Docu$￿n Envelope ID".A92B8C4A-C4D949WAF6F.347DeF584E14 SIGNIFIG copy THE RETREAT ASSOCIATION REFERENCE AND ADMINISI'RATIVE DF,TAIIS OF THE CHARITY, ITS TRUSTEES AND ADVISORS FOR THE YEAR ENDED 30 SEPTEMBER 2023 Trustees- Noininated by Founding members Rev. Cameron Butland Mrs.Su.%an Chastney Rev Tim Mountain (resigned la March 20231 Mr Michael 0'14alloran (resigned 10 March 2023 Rev. Carol Smith Miss Shii'ley Taylor Rev Carol Smith resigned on 17 October 2023. Appolnted by directors MTS Sheila Pollard Ms Kathryn Turner Pmtrons Abbot Cliristopher Jamison OSB Ms Sara Maiiland Mrs Margaret Rizza Rev Graham Sparkes Dr Rowan Williams Company registration number 8385106 Charity registratlon number 1150792 Registered oftfice 23 Greenhill Park. Barnet, Herls EN5 1 HQ Conthct details - Telephone Email address Internet address 01494 569056 info@rttreais.orts uk iTrTrvw.retreats.org.uk Executive Dlreetor O￿lee administrator Miss Alison MacTier Mrs Clare Lake Independent examiners Griffin Stone Moscrop & Co, Chartered Accountants 21-27 Lamb's Conduit Streer. London WCIN 3GS Bankers Barclays Bank ple 4 Sycamore Road Amersham HP6 4DT Griffin Stone Moscrop & Co Docusign Envelope ID.. A92BBC4￿C4D9495S.AFeF_34706F￿84EI4 THE RETREAT ASSOCIATION REPORT OF THE TRUSTEES FOR THE YEAR ENDED 30 SEvfEMBER 2023 The trustees present their unnual repon (ogether with the accounts of the charity for the year ended 30 September 2023 which are also prepared to mcct the requirement5 f(Trr a directors, report and accounts for Companies Act purposes. The accounts eon)ply wilh the Charities Act 2011. the Coinpanies Act 20n6. the Memorai)duiii and Arti¢le% of Association, dnd Accounting and Reporting by Charities.. Statement of Recommended Practice applicable io charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 1021 issued in October 2019. Objutives and activiti& The main tsbject of the charity is to advance religion by promoiing the development of Christian life through retreats. The main activities of The Retreat Association have continued to Et.. I¥oducing Ttsources to enable people ￿ find out more about retreats, including.. infom)ation p￿CkS nd leaflets: the publication each December of Retreals- a journal listitjg over 150 retreat Iiouses and their programmes and a range tsf articles and book Feviews reLating to a specific theme. Offering individual, appmpriate and excellent imp2rtial advice to general enquirers about reireats and spsritual direction. Maint2ining a website as a souice of informdtion and signposting for both the fir%t time enquirer and those with experience of the Association. Maintaining national linkE with local practitioners who can help people tofind someone with whom io sh￿e their spititual journey- a spiritual director or menior. Seeking Wilys to reach out to those from both within and outside Ihe Church. to enable them io find way.% of exploring and deepening their relationship with God. Facilitating a national training conference every two year.% to enable those involved in spiritual direction iraining io exchange good practice and expertise. Organising a national conference every ihree years for members. retreai house wardens, leadeis. SPiTitual directors, practiiioners in the field and interested parties to encouTage hnd inspire all those engaged in Christian spiritiiality. Promoting the annual Quiet Day. Liaising with retreat Centres, churches, cathedrals and educational establishments to display the Retreat Association icon and offer quiet dBys and events that offer opportunities for prayer and reflection. Pionioting the value of retreats and reflective artivities through the national Christian press. social media and attendance at national events. Engaging in partnerships with other organisations to help promote the value of retreats. spiritual direction and reflective activitics. Supporting members of all Retreat Association Founding metnber groups through an annual newsletter and news bulletin and providing additional membership and adminisiraiive services. Participation in national ecumenical activitie.% (The Retreat Association is a body in associaiion with Churches Together in Britain & Ireland- CTBII. In producing their assessment of the benefit to thc publi¢ provided by the chaTity the trustees confim] that they have complied wEth the duty in Section 4 of the Charities Act 2006 to have due iegard to the Charity Comtni%sion's general guidance on public benefit. To do this the Founding tnember groups have chosen 10 work together as the Retreat AEEociation in order to learn from each other, to reach out more effectively to all people and to demonstrate Chn'stian unity in practice. Griffin Stone Moscrop &Co Docusign Envelo5E ID.. A928B¢4A-C4D94956-AF6F-347D6FS84E14 Aehievements and performanee The Retreat Association has continued io develop and build on the achieveinents of previous years tlirough organising events, providing high quality re%ource.