Charity Registration No. 1150754 Company Registration No. 08013043 {England and Wales) WINCHESTER ACTION ON CLIMATE CHANGE LtL) TRUSTEES, REPORT AND UNAUDITED ACCOUNTS FOR THE YEAR ENDED 31 MARCH 2022 WINCHESTER ACTION ON CLIMATE CHANGE LTD Company number.. 08013043 LEGAL AND ADMINISTRATIVE INFORMATIOTrI Cliarity number 1150754 Company number 08013043 D&rectors and Ti'ustees cl1r￿nt.. Prof. Robert B¢¢kford (Universit51 of Winchester iiominee. elected 30 O¢tobei- 2021) Phil Gagg (rctired blp rotation wid re-clected 30 October 2021) Sarah Gooding (Treasurer from 17 October 2020 until 30 October 2021) Christinc Holloii'a!, (Chair from 17 Octobcr 2020 until 30 Octobcr 2021; aypoinicd as Compans, Secretary on 30 October 2021 and to Execiitive Committee from 16 Novemb¢r 2021) David Jones K6lsie Le￿1]¢5, (Winchester City Council nominee. co-opled by tnistees 10 August 2022 DaJ)nv Lee (elected 30 October 2021) {appointed to Exe¢utiv¢ Coinmittee from 16 November 2021) HLigl) LuiTEb)' (Hampshirc Couiity, Council nomine¢. elected 30 October 2021) M¢Naughtan {elcctcd 30 Octobcr 2021. appointed as Treasurer on 30 October 2021 and ¢0 Executive Committee from 16 November2021) Andreii. Sadler (appointed 30 Octobcr 2021) Sli¢ Turner (Vice-chair froiii 17 October 2020 uiilil 30 October 2021) Others during the year.. Paul Coverdale {Sustainable Busin¢ss N¢twod( nominee) (retired 30 October 2021) Cllr Rogci Huxslcp {fonner Hampshir¢ County Council nomiiiLC: rctiTed 6 Ma), 2021) L)'nda Murplil, (foniier Winchester City Council iiomiiice: deceased 6 December 2021) Bo Priestlcy (clcctcd 30 October 2021; appoinied to Ex¢culive Conimittee from 16 November 2021; rcsigncd 31 Mav 2022) Hannah Williams (Winchcstcr Cit5, Council iiominee. co-opted b5P the ttiist¢es 9 February 2022; resigned 5 May 20221 Principal address and registeiid office: Main Ca]npus UniversitN' of Winchester Spajkford Road Win¢liester Haiiipsl)ir¢ S022 4NR Independent Ex&minei' Knight Goodhead Ltd Bankers Unity Trust Bank {main account). Triodos Bank. Nationlljide WINCHESTER ACTION ON CLIMATE CHANGE LTD Company number: 08013043 CONTENTS t£gal and admkiiistiHtive infoniiation Tmstees, report 4-12 Statemeiit of trustees, responsibilities 13 Independent cxa]niner s report 14 Sthtcmcnt of fin¥m¢ial activities 15 Balan¢¢ sh¢¢t 16 Notcs to the accounts 17-24 WINCHESTER ACTION ON CLIMATE CHANGE LTD Company nurnber.. 08013043 TRUSTEES, REPORT FOR 7HE YEAR ENDEfJ.g1 MARCH 2022 The Company Winchcstcr Action on CliM￿t Cli2c iigc Ltd (tl)c "Conipai)y"' or'WiiiACC") is chut its capacity to meet its commitments and Inanage wiy uiifor¢se¢n financial difficliltics. Thc tnistecs considcr that rcscrvcs at tliis Icvel iiill ensur¢ tlwt, in tlie evciit of a Si￿]ificant drop iii fuildi1￿, tliey will be ablc to ¢ontinu¢ tl)e Compan3 5 curr¢iit activities iTr,hile considcration is given to ivays in ii,hich additional ￿ndS ilias, be raised or futurc eX￿nditUre rcduced. The Trnstees are also ¢oncenied that reseryes should be sufficient to meet additional costs associated ii'ith ivinding up the Conipany, should that coiirse of action cvcr bc d¢¢nicd appropriate. Disclosure of information to independent examiner Each of the tn￿te¢S has ￿nfin￿ed that there is no relevant inforniation (as defiiied b), S418 of the Companies Act 20D6) of ivhi¢h the}, ar¢ aM'ar¢ ivhich is relevant to the examination, biit of ii,hi¢h the cumincr is uiiaw NET CURRENT ASSETS 115,691 53,413 CREDITORS.. amounts falling due after more than one year (31,370) NET ASSETS 84.321 53,413 FUNDS General funds Restricted funds 61,017 23,304 36.882 16,531 TOTAL FUNDS 84,321 53,413 For the financial year ended 31 March 2022 the Company was entitled to exemption from audti under section 477 of Ihe Companies Act 2006,. and no noli¢e