## NEW WINDMILL HALL COMMUNITY ASSOCIATION ## TRUSTEES’ REPORT & ## FINANCIAL STATEMENTS ## YEAR ENDED 30TH SEPTEMBER 2024 1/4 NEW WINDMILL HALL COMMUNITY ASSOCIATION TRUSTEES’ REPORT FOR THE YEAR ENDED 30TH SEPTEMBER 2023 ## REFERENCE & ADMINISTRATIVE DETAILS CHARITY NAME: New Windmill Hall Community Association CHARITY REGISTRATION NUMBER: 1150748 PRINCIPLE OFFICE: New Windmill Hall St. Mary’s Lane Upminster RM14 2QH ## TRUSTEES The trustees who served on the committee during the year were as follows: Sara Routledge – CHAIR Brenda Soane - TREASURER Sandy Scott - SECRETARY Christopher Coughlan – VICE CHAIR Marzio Bettaga Yulia Gudkova Eve Ashby *Unless indicated, all trustees remained in service during the reporting year and after year end. ## GOVERNANCE, STRUCTURE & MANAGEMENT New Windmill Hall Community Association (NWHCA) was formed on 12th April 2012 and is registered with the Charity Commission. On this day, the associations constitution was adopted and is annually reviewed by the governing board of trustees, along with all governing policies and documents, included and not limited to: - Health & Safety - Equal Opportunities - Child Protection - Safeguarding vulnerable people - GDPR - Insurances The charity is managed by a management committee which consists of: 2/4 - The Honorary Officers** - Up to eight individuals elected at the Annual general Meeting, - Persons co-opted individually by the Management Committee who will serve until the conclusion of the next Annual General Meeting provided that such members shall not exceed one quarter of the number of elected members - Trustees are members of the management Committee who have been approved at an Annual General Meeting. - All members of the management committee shall retire at the end of each Annual General Meeting, but they may be re-elected or re-appointed. **The honorary officers are the Treasurer and Secretary who are elected at the Annual General Meeting. If not elected at the Annual General Meeting, the Chairman and Vice Chairman will be elected by the Management Committee at its first meeting after the Annual General Meeting. NWHCA’s property operations are managed by self-employed service providers and volunteers, with no current paid staff. ## OBJECTIVES & ACTIVITIES The charity operates the New Windmill Hall in Upminster to serve the residents of Upminster, Havering, and neighbouring communities. Its primary objective is to provide facilities supporting recreation, leisure, and education. This goal is accomplished through a programme of events organised in collaboration with residents, statutory bodies, voluntary groups, and other organisations. The overarching aim is to enhance quality of life, health, and wellbeing, as well as to advance additional charitable purposes as determined periodically. ## REVIEW OF ACTIVITIES AND PUBLIC BENEFIT The committee remains committed to managing New Windmill Hall for the benefit of the local community, with a shared vision to create expanded opportunities that empower, support, and foster development within the area. This will be achieved through our own initiatives as well as collaborative partnerships. Private hire of the hall for events such as wedding receptions, birthday celebrations, and community gatherings continues to be highly valued, particularly in the current economic context. New Windmill Hall also serves as a venue for a variety of groups, including small charities, nonprofit organisations, local government bodies, and small businesses, enabling them to provide a broad range of activities to the community. These offerings—which encompass dance classes, language lessons, lectures, fitness programmes, and social clubs—play a key role in enhancing and maintaining the quality of life for all community members. 