Company registration number: 08334798 Charity registration number: 1150820
## Stoke-on-Trent Foodbank
(A company limited by guarantee)
Annual Report and Financial Statements
for the Year Ended 31 March 2025
Daryl Denson ACMA The Dudson Centre Hope Street Hanley Stoke-on-Trent Staffordshire ST1 5DD
## **Stoke-on-Trent Foodbank**
## **Contents**
|Reference and Administrative Details|1|
|---|---|
|Trustees' Report|2 to 5|
|Independent Examiner's Report|6|
|Statement of Financial Activities|7|
|Balance Sheet|8|
|Notes to the Financial Statements|9 to 23|
## **Stoke-on-Trent Foodbank**
## **Reference and Administrative Details**
**Trustees** Lilian Dodd, Chair Karen Poxon Barry Douglas Lye Wendy Marie Mercer Gillian Millward **Senior Management / Leadership** Corrine Boden MBE, Director of Services **Team Charity Registration Number** 1150820 **Company Registration Number** 08334798 The charity is incorporated in England and Wales. **Registered Office** Magdalen Road Blurton Stoke-on-Trent ST3 3HS **Independent Examiner** Daryl Denson ACMA The Dudson Centre Hope Street Hanley Stoke-on-Trent Staffordshire ST1 5DD
Page 1
## **Stoke-on-Trent Foodbank**
## **Trustees' Report**
The trustees, who are directors for the purposes of company law, present the annual report together with the financial statements of the charitable company for the year ended 31 March 2025.
## **Trustees and officers**
The trustees and officers serving during the year and since the year end were as follows:
Trustees:
Lilian Dodd, Chair Glenn Parkes, MBE (resigned 31 August 2024) Judith Woodall (resigned 31 August 2024) Karen Poxon Sheila Cowell (resigned 5 December 2024) Barry Douglas Lye (appointed 29 January 2025) Philippa Simpson (resigned 28 April 2025) Wendy Marie Mercer (appointed 29 April 2025) Gillian Millward (appointed 9 September 2025)
Senior Management / Leadership Corrine Boden MBE, Director of Services Team:
## **Objectives and activities**
## _**Objects and aims**_
The Charity's objects ("objects") are specifically restricted to the following: the prevention and relief of poverty in Stoke-on-Trent and the surrounding areas by providing food to local people who are in need of emergency supplies and by such other means as the trustees may determine.
## _**Objectives, strategies and activities**_
During the 2024/25 reporting period, local schools, businesses, faith groups, individuals and over 200 volunteers have continued to support the Stoke-on-Trent Foodbank.
Local people and organisations have donated food and other essential items, enabling the Foodbank to provide over 18,511 three-day emergency food parcels to 11,386 adults and 7,125 children; this is a decrease of -5% owing to the introduction of the three-voucher limit and the increase of available support at the point of crisis. Although we have seen a reduction, it is imperative to note that a high number of first-time referrals remains. Our return ratio of 1.7 remains a statistic to be proud of, as we now understand from DCS data that food bank guests are utilising emergency food as a last resort.
Christmas vouchers: 635 vouchers were issued in December, totalling 1,733, a 17.8% reduction.
The top three reasons for vouchers being issued are as follows:
- Priority Debt
- The rising cost of essentials
- The ongoing physical and mental health condition
This has changed since last year's report; priority debt is now the primary driver of foodbank use.
Page 2
## **Stoke-on-Trent Foodbank**
## **Trustees' Report**
## _**Public benefit**_
The Stoke-on-Trent Foodbank operates in line with Trussell Trust guidance for food distribution using a standard picking list. Anyone with a voucher code can present at one of our foodbank distribution centres to receive three days of emergency food. Food is distributed to all individuals experiencing temporary food crises due to poverty, sudden job loss, reduction in hours of work, benefit-related issues, or other household emergencies. Genrerally individuals can receive up to five vouchers per crisis. However, additional support was provided over Christmas,and guests engaging with Money Matters received ongoing support throughout their crisis.
Stoke-on-Trent Foodbank supports people referred by various frontline agencies operating across the city including Citizens Advice, Stoke on Trent City Council, Biddulph Town Council, Schools and Statutory and Voluntary Sector Organisations.
Guests attending Foodbank sessions continued to receive a warm welcome and additional support through signposting. Signposting ensures that our guests receive the best help to resolve their crises.Access to financial inclusion support,including benefits and debt advice, mental health support, and a wide range of other services provided via locality connectors, is core to our services and helps reduce the need for foodbank guests to make return visits.Stoke-on-Trent Foodbank works with partners to reduce the requirement for foodbank clients to make return visits.