has been deposfied under section 476. The directors acknowledge their re5pon5ibililies for ensurtng that Ihe company keeps accounting records, which comply with section 386, and preparing accounts, which give a true and fair view of the stale of affai￿ of the company as at the end of the year and of ils surpltss or deficit for the financial year, in accordance wilh the requirements of section 394 and 395 and whlch otherwise comply with the requirements ofthe Companies Act 2006 relaling lo a¢¢ounls, so far as applicable lo the company. The accounts have been p￿pa￿d in accordance with the special provisions of Part 15 of Ihe Companies Act 2006 relating to small companies. Approved y Ihe Trustees on £1 September 2022 and signed on their behalf by.. Hugh cNaughlan Treasurer Dated.. 2/ 16 WINCHESTER ACTION ON CUMATE CHANGE LTD Company number.. 08013043 NOTES TO THE ACCOUNTS FOR THEYEAR ENDED 31 MARCH 2022 1. ACCOUNTING POLIC5ES al Accounling Convention The financial s18temenls have been prepared in accordance with Accounting and Reporting by Chatilies.. Financial Reporting Standard 102 applicable in the United Kingdom and Republic of Ireland IFRS 102).. the Statement of Recommended Practice applicable lo charities preparing their accounts in aGcordance with FRS 102 (Charities SORP (FRS 102))., and Ihe Companies Act 2006. The charity meets the definrtion of Ihe publi¢ benefrt entity under FRS 102. Asset5 and liabilities are initially recognised al historical c051 of Iransacllon value unless othe￿ise stated in the relevant accounting policy note. The accounts have been Pfep8red on the going conGem basis. There are no material uncertainties about Ihe ¢h8rity's ability lo continue. bl Fund Accounting Unrestricted funds are available for use at the discretion of the trustees in furtheran¢e of the general objectives of the charity. Designated funds are funds earmarked by the truslees for a particular project, bul which remain part of unreslricled funds. Reslricled funds are sublecled lo restrictions on their expendlture Imposed by the donor when making the gift or resuming from the terms of the application for the funds. Fund transfers are m8d8 when restricted funds have been lawfully released and transfe￿ed lo unrestricted funds or where ch8rity law permits the proceeds of restricted funds to be spent for an allemative purpose. cl Income All income is included in the Slalemenl of Financial A¢livilies when the charity is entitled lo the income, receipt IS Probable, and the amount of the income can be quantified with reasonable accuracy. The following spe¢ific policies are applied lo particular calegories of Income.. Donations and legacies rpceived by way of grants, donations, legaGies and gifts are normally included in full in the Statement of Financial A¢tivrties when received or receivable. Grant income where enlitlement is not conditional on Ihe delivery of performance-related conditions 15 recognised when the charity becomes unconditionally enttiled to the granl. Grant income where enlillement 15 condilional on the delivery of substantive performance- related conditions conlained in the funding agreement is recognised only when the conditions are met. Such conditions can include speGification of the tlme period over which related expenditure of resources on the service5 funded can take place. Where terms and condiiions of a grant have not been met or uncertainty exists as to whether Ihe charily can meet the lerms or Gondilions otherwlse than under it5 Control. grant inGome 15 not recognised bul is deferred as a liabiifty unlil it is probable Ihal Ihe terms or conditions imposed can be mel. A grant subject lo perfomiance-relaled conditions received in advance of delivering the servlces required by Ihose conditions is