The Café Project Basingstoke Trustees Annual Report for the period 1[st ] October 2021 to 30[th ] September 2022 Charity Name: The Café Project Basingstoke Registered Charity Number: 1150811 Company Number: 8146848 Principal Address: Café Dome, Sullivan Road Brighton Hill Basingstoke RG22 4EH Names of the Trustees who manage the Charity Paul Kerswell – Chair Ian Rowe - Treasurer Lisa Willmot Ann Moorcroft David Green Simon Rickard The Café Project Basingstoke Page 1 ## Names and addresses of advisers |Banking|CAF Bank
(Charity Aid Foundation)|West Mailing
Kent
ME19 4TA| |---|---|---| |Bookkeeping|Katherine Leigh
Accountants TEAM Whitchurch Ltd
www.accountantsTEAM.co.uk|46 Kingsley Park
Whitchurch
RG28 7HA| |Accountants|Caroline Scull BA FCCA
B20 Limited
Chartered Certified Accountants
www.b20ltd.co.uk|Charwell House
Wilsom Road
Alton
GU34 2PP| ## Governance The Café Project Basingstoke is an incorporated charity company limited by guarantee. The Café Project Basingstoke Page 2 ## Objectives and Activities ## Charity Objects from Governing Document: The relief of learning disabled people in Basingstoke through the provision of employment, volunteering and development opportunities and the operation of a cafe in an effort to build their self-esteem, skills, independence and integrate them into mainstream employment. ## Summary of main activities undertaken for the public benefit: The Trustees of the Cafe Project have read the Charity Commission's general guidance on public benefit and as a group have considered this guidance in their planning and decision making. During the reporting period, the Trustees have delivered public benefit in pursuit of their stated charitable objects through the creation of an operational cafe and associated student vocational programme. This has not only directly benefited the students but also the wider community through access to the services offered by the cafe. ## Additional details of objectives and activities To develop a catering facility and appropriate stepping stone training and employment experience for people with learning disabilities, according to their individual needs. This may be to position them for mainstream employment or provide a ‘day opportunities’ version of supported training for those students whose particular vulnerabilities will preclude them from mainstream employment. To identify potential employers, advocate the skills of people with learning disabilities and provide transitional support to place them in paid or voluntary employment. To engage people in fundraising activities to support the financial requirements of the Café Project. To empower people with learning disabilities to help themselves and raise awareness of the challenges people with learning disabilities face. As a charity working towards financial sustainability, we rely heavily on the generosity of time, spirit, commitment and dedication of our staff and volunteers to develop the organisation in a friendly and professional way to create an environment that changes people's lives. ## Policy on Financial Reserves It is the policy of the charity to maintain free reserves at a level which balances our objectives to develop and support services with our need to remain financially stable. A minimum level of free reserves equating to at least six months of unrestricted expenditure is considered sufficient to cover salaries, administration and support costs and to respond to emergency needs which arise from time to time. In addition, there is also a need to designate certain sums from free reserves for anticipated