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2023-08-31-accounts

CoActive Arts

Charity number 1150805

A company limited by guarantee number 08275514

Annual Report and Financial Statements

for the year ended 31 August 2023

CoActive Arts

Annual Report and Financial Statements for the year ended 31 August 2023

Contents Page
Trustees' report 2 to 5
Examiner's report 6
Statement of financial activities 7
Balance sheet 8
Notes to the accounts 9 to 12

Prepared by West Yorkshire Community Accountancy Service CIO

1

CoActive Arts

Trustees' report for the year ended 31 August 2023

Reference and administrative details of the charity, its trustees and advisors

The trustees during the financial year and up to and including the date the report was approved were: Name Position Dates

Robert Waft Chair Steve Rogers Former Chair Julie Crossfield Ruth Love Janice Rogers Former Treasurer Ash Howick Treasurer Mark Taylor-Thomas Charity number 1150805 08275514

Charity number

Company number

Appointed 17 January 2024 Resigned 15 May 2024

Resigned 15 May 2024 Appointed 17 January 2024 Appointed 17 January 2024

Registered in England and Wales Registered in England and Wales

Registered and principal address

Bankers

Belle Isle Christian Centre Co-operative Bank Belle Isle Avenue PO Box 101 Belle Isle 1 Balloon Street Wakefield Manchester WF1 5JY M60 4EP

Independent examiner

Alan Dodd FCCA

West Yorkshire Community Accountancy Service CIO

Stringer House 34 Lupton Street Leeds LS10 2QW

Structure, governance and management

The charity is a company limited by guarantee and was formed on 31 October 2012, and registered as a charity on 13 February 2013. It is governed by a memorandum and articles of association, as amended on 25 January 2013. The liability of the members in the event of the company being wound up is limited to a sum not exceeding £1.

Method of recruitment and appointment of trustees

The trustees of the charity are also the directors for the purposes of company law and are appointed by the members at the AGM.

2

CoActive Arts

Trustees' report (continued) for the year ended 31 August 2023

Objectives and activities

The charity's objects

(1) For the benefit of the public, to advance the education and health of people with learning disabilities including but not limited to people on the autistic spectrum and other people who experience similar barriers to learning, development and inclusion ('the beneficiaries'), via the performing arts and other art forms and to increase opportunities for such persons to participate in the arts.

(2) The promotion of social inclusion amongst the beneficiaries who are socially excluded from society, or parts of society, as a result of their disability through the use of the performing arts and other art forms in order to advance equality, diversity and inclusivity within society.

(3) To develop the capacity and skills of people with learning disabilities (a socially disadvantaged community of interest) in such a way that they are better able to identify, and help meet, their needs and to participate more fully in society.

The charity's main activities

To deliver arts activities to adults with learning disabilities.

Public benefit statement

In setting our objectives and planning our activities our Trustees have given serious consideration to the Charity Commission’s general guidance on public benefit and in particular the advancement of health, the arts and culture.

Our trustees work closely with the core team, who act as a conduit for our steering group made up of learning disabled members who benefit from our core activities. The steering group inform and guide the charity on the needs and aspirations of their peers and therefore fully influence the planning of activities on a day to day and strategic level for the benefit of the local learning disability community.

Achievements and performance

CoActive is a member led organisation, with 25-30 regular members. In a 2021 stakeholder survey 88.9% of respondents felt CoActive was a place where they could share their opinions and influence decisions. We are recognised as leaders in our field locally and are valued by the local arts community, health and social care/disability sector and family carers for providing high quality inclusive arts engagement and ambitious creative outcomes with Learning Disabled people with different levels of need and a full age range from early 20s to our eldest member who turns 80 next year (he says his life began at 60 when he helped start CoActive).

3

CoActive Arts

Trustees' report (continued) for the year ended 31 August 2023

Achievements and performance (continued)

The following comments evidence impact on our most important stakeholders, our members and their carers: CoActive member comments in sessions:

‘CoActive is family to me.’ ‘I love everything we do at CoActive I’m so glad that I found you.’

‘I love yoga, I relax. I don’t think I really ever relax properly, even at home. I only properly relax here.’

Case study provided by a parent carer:

My son is 26 years old and has learning disabilities, from Autism, ADHD. Through school he was denied creative opportunities and would not do art or crafting etc. at home. He left education in 2015 and has suffered severe mental health issues.

Since joining the group … he is benefiting in many ways, his confidence is increasing and his happiness is growing. We [now] have so much art materials at home and it’s great to see him so relaxed and content. It has benefitted me so much as I can watch him growing in confidence. He’s acting like he’s been going to group for years. He is settled, happy and confident within the group.

