The Café Project Basingstoke Trustees Annual Report for the period 1[st ] October 2020 to 30[th ] September 2021 Charity Name: The Café Project Basingstoke Registered Charity Number: 1150811 Company Number: 8146848 Principal Address: Café Dome, Sullivan Road Brighton Hill Basingstoke RG22 4EH Names of the Trustees who manage the Charity Paul Kerswell – Chair Ian Rowe - Treasurer Lisa Willmot Ann Moorcroft David Green Simon Rickard The Café Project Basingstoke Page 1 ## Names and addresses of advisers |Banking|CAF Bank
(Charity Aid Foundation)|West Mailing
Kent
ME19 4TA| |---|---|---| |Bookkeeping|Katherine Leigh
Accountants TEAM Whitchurch Ltd
www.accountantsTEAM.co.uk|46 Kingsley Park
Whitchurch
RG28 7HA| |Accountants|Caroline Scull BA FCCA
B20 Limited
Chartered Certified Accountants
www.b20ltd.co.uk|Charwell House
Wilsom Road
Alton
GU34 2PP| ## Governance The Café Project Basingstoke is an incorporated charity company limited by guarantee. The Café Project Basingstoke Page 2 ## Objectives and Activities ## Charity Objects from Governing Document: The relief of learning disabled people in Basingstoke through the provision of employment, volunteering and development opportunities and the operation of a cafe in an effort to build their self-esteem, skills, independence and integrate them into mainstream employment. ## Summary of main activities undertaken for the public benefit: The Trustees of the Cafe Project have read the Charity Commission's general guidance on public benefit and as a group have considered this guidance in their planning and decision making. During the reporting period, the Trustees have delivered public benefit in pursuit of their stated charitable objects through the creation of an operational cafe and associated student vocational programme. This has not only directly benefited the students but also the wider community through access to the services offered by the cafe. ## Additional details of objectives and activities To develop a catering facility and appropriate stepping stone training and employment experience for people with learning disabilities, according to their individual needs. This may be to position them for mainstream employment, or provide a ‘day opportunities’ version of supported training for those students whose particular vulnerabilities will preclude them from mainstream employment. To identify potential employers, advocate the skills of people with learning disabilities and provide transitional support to place them in paid or voluntary employment. To engage people in fundraising activities to support the financial requirements of the Café Project. To empower people with learning disabilities to help themselves and raise awareness of the challenges people with learning disabilities face. As a charity working towards financial sustainability, we rely heavily on the generosity of time, spirit, commitment and dedication of our staff and volunteers to develop the organisation in a friendly and professional way to create an environment that changes people's lives. ## Policy on Financial Reserves It is the policy of the charity to maintain free reserves at a level which balances our objectives to develop and support services with our need to remain financially stable. A minimum level of free reserves equating to at least six months of unrestricted expenditure is considered sufficient to cover salaries, administration and support costs and to respond to emergency needs which arise from time to time. In addition there is also a need to designate certain sums