easter Egg Hunt and a Halloween Party. Also, at year-end, the Parish Council plans for a playground upgrade where well advanced the Charity intending to contribute fund from our Social Fund to cover the cost of some of the ground works. The Henley Chefs and their helpers have also provided the catering for Jubilee events and organised a Burns Night and summer BBQ and rounders evenings. Their profits are divided between a variety of charitable organisations as well as the Community Centre for which I thank them. The Deed of Trust requires that the Charity maintains the Community Centre and I am pleased to confirm that during the year we have once again made significant investments in building infrastructure and largely funded from reserves. Top of the list was the replacement of the main hall floor. The Boughton Room lights are now more efficient LED's and replacement Velux skylights have been installed. Also, we have finally managed to identify and fix an occasional roof leak. Page 1 of 12 ## HENLEY COMMUNITY CENTRE CHARITY ## Annual Report for the year ending 31[st] March 2024 To be able to maintain reserves healthy enough to be used for such investments it is important to ensure that the Centre is well used and we are also generating sufficient income from hirers and indirectly from the Bar. So, I also need to thank Kevin Griggs, who as Centre Manager has been responsible for managing the bookings, overseeing all activities in the Centre and managing the Bar. Stacey, Kailea and Jonathon also need to be thanked for all their hard work keeping the interior clean and ready for use and the grounds attractive and well presented. Looking forward, we are looking to complete the Lounge Bar refurbishment which was first looked at before Covid struck. I think we can continue to be optimistic about the future of the Community Centre. ## **CHARITABLE ACTIVITIES** The trustees confirm that they have paid due regard to the Charity Commission's general guidance on public benefit. Over the years, the Charity has provided the use of the facilities to residents and a variety of village organisations at reduced rates. During the financial year ending 31[st] March 2024, the village organisations using the hall during the year include: Henley Athletic Football Club Henley Bowls Henley Chefs Henley Folk Club Henley Guides Henley Parochial Church Council Henley Players Henley Pre School (Registered Charity Number: 1028129) Henley Primary School Henley Senior Citizens Henley WI ## **FINANCIAL REPORT** I have to report that having reported a surplus for consecutive years, I have to report that for the year ending in March 2024, the Charity recorded a small deficit. However, looking at the bigger picture, over a three-year period there has been a surplus and that was achieved whilst spending over £20k on the building in both of the last two years. It was disappointing that our hire income did fall and was short of our budget, but as there was an underspend of 13%, the deficit was far less than our budget. The General Fund surplus before transfers to Reserves for the year was £18,613. In the previous year, this was a surplus of £18,746. The Charity’s income from hiring the centre/grounds fell from £47,281 to £45,909. The HCCC Bar contributions fell from a £19,823 to £19,326 (a covenanted sum of £15,055 plus a contribution to the hall running costs). Page 2 of 12 ## HENLEY COMMUNITY CENTRE CHARITY ## Annual Report for the year ending 31[st] March 2024 The running costs paid out of the General Fund were £46,403 and included the wages of Jonathan Bloye, Kailea Boyne, Kevin Griggs and Stacey Knight and we are grateful for all their hard work at the Centre. Last year, £50,155 was spent from the General Fund. The slight reduction in the use of the facilities by hirers is unlikely to have had much impact on the Running Costs. Instead, the reduction in the Running Costs is mostly due to the cost of electricity and there were two parts to this reduction. The PV panels generated 4,002kWh of electricity, slightly