CoActive have increased our visibility this year and attracted new audiences with the launch of our first publication, 6 ArtWalk exhibitions, exhibitions of work at Fitzwilliam train station and performances at the Pit Club in Fitzwilliam, Wakefield History Centre and The Hepworth Wakefield.

We have increased our voice within the wider VCS and health sectors through our role as VCSE advocate and through personalised care work funded by the Integrated Care Board.

We feel we are at an organisational tipping point. However, our financial position is very precarious. Throughout our 20 years we have largely existed ‘hand to mouth’, securing multiple small short term grants year on year and we have very limited capacity to meet our growing organisational needs. In spite of this, we are proud that we have maintained a consistent and high quality offer for our members (something very important to our community), but we are very aware that this is not sustainable. The year 22/23 has been particularly challenging with regards to securing grant funding, our main source of income. This funding stream is now augmented by activity sessions being part funded through individual members' care plans where this is appropriate and possible.

Coactive is now entering a new phase.

Acquiring a stable and appropriate accommodation is an ongoing challenge alongside the perpetual striving for financial stability. These will probably be the biggest challenges over the coming year.

After more than a decade, two of our founding trustees are standing down and several new trustees have joined the team bringing with them new skills and fresh insights.

It has been an absolute privilege to serve as chair of trustees since Coactive Arts became a registered charity. But it is now time for me to hand over this role and that of trustee. I am confident that Coactive Arts will continue to go from strength to strength over the coming years. ( Steve Rogers )

Financial review

The net deficit for the year was £6,279, including a net deficit of £6,582 on unrestricted funds and a net surplus of £303 on restricted funds.

Income in the year was £77,801, including £60,595 from a number of restricted grants, listed in Note 2 of the accounts. Total expenditure amounted to £84,080, including £60,292 on activities funded by restricted grants. The deficit was absorbed by reserves of £46,630, including £15,515 unrestricted reserves, brought forward from previous years.

Reserves policy

The charity's free reserves, excluding fixed assets, at the year end were £8,933.

The charity has a policy objective to retain a minimum of three months' core costs in unrestricted reserves.

4

CoActive Arts

Trustees' report (continued) for the year ended 31 August 2023

Statement of trustees' responsibilities

The trustees (who are also the directors for the purposes of company law) are responsible for preparing the Trustees report and the financial statements in accordance with the applicable law and UK Accounting Standards.

Company law requires the trustees to prepare financial accounts for each financial year which give a true and fair view of the state of affairs of the charitable company and of the incoming resources and application of resources, including the income and expenditure, of the charitable company for the year. In preparing these financial statements, the trustees are required to:

select suitable accounting policies and apply them consistently;

observe the methods and principles in the Charities SORP;

make judgements and estimates that are reasonable and prudent;

state whether applicable UK accounting standards have been followed, subject to any material departures disclosed and explained in the financial statements;

prepare the accounts on a going concern basis unless it is inappropriate to presume that the charitable company will continue in operation.

The trustees are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the charitable company and to enable them to ensure that the financial accounts comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.

This report has been prepared in accordance with the Statement of Recommended Practice: Accounting and Reporting by Charities (Charities SORP (FRS102)), and in accordance with the special provisions of the Companies Act 2006 relating to small companies.

Approved by the board of trustees on 15/5/2024

S B Rogers (Trustee)

5

CoActive Arts

Independent examiner's report to the trustees of CoActive Arts

I report to the charity trustees on my examination of the accounts of the charitable company for the year ended 31 August 2023, which are set out on pages 7 to 12.

Responsibilities and basis of report

As the charity's trustees of the charitable company (and also its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 ('the 2006 Act').

Having satisfied myself that the accounts of the charitable company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity's accounts as carried out under section 145 of the Charities Act ('the 2011 Act'). In carrying out my examination I have followed the Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act.

Independent examiner's statement

I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Alan Dodd FCCA

27/5/2024

West Yorkshire Community Accountancy Service CIO

Stringer House 34 Lupton Street Leeds LS10 2QW

6

CoActive Arts

Statement of Financial Activities

(including summary income and expenditure account) for the year ended 31 August 2023