from free reserves for anticipated expenditure in the short to medium term. This would generally be for capital expenditure, for grant funds allocated to a specific project, and will be specified in the notes to the annual accounts. The Café Project Basingstoke Page 3 ## Key activities in reporting period: Café trading was interrupted by Covid restrictions during the reporting period. The Café reopened in the summer of 2020 and remained open until the second lockdown commenced on 5[th] November. The Café was able to open under the three-tier system for a few weeks in December and ran a restricted Christmas offering until the start of our scheduled Christmas break when additional restrictions were put in place. The announcement of the third lockdown on 6[th] January, 2021 resulted in the Café being closed until this was lifted for outdoor venues on 12[th] April. The Trustees decided to reopen the Café to provide an outdoor service only on the assumption that the next step would be a full reopening which was possible from 17[th] May. The Café resumed full services and the whole team worked hard with the students to rebuild the business during the summer of 2021. In June the decision was taken to open the Café on Saturday – something planned before the outbreak of Covid. By the end of the reporting period Saturday trade was well established and Café turnover had been restored to previous levels. Throughout the reporting year, the Trustees met regularly on-line during the covid affected months to monitor news and take account of changes to guidance. In particular, the Trustees took advice from Hampshire County Council Adult Services on how the Covid guidance affected Day Service Providers like the Café Dome. During January and April all Café staff were furloughed with claims made through the government scheme. The Trustees decided to pay full pay to all employees affected. The Café Manager worked with Adult Services to fill our available student slots for the academic year commencing in October 2021. ## Organisation Structure Operational breakdown of Cafe Project Basingstoke 6 Trustees 6 employees 16 -20 students 2 student employees 15 volunteers, who assist with student training, mentoring and fundraising. The Café Project Basingstoke Page 4 ## Aims for the next 12 months The Covid situation is not fully resolved. The Trustees are expecting to respond to additional lockdowns or trading restrictions during the next year. The Trustees will review and refine the Strategy Plan for the Café Project, which was originally prepared during 2018/2019. The strategic themes include: - Ensuring that the Café Project remains financially viable - Maintaining a strong Trustee Board - Conducting student-centric progress reviews to inform future training and placement opportunities - Building links with other day service providers for the Learning-Disabled community - Seeking future placement opportunities for our students **Ian Rowe Treasurer The Café Project** The Café Project Basingstoke Page 5 iTD*udbted FiDucid Statements fortheyear Faded 30 Swtembtr 2021 B20 Limited Wils(m li￿1 GU34 2PP ror the Year Ended 30 Septeffjlw 21ni 5 to 9 io f•)r the Ytar E4ded 30 Septallber 2021 The 8R dir¥tor8 of th¢ ¢hwity ts the th¢ C￿￿1¢8 Act 2(￿￿, preMi thor Thqth the finan¢ial Statern￿ rf the ch￿lty f(Y the yeor eThled 30 SeOembu 2(f21. The b4v¢ the prOvista￿ of Accowiting a￿￿ Rwting by ChllTitia Statement (IlleccmTheTrJoJ Praaie¢ apFAK¢4ble to charitie5 preparing the4r in acc(th with the Finanoal Kwbo8 Stsnd*d •Nli¢&Ae in