expenditure in the short to medium term. This would generally be for capital expenditure, for grant funds allocated to a specific project, and will be specified in the notes to the annual accounts. The Café Project Basingstoke Page 3 ## Key activities in reporting period: Most Covid restrictions affecting hospitality were lifted at the end of 2021. The café remained successful throughout the reporting period. Its opening times remained as six days a week. Customer footfall continued to improve throughout the reporting period. The café now has many regular customers and receives positive reviews and recommendations. Enhancements have been made to our student training programme. Feedback from our students has been positive. The café received an impromptu visit from the Lord Mayor of Basingstoke in October 2022. The Trustees re-established their quarterly meeting pattern and from mid-year meetings were once again held face to face. The formal AGM was held on 30[th] September ahead of a well-attended student awards ceremony; the first one held for two years. It was possible to increase the number of student placements available during the reporting period. The Café Manager worked with Adult Services to find students who would benefit from a training placement at the café. An additional member of staff was added to the existing team to provide more operational flexibility and to meet additional demand. The Trustees agreed an interim pay rise for our staff team in October due to the dramatic increase in cost of living during 2022. The café remains financially viable. ## Organisation Structure Operational breakdown of Cafe Project Basingstoke 6 Trustees 7 employees 2 student employees 16 -20 students 15 volunteers, who assist with student training, mentoring and fundraising. The Café Project Basingstoke Page 4 ## Aims for the next 12 months The Trustees will review the existing 5 Year Strategy Plan for the Café Project, which was created in 2018, and develop a revised strategic plan to guide us during the next few years. The existing strategic themes are: - Ensuring that the Café Project remains financially viable - Maintaining a strong Trustee Board - Conducting student-centric progress reviews to inform future training and placement opportunities - Building links with other day service providers for the Learning-Disabled community - Seeking future placement opportunities for our students **Ian Rowe Treasurer The Café Project** The Café Project Basingstoke Page 5 REGISTERED COMPAf4Y NUMBEIL. ￿146848 (EAgknrtd Walo4) Wilm R(￿1 GU34 11 to 12 (effectiv¢ l Januy 2019). Governlng d￿•￿e#t Re￿￿¢tre41 CIM*pally mknilxr 08146848 (En8kn1 aMJ Wales) ReR]stered Charky 1150811 Brighton Hill P￿￿ RG22 4EH PKe[s￿ll L J Willm AEm￿rnft DAG S F RiCk￿d Inde￿1 E¥awlmry Caroline Sa F20 Limitsj (kn¥ell HIM WilsthnRixd GU34 2PP 11" Wly.￿.￿_7_-........ si8￿1 OD ts bEWfby'. AMxov&l by Lydtrofthc ixxd oftsu&c&*ffl.. ....... ... 30 S¢ptanF%r 2022. Havin8 ￿1Sfi£d rn￿lf that the of the C(firy￿Y are wutEEd to ir uThkr Part 16 of the 2(Th AL* out unthr s￿￿10n 145 of the a￿lti￿ Ad 2011 Ctr 2011 A￿. h) ory exami￿0￿ I have follow￿ the 8iv¢n by tt¥awityC(KntThissMn 145(5) (b) of the 2011 Ac£ ttrFiD1￿￿I R9xxti￿ Swthd ID the UK Rqthlic oflreknd (FRS 102)). C4tolin¢ Scull Wilsom Ro*J AIwn GU34 2PP 30.922 30.9.21 INCOME AND ENIKIWMENfs FROM legxies 12J)10 oio 221271 224.774 173.045 1.074 1.074 Totsi 234J55 3J)3 237358 180,834 Cbarlt•lAe irttvtti The Cafr 3,503 228,539 148J84 NET INCOME TrI￿r9 betwea 9J19 IJ 9.319 32.450 10 (1.59)) Net m(wern¢Dt in io. 9.319 32.450 RECONCILIATION OF FUNDS Total fiuth I￿t foTwad 119.914 1015 121.929 89.479 TOTAL FUNDS CARRIED FORWARD 130.823 425 131248 121,929 30.9.22 30.9.21 Tangible assts 25.gJ2 15.932 12,119 9J20 118.692 9.148 111716 118267 425 127J87 425 128.Ol2 121.864 CRED￿￿$ AMIK￿ts falliog due within y￿[ (21￿) (U696) (11054) IO¢J91 415 105316 1119,810 425 131248 121,929 130.823 425 131248 I21.