% and offering iinpartial advice to tlio.%e seeking to explore and deepen their faith journey tlirougli retreats and reflective activiiies. Ower ihe last year, we have offered iii-person and online events, strengthened our web and social media presenc organised and participaied in initiatives to support the spiritual direction ￿InIStry. and taken time to focus on our vision and strategy. The annual Reii'eoi.¥ Iiaiidbook wa.% published in Deceniber 2(r22 and included ihe listings for over 150 retreat centres, 12 articles on the theme of 'Wisdom' and lead article by NiLk Ausiin SJ. Members of ihe Association also received an e-news bulleiin in May 2023 and an annual newslttter in August 2023. The Association held a two-day Conference in February at Woodbrooke Quaker Study Centre for 38 people involved in delivering Spiritual Direction training courses acr(>ss Ihe UK. Those gathered were invited to discuss and commeni on a draft document 'Guidance for Developing Formation Progratnrnes for Spiritual Directtsrs. which aims to sUPPOrt the training of spiritual direction. Thi5 has been written collaboratively by a team of practitioners in the field, facilitated by the Retreat Association, and WEII be published in February 2024. The Retreat A.%sociation h&% continued to develop its website in order to reach out to more people seeking retreats and spiritual direction and, with the help of generou% donors, we have recrnited a freelance Swial Media and Website Developer to support these activities. In the lasi year we have launched new pages to encourage ihose on their first retreat O.000 which ihe trustees have designated for the following purposes.. l. To fund core costs in running the chariry 2. To outsource expertise that will help to support the chatity'.% ￿ndraiSing capacity and Iielp build a susiainable fu￿re 3. To help develop and extend existing projects 4. To help fund new projects. The grani has beell used this finatjcial year to cover expenditure amounting to £12,000. There remains a balance to Catry forward ai the end of the year of £79.534. The unrestricted fund. the gen¢rai fund, is the main fund into which incorne is paid and payment is made for the cost of running the chority. The general fund income foi the year was £67,227 of which £17,567 was donations, 'Retr¢ats' sales and advertising £22,289 and website income was £14,225. Expendiiure for the year was £69.551 of which £43,318 wa% on salaries and staff co.%ts. The expendilute exceeded income for the year by £2,324. The balance to carry forward on the general fund al the end of the year was £21.943. BecHu.8e of continuing support from contributions from Funding and A.%so¢iale members. the income arising from 'Reireats' and the website and the balance of the un501icited gift of £79.534 the tru.8tees have a reasonable expectation that the ch￿1[Y has adequ2te resources to continue in operational existence for the foreseeable future. For this reason, they continue to adopt the going concern basis in preparing the accounts. It is the policy of the trustees to maintain a balance on general fijnd. if possible, which equates io thTee months unrestricted payments. Based on the budget for core costs for the year io 30 Sepiembei 2023 the balance carried forward exceeds three months. The inJstee5 will seek io manage costs and incoine in the period following the year under review with the aim of ensuring that the stated policy is maintained. Griffin Stone M05crop & Co DovJSkJn Envek>pe ID.. A92BBC4A-C4D94956.AF6F-347D6F584E14 Strneturey governance and management The coinpany w&s incorponted on l February 2013 and was registered wirh the Charity Comrni85ion on 13 FebrLiary 2013. On l April 2U13 the company took over the activities, as.%ets and liabiliiies of an unincorpork)ted charity, The Relredt Association (Charity Comniission Registered Number.. 328746). with the exceptioii of a sum of £10 so thai, for the purpose only of receiving future legacie.%, this charity retain.