the UK a￿1 Rybli¢ rf Jreland (FRS 102) {eff￿1ve I Jallw 2019>. The charity is ￿r￿1￿ by its govern1￿ • de￿ rftru8L •NJ c4JNibJt&4 • limityl oynp4ny. jimitoa by as defits￿by the cLMn￿Ie8 Ad 2(XkS. Rewred Company nwnber 08146848 (FJ￿4￿d ortd W*ks) 1150811 . Caf¢ tk¥n¢ Bri￿tOll lfjll Parade RG22 4FH Trustees P Kemvdl L J Willmot A E M0)r(Tr￿t DAGre S F Ri¢k4rd Caroline Sojll FCCA B20 Limited Charwell H(A￿e w11x￿ Rc*d Alton Approval by ¢xderofthe bceTd of tntstees w..... .. ..... . ... llldependeDt examiner's report to the trustetj ofTHE CAFE PROJEcf BASINGSTOKE Cthe Compw Irewt kith¢ ¢tharity Irustees ￿ my examillats￿ of the x£(4￿ts ofth¢ C(Yntr4ay f￿ th¢ Y￿ ended 30 Seoth 2021. Responsiblits #nd buij of rep)rt As the charity's trust￿8 ￿the C￿panY (afrj also its dir&kn fLY the (f law) yThJ are rewsible for the Havin8 ¥AtIsfi￿ that the ac¢(Amts rfthe Cowtty to iy under Part 16 rfthe 2(K￿ Act are eligible fix ind¢pa￿th examinatisyL I rry*rt in reW (é my oxaminali￿ cljarity's acoM]nts as ¢arritsl (xrt der 145 of the Charities Act 2011 Ilbe 2011 Arf). Jn wryiti8 Qjt my I have fdlowed the Dire￿10n$ given by th¢ Ch•ity undex ￿1(￿ 145(5) (b} of the2011 Art givin8 me (•use to b￿1￿ the accojnts th) nrrt UAnply with the XClAmtill8 seiaicffl 396 rf the 21MJ6 Act othtr than any requiranent the aLX(JM)ts Bive a true atyj fair view is ￿)t a matter cKmsiduvJ as pgrt rf an intsFthdent examinaticffi; R￿a￿e1 Pffa¢Xi¢e flx and rEpytitig by (￿iCable to chgrities thar aLYAxmts In accL¥d￿ with d*Finanrial Re￿till8 StaThlard ybcable in the UK afylR¢twblic dltdand IFRS 102)). Carolin¢ &%ll FCCA B20 Limited WilsthJ A￿d Alt GU34 2PP for tht Ye*r Eodtd ￿ Semember 2021 30.9.21 30.9.20 fimd fimdy Donationa and le8tcies 558 The Cafe 169.507 3538 173,(45 151655 tnvestsn¢thi ino)me 82 In,296 3.538 180,834 161295 The Cafe 144.846 3.538 148,384 154,012 NET INCf)ME 31450 31450 7283 RECONCIIJATION OF FiJNDS 1015 89.479 f2.195 119.914 1015 121.929 89.479 30 SWe4nber2021 30.9.21 30.9.20 fimd T￿sIble 10.529 12.119 8.637 9.148 111291 9.148 111716 6.386 84.868 Cash at bank and in band 425 121.439 425 121.864 91254 ATll(wits fallin8 withsA ODe year (11054) {II054) (10.412) 109.385 425 109.810 80.842 TOTAL A￿ETs CIIRRENr 119.914 1015 I21.￿9 89.479 119.914 1015 121.929 89.479 io 119.914 1015 RestiiLtsJ fuDd8 121,929 89,4ts The dwttable ctmnpw is to fran unthr 477 dthe Cowies A¢t 2(KkS ts the ye•r •)dol 30 Swnber2￿1l. member5 hve not th¢ ￿panY to cl)tsin an a￿lit d its fir￿￿001 the y¢ar ￿ded The I￿￿£S th0￿edgeth(1r rwbilities fLf (f&) ensur1￿ th& the ¢hwstsble CUDpany kerys rny)nlJ that fAJnply with Stt#ic￿S 386 alld 387 of the CINnpallic8 Art 2{￿ and PTEF4rin8 fllwKial giv¢ a truc aThJ fair view rfthe 5thte cl 8ff8irs rf the ¢hwitable ccqnpaoy 88 th¢ eThl of ea¢h fiDano41 year t￿1 rfits swphL8 4Y defiiit ts exh finatiL7al year in x<(kn with the ryirana of S￿l0n5 394 wyj 395 and ￿lch L*herwise e(xnply with the rcquir#tt¢th of the C(ffnpanies A¢¢ 20[￿ rd8tin8 to financtal stat¢nw so far&q to theclwitsble ccmpjny (b) toth¢ small regm The financial 5tat¢tn¢nts apwoved by th¢ Bwd rfTft￿¢S aTrl &uth(*ised f(Y issue (m ............ ................................ for tht Yew Ended Septhber2021 AccriuNfiNG POUCIVS The financial ststeM￿tr of the ¢hoJitsble c(*npw. is a wblic b•xfii otity ￿de¥ FRS 101 have bt Statthrd 4)pli¢4ble Tn the UK and Ryblic d IrelaThJ (FRS I￿2) (eff￿live l January 2019y. Finenfi81 Remn8 Stand8rd 102 The Fioan¢ial Rwtsn8 StaThlard aFgltc4ble iti th¢ UK Rewblic Irdatrj, alld the C(¥npani All incA)rne 1$ regwi*d ill th¢ StstaDutt rfFwaw4al knivitie8 rnc¢ the clffjyty ha3 emidement to th¢ fimd& it j8 Liobilities aye wtsed 4$ exp#MJith &8 scrn gs there 18 a legal (Y ¢aL¥tr￿ve thli88tiLM) CA)nmitiing the dMTity to that li is wrthle ((￿￿￿TriC benefits will be wir#i in ￿ellent and the 8m(Ami of th¢ rtJltWi￿ can be reliably. Fwditrjre is a¢Ca￿tt￿ fty ￿ In awuais btys and d￿]fied headin85 thry have allc(knl to aL#iYiliU basis ¢onsi*•rtwith theuse of re¥Thrn. Twibk faed Deweciati((A is wovidal at the f(Almio8 r•tr& in Ixde¥ towTiteoff each &s8#o￿lts t￿lm￿ uxful life. . 33% ￿ rthir8bal4 33•A bala[￿e . 33% bala￿¢ Fixttwes and fitiin Canpuw 4wpfftneDt T*saliD The dwlty is ex•no fron l&x co its cJwit*sleauiviti Fwid *ceouDtI#8 Restric*d finds can ¢xly be f(Y FwtiaJ]ar re￿I¢l¢d within the thjei*s rf the thwity. Restridi￿ 30.9.21 30.9.20 82 30.9.21 30.9.20 1226 1.783 the Year Emded 30 Sept•ubtt 2021 30 September 2020. 30 September2020. The 8¥w monthly numberrfemployeu dutill8the YearW￿ as f(AkNn'. 30.9.21 30.9.20 The Café t&)notions and le8aC4 &558 &558 148,982 3.673 151655 82 Trf 157.622 3.673 161295 EXPENDMJRE ON The Cafe 150,080 3.932 154.012 (259) 1274 82.1 87,464 1015 89,479 f•r the Yev Elded 30 Septrmber 21lll Totals cosr At l (ktc4>er 2020 18.553 216 8.531 3J68 1179 1124 33.493 5.708 At 30 Sq*unb¢rW21 18.769 li,89) 4,303 39201 DEPRECIATION At l Oct(i)er 2020 Chw8¢ fty year 16224 6,739 591 1,893 795 24.856 1226 At 30 serth}ber2￿2l 17.(h54 7J30 1688 27.082 NET B￿K VALUE At 30 Sqxanbu 2￿21 4230 1.705 1.615 12.119 At 30 SWnbuW20 4230 1329 1,792 8.637 DEBIDIi&. AMOUMS FAILINGDUE WTfHIN ONE YEAR 30.9.21 30.9.X) Trade debf(Ys 7,125 1023 3.989 97 9.148 6,386 30.9.21 30.9.20 5,375 1168 6.3 3,129 VAT 4.511 810 12.054 10,412 io. Net 1.10.20 30.9.21 nerdt fund 87,461 32.450 119.914 Fri￿dshiP Cirde Haveythw Say 425 1.591 425 1.59) 1015 lois 89,479 32.450 121.929 for the Year Faded J) Sept¢•ber 2021 io. NIX movem￿1 tn fimd4 indudcd in are as fdloivs: UnreJtri¢ted funds 177296 (144.846) 31450 Covid Health & s￿rtY 3.538 (3.538) 180.834 (14&384) 31450 Compw￿1vu formovemellt ID Net 1.10.19 in fi￿d3 30.920 79.922 7J42 87.464 Fri￿dshIP Cirde Have Y(w Say (259) 42S 1.59 1274 (259) 1015 82.1 7283 89.479 Compntive ndmrnentin frjD￿ iDdthlin theabtrrt are 85 fdlows.. in fjjnds 157.622 (150.OW} 7,542 Fria)dship Cirde Covid Heatth & Safay 653 (912) (3.020} (259) 3.673 (3,932) (259) TOTAL FUNDS 161295 (154,012) 7,283 f•rthe Yetr Ettde4130 Stptsber2W21 io. A ¢urrentye4r 12 mcth ye4r 12 mcaths C4ADbiJKd Positi(￿ 15 &8 fdlwJ.' Net -10.19 30.9.21 39.992 119,914 Restrlctrd fnndj Friendsbip Cirde ¥e Y(xw ￿Y (259) 42$ 1.59) 2.274 {259) 1015 TOTAL FUNDS 39,rJ3 121.929 A aJTrert year 12 m(NtthJ atyl pi(r year 12 mrnths wnb&r*J ttet movanfflt in in the aiKNe follows.. t￿{Xn1￿g infitt 334.918 (294.926> 39,932 Restrirted funds FriaKiship Cirde id Health & Saf 653 6.558 (912) (6,558) {259) 7211 {7.470) (259) 341129 (301396) 39.733 for the Year E*1ed 30 Septunber 2021 30.921 30.9.20 8.558 Investment lttcom¢ Ch*rftsNe *tilvkle8 Cafe Revenue 67.In4 45.(Y)8 38265 173,045 151655 180.834 161295 98.078 24,842 1,515 15,288 717 1,462 89,407 36.298 4.99J 15,296 703 1,121 495 Café prthas&8 Trnining and wdfare T￿4)h￿t Markthin8 #nd station Travd ￿E￿nseS Sundri 141019 144321 Support co 1229 9)8 Fixtshres and fitiin88 591 795 654 141 1226 1.783 810 810 lic4) 1910 1910 148,384 154.012 Y4et income 32,450 7.283 Pa8e 10 145 rfth¢ Chwiliu Art Xlll Cth¢ J)11 At*). jo ¢•ryiD8 ¢xmDinw I Iw fdlo**l th¢ Ditr&*C v• by th¢awity 145(5)01) (lthe2011 ACL L4thi Wil•m R(*J (AJ34 2PP ,/&>/202L