down on last year, but the income rose from £2,692 to £2,777 for the year. The main reason for the fall is consumption fell from 35,199kWh to 31,185kWh and for 4 of the last 5 months of the year, usage was the lowest since our records started in 2012/13. This can only be attributed to investment in LED lights investments inside the building over the last 2 years. The accumulation of monies in our General Fund should assist with future developments and improvements to the Community Centre and playing field. As has happened since 2022, the surplus has been transferred to designated funds. This year £18,613 was transferred to the Building Fund and the General Fund remained at £30,644 at the end of the year. The General Fund has been used to finance the Fixed Assets which had a written down value of £9,347. There were assets worth £2,626 added to the Fixed Assets during the year. In total, the spending from all the designated funds totalled £28,329, up on the spending of £23,711 during 2022/23. The Building Fund, set up to provide for longerterm building repairs and developments started the year at a value of £55,833, with £18,613 plus £1,223 interest being added to the fund and offsetting some of the £20,471 expenditure during the year, so the value of the fund fell to £55,198. The fund for the purchase of new or replacement furniture, fittings & equipment started the year at a value of £47,292. With £1,411 interest being added to the fund and expenditure of £7,056 during the year, the value of the fund fell to £41,647. During the 2018/19 year, the Trustees decided to create a third Designated Fund, to be used to fund village social activities/facilities. 50% of the income received from the Henley Chefs and all the income from MSDC for recycling glass and paper has been transferred to this fund. The contributions to this fund during the year from Henley Chefs was £620, a further £497 from village recycling and interest of £1,007. The fund was used to support a variety of social events to the sum of £802, with the ticket sales from these totalling £2,189. At the end of the year the value of the Fund had risen from £4,882 to £8,393. The Designated Funds are held as cash, predominantly in the COIF Deposit Account and the CAF Gold accounts. The accumulated total of these funds is shown as Designated Funds in the Financial Statements. The Restricted Funds started the year at £2,173, with £620 being added to the fund by the Henley Chefs, £107 from this raised during a Church event was donated to Henley PCC. The fund ended the year at £2,686. Page 3 of 12 ## HENLEY COMMUNITY CENTRE CHARITY Annual Report for the year ending 31[st] March 2024 The Independent Examiner has completed the review of this year's report and accounts. Professional Advisers:Bankers: CAF BANK Limited, Kings Hill, West Malling, Kent. Solicitors: Birketts LLP, 24-26 Museum Street, Ipswich, Suffolk. Independent Examiner: Jonathan Beards, JDB Bookkeeping Stephen Brock For and on behalf of the Trustees. 19[th] September 2024 Page 4 of 12 ## HENLEY COMMUNITY CENTRE CHARITY ## **Statement Of Financial Activities for the year ending 31[st] March 2024** |**2023 - 2024**
**£**
**£**
**£**
**Notes**
**General**
**Funds**
**Designated**
**Funds**
**Restricted**
**Funds**
**Incoming Resources**
**Donations**
11
622
**Operating Activities -**
Use of Hall
42,790
Use of Field
3,119
Social/Fund Raising Events
10,11
3,307
620
Marquee
850
Bar Charges
9
2,645
Investment Interest
3,6,7,8
14
3,641
Bar Contribution
9
19,326
**Total Income**
**69,366**
**6,948**
**620**
**Expenditure**
Running Costs of Hall
6,7,12
46,403
27,527
Social/Fund Raising Events
802
Bar Charges
9
2,645
Depreciation of Assets
2
1,705
Donations
107
**Total Resources Expended**
**50,753**
**28,329**
**107**

**Net Incoming/(Outgoing Resources**
**for the Year, before Transfers**
**18,613**
**(21,381)**
**513**
**Transfer For**
**Building**
7
(18,613)
18,613
**Fixtures & Fittings**
6
**Net Incoming/(Outgoing Resources**
**for the Year, after Transfers**
**0**
**(2,768)**
**513**
**Balance brought forward 01/04/2022**
30,644