The trustees confirm that they have complied with the requirements of section 17 of the Charities Act 2011 to have due regard to the public benefit guidance published by the Charity Commission for England and Wales.
## _**Use of volunteers**_
200 active volunteers per week
Page 3
## **Stoke-on-Trent Foodbank**
## **Trustees' Report**
## **Achievements and performance**
1. Emergency food continued to be distributed via the sixteen food distribution centres across the city, including the two centres in Biddulph. Foodbank operations continued despite the substantial number of people who needed support.
2. This was the year we ceased issuing our own vouchers. Handing the referral process to experienced frontline professionals ensured our guests got the proper support at the right time. E-referral remains a great commodity and continues to be a great success across our network of referral agencies. All referral agencies have completed our e-referral training.
3. Nicola Shaw continues as Pathfinder Lead, developing the evolving Referral Agency network, documenting the Pathfinder journey and liaising with the Trussell Trust to capture learning from across the network. Our Business and Community Liaison, Caroline Wolfe, focuses on improving working relationships with businesses, schools, and communities and continues to excel. As Centre Lead Co-ordinator, Maggie Bradley delivers volunteer inductions and coordinates centre training. These staff members have been invaluable, and their roles are intrinsic to developing our Pathfinder Priority Action Plan and the end of the Pathfinder evaluation.
4. ARC IT Solutions' IT support has been invaluable, and the Foodbank continues to contract them to deliver this service.
5. Our AGM took place last November, during which the annual report and our accounts were shared with all Stoke-on-Trent Foodbank friends, partners, volunteers, and supporters. It was great to meet in person, share stories, and enjoy a much-needed get-together. Thank you to the team at The Bethel for the warm welcome and the excellent buffet.
6. The warehouse has again been the epicentre of enormous activity, with a vast stock turnover.
• Total food donated 2024/25 136448.69 kg, a reduction of -11.8%
• Total food distributed 2024/25 133784.02 kg, a reduction of -8.8%
• However, 28978.01kg of food was purchased at the cost of £53,116, which shows a reduction from the previous year.
The 2024/25 annual stock audit took place, and I am pleased to report that it was highly successful. At that time, 33 tonnes of food were in the warehouse; the audit showed only a -372.85 kg difference, which is a negligible discrepancy. This clearly indicated the efficiency and effectiveness of those running the warehouse. The discrepancy shows a -1.1 % loss, which equates to exactly -372.85kg.
7. Our partnership with Steelite International continued, storing long-dated, non-perishable food at their warehouse in Chesterton. Additionally, DSV visited to see how they could help us and began providing us with six-month warehouse storage. Our thanks go out to the managers at Steelite and DSV for this vital support, which has enabled us to store the increased volume of food needed.
8. Stoke-on-Trent Foodbank is a member of many city-wide groups that oversee, monitor and scrutinise local welfare reforms and hardship issues, including:WWRG - Wider Welfare Reform Group, FIG - Financial Inclusion Group,Stoke-on-Trent Hardship Commission,Local Authority Food Stakeholder Group,Fuel Poverty Action Group,CPAG – Child Poverty Action Group,
NAWRA - National Association of Welfare Rights,Stoke-on-Trent City Forum,VAST- Voluntary Action Stoke-on-Trent,Staffordshire University - Action on Poverty,Raising Voices,Stoke-on-Trent Council Adult Social Care, Health Integration and Wellbeing Overview and Scrutiny Committee.
Foodbank continues working closely with key partners to highlight and address the impact and consequences of poverty and hardship.
## **Financial review**
The financial results are shown on pages 7-23 of this report.
Page 4
## **Stoke-on-Trent Foodbank**
## **Trustees' Report**
## _**Policy on reserves**_
Trustees have considered the level of reserve funds they wish to retain, appropriate to the charity's needs. This is based on the charity's size and the level of financial commitments. Trustees will endeavour not to set aside funds unnecessarily and will ensure that we maintain sufficient reserve funds to fulfil staff salaries and general outgoings for a minimum period of 6 calendar months. This is to be reviewed for the 2025/26 reporting period.
At the end of the period the charity had free reserves of £638,323 (2024: £625,207)
## **Structure, governance and management**
## _**Nature of governing document**_
Memorandum and Articles incorporated 18/12/2012 as amended by special resolution registered at Companies House on 08/02/2013.
## _**Recruitment and appointment of trustees**_
We offer a fair recruitment process for new Trustees focusing on equality and diversity, we use the guidance that is supplied by the Charity Commission.
