## **NEW WINDMILL HALL COMMUNITY ASSOCIATION TRUSTEES' ANNUAL REPORT (DRAFT) For the year ended 30 September 2025**
## **Chair's Introduction**
The year ended 30 September 2025 marked an important stage in the development of New Windmill Hall Community Association. Whilst the hall continues to provide an important venue for private hire, the trustees' vision is to develop it as a thriving community hub where people of all ages can meet, learn, celebrate, volunteer and support one another.
Throughout the year we continued to expand our own programme of community activities. These events generated additional income, introduced new people to the hall, strengthened our reputation within the local community and created opportunities for volunteering and partnership working. The trustees remain committed to ensuring that New Windmill Hall is both financially sustainable and continues to deliver meaningful benefit to the communities it serves.
## **Our Purpose**
The Association exists to maintain New Windmill Hall for the benefit of the local community. We provide affordable facilities for recreation, education, wellbeing and social interaction, working with residents, community groups, charities, public bodies and local businesses to improve quality of life, reduce social isolation and strengthen community connections.
## **Creating Community Impact**
Alongside regular hall hire, the Association continued to develop its own programme of community activities. During the year these included the Friday Community Cafe+, the Little Lunch Club, quiz nights, family events and seasonal celebrations. Together these activities provide opportunities for local people to meet, make new friendships, reduce loneliness and become involved in community life.
The Friday Community Cafe+ has continued to provide an informal place for people to come together over refreshments, while the Little Lunch Club offers a welcoming environment where members of the community can enjoy affordable food and companionship alongside the under-fives playing and learning in a safe environment.
Our Christmas Day Community Lunch remains one of the clearest examples of the charity's purpose. The event is made possible through the generosity of volunteers, local businesses, donors and supporters who contribute their time, skills, resources and financial support so that local people can enjoy companionship on Christmas Day.
The trustees have been encouraged by increasing awareness of New Windmill Hall within the local community. Many people first visit through one event before returning as volunteers, supporters, hirers or participants in other activities, helping to strengthen the charity's long-term relationship with the community.
## **Investing in the Charity's Future**
As the charity's own events programme has grown, significant investment has been made in catering equipment, kitchen resources, serving equipment and event infrastructure. These purchases were made not simply for individual events but to increase the charity's longterm capacity to deliver community activities for many years to come.
The trustees were also delighted that the hall achieved the highest possible Food Hygiene Rating of 5, recognising the improvements made to our catering facilities, food safety procedures and operational standards.
## **Governance and Sustainability**
During the year the trustees continued to strengthen governance, financial oversight and operational procedures. Considerable work was also undertaken in negotiating a new longterm lease with the London Borough of Havering. Although the lease had not been completed by the end of the reporting period, the progress made during the year represented an important step towards securing the charity's long-term future.
The trustees continue to review risks, maintain appropriate policies and ensure the charity meets its legal obligations while providing a safe, welcoming and inclusive environment for all users.
## **Partnership Working**
The Association continues to strengthen relationships with local organisations, businesses and statutory partners.
## **Financial Review**
Income increased significantly during the year, supported by increased hall usage, the continued growth of the charity's own events programme and grant funding.
The accounts show a deficit for the year. However, this result was significantly affected by exceptional historic costs. During the year the charity settled £12,240.13 relating to historic gas undercharging caused by a faulty automatic meter upload system dating back to 2022. In addition, £6,787.68 became payable following a historic rent uplift relating to the 2023– 24 financial year.
These exceptional costs totalled £19,027.81 and had a significant impact on the year's financial result. The trustees are nevertheless encouraged by the underlying increase in income and remain focused on rebuilding reserves through prudent financial management and the continued development of sustainable community activities.
## **Looking Ahead**
The trustees remain optimistic about the future of New Windmill Hall Community Association. Priorities for the coming year include expanding community activities, strengthening partnerships, increasing volunteer involvement, improving marketing and communications and continuing to invest in the hall and its facilities for the benefit of the community.
## **Acknowledgements**
The trustees wish to express their sincere thanks to the many volunteers whose generosity, commitment and enthusiasm make so much of the Association's work possible.
We also thank the self-employed service providers who support the day-to-day operation of New Windmill Hall, together with our hirers, community groups, partners, donors and supporters. Their continued confidence in the charity enables New Windmill Hall Community Association to continue bringing people together and creating opportunities for the local community.
## **Approval**
This report was approved by the Board of Trustees and signed on its behalf by the Chair.