108,007
2,173
**Accumulated Funds**
**Carried Forward**
**30,644**
**105,239**
**2,686**|**£**
**TOTAL**
**FUNDS**
622
42,790
3,119
3,927
850
2,645
3,655
19,326
**76,934**
73,930
802
2,645
1,705
107
**79,189**
**(2,555)**
0
0
**(2,555)**
140,824
**138,569**|**2022 - 23**
**£**
**TOTAL**
**FUNDS**
434

44,639

2,642

4,069

3,200

5,566
1,335

19,823
**81,708**
71,939
1,927
5,566
1,848
0
**81,280**
**428**
0
0
**428**
140,396
**140,824**| |---|---|---| Page 5 of 12 ## HENLEY COMMUNITY CENTRE CHARITY ## **Balance Sheet as at 31[st] March 2024** ||Notes|**2023 - 2024**|**2022 - 2023**| |---|---|---|---| |**Fixed Assets**||£
|£| |Tangible|||| |At Cost|2|96,767|94,141| |Less Depreciation||(87,420)|(85,715)| |||----------|----------| |||**9,347**|**8,426**| |**Current Assets**|||| |Debtors|4|18,988|20,746| |COIF Investments|3|56,817|54,182| |Cash at Bank & in Hand||56,427|62,263| |||---------|---------| |||**132,232**|137,191| |**Current Liabilities**|||| |Creditors - Falling Due within one year|5|(3,010)|(4,793)| |||-----------|-----------| |**Net Current Assets**||**129,222**|**132,398**| |**Total Net Assets**||**138,569**|**140,824**| |**Represented by**|||| |**Funds**|||| |**General Funds**||**30,644**|**30,644**| |**Restricted Funds**|11|**2,686**|**2,173**| |**Designated Funds:-**|||| |Furniture, Fittings & Equipment|6|41,647|47,292| |Building Repairs|7|55,198|55,833| |Social|8|8,394|4,882| |||---------|---------| |**Total Designated Funds**||**105,239**|**108,007**| |**Total Funds**||**138,569**|**140,824**| The notes on pages 7-12 form part of these Accounts Stephen Brock For and on behalf of the Trustees. 19[th] September 2024 Page 6 of 12 ## HENLEY COMMUNITY CENTRE CHARITY ## **Notes to the Accounts for the Period 1[st] April 2023 to 31[st] March 2024** The Henley Community Centre Charity is a Registered Charity, Number 1150878, and Constituted by a Declaration of Trust. The Charity has a 99-year lease from Henley Parish Council over the Playing Field, Playground and the Community Centre and its Car Park. Use of the Community Centre began in April 1998. On 1[st] April 2013, operation of Henley Community Centre moved from the original Registered Charity, Number 1067812 to the new charity. The charity is controlled by the Board of Trustees as set out on page 1. No remuneration was paid out of the funds directly or indirectly to any Trustee or Committee Member. Reimbursement of any expenses to a Trustee is solely in respect of those items directly incurred by them for use by the Charity. ## **1. Accounting Policies** These accounts have been prepared under the historic cost convention and in accordance with applicable accounting standards and the Statement of Recommended Practice on Accounting by Charities. Fixed assets – Tangible fixed assets are stated at cost less depreciation. Depreciation is provided at rates calculated to write off the cost of fixed assets, less their estimated residual value, over their expected useful lives on the following bases: I. Equipment - 20% Straight line basis II. Fixtures - 10% Straight line basis Since 2011/12, the residual values of new purchases is considered to be 10% of the original cost. Irrecoverable VAT - Resources expensed include attributable VAT which cannot be recovered. Governance costs - Governance costs are those incurred in connection with administration of the charity and compliance with constitutional and statutory requirements. Investments - Investments are stated at market value at the balance sheet date. The statement of financial activities includes the net gains and losses arising on revaluations and disposals throughout the year. Page 7 of 12 **Notes to the Accounts for the Period 1[st] April 2023 to 31[st] March 2024** ## HENLEY COMMUNITY CENTRE CHARITY ## **2. Fixed Assets** During the year, there were a couple purchases; a coffee machine (£2,304) and chairs (322). There were no assets that were written off. |**Equipment**
**Fixtures**
**5 Years**
**10 Years**
**£**
**£**

**Cost**
At 31 March 2023