The six Trustees play an active role in supporting the charity. All hold a position of responsibility and give their time unconditionally. They support the staff team and the volunteers and ensure that all governance is in place and adhered to.
## _**Organisational structure**_
Stoke-on-Trent Foodbank follows the Trussell Trust's model of running a foodbank by following its guidelines and governance.Our regional Trussell Trust Area Manager Representative provides ongoing support including; advice for the annual audit, policy advice, fundraising advice and guidance on national issues We have partnership agreements with all our 16 food distribution centres ensuring consistency and good practice are maintained.
## **Small companies provision statement**
This report has been prepared in accordance with the small companies regime under the Companies Act 2006.
The annual report was approved by the trustees of the charity on ..4/11/2025.................. and signed on its behalf by:
......................................... Lilian Dodd Trustee
Page 5
## **Stoke-on-Trent Foodbank**
## **Independent Examiner's Report to the trustees of Stoke-on-Trent Foodbank ('the Company')**
I report to the charity trustees on my examination of the accounts of the Company for the year ended 31 March 2025.
## **Responsibilities and basis of report**
As the charity’s trustees of the Company (and also its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 (‘the 2006 Act’).
Having satisfied myself that the accounts of the Company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity’s accounts as carried out under section 145 of the Charities Act 2011 (‘the 2011 Act’). In carrying out my examination I have followed the Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act.
## **Independent examiner’s statement**
Since the Company's gross income exceeded £250,000 your examiner must be a member of a body listed in section 145 of the 2011 Act. I confirm that I am qualified to undertake the examination because I am a member of , which is one of the listed bodies.
I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe:
1. accounting records were not kept in respect of Stoke-on-Trent Foodbank as required by section 386 of the 2006 Act; or
2. the accounts do not accord with those records; or
3. the accounts do not comply with the accounting requirements of section 396 of the 2006 Act other than any requirement that the accounts give a ‘true and fair view' which is not a matter considered as part of an independent examination; or
4. the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities [applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)].
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
......................................
The Dudson Centre Hope Street Hanley Stoke-on-Trent Staffordshire ST1 5DD
## 04/11/25
Date:.............................
Page 6
## **Stoke-on-Trent Foodbank**
## **Statement of Financial Activities for the Year Ended 31 March 2025 (Including Income and Expenditure Account and Statement of Total Recognised Gains and Losses)**
|**Note**
**Income and Endowments from:**
Donations and legacies
3
Investment income
4
Total income
**Expenditure on:**
Charitable activities
5
Total expenditure
Net income/(expenditure)
Net movement in funds
**Reconciliation of funds**
Total funds brought forward
Total funds carried forward
16
**Note**
**Income and Endowments from:**
Donations and legacies
3
Investment income
4
Total income
**Expenditure on:**
Charitable activities
5
Total expenditure
Net income/(expenditure)
Net movement in funds
**Reconciliation of funds**
Total funds brought forward
Total funds carried forward
16|**Unrestricted**
**funds**
**£**
85,325
18,324
103,649
(90,533)
(90,533)
13,116
13,116
625,207
638,323
**Unrestricted**
**funds**
**£**
109,741
15,871
125,612
(20,207)
(20,207)
105,405
105,405
519,802
625,207|**Restricted**
**funds**
**£**
293,281
-
293,281
(300,811)
(300,811)
(7,530)
(7,530)
56,636
49,106
**Restricted**
**funds**
**£**
253,369
-
253,369
(346,298)
(346,298)
(92,929)
(92,929)
149,565
56,636|**Total**
**2025**
**£**
378,606
18,324|
|---|---|---|---|
||||396,930|
||||(391,344)|
||||(391,344)|
||||5,586|
||||5,586
681,843|
||||687,429|
||||**Total**
**2024**
**£**
363,110
15,871|
||||378,981|
||||(366,505)|
||||(366,505)|
||||12,476|
||||12,476
669,367|
||||681,843|
All of the charity's activities derive from continuing operations during the above two periods. The funds breakdown for 2024 is shown in note 16.
