The Café Project Basingstoke Trustees Annual Report for the period 1[st ] October 2019 to 30[th ] September 2020
Charity Name: The Café Project Basingstoke Registered Charity Number: 1150811 Company Number: 8146848 Principal Address: Café Dome, Sullivan Road Brighton Hill Basingstoke RG22 4EH
Names of the Trustees who manage the Charity
Paul Kerswell – Chair Ian Rowe - Treasurer Lisa Willmot Ann Clark David Green Simon Rickard
The Café Project Basingstoke
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## Names and addresses of advisers
|Banking|CAF Bank
(Charity Aid Foundation)|West Mailing
Kent
ME19 4TA|
|---|---|---|
|Bookkeeping|Katherine Leigh
Accountants TEAM Whitchurch Ltd
www.accountantsTEAM.co.uk|46 Kingsley Park
Whitchurch
RG28 7HA|
|Accountants|Caroline Scull BA FCCA
B20 Limited
Chartered Certified Accountants
www.b20ltd.co.uk|Charwell House
Wilsom Road
Alton
GU34 2PP|
## Governance
The Café Project Basingstoke is an incorporated charity company limited by guarantee.
The Café Project Basingstoke
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## Objectives and Activities
## Charity Objects from Governing Document:
The relief of learning disabled people in Basingstoke through the provision of employment, volunteering and development opportunities and the operation of a cafe in an effort to build their self-esteem, skills, independence and integrate them into mainstream employment.
## Summary of main activities undertaken for the public benefit:
The Trustees of the Cafe Project have read the Charity Commission's general guidance on public benefit and as a group have considered this guidance in their planning and decision making.
During the reporting period, the Trustees have delivered public benefit in pursuit of their stated charitable objects through the creation of an operational cafe and associated student vocational programme.
This has not only directly benefited the students but also the wider community through access to the services offered by the cafe.
## Additional details of objectives and activities
To develop a catering facility and appropriate stepping stone training and employment experience for people with learning disabilities, according to their individual needs. This may be to position them for mainstream employment, or provide a ‘day opportunities’ version of supported training for those students whose particular vulnerabilities will preclude them from mainstream employment.
To identify potential employers, advocate the skills of people with learning disabilities and provide transitional support to place them in paid or voluntary employment.
To engage people in fundraising activities to support the financial requirements of the Café Project.
To empower people with learning disabilities to help themselves and raise awareness of the challenges people with learning disabilities face.
As a charity working towards financial sustainability, we rely heavily on the generosity of time, spirit, commitment and dedication of our staff and volunteers to develop the organisation in a friendly and professional way to create an environment that changes people's lives.
## Policy on Financial Reserves
It is the policy of the charity to maintain free reserves at a level which balances our objectives to develop and support services with our need to remain financially stable.
A minimum level of free reserves equating to at least six months of unrestricted expenditure is considered sufficient to cover salaries, administration and support costs and to respond to emergency needs which arise from time to time.
In addition there is also a need to designate certain sums from free reserves for anticipated expenditure in the short to medium term.
This would generally be for capital expenditure, for grant funds allocated to a specific project, and will be specified in the notes to the annual accounts.
The Café Project Basingstoke
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## Key activities in reporting period:
This first six months of the reporting period saw the Café Dome take on a full complement of students for the new term. It opened five days a week Monday through Friday.
The Trustees initiated a feasibility review of Saturday opening.
For the second half of 2020, the Café Project were in discussion with The Discovery Centre in Basingstoke (run by Hampshire County Council) who had failed to find any commercial café operators interested in taking on their café facilities. Unfortunately, it was not possible to reach a satisfactory commercial agreement and the Café Project withdrew from these discussions at the end of January.
As the Covid-19 situation developed during March 2020 the Trustees met weekly on-line with the Café Operational Manager to consider the implications for students, staff and volunteers.
We prepared students, staff and volunteers for the possibility of closure.
The Trustees reviewed the furlough scheme arrangements and other financial help on offer and confirmed that our reserves were sufficient to see us through several months without income.
The Café was closed from 26[th] March through to June 2020 with all staff put on furlough. Students were advised to stay at home. The Café Operational Manager established What’sApp groups for the students and staff to keep in touch during the closure period.
The Trustees met on-line each week to review the latest news.
The week before re-opening was spent adding partitions and screens.
The Café Dome remained open during the summer until the second lockdown period was announced in October. The Trustees decided not to partake in the Eat Out to Help Out scheme.
## Organisation Structure
Operational breakdown of Cafe Project Basingstoke
6 Trustees
6 employees
16 -20 students
2 student Employees
15 volunteers, who assist with student training, mentoring and fundraising.
## Aims for the next 12 months
At the end of the reporting period, the Café Dome was not open. Naturally, the Trustees planning is short-term and focused on the next opportunity to safely re-open the Café Dome.
The Café Project Basingstoke
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