43,788
50,353
Additions in year
2,626
0
Items Written Off
0
0
**At 31 March 2024**
**46,414**
**50,353**
**Depreciation**
At 31 March 2023
37,208
48,507
Charge for the year
1,643
62
Items Written Off
0
0
**At 31 March 2024**
**38,851**
**48,569**
**Net Book Value**
**At 31 March 2024**
**7,563**
**1,784**
At 31 March 2023
6,580
1,846|**Total**
**£**
94,141
2,626
0
**96,767**
85,715
1,705
0
**87,420**
**9,347**
8,426| |---|---| ||| ## **3. Investments** The Charity holds investments managed by CCLA Investment Management Limited which is the fund manager of the COIF Charities Deposit Fund and is authorised and regulated by the Financial Conduct Authority. The Fund is approved by the Charity Commission as a Common Deposit Fund under section 25 of the Charities Act 1993. The Community Centre Charity held the following investments at the 31[st] March 2024. The increase on the year was £2,634 compared with an increase of £944 for the year ending 31[st ] March 2023, which reflects the higher interests at the time. |COIF Deposit Fund balance
|**31 Mar 2024**
**31 Mar 2023**
**£**
**£**
56,817
54,182|**31 Mar 2024**
**31 Mar 2023**
**£**
**£**
56,817
54,182|**31 Mar 2024**
**31 Mar 2023**
**£**
**£**
56,817
54,182| |---|---|---|---| |||**56,817**|**54,182**| Page 8 of 12 ## HENLEY COMMUNITY CENTRE CHARITY # **Notes to the Accounts for the Period 1[st] April 2023 to 31[st] March 2024** ## **4. Debtors** The only outstanding hire fees are from regular hirers who were billed during March 2024. The 2024 and 2023 Sundry Debtors were as a result of HCCC Bar cheques that have not been presented to the bank. |Hall Letting Fees
Sundry Debtors|**31 Mar 2024**
**31 Mar 2023**
**£**
**£**
4,378
8,746
14,610
12,000
**18,988**
**20,746**|**31 Mar 2024**
**31 Mar 2023**
**£**
**£**
4,378
8,746
14,610
12,000
**18,988**
**20,746**| |---|---|---| |||**18,988**| ## **5. Creditors** The cost-of-living crisis has meant that for both 2023 and 2024, the Hall Hire creditors figures have declined as fewer advance bookings have been taken. |**31 Mar 2024**
**31 Mar 2023**
Creditors relating to Hall Hiring Fees
**£**
**£**
received in advance
2,386
4,193
Catering Paid in Advance
374
0
Provision for Independent Examination
250
600
**3,010**
**4,793**|**31 Mar 2024**
**31 Mar 2023**
Creditors relating to Hall Hiring Fees
**£**
**£**
received in advance
2,386
4,193
Catering Paid in Advance
374
0
Provision for Independent Examination
250
600
**3,010**
**4,793**|**31 Mar 2024**
**31 Mar 2023**
Creditors relating to Hall Hiring Fees
**£**
**£**
received in advance
2,386
4,193
Catering Paid in Advance
374
0
Provision for Independent Examination
250
600
**3,010**
**4,793**|**31 Mar 2024**
**31 Mar 2023**
Creditors relating to Hall Hiring Fees
**£**
**£**
received in advance
2,386
4,193
Catering Paid in Advance
374
0
Provision for Independent Examination
250
600
**3,010**
**4,793**| |---|---|---|---| |||**3,010**|**4,793**| ## **6. Designated Fund - Provision for Purchase of New or Replacement of Furniture, Fittings & Equipment** This fund is for the purchase of new replacement furniture, fittings & equipment. The fund is currently held as cash. During the year, the fund the refurbishment of the Lounge Bar furniture. Additionally, £1,411 of interest was also added to the fund. |**Movements**
Balance forward
Provision for year
Interest
Expenditure|**31 Mar 2024**
**31 Mar 2023**
**£**
**£**
47,292
48,219
0
0
1,411
505
(7,056)
(1,432)|**31 Mar 2024**
**31 Mar 2023**
**£**
**£**
47,292
48,219
0
0
1,411
505
(7,056)
(1,432)|**31 Mar 2024**
**31 Mar 2023**
**£**
**£**
47,292
48,219
0
0
1,411
505
(7,056)
(1,432)| |---|---|---|---| |||**41,647**|**47,292**| Page 9 of 12 ## HENLEY COMMUNITY CENTRE CHARITY # **Notes to the Accounts for the Period 1[st] April 2023 to 31[st] March 2024** ## **7. Designated Fund - Building Repair & Development** This fund is to be used for repairs/replacement of flooring, boilers, wiring, windows, doors and new structural developments. During the year, there was once again significant expenditure from this fund, including replacing the main hall floor (£14,995), Boughton room lighting (£2,421), fitting Velux skylights (£1,896) and replacing shower flooring (£580). The fund did receive £1,223 of interest during the year. |**Movements**