Chair of New Windmill Hall Community Association
Sara-Louise Routledge
## **NEW WINDMILL HALL COMMUNITY ASSOCIATION**
## **ACCOUNTS YEAR END 30TH SEPTEMBER 2025**
## **CHARITY NO: 1150748**
## **NEW WINDMILL HALL COMMUNITY ASSOCIATION**
(Charity Number 1150748)
## **INCOME AND EXPENDITURE ACCOUNT FOR THE YEAR ENDED SEPTEMBER 2025**
|||**Year ended**|**Year ended**|**30 September**|**30 September**|**Year ended 30 September**|**Year ended 30 September**|**Year ended 30 September**|
|---|---|---|---|---|---|---|---|---|
||||**2025**||||**2024**||
||NOTE|£|||£|£|£||
|INCOME|5||||132,873||102,106||
|EXPENSES|||||||||
|Deposits Returned||13,715|||||9,890||
|Hall Steward||58,441||||33,344|||
|Utilities||23,317||||12,599|||
|Rent and Rates||16,888|||||4,305||
|Water Rates|||452||||2,076||
|Insurance|||514||||1,128||
|Advertising|||72||||50||
|Telephone & Internet|||1,183||||1,792||
|Office & Admin Expenses|||4,817||||6,184||
|General Maintenance||10,525|||||7,883||
|Refuse Collection|||3,107||||4,024||
|Cleaning Costs|||5,400||||8,240||
|Sundry Expenses|||559||||2,434||
|Events||16,204|||||1,845||
|New Equipment|||1,997||||1,750||
|Total Expenses|||||157,191||97,544||
|Surplus/(deficit) for the year||||-|24,318
|||4,562|
## **NEW WINDMILL HALL COMMUNITY ASSOCIATION**
(Charity Number 1150748)
## **BALANCE SHEET as at 30th SEPTEMBER 2025**
|||**30 September 2025**|**30 September 2024**|
|---|---|---|---|
|||£|£|
||NOTE|||
|CURRENT ASSETS||||
|Cash at Bank||18,877|43,195|
|NET CURRENT ASSETS||||
|NET ASSETS||18,877|43,195|
|||||
|COMMUNITY ASSOCIATION FUNDS|6|18,877|43,195|
## **NEW WINDMILL HALL COMMUNITY ASSOCIATION**
(Charity Number 1150748)
## **NOTES TO THE ACCOUNTS FOR THE YEAR ENDING 30TH SEPTEMBER 2025**
- 1 The Association was formed on the 12th April 2012 with the object of maintaining the New Windmill Hall thereby providing a community centre which is available for the benefit and use by all members of the community.
- 2 The Association has been granted charitable status – number 1150748.
- 3 These accounts have been prepared under the historical cost convention in accordance with: (a) Accounting and reporting by Charities – Statement of Recommended Practice (Financial Reporting Standard 102); and (b) with recognised accounting standards; and
- (c) with the Charities Act.
- 4 Grants
A warm space grant of £6,000 was received from The London Borough of Havering to support the community café.
## 5 Income
Income for the year consists of letting fees for the use of the hall, events income, grants and donations and interest receivable.
|Income for the year consists of:
Lettings and events income
Grants and donations
Interest receivable
Community Association Funds
Surplus as at 1 October
Surplus/(deficit) for year
Surplus as at 30 September|123,856
101,840
8,830
-
187
266
132,873
102,106
**Year ended 30 September**
**2025**
**Year ended 30 September**
**2024**
£
£
43,195
38,633
24,318
-
4,562
18,877
43,195
**Year ended 30 September**
**2025**
**Year ended 30 September**
**2024**
£
£|
|---|---|
- 6 Community Association Funds
- 7 Leasehold Premises The Association's premises are leased from the London Borough of Havering. Under this lease the building has to be maintained and be used for the charitable objectives of the Association.
- 8 The Association has no employees.
- 9 No fees or expenses have been paid to the Independent Examiner.
## **NEW WINDMILL HALL COMMUNITY ASSOCIATION**
## **INDEPENDENT EXAMINERS REPORT**
I am reporting on the accounts of the New Windmill Hall Community Association for the year ended 30th September 2025 which are set out on pages 2-4.
## **Respective responsibilities of trustees and examiner.**
The charity's trustees are responsible for the preparation of the accounts. The Charity's trustees consider that an audit is not required this year under section 144(2) of the 2011 Act and that an independent examination is needed.
It is my responsibility to: Examine the accounts under section 145 of the 2011 Act; to follow the procedures laid down in the general directions given by the Charity Commission under section 145(5)(b) of the 2011 Act; and to state whether particular matters have come to my attention.
## **Basis of independent examiners' report.**
My examination was carried out in accordance with the general directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the trustees concerning such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given as to whether the accounts present a 'true and fair view' and report is limited to those matters set out in the statement below.