The notes on pages 9 to 23 form an integral part of these financial statements. Page 7
## **Stoke-on-Trent Foodbank**
## **(Registration number: 08334798) Balance Sheet as at 31 March 2025**
|||**2025**|**2024**|
|---|---|---|---|
||**Note**|**£**|**£**|
|**Fixed assets**||||
|Tangible assets|12|26,102|37,547|
|**Current assets**||||
|Debtors|13|4,092|8,748|
|Cash at bank and in hand|14|676,571|637,422|
|||680,663|646,170|
|**Creditors: Amounts falling due within one year**|15|(19,336)|(1,874)|
|**Net current assets**||661,327|644,296|
|**Net assets**||687,429|681,843|
|**Funds of the charity:**||||
|**Restricted income funds**||||
|Restricted funds||49,106|56,636|
|**Unrestricted income funds**||||
|Unrestricted funds||638,323|625,207|
|**Total funds**|16|687,429|681,843|
For the financial year ending 31 March 2025 the charity was entitled to exemption from audit under section 477 of the Companies Act 2006 relating to small companies.
Directors' responsibilities:
- The members have not required the charity to obtain an audit of its accounts for the year in question in accordance with section 476; and
- The directors acknowledge their responsibilities for complying with the requirements of the Act with respect to accounting records and the preparation of accounts.
The financial statements on pages 7 to 23 were approved by the trustees, and authorised for issue on ........4/11/2025............ and signed on their behalf by:
......................................... Lilian Dodd Trustee
The notes on pages 9 to 23 form an integral part of these financial statements. Page 8
## **Stoke-on-Trent Foodbank**
## **Notes to the Financial Statements for the Year Ended 31 March 2025**
## **1 Charity status**
The charity is limited by guarantee, incorporated in England and Wales, and consequently does not have share capital. Each of the trustees is liable to contribute an amount not exceeding £1 towards the assets of the charity in the event of liquidation.
The address of its registered office is: Magdalen Road Blurton Stoke-on-Trent ST3 3HS
## **2 Accounting policies**
## **Summary of significant accounting policies and key accounting estimates**
The principal accounting policies applied in the preparation of these financial statements are set out below. These policies have been consistently applied to all the years presented, unless otherwise stated.
## **Statement of compliance**
The financial statements have been prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice (applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)) (issued in October 2019) - (Charities SORP (FRS 102)), the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) and the Companies Act 2006.
## **Basis of preparation**
Stoke-on-Trent Foodbank meets the definition of a public benefit entity under FRS 102. Assets and liabilities are initially recognised at historical cost or transaction value unless otherwise stated in the relevant accounting policy notes.
## **Going concern**
The trustees consider that there are no material uncertainties about the charity's ability to continue as a going concern nor any significant areas of uncertainty that affect the carrying value of assets held by the charity.
## **Income and endowments**
All income is recognised once the charity has entitlement to the income, it is probable that the income will be received and the amount of the income receivable can be measured reliably.
## _**Donations and legacies**_
Donations are recognised when the charity has been notified in writing of both the amount and settlement date. In the event that a donation is subject to conditions that require a level of performance by the charity before the charity is entitled to the funds, the income is deferred and not recognised until either those conditions are fully met, or the fulfilment of those conditions is wholly within the control of the charity and it is probable that these conditions will be fulfilled in the reporting period.
Page 9
## **Stoke-on-Trent Foodbank**
## **Notes to the Financial Statements for the Year Ended 31 March 2025**
## _**Grants receivable**_
Grants are recognised when the charity has an entitlement to the funds and any conditions linked to the grants have been met. Where performance conditions are attached to the grant and are yet to be met, the income is recognised as a liability and included on the balance sheet as deferred income to be released.
## **Expenditure**
All expenditure is recognised once there is a legal or constructive obligation to that expenditure, it is probable settlement is required and the amount can be measured reliably. All costs are allocated to the applicable expenditure heading that aggregate similar costs to that category. Where costs cannot be directly attributed to particular headings they have been allocated on a basis consistent with the use of resources, with central staff costs allocated on the basis of time spent, and depreciation charges allocated on the portion of the asset’s use. Other support costs are allocated based on the spread of staff costs.
## _**Charitable activities**_
Charitable expenditure comprises those costs incurred by the charity in the delivery of its activities and services for its beneficiaries. It includes both costs that can be allocated directly to such activities and those costs of an indirect nature necessary to support them.
## **Governance costs**
These include the costs attributable to the charity’s compliance with constitutional and statutory requirements, including audit, strategic management and trustees meetings and reimbursed expenses.
## **Government grants**
Government grants are recognised based on the accrual model and are measured at the fair value of the asset received or receivable. Grants are classified as relating either to revenue or to assets. Grants relating to revenue are recognised in income over the period in which the related costs are recognised. Grants relating to assets are recognised over the expected useful life of the asset. Where part of a grant relating to an asset is deferred, it is recognised as deferred income.