3/4 ## POLICIES The Association has scheduled external maintenance of the hall for the following year. To prepare for potential future expenses, the committee has established a maintenance fund, which currently holds £5,000. ## RISK MANAGEMENT Risks have been assessed and measures implemented to minimise identified risks. No significant accidents were reported. Data protection procedures comply with the Data Protection Act. All new regular users of the hall are required to complete a risk assessment and supply their own Public Liability Insurance. Approved by the trustees and signed on their behalf by: Sara Routledge Chairman 25/06/2025 4/4 NEWWINDMILL HALL COMMUNITY ASSOCIATION ACCOUNTS YEAR END 30TH SEPTEMBER 2024 CHARITY NO: 1150748 New Windmill Hall CommunityAssociation New Windmill Hall St Marvs Lane uPMIN￿R RM14 2QH Tel: 01708 220242 Registered Charity No. 1150748 NEW WINDMILL HALL COMMUNTfY A8S(KIATION (CIHIty NLwts 11Y1748) PROFIT AND LOSS ACCOUTrtr FOR THE YEAR ENDED SEPTEMBER 2024 Yeaf ended 30th s•nter 2023 98,288 INCOME 11Y2,1 EXPENSES Deposits Retumed Hall Steward Gas & Electri(ity Rent & Rates Water Rates Insurance Advertising Telephone & Inter￿t Administration Printing, postage aThJ stationary General Maintenance Maintenance Provision Refuse Colle(aion Cleaning Sundry Events New EquipnEnt 9.8 33.343 12,599 4.305 2,076 1,128 7.792 26.287 7,477 5.739 2,937 135 1.792 5,887 297 972 26.198 4.024 8,240 2,974 8.923 673 1,132 2.379 97.544 95,959 2,329 Surplus for Ihe year 4,562 NEW WINDMILL HALL COMMUNITY Ass(￿lATIoN (cr• 11￿1748) BALANCE SHE￿ as at 30th SEPTEMBER 2024 CURRENT ASSErs Debtors falling due within i year Cash at Bank Cash at Bank- dient account PrepaymerrtS Grant LBH 7430 23080 2750 9935 43195 9685 15814 3745 29244 cuRRE￿r LIABILtfiES Creditors Falling due within l year Trade Creditors 4086 Falling due within 2- 5 years Letting fees receivable in advance Returnable Deposits 1500 5586 NErr cURRE￿AssET5 43195.42 23658.16 PROVISIONS 43195 23658 COMMUNITY ASSOCIATION FUNDS 43195 23658 Iljwty I1￿1748) i The Assouw VAsfOm￿d on the thh April 2012 ￿ the L*iertof maintalningthe He￿V￿￿JMlll Hall therety wo¥Wlrrfa iswailable fortt* t*r*fft and ¢Jse tyall members ofthe ciNMmunlty 4 Grnnts Year Year S Incofi Income forthe yt3r conststs of Lettingfeesforthe ￿ ofthe hall 98207 81 98.288 266 102.11 6 Prolgon and liabiFtscharys The prowsM)n was rnade in prioryear5to prrywje forexwtionalty larye fterns of e>p￿dIti￿e whith may arise tn futures*ar5 7 Surplus Year Year ended 2024 Surplus a$3ttst ￿tober SurF4us for ￿ar 21,294 4562 18,965 2329 21294 provision of the Jease. 