## NEW WINDMILL HALL COMMUNITY ASSOCIATION ## TRUSTEES’ REPORT & ## FINANCIAL STATEMENTS ## YEAR ENDED 30TH SEPTEMBER 2023 1/4 NEW WINDMILL HALL COMMUNITY ASSOCIATION TRUSTEES’ REPORT FOR THE YEAR ENDED 30TH SEPTEMBER 2023 ## REFERENCE & ADMINISTRATIVE DETAILS CHARITY NAME: New Windmill Hall Community Association CHARITY REGISTRATION NUMBER: 1150748 PRINCIPLE OFFICE: New Windmill Hall St. Mary’s Lane Upminster RM14 2QH ## TRUSTEES The trustees who served on the committee during the year were as follows: Jane Balmford – CHAIR (retired 22[nd] December 2022) Sara Routledge – CHAIR (appointed 22[nd] December 2022) Norman Balmford – TREASURER (retired 22[nd] December 2022) Brenda Soane - TREASURER (appointed 22nd December 2022) Sandy Scott - SECRETARY Christopher Coughlan – VICE CHAIR Beryl Speed Marzio Bettaga Yulia Gudkova Linda Hawthorn (died 22 May 2023) Eve Ashby *Unless indicated, all trustees remained in service during the reporting year and after year end. ## GOVERNANCE, STRUCTURE & MANAGEMENT New Windmill Hall Community Association (NWHCA) was formed on 12th April 2012 and is registered with the Charity Commission. On this day, the associations constitution was adopted and is annually reviewed by the governing board of trustees, along with all governing policies and documents, included and not limited to: - Health & Safety - Equal Opportunities - Child Protection 2/4 - Safeguarding vulnerable people - GDPR - Insurances The charity is managed by a management committee which consists of: - The Honorary Officers** - Up to eight individuals elected at the Annual general Meeting, - Persons co-opted individually by the Management Committee who will serve until the conclusion of the next Annual General Meeting provided that such members shall not exceed one quarter of the number of elected members - Trustees are members of the management Committee who have been approved at an Annual General Meeting. - All members of the management committee shall retire at the end of each Annual General Meeting, but they may be re-elected or re-appointed. **The honorary officers are the Treasurer and Secretary who are elected at the Annual General Meeting. If not elected at the Annual General Meeting, the Chairman and Vice Chairman will be elected by the Management Committee at its first meeting after the Annual General Meeting. Day to day operations, of the property under the management of the NWHCA, are delivered by service providers on a self-employed basis and volunteers; the charity does not currently employ staff. ## OBJECTIVES & ACTIVITIES The charity runs the New Windmill Hall, Upminster for the benefit and use by residents of Upminster, Havering and surrounding communities. The objective of the charity is to provide facilities for recreation, leisure and education. This is conducted through our own events programme in association with residents, statutory authorities, voluntary and other organisations. The aim is to improve the conditions of life, health and wellbeing and to promote other charitable purposes as may from time to time be determined. ## REVIEW OF ACTIVITIES AND PUBLIC BENEFIT The committee is continuing to run the New Windmill Hall for the benefit of the local community and shares a vision to provide more opportunities to empower, support and develop the community through our own programme and partnerships with others. Use of the hall by individual hirers for occasions including wedding receptions, birthday parties and community get togethers are good, especially considering the current economic climate. 3/4 The hall continues to provide a place for various organisations including small charities, nonprofits, local council and small business to offer a wide programme of activities to the community. The activities provided, including dancing, language classes, lectures, exercise and social clubs serve to maintain and improve quality of life across all members of the community. ## POLICIES The Association aims to maintain the high standard of the hall with external maintenance being planned for next year. The committee feel it prudent to have a maintenance fund for future major costs and this currently stands at £5,000. ## RISK MANAGEMENT Risks have been reviewed and systems put in place to minimise any risks identified. No serious accidents occurred. Data protection Procedures are in place in accordance with the Data Protection Act. Any new regular