Notes
2023
Unrestricted
funds
£
Income from:
Grants and donations
(2)
783
Membership fees
12,106
Sales
3,383
Reimbursed expenses
100
Other income and fees
702
Interest received
132
Total income
17,206
Expenditure on:
Freelancers, artist fees and training
16,682
Dues and subscriptions
-
Equipment rental
-
Small equipment
77
Gifts and donations
32
Insurance
-
Postage, printing and reproduction
390
Professional fees
-
Independent examination
660
Website
14
Programme expense
1,562
Rent of rooms
-
Repairs
1,117
Software expense
270
Cleaning and supplies
141
Travel and subsistence
109
Utilities
2,720
Sundry expenses
14
Total expenditure
23,788
Net income / (expenditure)
(6,582)
Fund balances brought forward
15,515
Fund balances carried forward
(3)
8,933		 2023
Restricted
funds
£
60,595
-
-
-
-
-
60,595
53,503
32
-
133
-
601
658
3,000
-
-
494
403
-
-
4
96
1,368
-
60,292
303
31,115
31,418		 2023
Total
funds
£
61,378
12,106
3,383
100
702
132
77,801
70,185
32
-
210
32
601
1,048
3,000
660
14
2,056
403
1,117
270
145
205
4,088
14
84,080
(6,279)
46,630
40,351		 2022
Total
funds
£
80,612
7,912
903
240
861
6
90,534
57,382
120
367
1,790
58
824
654
642
-
113
1,298
1,552
309
72
156
725
1,245
24
67,331
23,203
23,427
46,630

All incoming resources and resources expended derive from continuing activities.

7

CoActive Arts

Balance sheet

as at 31 August 2023
2023
Unrestricted
£
Current assets
Debtors and prepayments
(4)
3,898
Cash at bank and in hand
(5)
8,787
Total current assets
12,685
Current liabilities:
amounts falling due within one year
Creditors and accruals
(6)
3,752
Total current liabilities
3,752
Net current assets / (liabilities)
8,933
Net assets
8,933
Funds
Unrestricted funds
8,933
Restricted funds
-
Total funds
8,933		 2023
Restricted
£
1,275
30,143
31,418
-
-
31,418
31,418
-
31,418
31,418		 2023
Total
£
5,173
38,930
44,103
3,752
3,752
40,351
40,351
8,933
31,418
40,351		 2022
Total
£
13,427
36,312
49,739
3,109
3,109
46,630
46,630
15,515
31,115
46,630

For the year ending 31 August 2023 the charitable company was entitled to exemption from audit under section 477 of the Companies Act 2006 relating to small companies.

The members have not required the charitable company to obtain an audit of its accounts for the year in question in accordance with section 476. The trustees (who are also the directors for the purposes of company law) acknowledge their responsibilities for complying with the requirements of the Act with respect to accounting records and the preparation of accounts.

These accounts have been prepared in accordance with the provisions applicable to companies subject to the small companies’ regime and with FRS 102 (effective January 2019).

The financial statements were approved by the board of trustees on 15/5/2024

S B Rogers (Trustee)

8

CoActive Arts

Notes to the accounts

for the year ended 31 August 2023

1 Accounting policies

Basis of accounting

These accounts have been prepared under the historical cost convention with items recognised at cost or transaction value unless otherwise stated in the relevant note(s) to these accounts. The financial statements have been prepared in accordance with the Statement of Recommended Practice: Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019) and with the Charities Act 2011.

The charity constitutes a public benefit entity as defined by FRS 102. There has been no change to the accounting policies since last year. No changes have been made to the accounts for previous years.

Going concern

The trustees are satisfied that there are no material uncertainties about the charity's ability to continue.

Incoming resources

All incoming resources are included in the Statement of Financial Activities (SOFA) when the charity becomes entitled to the resources, if it is more likely than not that the trustees will receive the resources and the monetary value can be measured with sufficient reliability.

Grants and donations

Grants and donations are only included in the SOFA when the charity has unconditional entitlement to the resources.

Where grants are related to performance and specific deliverables, they are accounted for as the charity earns the right to consideration by its performance.

Expenditure and liabilities

Expenditure is recognised on an accrual basis as a liability is incurred. Liabilities are recognised where it is more likely than not that there is a legal or constructive obligation committing the charity to pay out the resources and the amount of the obligation can be measured with reasonable certainty.

Taxation

As a charity the organisation benefits from rates relief and is generally exempt from income tax and capital gains tax but not from VAT. Irrecoverable VAT is included in the cost of those items to which it relates.

Tangible fixed assets

Tangible fixed assets costing more than £1,000 are capitalised and included at cost including any incidental expenses of acquisition. Gifted assets are shown at the value to the charity on receipt.

Fund accounting

Unrestricted funds are available for use at the discretion of the trustees in furtherance of the general objectives of the charity.

Restricted funds are subjected to restrictions on their expenditure imposed by the donor or through the terms of an appeal.

Further explanation of the nature and purpose of each fund is included in the notes to the accounts.