## **Independent examiners' statement.**
In connection with my examination, no matter has come to my attention:
1. Which gives me reasonable cause to believe that in any material respect the requirements:
(a) to keep accounting records in accordance with section 130 of the 2011 Act; and (b) to prepare accounts which accord with the accounting records and comply with the accounting requirements of the 2011 Act, have not been met; or
2. To which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
Daryl Kilner
41 Fernlea Road, Benfleet, Essex RM15 6PT 30 July 2026
## **NEW WINDMILL HALL COMMUNITY ASSOCIATION**
## **ACCOUNTS YEAR END 30TH SEPTEMBER 2025**
## **CHARITY NO: 1150748**
## **NEW WINDMILL HALL COMMUNITY ASSOCIATION**
(Charity Number 1150748)
## **INCOME AND EXPENDITURE ACCOUNT FOR THE YEAR ENDED SEPTEMBER 2025**
|||**Year ended**|**Year ended**|**30 September**|**30 September**|**Year ended 30 September**|**Year ended 30 September**|**Year ended 30 September**|
|---|---|---|---|---|---|---|---|---|
||||**2025**||||**2024**||
||NOTE|£|||£|£|£||
|INCOME|5||||132,873||102,106||
|EXPENSES|||||||||
|Deposits Returned||13,715|||||9,890||
|Hall Steward||58,441||||33,344|||
|Utilities||23,317||||12,599|||
|Rent and Rates||16,888|||||4,305||
|Water Rates|||452||||2,076||
|Insurance|||514||||1,128||
|Advertising|||72||||50||
|Telephone & Internet|||1,183||||1,792||
|Office & Admin Expenses|||4,817||||6,184||
|General Maintenance||10,525|||||7,883||
|Refuse Collection|||3,107||||4,024||
|Cleaning Costs|||5,400||||8,240||
|Sundry Expenses|||559||||2,434||
|Events||16,204|||||1,845||
|New Equipment|||1,997||||1,750||
|Total Expenses|||||157,191||97,544||
|Surplus/(deficit) for the year||||-|24,318
|||4,562|
## **NEW WINDMILL HALL COMMUNITY ASSOCIATION**
(Charity Number 1150748)
## **BALANCE SHEET as at 30th SEPTEMBER 2025**
|||**30 September 2025**|**30 September 2024**|
|---|---|---|---|
|||£|£|
||NOTE|||
|CURRENT ASSETS||||
|Cash at Bank||18,877|43,195|
|NET CURRENT ASSETS||||
|NET ASSETS||18,877|43,195|
|||||
|COMMUNITY ASSOCIATION FUNDS|6|18,877|43,195|
## **NEW WINDMILL HALL COMMUNITY ASSOCIATION**
(Charity Number 1150748)
## **NOTES TO THE ACCOUNTS FOR THE YEAR ENDING 30TH SEPTEMBER 2025**
- 1 The Association was formed on the 12th April 2012 with the object of maintaining the New Windmill Hall thereby providing a community centre which is available for the benefit and use by all members of the community.
- 2 The Association has been granted charitable status – number 1150748.
- 3 These accounts have been prepared under the historical cost convention in accordance with: (a) Accounting and reporting by Charities – Statement of Recommended Practice (Financial Reporting Standard 102); and (b) with recognised accounting standards; and
- (c) with the Charities Act.
- 4 Grants
A warm space grant of £6,000 was received from The London Borough of Havering to support the community café.
## 5 Income
Income for the year consists of letting fees for the use of the hall, events income, grants and donations and interest receivable.
|Income for the year consists of:
Lettings and events income
Grants and donations
Interest receivable
Community Association Funds
Surplus as at 1 October
Surplus/(deficit) for year
Surplus as at 30 September|123,856
101,840
8,830
-
187
266
132,873
102,106
**Year ended 30 September**
**2025**
**Year ended 30 September**
**2024**
£
£
43,195
38,633
24,318
-
4,562
18,877
43,195
**Year ended 30 September**
**2025**
**Year ended 30 September**
**2024**
£
£|
|---|---|
- 6 Community Association Funds
- 7 Leasehold Premises The Association's premises are leased from the London Borough of Havering. Under this lease the building has to be maintained and be used for the charitable objectives of the Association.
- 8 The Association has no employees.
- 9 No fees or expenses have been paid to the Independent Examiner.
## **NEW WINDMILL HALL COMMUNITY ASSOCIATION**
## **INDEPENDENT EXAMINERS REPORT**
I am reporting on the accounts of the New Windmill Hall Community Association for the year ended 30th September 2025 which are set out on pages 2-4.
## **Respective responsibilities of trustees and examiner.**
The charity's trustees are responsible for the preparation of the accounts. The Charity's trustees consider that an audit is not required this year under section 144(2) of the 2011 Act and that an independent examination is needed.
It is my responsibility to: Examine the accounts under section 145 of the 2011 Act; to follow the procedures laid down in the general directions given by the Charity Commission under section 145(5)(b) of the 2011 Act; and to state whether particular matters have come to my attention.
## **Basis of independent examiners' report.**
My examination was carried out in accordance with the general directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the trustees concerning such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given as to whether the accounts present a 'true and fair view' and report is limited to those matters set out in the statement below.
## **Independent examiners' statement.**
In connection with my examination, no matter has come to my attention:
1. Which gives me reasonable cause to believe that in any material respect the requirements:
(a) to keep accounting records in accordance with section 130 of the 2011 Act; and (b) to prepare accounts which accord with the accounting records and comply with the accounting requirements of the 2011 Act, have not been met; or
2. To which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
Daryl Kilner
41 Fernlea Road, Benfleet, Essex RM15 6PT 30 July 2026