10 No fee5 or expensed halt L*en ￿mI to ts Irtdep￿art Eyafflirter. which ares4 on pages i w 3 It also indudestonyderation of any unu9J31 iteTThS or di5dosures in theac£OUn￿ arld seeking explanationsfrom the trustees concemlng such mattw> The ffttedures do all he ￿•jence thatwould be required in an audit and lal to keep accoLbnting records in actordono with se￿1¢n 130 ofthe 2011ktr. and Ibl 12ITo which. in my opHi*¥i. atteftt￿ 5hcKlld be in to proper ofthe accounts to be reached. Frank Marsh NEWWINDMILL HALL COMMUNITY ASSOCIATION ACCOUNTS YEAR END 30" SEPTEMBER 2024 CHARITY NO: 1150748 NEW WINDMILL HALL COMMUNtrY ￿￿KIATION (Ch* Numtw 115)7JM) PROFIT AND LOSS Accouiif FOR THE YEAR ENDED SEPTEMBER 2024 Year ended INCOME 102.1L 98,288 EXPENSES Deposits Retum&l Hall Steward Gas & ElectriLIty Rent & Rates Watsr Rates Insurance 9,8 7.792 26,287 7.477 5,739 2.937 12,599 4,305 2,076 1.128 Advertising Telephone 8 Intemet Administration Printing, aThJ stationary General Maintenan maintenan￿ Provision Refuse Colleclion Cleaning Sundry Events New Equipment 135 1,792 5,887 297 1,805 972 26,198 4,024 8,240 2,974 8,923 673 1.132 2,379 1,7 97.544 95,959 Surplus for the year 4,562 2,329 NEW WINDMILL HALL COMMUNrrY As￿lATIoN (Clwity I1￿748) BALANCE SHE￿ as at 30th SEPTEMBER 2024 Nots 30th sept￿ 2024 301h sept￿nber 2023 CURREPtr ASSErs Debtors falling due within l year Cash at Bank Cash at Bank- dient account Prepaymerrts Grant LBH 7430 23080 2750 9935 43195 9685 15814 3745 29244 CURRETrtr LIABILITIES Creditors Falling due within l year Trade Creditors 4086 Falling due within 2- 5 years Letting fees receivable in advance Returnable Depossts 1500 5586 NErr CURRENT ASSETS 43195.42 23658.16 PROVISIONS 43195 23658 COMMUNrrY A$￿)C1ATl0N FUNDS 43195 23658 NPIIWbNDkllLL HALL C(*AMUNTrY A￿TION {(3• 119)748) i The Ass00a￿n￿asfo1rne￿ on ￿ 12th April ￿12 wrth the object of maintsinin8 the New Windmill Hall therety wa¥￿nI3 C￿nMun￿cwrtre is•ailable forts* betth aNI u* tyall memL*rs of the cornmun￿Y Reportin8 Stsndard 1021 ￿. Iylwith the ChaririesAct 4 Grants Year S Income Year 2024 2023 Income for thesearconssts of Lettingfeesforthe use of the hall 98207 81 98.288 i( 6 Prowson and liabl1Ft￿£haIteS The pro¥isign 7•AS made in w￿￿1$10 prIY￿0e for ejceptionalty large itti￿$ of expe￿illure whith mayarise in futu￿ ytars 7 Surplus Year Year 3Cth September 2023 Z024 Surplusas at tst Ck SurpluSfrx￿r 18,965 1329 21294 8 Leasehold PTEmises The Asw*ion's prernise5 Are leasedfrom of Ha4tring. Underthis lease the Ixuldir*8 has 10 No fees or expensed t*en paid to the Indew4nt Ex7mirw. which are setOLrtM Pa8es i to 3 It also indudes considerat•w ofany Unu￿￿1 rtemsor di%i0gJres sn the accounts. and seektng eXpkI￿10ftsfrOM the trustees Concerni￿ matters. The wrxedufes Undert￿en do w•KleaU he evid￿that￿ou￿j be required in an audti and lal to keep accounting records in accordan￿ with sedion 130 of the 2011 and Ibl to prepareaccounts whith accord wÈth the xcoJntin8rectydsand comptywith the accounting rÈquirements ofthe 2011ALt. habe tlotbeen rnetr. or 121 To which, in my0w#￿. attention Sh￿Ad be dr￿ in wder tts Under￿ang ofthe actounts to be rwdched. Frank Marsh 6 Greenockway. Rise W R¢>YOwd, Esw RM14RT whth a￿ settKrton pw I to3 It is my respwibiirty to". Examine theacc4xKts urK*r 145 Oftt￿2￿1A¢L to f￿￿￿the in tht t indudescon9defation of any unJJwl items ordis(k)sures in the a(counrs. and seekingexF&nationsfrom the tru#ees concerning gKh matter>The uTrknken ￿ rxx th* would ￿ required in an audr( and lal to kw accc45nting re£(￿ts in aCcordan￿w￿ sectitx IX) of the 2011K. and Ibl 121 To whith. in rnYwTh￿, attent￿ 51wld bedr￿M enablea ￿YopeF w•j￿$1artd￿r¢ of the accounlsto be ￿aDIed. Frankma