Balance forward
Provision for year
Interest
Expenditure|**31 Mar 2024**
**31 Mar 2023**
**£**
**£**
55,833
57,000
18,613
18,746
1,223
439
(20,471)
(20,352)|**31 Mar 2024**
**31 Mar 2023**
**£**
**£**
55,833
57,000
18,613
18,746
1,223
439
(20,471)
(20,352)|**31 Mar 2024**
**31 Mar 2023**
**£**
**£**
55,833
57,000
18,613
18,746
1,223
439
(20,471)
(20,352)| |---|---|---|---| |||**55,198**|**55,833**| ## **8. Designated Fund - Social** This fund is to be used to finance social activities/facilities for the residents of Henley. During the year, the village’s recycling income of £497 which was added to the fund. The income from social events was £2,190, with donations of £620 from the Henley Chefs and interest of £1,007 was added to the account. A total of £802 was used to finance social events. |**Movements**

Balance forward
Provision for year
Interest
Expenditure
|**31 Mar 2024**
**31 Mar 2023**
**£**
**£**
4,882
3,393
3,307
3,036
1,007
380
(802)
(1,927)|**31 Mar 2024**
**31 Mar 2023**
**£**
**£**
4,882
3,393
3,307
3,036
1,007
380
(802)
(1,927)|**31 Mar 2024**
**31 Mar 2023**
**£**
**£**
4,882
3,393
3,307
3,036
1,007
380
(802)
(1,927)| |---|---|---|---| |||**8,394**|**4,882**| ## **9. Contribution by HCCC Bar** Under a Deed of Covenant, the HCCC Bar agrees to pass to the Henley Community Centre Charity their profits. During 2022/23, HCCC was able to pay the Charity £5,250 for the use of the facilities and was also able to covenant profits of £14,573. By the end of March 2024, HCCC Bar was able to pay the Charity £4,270 for the use of the facilities and was also able to covenant profits of £15,055. Page 10 of 12 ## HENLEY COMMUNITY CENTRE CHARITY # **Notes to the Accounts for the Period 1[st] April 2023 to 31[st] March 2024** ## **10. Others** The income received from MSDC for village recycling is added to the Social Designated Fund. During 2022/23 the total of other income was £312, and during 2023/24 the income was £497. ## **11. Donations & Grants.** During the year we received donations totalling £622, primarily from the attendees at Folk Nights. The Charity received no grant funding during 2023/24. Donations and grants are held in the General Fund. Following the closure of the Henley Youth Club during 2004/5 the funds belonging to that organisation, amounting to £499, were passed to the Trustees. This value has grown and now currently stands at £590 and is held in Restricted Funds. At the start of 2023/243, the Charity held £1,581 in a restricted fund and represents money donated to the Charity by Henley Chefs. During the year there were additions to this totalling £620 and a donation of £107 was made, leaving the total at £2,094. This is held pending further distribution to local charities/good causes. At the end of 2020/21, we received a Mid Suffolk District Council Locality Award of £2,659 to be used for the replacement of the current floodlighting of the playing field. To date, £2,657 has been spent with the remainder held as Reserved Funds pending future purchases associated with the installation of the lights. The sum of these items in the Restricted Fund is now £2,686. Page 11 of 12 ## HENLEY COMMUNITY CENTRE CHARITY ## **Notes to the Accounts for the Period 1[st] April 2023 to 31[st] March 2024** ## **12. Running Costs of the Hall** |||**31 Mar 2024**|**31 Mar 2023**| |---|---|---|---| |||**£**|**£**| |**Power & Heat**|||| ||Oil/Gas|4,675|4,679| ||Electricity|3,086|5,875| |||**7,761**|**10,554**| |**Water Services**||**1,521**|
**1,712**| |**Telephone / Broadband**||**914**|**812**| |**Insurance**||**1,737**|**1,958**| |**Security Costs**||**822**|
**748**| |**Wages**||**23,004**|
**23,333**| |**Cleaning & Maintenance**|||| |Contract Cleaning||2,797|1,894| ||Supplies|2,928|3,020| ||COVID-19|0|0| |Maintenance||2,218|2,615| |Petty Cash||0|0| ||Grounds|619|954| |||**8,562**|**8,483**| |**Administration **(see note 1|
below)|**383**|