## **Taxation**
The charity is considered to pass the tests set out in Paragraph 1 Schedule 6 of the Finance Act 2010 and therefore it meets the definition of a charitable company for UK corporation tax purposes. Accordingly, the charity is potentially exempt from taxation in respect of income or capital gains received within categories covered by Chapter 3 Part 11 of the Corporation Tax Act 2010 or Section 256 of the Taxation of Chargeable Gains Act 1992, to the extent that such income or gains are applied exclusively to charitable purposes.
## **Tangible fixed assets**
Individual fixed assets costing £500.00 or more are initially recorded at cost, less any subsequent accumulated depreciation and subsequent accumulated impairment losses.
## **Depreciation and amortisation**
Depreciation is provided on tangible fixed assets so as to write off the cost or valuation, less any estimated residual value, over their expected useful economic life as follows:
|**Asset class**|**Depreciation method and rate**|
|---|---|
|Fixtures and Fittings|Straight Line 25%|
|I.T. Equipment|Straight Line 33.3%|
Page 10
## **Stoke-on-Trent Foodbank**
## **Notes to the Financial Statements for the Year Ended 31 March 2025**
Motor Vehicles Land and Buildings
Straight Line 25% Straight Line 15%
## **Trade debtors**
Trade debtors are amounts due from customers for merchandise sold or services performed in the ordinary course of business.
Trade debtors are recognised initially at the transaction price. They are subsequently measured at amortised cost using the effective interest method, less provision for impairment. A provision for the impairment of trade debtors is established when there is objective evidence that the charity will not be able to collect all amounts due according to the original terms of the receivables.
## **Cash and cash equivalents**
Cash and cash equivalents comprise cash on hand and call deposits, and other short-term highly liquid investments that are readily convertible to a known amount of cash and are subject to an insignificant risk of change in value.
## **Trade creditors**
Trade creditors are obligations to pay for goods or services that have been acquired in the ordinary course of business from suppliers. Accounts payable are classified as current liabilities if the charity does not have an unconditional right, at the end of the reporting period, to defer settlement of the creditor for at least twelve months after the reporting date. If there is an unconditional right to defer settlement for at least twelve months after the reporting date, they are presented as non-current liabilities.
Trade creditors are recognised initially at the transaction price and subsequently measured at amortised cost using the effective interest method.
## **Fund structure**
Unrestricted income funds are general funds that are available for use at the trustees discretion in furtherance of the objectives of the charity.
Restricted income funds are those donated for use in a particular area or for specific purposes, the use of which is restricted to that area or purpose.
## **Pensions and other post retirement obligations**
The charity operates a defined contribution pension scheme which is a pension plan under which fixed contributions are paid into a pension fund and the charity has no legal or constructive obligation to pay further contributions even if the fund does not hold sufficient assets to pay all employees the benefits relating to employee service in the current and prior periods.
Contributions to defined contribution plans are recognised in the Statement of Financial Activities when they are due. If contribution payments exceed the contribution due for service, the excess is recognised as a prepayment.
Page 11
## **Stoke-on-Trent Foodbank**
## **Notes to the Financial Statements for the Year Ended 31 March 2025**
## **3 Income from donations and legacies**
|Donations and legacies;
Donations from companies, trusts and similar
proceeds
Donations from individuals
Gift aid reclaimed
Grants, including capital grants;
Government grants
Grants from other charities
Donations and legacies;
Donations from companies, trusts and similar
proceeds
Donations from individuals
Gift aid reclaimed
Grants, including capital grants;
Government grants
Grants from other charities
Grants from companies|**Unrestricted**
**funds**
**General**
**£**
37,056