% ils charity registration. The company commenced operations on l April 2013. Under the Articles of A%.sociaiion there can be up to seven perbons nomiiiated by ihe Founding menibers and up to eight persons appointed by the tru%tees. The Irusiees meet four times a yeai. tn addition th¢re are two commitlees - operation.s, and fundraising & events which meet four and two Eiines a year ￿e8￿Ctively. The members of the company are the sllbscribers to the Memorandum of Association. four Founding member5 (three Founding members from April 20231, up to five individuals appointed by each Founding meinbei, the appointed trustees. and such other persons as are adTnitted to membership by the trustees in accordance with the Articles. Each member h&s a liabiliiy limited to a Sum not exceeding £1. The trustees have assessed the ttjajor ri.sks to which the charity may be exposed. in particular those relating to the operations and finan￿ of the charity. They are satisfied that systems aTe in place to tnitigate any exposure to major risks. Statement of tru5tees' responsibilities The trustees (who are also direciors of the company for the purposes of company law} ore reswnsible for preparing the trustees, annual report and accounts in accordance with applicable law and Uniied Kingdom Accounting Standards (United Ksngdom Generally Accepted Accounting Practice). Company law requires the trustees to prepare accounts for each financial year which give a true and fair view of the state of affÈirs of the charitable company as ai the balance sheet date and of the incoming resources and application of resources, including the incorne and expenditure for that year. In piepating these aceollnts, the trustees are required to.. select suitable accounting policies and then apply them consistently. observe the method5 and principles in the Charities SORP: make judgments and estimates that are reasonable and prudent. state whether applicable UK Accounting Standards have been followed, subjeci to any material departure5 disclosed and explained in the accounts; and o prepare the accounts on the going concern basis unless it is inappropriate to presume that the charitable company will continue on that basi5. The trustee.E are responsible foi keeping propel accounting records which disclose with reasonable accuracy al any time the financial position of the charitable company and to enabl¢ them to ensure (hat the accountb Cotnply with the Companies Act 2006. They are also responsible forsafeguarding the assets of the company and hence for taking Teasonable slepb for the prevention and detectiotj of fraud and other irregularities. In prepating thi5 report, the trusiees have taken advantage of the small companies exemption provided by section 415A of the Companies Act 2006. Approved by the board of trustees on 8 December 2023 and signed on their behalf by.. REV CAMERON BufLAND Director Griffin S￿e Moscrop & Co Do¢uSlgn Envelope IQ.. A928BC4A-C4D94958-AF6F-347D6F584E14 Independent Examiner's Report to the Trustees of The Retreat Association I repon to the charity trustees on my exatnination of the accounts of the eompany for the year ended 30 September 2023 which are set out on Pag￿ 7 to 15. ReSpOns￿bIllI]eS and basis of report As the charity trustees of the company land also its directOTS for the purposes of cofflpany law) you are r&%pon.Eible for the preparaiion of the accounts in accordance with the requiremenL% of the Companies Act 20061'the 2006 A¢t'l. Having satisfied myself that the accounts of the company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respecr of my exaTnitJation of your ¢ompany'% accoutjts as carried out undei Section 145 of the Charities Act 2011 ('the 2011 Act'l. In carrying out n)y examination I have followed the Directions given by the Charity Commission under seciion 14515){bl of the 2011 Act. Independent examlner's statement I have completed my examinaiion. I confirm that no matters have come to my attention in connection wilh the examsnaiion giving me cause to believe that in any material respect.. accounting records were not kept in respect of the cotnpany as required by section 386 of the 2(K16 Act: or 2. the accounts do not accord with those records; or 3. the accounts do not comply with the accounting reqllirerntnts of section 396 of the 2006 Act other than any requEiement Ihat the accounis give a 'true and fair view. which is not a matter eonsidered s part of an independent examination., or 4. the accounts have not been prepared in accordance with the method5 and principles of the Statement of Recommended Prac11￿ for accounting and reporting by charitie.s applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and R¢public of treland (FRS 1021. I have no concerns and have come across no other matters in connection with the examination io which attention should be drawn this report in order to enable a proper understanding of the accounts to be reached. Robert Smith ACA Griffin Stone Moscrop & Co Chdrteied Accountants 21-27 Lan)b's Conduit Street London WCIN 3GS Date.. li /{￿/￿￿] Griffin Stone MoKrop & Co Do¢uSiyn Envelope IO".A92BBC4A-C4D9495W6F447D6F584E14 THE RETREAT ASSOCIATION STATEMENT OF FINANCIAL ACTIVITIES (INCORPORATIING LNCOME AND EXPENDITURE ACCOUNT) FOR THE YEAR ENDED 30 SEPTEMBER 2023 Unrestricted Designated Restricted