**936**| |**Welfare / Health & Safety**|
|**862**|
**846**| |**Publicity**||**142**|
**167**| |**Licenses**||**695**|**606**| |**Catering & Food Supplies**||**0**|**0**| |||
**---------**|
**---------**| |**Total**||**46,403**|**50,155**| _Note 1: Included in this running cost is £250, payable to the reporting accountant for their external scrutiny._ Page 12 of 12 **Henley Community Centre Charity st Year ended 31 March 2024** ## **Company limited by guarantee** The company is limited by guarantee and has no share capital. Every member of the company undertakes to contribute to the assets of the company, in the event of a amount as may be required not exceeding £1. For the year ending 31 March 2024 the company was entitled to exemption from audit under section 477 of Act 2006 relating to small companies. The members have not required the company to obtain an audit in accordance with section 476 of the Companies Act 2006. The directors acknowledge their responsibilities for complying with the requirements of the Act with respect to records and the preparation of accounts. These accounts have been prepared in accordance with the micro-entity provisions. ## **Independent Examination** Independent examination is a form of external scrutiny: An independent examination is a form of external scrutiny that provides a limited check on specific matters. This limited form of check (sometimes referred to as ‘negative assurance’) contrasts with an audit. The examiner is only required to confirm whether any material matters of concern have come to their attention, whilst an auditor is required to provide an opinion on whether a charity’s accounts give a ‘true and fair view’. The auditor is required to plan their work to identify material fraud or to plan to test the internal financial controls operating in the charity. An auditor builds up a body of evidence to support a positive statement as to whether the accounts give a ‘true and fair view’. An audit is carried out in accordance with international auditing standards and the audit guidance issued by the Financial Reporting Council. An examination is therefore a limited form of scrutiny compared to an audit. It provides less assurance in terms of the depth of work which is to be carried out and is limited as to the matters on which the examiner reports. The charity has to be eligible to have an independent examination: To maintain public confidence in the work of charities charity law sets out the reporting, filing and external scrutiny obligations on trustees. Charity law requires those charities with a gross income of more than £25,000 to have some form of external scrutiny of their accounts. This thresholds is subject to change from time to time as the regulations made under the 2011 Act are updated. ## **Henley Community Centre Charity** ## **Independent Examination Report** ## **1. Checked comparatives - Done** **1. Check adds on accounts - 1 mistake to be corrected by Steve £350** **2. Check any differences between last years accounts and investigate.** - **Small difference in income down from £81,708 to £76,934** ## **3. Check Bank account including noting balance and checking after date entries. Done.** **6. Checking of some Payments and receipts to check postings are genuine and accurate – should all agree if bank agrees. Done** ## **7. All Creditors and Debtors checked for calculation where possible. Done** **8. Checked postings from payments sheet to Expenses in Profit and Loss and agreed random choice of Cleaning, subscriptions, Telephone, Repairs and renewals. Done** ## **£** ## **9. Depreciation checked calculation and agreed. Done** ## **10. Queried the Share Capital note and agreed.** ## **11. Check Capital Items are posted to the right nominal code - in this case,** ## **none.** |**Balance per Statement @ 31/3/24 (agreed to Bank account)**
**After Date Receipts: -**
**Social Easter Egg Hunt**
**Social Easter Egg Hunt**
**Social Easter Egg Hunt**
**Social Easter Egg Hunt**
**BAR: Bar charges**
**After Date Receipts**
**Social: Easter Egg Hunt (Square)**
**Social: Easter Egg Hunt (Tickets)**
**Paid in 466**
**Cash in Hand**
**Balance per the Accounts @ 31/8/24**
**(Agrees to Accounts)**|**9,097.38**
**£**
(17.00)