35,467
3,505
500
8,797
85,325
**Unrestricted**
**funds**
**General**
**£**
30,024
68,853
6,487
500
3,877
-
109,741|**Restricted**
**funds**
**£**
-
1,093
-
145,000
147,188
293,281
**Restricted**
**funds**
**£**
300
1,540
-
200,000
48,679
2,850
253,369|**Total**
**2025**
**£**
37,056
36,560
3,505
145,500
155,985|
|---|---|---|---|
||||378,606|
||||**Total**
**2024**
**£**
30,324
70,393
6,487
200,500
52,556
2,850|
||||363,110|
Page 12
## **Stoke-on-Trent Foodbank**
## **Notes to the Financial Statements for the Year Ended 31 March 2025**
## **4 Investment income**
|Interest receivable and similar income;
Interest receivable on bank deposits
Interest receivable and similar income;
Interest receivable on bank deposits|**Unrestricted**
**funds**
**General**
**£**
18,324
18,324
**Unrestricted**
**funds**
**General**
**£**
15,871
15,871|**Total**
**2025**
**£**
18,324|
|---|---|---|
|||18,324|
|||**Total**
**2024**
**£**
15,871|
|||15,871|
Page 13
## **Stoke-on-Trent Foodbank**
## **Notes to the Financial Statements for the Year Ended 31 March 2025**
## **5 Expenditure on charitable activities**
|Advertising & Promotion
Bank Charges
Community Outreach
Computer and IT
Debt Advice
Depreciation
Distribution Centre Costs
Health and Safety
Insurance
Justgiving Charges
Office Expenses
Payroll Admin
Printing and Postage
Professional Fees
Repairs and Renewals
Salaries and Wages
Subscriptions
Telephone
Utilities
Van Expenses
Volunteer Expenses
Warehouse Costs
Food Top Up & Delivery Bags
Training
Meetings
Gift Cards
Rent
Donation|**Unrestricted**
**funds**
**General**
**£**
173
190
81
1,513
-
7,857
56
22
-
755
1,406
432
150
850
270
66,737
140
419
419
634
2,603
2,494
-
914
383
35
-
2,000
90,533|**Restricted**
**funds**
**£**
822
90
36,271
1,415
55,916
3,588
6,354
14
3,025
216
2,081
522
546
3,843
451
89,456
314
1,938
448
3,410
3,588
3,490
53,116
-
-
25,000
4,897
-
300,811|**Total**
**2025**
**£**
995
280
36,352
2,928
55,916
11,445
6,410
36
3,025
971
3,487
954
696
4,693
721
156,193
454
2,357
867
4,044
6,191
5,984
53,116
914
383
25,035
4,897
2,000|
|---|---|---|---|
||||391,344|
Page 14
## **Stoke-on-Trent Foodbank**
## **Notes to the Financial Statements for the Year Ended 31 March 2025**
|Advertising & Promotion
Bank Charges
Community Outreach
Computer and IT
Debt Advice
Depreciation
Distribution Centre Costs
Insurance
Justgiving Charges
Office Expenses
Payroll Admin
Staff Travel Expenses
Printing and Postage
Professional Fees
Repairs and Renewals
Salaries and Wages
Subscriptions
Telephone
Utilities
Van Expenses
Volunteer Expenses
Warehouse Costs
Food Top Up & Delivery Bags
Training
Gift Cards
Rent
Event Expenses|**Unrestricted**
**funds**
**General**
**£**
-
-
-
-
-
13,660
-
-
20
-
-
-
-
1,575
451
-
-
90
2,990
-
-
-
-
-
-
1,421
-
20,207|**Restricted**
**funds**
**£**
5,774
427
1,624
2,063
54,819
5,838
12,806
1,671
1,272
2,052
907
892
2,197
2,195
2,510
139,642
230
1,847
1,681
6,758
5,195
618
62,788
1,307
23,000
5,522
663
346,298|**Total**
**2024**
**£**
5,774
427
1,624
2,063
54,819
19,498
12,806
1,671
1,292
2,052
907
892
2,197
3,770
2,961
139,642
230
1,937
4,671
6,758
5,195
618
62,788
1,307
23,000
6,943
663|
|---|---|---|---|
||||366,505|
Page 15
## **Stoke-on-Trent Foodbank**
## **Notes to the Financial Statements for the Year Ended 31 March 2025**
## **6 Analysis of governance and support costs**
## **Governance costs**
|Independent examiner fees
Examination of the financial statements
Independent examiner fees
Examination of the financial statements|**Unrestricted**
**funds**
**General**
**£**
1,575
1,575
**Unrestricted**
**funds**
**General**
**£**
1,575
1,575|**Total**
**2025**
**£**
1,575|
|---|---|---|
|||1,575|
|||**Total**
**2024**
**£**
1,575|
|||1,575|
## **7 Government grants**
£145,000 (2024 :£200,000) was received from Stoke on Trent City Council
£500 (2024:£500) was received from SOTCC Ward Budget.
The amount of grants recognised in the financial statements was £145,500 (2024 - £200,500). There were no unfulfilled conditions at the end of the year,
## **8 Net incoming/outgoing resources**
Net incoming resources for the year include:
|Other non-audit services
Depreciation of fixed assets|**2025**
**£**
1,575
11,445|**2024**
**£**
1,575
19,498|
|---|---|---|
## **9 Trustees remuneration and expenses**
No trustees, nor any persons connected with them, have received any remuneration from the charity during the year.