accounted for as a liability and shown on the balance sheet as deferred income. Where the conditlons exlend over a period 17 WINCHESTER ACTION ON CLIMATE CHANGE LTD Company number: 08013043 of more than one year, Ihen the amount of the liability 15 disclosed as being due after more than one year. Deferred income is released to income in Ihe reporting period in which Ihe performance-related conditions that limit recognitlon are met. Income ￿te1Ved from the Govemmenl's Coronaviftjs Job Retention Scheme is shown under Charitable Aclivilies (Core Funding). The reasonably eslimaled value lo the charity of office space, as50cialed utilities and other services used by the charity which are donated by the University of Winchester is treated as donation income and the same cost is included in expenditure. The charity relies on the contribution of.unpaid general volunleeTS in Gafrying out its activities. However, il is impractical to measure their contribulions reliably for accounting purposes. Accordingly, the contributions of general volunteers are not included as income in Ihe financial slatemenls. However, a description of the role played by general volunieers Is provKled in note 4 to these Accounts. Investment Income is included when receivable. dl Expendtture Expenditure is recognlsed on an accruals basis as a liabilrty is incurred. 11 includes any VAT paid. Costs are apportloned in Ilne with the income received from that source during the year. Expenditure on charilable activities comprise5 those costs incurred by the charity in the delivery of its activities and serVI￿S for its beneficiaries. It includes both costs that can be alloGated d1￿ctlY lo such aciivilies and those costs of an indirecl nature necessary to support them. All costs are allocated between the expendilufe categories of the Statement of Financial Aclivilles on a basis designed to reflect Ihe use of the resource. Costs relating lo a particular aclimty are allocated directly. e) Pension Costs Contributions in respect of the defined conlributioll s¢l)eme used by the Company (the Nest Wofkplace pension scheme established by the govemmenl) are oharged to the Stalemenl of Financial Activities for the year in which they are payable to the scheme. Differences belween ¢onlributions payable and conlribulions aGtually paid in the year are shown a5 either accruals or prepaymenls at the year end. fj Flxed Assets Tangible fixed assets are cAprtalised if they can be used for more than one year, and costs al le8St £500. They are valued al ￿$t or a reasonable value on receipt, less depreciation. Depreciation ts provided on fixed assets to spread the cost over the estimated useful lives of the relevant assets at the following rates.. Computer equipment: 33.3Qh stralght line 2. LEGAL STATUS The charity 15 a Gompany limited by guarantee and has no share cèpital. The charitable company was incL)rporaled on 30 March 2012 in the Uniled Kingdom and was registered on 18 WINCHESTER ACTION ON CLIMATE CHANGE LTD Company number: 08013043 8 February 2013 wilh the Charity Commission in England and Wales. The charity 15 a publi¢ benefit entity. The registered office of the charitable company is Main Campus. University of Winchester, Sparkford Road, Winchester. Hampshire. S022 4NR. 3. INCOME FROM CHARITABLE ACTIVITIES Unrestricted Restricted 2022 2021 Charitable activities Core activities Fundraising Supporting communities Policy development Projects 1,831 1,831 1,807 8,035 2.429 10.464 8.328 31,013 40.879 5,516 7,945 36,529 48,824 5,200 15.336 4. STAFF COSTS 2022 2021 Wages and salaries Soclal securlty costs Pension expenses Other 62,217 280 37,800 1,175 609 64,281 962 38,762 The average number of staff employed during the yearwas 3.4 {20212.2). No employee received emolvmenls