￿9 10 13Q823 425 119.914 1015 TOTAL FUNDS 131248 121.929 ded 30 Septemt*x 2022. 30 seSrtani￿ 2￿r2 F4ith Settl￿4760r the A¢% 2(￿. (a) ¢nswin8 th* th¢ th￿l￿ble krys ¥wd5 qNllply with kni(m5 386 ￿ 387 of the COm￿leS Aa 20￿ aTMI th¢ ¢nd of yew *)d of iL8 S￿p1￿$ for exh fmaThci81 yew ITr v￿ord￿ with I RoMt.TnLStee The fitt￿1#1 of cthatitsble Uxnp￿y. vAKh is a wblic t¢nefit artity FRS 101 Iwye b£tD ReFKVting St￿lard atoli¢Jbl¢ ID the IJK Ryblic of beland IFRS 102) (effe£11￿ l 2019),. FinaTKaal Rewtin8 St*￿ 102 Tr Fin•Ki&i ReWrtll￿ s¢wMl￿d applI¢￿k in the UK atMI R¢￿bliC of is probabl¢that the inwm¢wll ￿ rccayal bemeawrd ffliably. the am(wrt ofthe obli*i(Yi w be MelL￿ reliably. Frydiknwe is acc(4mt>J hr co aD ac£n415 I￿813 aTtd has Plant￿n￿l￿)ery i>Jur¢sand fittin85 F•Dd SE(oDttti 30.922 30.9.21 R￿ts ￿ceLY￿j 194 1.074 Notr• the ￿￿*•¢111 StstrmeDts. oMtinw41 for theYMr F￿d￿l 311 SkMemb¢r2022 30.922 30.9.21 10.6 ended 30 Sepanttt21f21. 30 2021. STAFF CO 30.9X 30.9.21 Trcafé tk)n*iolls and Legxies 7.7 The Cafe 169JQ7 3.538 173.(45 Totsl 1772 3.538 180.834 FXPEYDIThIiE OP4 Cafe 144,846 3538 148384 NET ￿COmE 31450 32.450 RECONCILIAIION OF FUNDS 1015 89,479 Torttl 119.914 1015 121.929 TANGIBLE F￿ED ￿￿[3 COST At l (￿￿E¢r2021 Aihaitions 18,769 23.462 (IN)) 11,8 592 4.303 449 39201 24.YJ3 (1,59)) At 30 S*M1￿ 2022 40th41 11491 4.752 61114 DEPRECIATION At l (kth2021 ChArge forye El]rnina￿l 17. 7J30 27.082 10,690 (15￿) At 30 SeOemi%r2022 .779 9.034 36,182 NET B(IOK VALUE At 30 Sernemirr2022 IW2 3.457 lJ83 25.932 At 30 se[￿)b￿2021 4.569 1.615 12.119 30.9.22 30.921 7,125 1,793 9320 9,148 30.922 30.9.21 9.578 5,375 1168 4,511 VAT 11054 IIL MOVEME￿ tN FUNLIS At 30.9.22 1.1021 119.914 9.319 I30.￿3 Frietr]ship c}￿1¢ HAve YourS4y 425 425 (ijg)) 1015 (1.5￿) 425 121.929 9J19 131248 234J55 (225.036) 9,319 R•trfyd funds (3J03) 237*58 (228539) 9J19 Cthnpr*tlve* fi)r m(rialleXt i# At 30.9.21 1.1020 UtsT#triLthI 31450 119.914 Friothip Cir¢k Havt Your Say 425 IJ 425 1015 1015 89.479 .450 121,929 in filljds Unregtrieted fumdj 177JS (144.846) 32.450 Covid Health & Safdy 3J38 (3538) 180.834 (148J84) 31450 At 30.9.22 1.1020 41,769 130J23 TrrierKtship Cird¢ Hllv¢ Say 425 425 (15￿) 1015 (1.59YI) 425 89.479 41.769 131248 I& MOvEmE￿r IN FiINtAS. ¢v•li•*ed 411.651 (369,882) 41.769 7.041 (7,041) 415￿92 (376.923) 41.769 P8ge 10 .922 30.921 iioio 7,7 194 1,074 ,￿23 67, 45,cp)8 139,616 1.089 224,774 173,045 237158 180.834 ChArltAbk Acttvld W88es 121,401 fAIJ28 98,078 24842 lJ15 15288 7l7 24J72 759 1,717 Telephcoe TWEI ¢xp¢n 117 212.964 141019 S•toort &305 1.703 Fixtures and fiti 591 795 10.689 870 1115 810 2.1(M) Be￿ keepiti8 1910 30.922 30.921 22&539 148.384 Net 9.319 31450 P88e 12 REGISTERED COMPAf4Y NUMBEIL. ￿146848 (EAgknrtd Walo4) Wilm R(￿1 GU34 11 to 12 (effectiv¢ l Januy 2019). Governlng d￿•￿e#t Re￿￿¢tre41 CIM*pally mknilxr 08146848 (En8kn1 aMJ Wales) ReR]stered Charky 1150811 Brighton Hill P￿￿ RG22 4EH PKe[s￿ll L J Willm AEm￿rnft DAG S F RiCk￿d Inde￿1 E¥awlmry Caroline Sa F20 Limitsj (kn¥ell HIM WilsthnRixd GU34 2PP 11" Wly.￿.￿_7_-........ si8￿1 OD ts bEWfby'. AMxov&l by Lydtrofthc ixxd oftsu&c&*ffl.. ....... ... 