No trustees have received any reimbursed expenses or any other benefits from the charity during the year.
Page 16
## **Stoke-on-Trent Foodbank**
## **Notes to the Financial Statements for the Year Ended 31 March 2025**
## **10 Staff costs**
The aggregate payroll costs were as follows:
|The aggregate payroll costs were as follows:|||
|---|---|---|
|**Staff costs during the year were:**
Wages and salaries
Social security costs
Pension costs|**2025**
**£**
148,277
4,876
3,237
156,390|**2024**
**£**
133,652
3,087
2,903|
|||139,642|
The monthly average number of persons (including senior management / leadership team) employed by the charity during the year expressed as full time equivalents was as follows:
||**2025**||**2024**||
|---|---|---|---|---|
||**No**||**No**||
|General Staff||9||10|
Contributions to the employee pension schemes for the year totalled £3,237 (2024 - £2,903).
No employee received emoluments of more than £60,000 during the year.
The total employee benefits of the key management personnel of the charity were £35,191 (2024 - £30,466).
Page 17
## **Stoke-on-Trent Foodbank**
## **Notes to the Financial Statements for the Year Ended 31 March 2025**
## **11 Taxation**
The charity is a registered charity and is therefore exempt from taxation.
## **12 Tangible fixed assets**
|**Cost**
At 1 April 2024
At 31 March 2025
**Depreciation**
At 1 April 2024
Charge for the year
At 31 March 2025
**Net book value**
At 31 March 2025
At 31 March 2024|**Land and**
**buildings**
**£**
50,388
50,388
16,728
7,558
24,286
26,102
33,660|**Furniture and**
**equipment**
**£**
33,913
33,913
30,026
3,887
33,913
-
3,887|**Motor vehicles**
**£**
40,155
40,155
40,155
-
40,155
-
-|**Computer**
**equipment**
**£**
11,817
11,817
11,817
-
11,817
-
-|**Total**
**£**
136,273|
|---|---|---|---|---|---|
||||||136,273|
||||||98,726
11,445|
||||||110,171|
||||||26,102|
||||||37,547|
Included within the net book value of land and buildings above is £Nil (2024 - £Nil) in respect of freehold land and buildings and £26,102 (2024 - £33,660) in respect of leaseholds.
Page 18
## **Stoke-on-Trent Foodbank**
## **Notes to the Financial Statements for the Year Ended 31 March 2025**
|**13 Debtors**
Prepayments
Other debtors
**14 Cash and cash equivalents**
Cash at bank
**15 Creditors: amounts falling due within one year**
Trade creditors
Accruals|**2025**
**£**
197
3,895
4,092
**2025**
**£**
676,571
**2025**
**£**
17,761
1,575
19,336|**2024**
**£**
5,450
3,298|
|---|---|---|
|||8,748|
|||**2024**
**£**
637,422|
|||**2024**
**£**
299
1,575|
|||1,874|
Page 19
## **Stoke-on-Trent Foodbank**
## **Notes to the Financial Statements for the Year Ended 31 March 2025**
## **16 Funds**
|**Unrestricted funds**
**_General_**
General Funds
**_Designated_**
Designated
**Total unrestricted funds**
**Restricted funds**
Food
Asda Grant
Tangible Fixed Assets
Trussell Trust-Bid Writer
Banners
Van
Household Support Fund 3
Pathfinder F1 Yr 3
Pathfinder YR4
Household Support Fund 4
HSF5
HSF6
Trussell Trust
OLM-Trussel Trust
**Total restricted funds**
**Total funds**|**Balance at 1**
**April 2024**
**£**
284,207
341,000
625,207
9,858
1
14,050
-
3
968
6,646
-
3,771
21,339
-
-
-
-
56,636
681,843|**Incoming**
**resources**
**£**
103,649
-
103,649
1,094
-
-
22,500
-
-
-
52,257
49,438
-
50,000
95,000
14,242
8,750
293,281
396,930|**Resources**
**expended**
**£**
(90,533)
-
(90,533)
(1,076)
-
(3,588)
-
-
-
(6,646)
(55,916)
(52,257)
(21,339)
(48,557)
(98,281)
(13,151)
-
(300,811)
(391,344)|**Transfers**
**£**
-
-
-
(2,482)
(1)
-
-
(3)
(968)
-
3,659
(952)
-
(1,443)
3,281
(1,091)
-
-
-|**Balance at**
**31 March**
**2025**
**£**
297,323
341,000|