of £60,000 or more during this year or the prior year. During Ihe year one employee was consldered from November 202110 be key management personnel {£7,614 emoluments for part-lime employment from November 2021 to March 2022). Durlng the year no trustee was pald or reimbursed for expenses (2020 £nil). Various unpaid services are provKled by general volunleers. induding trustees. These seTvi¢es have not been measured for the purposes of these accounls but include general manaoemenl, project and action group leadershlp. academic research and report wrliing. planning and organisalional, company secretarial. treasury and financial managemenl. fundraising and p2rtnershlp activities. 19 WINCHESTER ACTION ON CLIMATE CHANGE LTO Company number: 08013043 5. EXPENDITURE Unrestricted Restricted 2022 2021 Costs directly allocated to activities Direct staff costs (see note 4) 60.667 3,614 64,281 38,762 Direct pmjecl costs Training and recruitment 4,046 7.791 11.837 10,498 440 453 20 64,726 11,845 76,571 49,280 Support ¢o$ts allocated to activities Serviced office 11,520 11,520 11,520 Payments lo contractors 352 352 1.237 Marketing and Communications 1,221 474 1.695 1,431 Finance 1,587 1,587 1,020 Depreciation 14,680 474 15,154 15,208 Governance costs Accounlancy and examination fees 620 620 1,032 Trustee and AGM costs 104 104 358 80.130 12,319 92.449 65,878 Serviced office is the "in klnd" donation of Se￿ICed office Space from the University of Winchester. This has a150 been included in donation income. In¢luded within accountancy and examinatlon tees above are amounts due to the independent examiners of £620 and £600 for 2022 and 2021. 6. TANGIBLE FIXED ASSETS Cost as at 1 April 2021 and 31 March 2022 530 Depreciation a5 at 1 April 2021 530 Depreciation charge for the year Depreciation as at 31 March 2022 530 Net book value as at 31 March 2022 Nel book value as al 31 March 2021 20 WINCHESTER ACTION ON CUMATE CHANGE LTD Company number: 08013043 7. DEBTORS 2022 2021 Trade debtors 2,528 Accrued income and prepayments 8. CREDITORS 2022 2021 Amounts falling due wthin one year.. Trade creditors Accruals Deferred inGome 629 628 1,304 423 26.432 1,727 Amounts f811ing due 8ft8rmor8 than one year.- Defer￿d income 31,370 57.802 1,727 g. RESTRICTED FUNDS Funds blfwd Income Expenditure Transfer Funds clfwd Administration Fund 3,750 {155) 3.595 Branding & Publicity 2.565 (55> 2,510 Buildings & Transport Action 2,715 (440) 2,275 Greening Colden Common 409 {409) Greening Fumood 462 {462) HampshireCAN 335 (12) 323 21 WINCHESTER ACTION ON CLIMATE CHANGE LTD Company number: 08013043 HCC Councillor Grants= Safer Streets Relrorrt Song for the Climate 800 900 {278) 522 900 250 {250) Project Z 4,059 {931) 3,128 Relrorrt crowdfLTrnding 2.549 {840) 1,709 The Climate Coalition.. Young People's Climate Assembly 1,500 (1,500) The Soil AssociationlSust81nable Food Places grants.. Food for the PlaneVGood Food Funds Veg. Cities and EmergenGy Support Funds 800 1720) 80 3,882 1,000 (4,862) WeCAN'. South Downs Nallonal Park Authority Winchester Rotary Club 2,879 5.000 11280) {200) 1,599 4,800 Winchester City Council.. Winchester Together for our Planet 316 {101) 215 Winchester Green Week.. Individual donations The Climate Coalition-. The Great Big Green Week Winchester Business Improvement District (BID) 424 (226) 198 1,450 1,450 900 (9001 {1,3021 Explanation of Funds: Adminislralion Fund is an anonymous donation lo be used for administrative support and staff training, or as olhewise agreed with the donor. Branding and Publicity is an anonymous donation to be used for further markeling, branding & publicity work, including development of the charity's website. or as olherwise agreed with the donor. 