funds funds funds 2023 2023 2023 Toial funds 2023 Total funds 2022 Noies Income from: Donations Charitable actiVSties'. Other income.. Bank interest VAT recovered Total income 17.567 47,799 17,567 47,799 26,481 49,300 510 1,351 67,227 510 1,351 67,227 22 852 76,655 Expenditure on: Charitable activities 4,5 69.551 12,0(X) 4,91X) 86.451 90.236 Total expenditure 69,551 12,000 4,900 86,451 90236 Net lexpenditurel income and net movement of funds for the year 12J241 (12,1)00) 14,900) (19,2241 (135811 Reconciliation of funds: Totss Ihe UK. Those gathered were invited to discuss and commeni on a draft document 'Guidance for Developing Formation Progratnrnes for Spiritual Directtsrs. which aims to sUPPOrt the training of spiritual direction. Thi5 has been written collaboratively by a team of practitioners in the field, facilitated by the Retreat Association, and WEII be published in February 2024. The Retreat A.%sociation h&% continued to develop its website in order to reach out to more people seeking retreats and spiritual direction and, with the help of generou% donors, we have recrnited a freelance Swial Media and Website Developer to support these activities. In the lasi year we have launched new pages to encourage ihose on their first retreat O.000 which ihe trustees have designated for the following purposes.. l. To fund core costs in running the chariry 2. To outsource expertise that will help to support the chatity'.% ￿ndraiSing capacity and Iielp build a susiainable fu￿re 3. To help develop and extend existing projects 4. To help fund new projects. The grani has beell used this finatjcial year to cover expenditure amounting to £12,000. There remains a balance to Catry forward ai the end of the year of £79.534. The unrestricted fund. the gen¢rai fund, is the main fund into which incorne is paid and payment is made for the cost of running the chority. The general fund income foi the year was £67,227 of which £17,567 was donations, 'Retr¢ats' sales and advertising £22,289 and website income was £14,225. Expendiiure for the year was £69.551 of which £43,318 wa% on salaries and staff co.%ts. The expendilute exceeded income for the year by £2,324. The balance to carry forward on the general fund al the end of the year was £21.943. BecHu.8e of continuing support from contributions from Funding and A.%so¢iale members. the income arising from 'Reireats' and the website and the balance of the un501icited gift of £79.534 the tru.8tees have a reasonable expectation that the ch￿1[Y has adequ2te resources to continue in operational existence for the foreseeable future. For this reason, they continue to adopt the going concern basis in preparing the accounts. It is the policy of the trustees to maintain a balance on general fijnd. if possible, which equates io thTee months unrestricted payments. Based on the budget for core costs for the year io 30 Sepiembei 2023 the balance carried forward exceeds three months. The inJstee5 will seek io manage costs and incoine in the period following the year under review with the aim of ensuring that the stated policy is maintained. Griffin Stone M05crop & Co DovJSkJn Envek>pe ID.. A92BBC4A-C4D94956.AF6F-347D6F584E14 Strneturey governance and management The coinpany w&s incorponted on l February 2013 and was registered wirh the Charity Comrni85ion on 13 FebrLiary 2013. On l April 2U13 the company took over the activities, as.%ets and liabiliiies of an unincorpork)ted charity, The Relredt Association (Charity Comniission Registered Number.. 328746). with the exceptioii of a sum of £10 so thai, for the purpose only of receiving future legacie.%, this charity retain.% ils charity registration. The company commenced operations on l April 2013. Under the Articles of A%.sociaiion there can be up to seven perbons nomiiiated by ihe Founding menibers and up to eight persons appointed by the tru%tees. The Irusiees meet four times a yeai. tn addition th¢re are two commitlees - operation.s, and fundraising & events which meet four and two Eiines a year ￿e8￿Ctively. The members of the company are the sllbscribers to the Memorandum of Association. four Founding member5 (three Founding members from April 20231, up to five individuals appointed by each Founding meinbei, the appointed trustees. and such other persons as are adTnitted to membership by the trustees in accordance with the Articles. Each member h&s a liabiliiy limited to a Sum not exceeding £1. The trustees have assessed the ttjajor ri.sks to which the charity may be exposed. in particular those relating to the operations and finan￿ of the charity. They are satisfied that systems aTe in place to tnitigate any exposure to major risks. Statement of tru5tees' responsibilities The trustees (who are also