|---|---|---|---|---|---|
||||||638,323|
||||||7,394
-
10,462
22,500
-
-
-
-
-
-
-
-
-
8,750|
||||||49,106|
||||||687,429|
Page 20
## **Stoke-on-Trent Foodbank**
## **Notes to the Financial Statements for the Year Ended 31 March 2025**
|**Unrestricted funds**
**_General_**
General Funds
**_Designated_**
Designated
**Total unrestricted funds**
**Restricted**
Food
Asda Grant
Tangible Fixed Assets
Christmas Vouchers
Awards 4 All 2022
Trussell Trust-Bid Writer
Banners
Van
Household Support Fund 3
Pathfinder F1 Yr 2
Pathfinder F1 Yr 3
Pathfinder YR4
Community Meal
Household Support Fund 4
**Total restricted funds**
**Total funds**|**Balance at 1**
**April 2023**
**£**
178,802
341,000
519,802
9,858
1
19,888
-
3,327
-
3
968
56,178
4,523
54,819
-
-
-
149,565
669,367|**Incoming**
**resources**
**£**
125,612
-
125,612
1,840
-
-
2,500
-
211
-
-
-
-
-
48,468
350
200,000
253,369
378,981|**Resources**
**expended**
**£**
(20,207)
-
(20,207)
(1,840)
-
(5,838)
(2,500)
(3,327)
(211)
-
-
(49,532)
(4,523)
(54,819)
(44,697)
(350)
(178,661)
(346,298)
(366,505)|**Balance at 31**
**March 2024**
**£**
284,207
341,000|
|---|---|---|---|---|
|||||625,207|
|||||9,858
1
14,050
-
-
-
3
968
6,646
-
-
3,771
-
21,339|
|||||56,636|
|||||681,843|
Page 21
## **Stoke-on-Trent Foodbank**
## **Notes to the Financial Statements for the Year Ended 31 March 2025**
The specific purposes for which the funds are to be applied are as follows:
Community Investment Fund Grant to be used for improvements to the warehouse.
Asda Grant To be used for staffing costs.
Local Community Funds Grants to purchase food
Tangible Fixed Assets Grant to purchase new vans
Awards 4 All Grant to employ a van driver for a further 12 months.
Pathfinder Project
To fund the Money Matters Project. Received from The Trussel Trust
Stoke on Trent City Council Household Support Grant
Stoke on Trent City Council Stronger together winter programme
Trussell Trust Various grants to help sustain the Foodbank.
Page 22
## **Stoke-on-Trent Foodbank**
## **Notes to the Financial Statements for the Year Ended 31 March 2025**
## **17 Analysis of net assets between funds**
|**17 Analysis of net assets between funds**||||
|---|---|---|---|
|Tangible fixed assets
Current assets
Current liabilities
Total net assets
Tangible fixed assets
Current assets
Current liabilities
Total net assets|**Unrestricted**
**funds**
**General**
**£**
15,640
642,019
(19,336)
638,323
**Unrestricted**
**funds**
**General**
**£**
23,495
603,586
(1,874)
625,207|**Restricted**
**funds**
**£**
10,462
38,644
-
49,106
**Restricted**
**funds**
**£**
14,052
42,584
-
56,636|**Total funds at**
**31 March**
**2025**
**£**
26,102
680,663
(19,336)|
||||687,429|
||||**Total funds at**
**31 March**
**2024**
**£**
37,547
646,170
(1,874)|
||||681,843|
## **18 Related party transactions**
There were no related party transactions in the year.
Page 23
## Stoke on Trent Foodbank 2025
## Final Audit Report
2025-11-04
Created: 2025-11-04 By: VAST Accounts (accounts@vast.org.uk) Status: Signed Transaction ID: CBJCHBCAABAAYMkelxnc5MTrRqvpsVAJ9nBho4_FOAOb
## "Stoke on Trent Foodbank 2025" History
Document created by VAST Accounts (accounts@vast.org.uk)
2025-11-04 - 1:05:34 PM GMT- IP address: 195.62.193.126
## Document emailed to Daryl Denson (daryl.denson@vast.org.uk) for signature
2025-11-04 - 1:05:39 PM GMT
Email viewed by Daryl Denson (daryl.denson@vast.org.uk)
2025-11-04 - 1:38:52 PM GMT- IP address: 82.31.1.14
Document e-signed by Daryl Denson (daryl.denson@vast.org.uk)
Signature Date: 2025-11-04 - 1:40:29 PM GMT - Time Source: server- IP address: 82.31.1.14
Agreement completed.
2025-11-04 - 1:40:29 PM GMT