9

CoActive Arts

Notes to the accounts continued

for the year ended 31 August 2023

2 Grants and donations
Age UK Wakefield
NHS West Yorkshire
Nova Wakefield District
Postcode Neighbourhood Trust
Sir George Martin Trust
South West Yorkshire Partnership
Wakefield MDC
The Brelms Trust
Bailey Thomas Charitable Fund
People's Health Trust
Joseph Harrison Charity
The Creative Art House
Other donations
3 Restricted funds
WMDC - Made in Wakefield
SWYPT - Creative Minds (22-23)
SWYPT - Creative Minds (21-22)
Nova - Community Mental Health
Brelms Trust
UKRCF
Bailey Thomas Charitable Trust
Nova - Live Well Wakefield
Personalised Care Funding
Age UK Wakefield
Nova - Me and Menopause
Sir George Martin Trust
Postcode Neighbourhood Trust		 NHS Trust
Balance b/f
£
-
-
1,915
13,074
1,980
5,657
1,915
6,574
-
-
-
-
-
31,115		 2023
Unrestricted
funds
£
-
-
-
-
-
-
-
-
-
-
-
-
783
783
Incoming
£
5,000
7,800
-
-
-
-
-
-
15,115
1,992
3,188
2,500
25,000
60,595		 2023
Restricted
funds
£
1,992
15,115
3,188
25,000
2,500
7,800
5,000
-
-
-
-
-
-
60,595
Outgoing
£
5,000
7,800
1,915
13,074
1,980
5,657
1,915
6,574
11,885
1,992
-
2,500
-
60,292		 2023
Total
funds
£
1,992
15,115
3,188
25,000
2,500
7,800
5,000
-
-
-
-
-
783
61,378
Transfers
£
-
-
-
-
-
-
-
-
-
-
-
-
-
-		 2022
Total
funds
£
-
-
26,440
-
-
7,120
20,559
4,800
8,035
7,322
914
4,000
1,422
80,612
Balance c/f
£
-
-
-
-
-
-
-
-
3,230
-
3,188
-
25,000
31,418

Transfers relate to funds transferred from unrestricted reserves.

10

CoActive Arts

Notes to the accounts continued

for the year ended 31 August 2023

3 Restricted funds (continued)

Fund name

WMDC - Made in Wakefield

SWYPT - Creative Minds (2223) SWYPT - Creative Minds (2122) Nova - Community Mental Health Brelms Trust

UKRCF

Bailey Thomas Charitable Trust

Nova - Live Well Wakefield

Personalised Care Funding

Age UK Wakefield

Nova - Me and Menopause Sir George Martin Trust Postcode Neighbourhood Trust

Purpose of restriction

Express yourself project supporting increased capacity for 1:1 creative development work with members

Match funding other grants to increase capacity to offer more 1:1 and personal creative development.

Mindful movement - special yoga sessions for CoActive members and outreach to Fieldhead hospital and Camphill Community

To establish a weekly art studio for learning disabled artists, mentored and supported by artists with lived experience of mental health issues

Supporting the costs of delivering the core programme of artist-led weekly sessions

To increase the digital inclusion of learning-disabled people and increase the partnership working within the learning disability support sector Towards core costs of two lead artists

To relaunch a weekly Twist and Shout group dance and karaoke session and support trainee artists to deliver these

To pilot a holistic assessment of strengths, needs and aspirations with CoActive members and their carers.

A series of workshops introducing CoActive members to digital technology to support their creative aspirations and wellbeing.

Training with Menohealth and delivery of 3 Me and Menopause courses Summer holiday provision and annual insurance costs. Core funding applied for core staff costs.

Debtors and prepayments
Debtors
Accrued income
Cash at bank and in hand
Cash at bank
Cash in hand
Creditors and accruals
Creditors
Accruals		 2023
£
3,088
2,085
5,173
2023
£
38,866
64
38,930
2023
£
1,967
1,785
3,752		 2022
£
13,427
-
13,427
2022
£
36,222
90
36,312
2022
£
3,109
3,109

4 Debtors and prepayments

5 Cash at bank and in hand

6 Creditors and accruals

11

CoActive Arts

Notes to the accounts continued

for the year ended 31 August 2023

7 Related party transactions

Trustee expenses

During the year 1 trustees was paid a total of £50 in respect of travel (previous year: 0 trustees and £0).

Trustee remuneration and benefits

Details of remuneration and benefits
Julie Crossfield
Fees for project delivery		 2023
£
580
580		 2022
£
2,360
2,360

Legal authority for the payment

The legal authority for the payment is via a provision within the charity's governing document.

Other related party transactions

Other transactions with trustees or related parties

Other transactions with trustees or related parties
Kevin Crossfield
Melanie Neale
Daughter of
trustees
Fees for project delivery and
training
Spouse of trustee
Printing work for project
Name of trustee
or related party
Relationship to
charity
Description of transaction		 2023
£
252
14,580
14,832		 2022
£
-
14,760
14,760

12