22 WINCHESTER ACTION ON CLIMATE CHANGE LTD Company number: 08013043 Buildings & Transporl Action is an anonymous donation to be used for buildings ortransFK)rt campaigning and projects. Greenlng Colden Common and Greening Fulflood were both orphan funds transferred to WinACC to be used for communily environmental projects. The remaining Fulflood fund was transferred to general funds afier the expiry of the designated period for further cart)on saving projects in that community. HampshireCAN is the Hampshire Climate Action Network. wrth which WnACC has an ag￿ement for the provision of support services without charge (for the collection of revonues and payment of expenses). HCC CouncillL)r Grants refers to grant5 from indiwdual Hampshire County Councillors. This includes 'Safer Streets, to promote safer 51reels in Winchester. 'Retrofit' lo contribute towards production of a video about retrofilling homes (fully ulilised by June 2022) and a special grant lo contribute towards the Gharily's successful Song for th8 Climate evenl in the run up lo GOP26. Project Z is an anonymous donation lo be used for projecls relating lo the retrofitllng of buiklings or for land use related projects, or as otherwise agreed with the donor. Retrofrt crowdfvnding - indivldual donations were received through 8 crowdfunding scheme for which expected match funding was not received-, donors of £840 agreed that their donations could be tranSfer￿d for MfinACC's general 8clivilies,' Ihe remainder is held to provide additional support as needed, for example for low-income household retrofits, in connection wrth the sUpe￿ome$ project. The Climate Coalition grant was a Great Big Green Week Commun5ty Grant lo fund the Winchester Young People's Climate Assembly held in November 2021 and organised by Ihe Mayor's Office in partnership with Winchester City Council. University of Winchester and WinACC. The Soil Association grants collected on behalf of the Winchester Food Partnership (VVFP) include the Sustainable Food Pla¢es {SFP) Veg Cities and Em8rgency Support Funds. the remaining balances of whlch were fully utilised during the year, and new granls under SFP'S 'Good Food Movement, programme for work by VVFP in connection wtih WinACC's WeCAN projeol and SFP'S 'Food for the Planet, programtne on which WFP are working with Winchester City Council and Incredible Edibles. Winchester Clitnate Action Ne￿OrK (WeCAN> is an ongoing campaign to support local communities achieve net zero carbon. It is currently fLFnded by the South Downs National Park Authority (over a period of 2.25 years) and Winchester Rotary Club. with additional funding expected to be received from Winchester City Council. Winchester Cily Council's grant conttibule5 to the Gosls of events being planned by WinACC and other Wnchester based ttlimale ¢hange action groups in the run up to COP27 under the 'Winchester Together for Our Planet, banner. VMn¢hester G￿en Week is a festlval of eco events and is supported by WinACC (for the colleclion of revenues and payment of expenses). 23 WINCHESTER ACTION ON CLIMATE CHANGE LTD Company number: 08013043 10. UNRESTRICTED FUNDS Funds blfwd Income Expenditure Transfer Funds clfwd Designated Funds (Tre8 Planling for Love Miles subscribers) Designated Fund IWeCAN project safely nel, pending confirmation of additional match funding) General funds (3) 5,000 (3,698) 5,000 $6,014 38,879 103,059 80,223) 36 882 103 OS9 11. ANALYSIS OF NET ASSETS BETWEEN FUNDS Unrestricted Restricted 2022 Unrestricted Restricted 2021 Fixed Assets Deblots & accnjed incom8 12,757 12.757 9,201 1,250 10,451 Bank and Cash 49,517 79.849 129,366 29,408 15.281 44.689 Credflors and accruals (1,25D 156,545) (57,802) (1,727) {1,727) 23.304 84.321 16.531 12. RELATED PARTY TRANSACTIONS There were no related party Ir8nsaclions during the year. 24