30 S¢ptanF%r 2022. Havin8 ￿1Sfi£d rn￿lf that the of the C(firy￿Y are wutEEd to ir uThkr Part 16 of the 2(Th AL* out unthr s￿￿10n 145 of the a￿lti￿ Ad 2011 Ctr 2011 A￿. h) ory exami￿0￿ I have follow￿ the 8iv¢n by tt¥awityC(KntThissMn 145(5) (b) of the 2011 Ac£ ttrFiD1￿￿I R9xxti￿ Swthd ID the UK Rqthlic oflreknd (FRS 102)). C4tolin¢ Scull Wilsom Ro*J AIwn GU34 2PP 30.922 30.9.21 INCOME AND ENIKIWMENfs FROM legxies 12J)10 oio 221271 224.774 173.045 1.074 1.074 Totsi 234J55 3J)3 237358 180,834 Cbarlt•lAe irttvtti The Cafr 3,503 228,539 148J84 NET INCOME TrI￿r9 betwea 9J19 IJ 9.319 32.450 10 (1.59)) Net m(wern¢Dt in io. 9.319 32.450 RECONCILIATION OF FUNDS Total fiuth I￿t foTwad 119.914 1015 121.929 89.479 TOTAL FUNDS CARRIED FORWARD 130.823 425 131248 121,929 30.9.22 30.9.21 Tangible assts 25.gJ2 15.932 12,119 9J20 118.692 9.148 111716 118267 425 127J87 425 128.Ol2 121.864 CRED￿￿$ AMIK￿ts falliog due within y￿[ (21￿) (U696) (11054) IO¢J91 415 105316 1119,810 425 131248 121,929 130.823 425 131248 I21.￿9 10 13Q823 425 119.914 1015 TOTAL FUNDS 131248 121.929 ded 30 Septemt*x 2022. 30 seSrtani￿ 2￿r2 F4ith Settl￿4760r the A¢% 2(￿. (a) ¢nswin8 th* th¢ th￿l￿ble krys ¥wd5 qNllply with kni(m5 386 ￿ 387 of the COm￿leS Aa 20￿ aTMI th¢ ¢nd of yew *)d of iL8 S￿p1￿$ for exh fmaThci81 yew ITr v￿ord￿ with I RoMt.TnLStee The fitt￿1#1 of cthatitsble Uxnp￿y. vAKh is a wblic t¢nefit artity FRS 101 Iwye b£tD ReFKVting St￿lard atoli¢Jbl¢ ID the IJK Ryblic of beland IFRS 102) (effe£11￿ l 2019),. FinaTKaal Rewtin8 St*￿ 102 Tr Fin•Ki&i ReWrtll￿ s¢wMl￿d applI¢￿k in the UK atMI R¢￿bliC of is probabl¢that the inwm¢wll ￿ rccayal bemeawrd ffliably. the am(wrt ofthe obli*i(Yi w be MelL￿ reliably. Frydiknwe is acc(4mt>J hr co aD ac£n415 I￿813 aTtd has Plant￿n￿l￿)ery i>Jur¢sand fittin85 F•Dd SE(oDttti 30.922 30.9.21 R￿ts ￿ceLY￿j 194 1.074 Notr• the ￿￿*•¢111 StstrmeDts. oMtinw41 for theYMr F￿d￿l 311 SkMemb¢r2022 30.922 30.9.21 10.6 ended 30 Sepanttt21f21. 30 2021. STAFF CO 30.9X 30.9.21 Trcafé tk)n*iolls and Legxies 7.7 The Cafe 169JQ7 3.538 173.(45 Totsl 1772 3.538 180.834 FXPEYDIThIiE OP4 Cafe 144,846 3538 148384 NET ￿COmE 31450 32.450 RECONCILIAIION OF FUNDS 1015 89,479 Torttl 119.914 1015 121.929 TANGIBLE F￿ED ￿￿[3 COST At l (￿￿E¢r2021 Aihaitions 18,769 23.462 (IN)) 11,8 592 4.303 449 39201 24.YJ3 (1,59)) At 30 S*M1￿ 2022 40th41 11491 4.752 61114 DEPRECIATION At l (kth2021 ChArge forye El]rnina￿l 17. 7J30 27.082 10,690 (15￿) At 30 SeOemi%r2022 .779 9.034 36,182 NET B(IOK VALUE At 30 Sernemirr2022 IW2 3.457 lJ83 25.932 At 30 se[￿)b￿2021 4.569 1.615 12.119 30.9.22 30.921 7,125 1,793 9320 9,148 30.922 30.9.21 9.578 5,375 1168 4,511 VAT 11054 IIL MOVEME￿ tN FUNLIS At 30.9.22 1.1021 119.914 9.319 I30.￿3 Frietr]ship c}￿1¢ HAve YourS4y 425 425 (ijg)) 1015 (1.5￿) 425 121.929 9J19 131248 234J55 (225.036) 9,319 R•trfyd funds (3J03) 237*58 (228539) 9J19 Cthnpr*tlve* fi)r m(rialleXt i# At 30.9.21 1.1020 UtsT#triLthI 31450 119.914 Friothip Cir¢k Havt Your Say 425 IJ 425 1015 1015 89.479 .450 121,929 in filljds Unregtrieted fumdj 177JS (144.846) 32.450 Covid Health & Safdy 3J38 (3538) 180.834 (148J84) 31450 At 30.9.22 1.1020 41,769 130J23 TrrierKtship Cird¢ Hllv¢ Say 425 425 (15￿) 1015 (1.59YI) 425 89.479 41.769 131248 I& MOvEmE￿r IN FiINtAS. ¢v•li•*ed 411.651 (369,882) 41.769 7.041 (7,041) 415￿92 (376.923) 41.769 P8ge 10 .922 30.921 iioio 7,7 194 1,074 ,￿23 67, 45,cp)8 139,616 1.089 224,774 173,045 237158 180.834 ChArltAbk Acttvld W88es 121,401 fAIJ28 98,078 24842 lJ15 15288 7l7 24J72 759 1,717 Telephcoe TWEI ¢xp¢n 117 212.964 141019 S•toort &305 1.703 Fixtures and fiti 591 795 10.689 870 1115 810 2.1(M) Be￿ keepiti8 1910 30.922 30.921 22&539 148.384 Net 9.319 31450 P88e 12