£
(6.50)
£
(94.99)
£
(81.20)
£
(366.76)
£
104.64
£
373.71
£
1,250.20
£
10,259.48
£
143.81
£
**46,024.20**
**£**| |---|---| **£ 56,427.49** ## **Balance as per CAF Bank - Account number 00090336 - Agreed to accounts** ## **Balance on Investments on Statement @ 31/3/24** ## **Balance as per Accounts** **£ 56,816.64 £ 56,817.00** ## **Agreed** Bullard FP MISS N C TRICKER DD EDF ENERGY 6 218.00 CAF Bank Statement CAF Gold Ae¢ount Tho HoTh1èi Centr• Ch•r&ty Th• H•Al•y C•ntx• Char*ty 17 Apr&1 2Q24 10-52-40 OOOY033é GB59f•n40524000090336 219 42 Chur¢h LW• H*nl*y> ips*lcn, SultDlk Ipe ORQ r¢ ¢•y•.' G￿￿EGrasSInfeTest￿ateA￿￿￿O % Awfoedlnieffesits£ n.20 ParWtyJi8rs Brouottt fory*ard IMTERE5T TO DATE Onlin• trinsfgr froN 00011e74 Carrled forward 18103124 2e103124 08104124 284.82 48,024.20 17104124 49.024.20 Your dep¢slt 15 eLiqIDle fop prot¢ctlN by th• Flnancthil 5•r¥￿¢￿% ¢o#pèh**tiOh Scnè#è. PrOt￿ctIng Your Atctsunt From Fraud Som•tiffl•S W• Will serwj you a text colltainlnu 80 you carl ¢QIPIBtt a or on ## **Review of Notes and Observations for Accounts 2024** One correction done on profit and loss - all ok now Bank accounts agreed to Steve Brocks reconciliation The accounts have been prepared on the Accruals basis. ## **Debtors** **Hall Letting Fees** - Bookings making up the debtors. As you can see, not all of them were invoiced at year end, but for those who were the invoices are attached. All the highlighted invoice details have been paid and appear on the bank statements. - £4378 ## **Sundry Debtors** The debt is the covenanted profits from HCCC Bar and to avoid them having a catastrophic cash flow problem, they make transfer when they have sufficient funds and they have not received all of it yet. That is normal. - £14610 ## **Creditors** Agree as per Creditors Schedule relating to Hall Hiring fees received in advance. £2386 Iindependent Examination - £250 agreed my fee. ## **- Designated Fund New Replacement furniture** 1. Expenditure of £7056 - what is this for and have you already supplied me with invoices? This was payments to Suite Care for re-upholstery work – see Henley Community Centre 6-10-23.doc 1. Expenditure of £7056 - what is this for and have you already supplied me with invoices? This was payments to Suite Care for re-upholstery work – see Henley Community Centre 6-10-23.doc ## **Interest Received on Designated Fund £1411** The interest is from the COIF account. This was set up after 2 funds were merged and the interest split based on the % of the fund that was originally for building. ## **- Desiganted Funds Building Repairs** 1. £20,471 Expenditure The invoices for the highlighted items have been received. ## **Designated Funds - Social** All of the interest added to the CAF gold account. ## **Running Costs** These have been analysed by the Accountant (JD Beards) and the majoirty are very similar to last years expenses. The only material difference is the Power and Heat had gone down from £10554 to £7761. |||||||||||||**Checked to**| |---|---|---|---|---|---|---|---|---|---|---|---|---| ||||||||||||**Adds**|**last years**| ||||||||||||**checked**|**Accounts**| |||||**2023 - 2024**||||**2022**|**- 23**|||| |||**£**|**£**||**£**||**£**||**£**|||| ||**Notes**|**General**
**Funds**|**Designat**
**ed**
**Funds**||**Restricted**
**Funds**||**TOTAL**
**FUNDS**||**TOTAL**
**FUNDS**|||| |**Incoming Resources**||||||||||||| |**Donations**|11|622|||||622|**622**||434||| |**Operating Activities -**||||||||||||| |Use of Hall||42,790|||||42,790|**42790**||44,639||| |Use of Field||3,119|||||3,119|**3119**||2,642||| |Social/Fund Raising Events 10,11|||3,307|||620|3,927|**3927**||4,069||| |Marquee||850|||||850|**850**||3,200||| |Bar Charges|9|2,645|||||2,645|**2645**||5,566||| |Investment