direciors of the company for the purposes of company law} ore reswnsible for preparing the trustees, annual report and accounts in accordance with applicable law and Uniied Kingdom Accounting Standards (United Ksngdom Generally Accepted Accounting Practice). Company law requires the trustees to prepare accounts for each financial year which give a true and fair view of the state of affÈirs of the charitable company as ai the balance sheet date and of the incoming resources and application of resources, including the incorne and expenditure for that year. In piepating these aceollnts, the trustees are required to.. select suitable accounting policies and then apply them consistently. observe the method5 and principles in the Charities SORP: make judgments and estimates that are reasonable and prudent. state whether applicable UK Accounting Standards have been followed, subjeci to any material departure5 disclosed and explained in the accounts; and o prepare the accounts on the going concern basis unless it is inappropriate to presume that the charitable company will continue on that basi5. The trustee.E are responsible foi keeping propel accounting records which disclose with reasonable accuracy al any time the financial position of the charitable company and to enabl¢ them to ensure (hat the accountb Cotnply with the Companies Act 2006. They are also responsible forsafeguarding the assets of the company and hence for taking Teasonable slepb for the prevention and detectiotj of fraud and other irregularities. In prepating thi5 report, the trusiees have taken advantage of the small companies exemption provided by section 415A of the Companies Act 2006. Approved by the board of trustees on 8 December 2023 and signed on their behalf by.. REV CAMERON BufLAND Director Griffin S￿e Moscrop & Co Do¢uSlgn Envelope IQ.. A928BC4A-C4D94958-AF6F-347D6F584E14 Independent Examiner's Report to the Trustees of The Retreat Association I repon to the charity trustees on my exatnination of the accounts of the eompany for the year ended 30 September 2023 which are set out on Pag￿ 7 to 15. ReSpOns￿bIllI]eS and basis of report As the charity trustees of the company land also its directOTS for the purposes of cofflpany law) you are r&%pon.Eible for the preparaiion of the accounts in accordance with the requiremenL% of the Companies Act 20061'the 2006 A¢t'l. Having satisfied myself that the accounts of the company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respecr of my exaTnitJation of your ¢ompany'% accoutjts as carried out undei Section 145 of the Charities Act 2011 ('the 2011 Act'l. In carrying out n)y examination I have followed the Directions given by the Charity Commission under seciion 14515){bl of the 2011 Act. Independent examlner's statement I have completed my examinaiion. I confirm that no matters have come to my attention in connection wilh the examsnaiion giving me cause to believe that in any material respect.. accounting records were not kept in respect of the cotnpany as required by section 386 of the 2(K16 Act: or 2. the accounts do not accord with those records; or 3. the accounts do not comply with the accounting reqllirerntnts of section 396 of the 2006 Act other than any requEiement Ihat the accounis give a 'true and fair view. which is not a matter eonsidered s part of an independent examination., or 4. the accounts have not been prepared in accordance with the method5 and principles of the Statement of Recommended Prac11￿ for accounting and reporting by charitie.s applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and R¢public of treland (FRS 1021. I have no concerns and have come across no other matters in connection with the examination io which attention should be drawn this report in order to enable a proper understanding of the accounts to be reached. Robert Smith ACA Griffin Stone Moscrop & Co Chdrteied Accountants 21-27 Lan)b's Conduit Street London WCIN 3GS Date.. li /{￿/￿￿] Griffin Stone MoKrop & Co Do¢uSiyn Envelope IO".A92BBC4A-C4D9495W6F447D6F584E14 THE RETREAT ASSOCIATION STATEMENT OF FINANCIAL ACTIVITIES (INCORPORATIING LNCOME AND EXPENDITURE ACCOUNT) FOR THE YEAR ENDED 30 SEPTEMBER 2023 Unrestricted Designated Restricted funds funds funds 2023 2023 2023 Toial funds 2023 Total funds 2022 Noies Income from: Donations Charitable actiVSties'. Other income.. Bank interest VAT recovered Total income 17.567 47,799 17,567 47,799 26,481 49,300 510 1,351 67,227 510 1,351 67,227 22 852 76,655 Expenditure on: Charitable activities 4,5 69.551 12,0(X) 4,91X) 86.451 90.236 Total expenditure 69,551 12,000 4,900 86,451 90236 Net lexpenditurel income and net movement of funds for the year 12J241 (12,1)00) 14,900) (19,2241 (135811 Reconciliation of funds: Tot