Interest 3,6,7,8||14|3,641||||3,655|**3655**||1,335||| |Bar Contribution|9|19,326|||||19,326|**19326**||19,823||| |**Total Income**||**69,366**|**6,948**|||**620**|**76,934**|**76934**||**81,708 **|**81,708**|**Agreed**| |**Expenditure**||||||||||||| |Running Costs of Hall 6,7,12||46,403|27,527||||74,280|**73930**||71,939||| |Social/Fund Raising Events||||802|||802|**802**||1,927||| |Bar Charges|9|2,645|||||2,645|**2645**||5,566||| |Depreciation of Assets|2|1,705|||||1,705|**1705**||1,848||| |Donations||||||107|107|**107**||0||| |**Total Resources Expended**||**50,753**|**28,329**|||**107**|**79,189**|**79189**||**81,280 **|**81,280**|**Agreed**| |||||||||**0**||||| |**Net Incoming/(Outgoing Resources**
**for the Year, before Transfers**||**18,613**|**-21,381**|||**513**|**-2,555**|**-2255**||**428**||**Agreed**| |||||||||**0**||||| |**Transfer For**||||||||**0**||||| |**Building**|7|-18,613|18,613||||0|**0**||0||| |**Fixtures & Fittings**|6||||||0|**0**||0||| |||||||||**0**||||| |**Net Incoming/(Outgoing Resources**
**for the Year, after Transfers**||**0**|**-2,768**|||**513**|**-2,555**|**-2255**||**428 **|**428**|**Agreed**| |||||||||**0**||||| |**Balance brought forward 01/04/2022**||30,644|108,007||2,173||140,824|**140824**|140,396||**140,296**|| |||||||||**0**||||| |**Accumulated Funds**||||||||**0**||||| |**Carried Forward**||**30,644**|**105,239**||**2,686**||**138,569**|**138569**|**140,824**||**140,824**|**Agreed to**
**Balance sheet**| |Notes
**Fixed Assets**

Tangible
At Cost
2
Less Depreciation
**Current Assets**
Debtors
4
COIF Investments
3
Cash at Bank & in Hand
**Current Liabilities**
Creditors - Falling Due
within one year
5
**Net Current Assets**
**Total Net Assets**
**Represented by**
**Funds**
**General Funds**
**Restricted Funds**
11
**Designated Funds:-**
Furniture, Fittings &
Equipment
6
Building Repairs
7
Social
8
**Total Designated Funds**
**Total Funds**|**2023 -**
**2024**
£
96,767
-87,420
----------
**9,347**
18,988
56,817
56,427
---------
**132,232**
-3,010
-----------
**129,222**
**138,569**
**30,644**
**2,686**
41,647
55,198
8,394
---------
**105,239**
**138,569**|**2022 -**
**2023**
**Adds**
**Checked**
**Agreed to**
**last Years**
**Accounts**
£
94,141
-85,715
----------
**8,426**
**8,426**
**8426**
20,746
54,182
62,263
---------
137,191
**137191.00**
**137191**
-4,793
**-4793**
-----------
**132,398**
**132398.00**
**132398**
**140,824**
**140,824**
**140824**
**30,644**
**30644**
**2,173**
**2173**
47,292
55,833
4,882
---------
**108,007**
**108,007**
**140,824**
**140824**
**140824**| |---|---|---| ## **Hall Lettings** Total - £4090.50 B/S Debtors = £4378 Difference of £287.50 - Immaterial - not all invoiced released at year end SORT HENLEY COMMUNITY HALL BOOKINGS- 202312024 £l3%,fpJ Nème EO, 316.C Dwy"I Pep hhj IRECosi ole Pld hhj Fri,05￿24 Ce￿￿t￿￿Of1Ife. la￿1vE￿ni mithlwhl.5Ptuplr(￿n10.jCbrn NKkGreen-seiuphtrm l￿ffl Ioihairsarl 5 n￿AUs11￿-sEIupfv￿ Ipm 151. £1￿.00 IB.Mar-24 n 14*24 n.21hw24 5tholkkademyDIDaKe&Pwforn￿ÉIMJ. 18000 18000 (Hl-Mar-24 h BirthdtyPIrty 60ih 8irthdayPartv hldlnF Dep05iTP Deptsiip Dppu5lTP* idlnF £uo 5000 fri, lom￿14 lahn Irinci5&5 *th￿.5etw}Imrn3.3￿rn Tr￿lS￿Dd[lrl.83rfrQrnl2 wunto3pm KEthNortDn. ￿uP1a111I1tyn-T&A NOIOOTBI.IRtheatsI&5￿￿ NOIOOT6LI-Elh￿te1.5￿lVfvlm3￿Th- AMCuni5-5otwlromlpffl Wittupw.NknYDgalo6R irtoria E165 18.5eTr25 £ZW(h) £8800 É7400 WImu￿M￿￿￿5UlI¢lL￿pI￿￿￿ IILAGM 213411 C6.Ntrd.23 lO￿lI￿StaÈe-Rehea￿&perfWN4￿E char￿￿￿e-WIllk￿￿￿￿1w1an E162. £15. E11418 IIM77 (20￿124 21.t+%.23 0Èp￿1tp3Il Depu5iTP DÈposiip Dep0511P* 211S £LIttOO i%oo m￿29￿124 Tuè.30￿124 ThefheatreEmwtium rhÈThÈatrÈEmwriwm rheTheètreEmwium rheThebtreEfflwium TheTrètrÈEmwAwm £20. flo £ll600 Vittr £ll600 E12600 VIrt￿ £20.C Frn02A￿21 Dep￿lIP>j E20.C £3￿. E]0 £Nooo {1￿00 È1500 NOFLW.I 21MI4 E562.66 i¥Ftb-li L215¥21 23N￿24 rWryParty th BlrthdtyCe￿brn￿ Ethh BirthdtyPIrtv lth(opsw.S#upfvom3pm.knthfrvn SOphieL￿￿.5￿Upafter1pTh DEp￿lIP￿j DÈposiiPa Deposiip* 03-hTr24 111495 IiiS3S 60. £XOL41 E61 £150 213152 Dep￿lIp* Total of £2386