users of the hall complete a risk assessment and provide their own Public Liability Insurance. Approved by the trustees and signed on their behalf by: Sara Routledge Chairman 22[nd] March 2023 4/4 NEW WINDMILL H￿L COMMUMTY ASSC¢IATKVI IOEPellWIT EMMIPIERS REPORT lam reportiogor*the at£out)ts of the NewWNthiU H•ll Conmnuthity Assaaatign fvrtheyear ended September 2023 ¥4hich are set0￿on p4es Ito 3 Respetti%* reskYJnsibiliknesoft¥ustÈeandexaminer. Thecharitystwstee5arerespothsib1efc¢theprep8￿Kjn olthe accounts. The Charit￿strU5tee5 Con￿d￿rthat anaudit 15 Ilot requlred thlsyeai under settknw21 of the Charr(￿ACt (the 2011PKtI arKlthat an independent eAamlnatkin b needed. It 15 nyreswr¢Y￿"Ity1O.' Examlnethe atCtyJthts under seELion 145 ofthE 2011Art,. tofoll¢)w Ihe pr(Kedures L4id down in the Beneral dlrectron$8wen bythe CharityCommi55K)n undersertion 14S5llblofthe 2011ktandtostatewhether particular matters havetometo myattention. Basls OfIndep￿eXamInets' reFort. exam1r￿tIonwaS¢￿ledQUt inaCcord￿ withthe8**ral direthons8iven ￿tI* (fvrrtyCommbssion.Ane¥aminatio lftclvdes a revlewoltheactountlnÈ retofds kept ￿the thjrityanda comparlson oftheaccounts presentedwlththoserecordk It also indudesconsideraiion olawunusual item50rdisck)sure5 inthe accounts, and seeknngexp1￿I¢Ion5 Irom thetrustees ncernlng such matters.The wocedure5 undert4kendo not pwdeall he e￿dence that wo¢thKI be required in an audit and co•wuently nocpiFbian Is as iowhethertheaccountspreseni a Trueathd falr ¥W and report is Ilmitedto those matters srtout in the statemeni below. Independent examinefs, datemenL In c•nne(Xionwith myewiDatfjon. 110mèttert￿CoMetO myattenth*. l. Whlch glves me reasonat4e cavseto WÈ¥ethat iTrany m*erlalie5r*rttherequlrements: lal to keepacc(wnting recDTd5 in accordance with sertion 130of the 2011Att', and Ibl trj p¥eparÈ accounts whith ocrord withthe accourtlntrecords attd comptywith thEaccountin8 requirements of the ZOII Act. have not been met,. or IZ) Towhkh. In my0pin￿, attention should bE drawn in ordertoenablea pr￿r undeNandlngofthe accountsto be reached. 6th Februory2024 Frank Mèrsh 6GreenockWay. Rise Part R(*)knd. Essex RM14RT NEW WINDMILL HALL COMMUNITY ASSOCIATION CHARITY NUMBER IIS0748 PROFIT ANO LOSS ACCOUNT FOR YEAR ENDED SEPTEMBER 2023 YEAR END 30109123 YEAR END 30109122 INCOME 98,207 70.062 EXPENSES Deposits Returned Hall Stewards Gas & Electricity | Rent & Rates Water l Rates Insurance Advertising Telephone | & Intemet Printing,Postage & Stationary General Mèintenance Maintenance Provision Refuse collection Cleaning Sundry items Event expenses New Equipment 7.792 26,347 7,477 5,739 2,937 536 135 1,805 940 26,138 24,928 10,047 6,521 2,268 530 1,468 47 8,027 2,974 8,841 673 1,132 2,379 2.617 8,999 320 95.959 66,772 Surplus for year 2,329 NEW WINDMILL HALL COMMUNITY ASSOCIATION CHARITY NUMBER 1150748 BALANCE SHEET @ 30TH SEPTEMBER 2023 Note 3010912023 30109/2022 CURRENT ASSETS Cash at Bank Cast at Bank - client account Trade Debtors Prepayments 9685 15814 24770 8928 11119 2113 3745 29244 46930 CURRENT LIABILITIES Creditors Fallin8 due within l year Trade Creditors Letting Fees received in advance Returnable dep051ts LBH 14037 6040 2888 15CrfJ 5586 22965 NET CURRENT ASSEsrs 23658 23965 PROVISIONS 23658 18965 NEW WINDMILL HALL COMMUNrrY ASSOCIATION CHARrrY NUMBER 1150748 NOTESTOTHE ACCOUNTS FOR THE YEAR ENDING 30TH SEPTEMBER 2023 l The Assoclatlons was fomed on the 12th Aprfl 2022 wlth the object of providln8 a Community Centre which is available for the benefit and use of the Community. 2 The Association ha5 been granted charitable 5tatue- numbpr 1150748 3 These attounts have been prepared undèr historical cost conventlon In accordance lal Accounting and reportin8 by Charities- Stètement of Recommended Prartice Reposrtin8 Standard11021 and- Ibl with recognised accounting stsndard5 and t) with the Charities Act 4 Grants There were no grants recewed durin8 the year 5 Income Lettings Fees for use of Hall Year End 3019123 98.207 Year £nd 3019122 70,059 Interest Receivable 81 70,( 6 Provision and Ilabllltle5 charges The provision was made in Prioryears to provide for Exceptionally large item5 In f￿Ure years 7 Surplus Surplus as at 1st October Surplus foryear Surplus AT 30TH September Year End 30109123 18,965 2,329 21.294 Year End 3019122 15,675 3.290 ,965 8 Leasehold PremSses The Association's premises are Leased from the London Borough of Havering To be maintained and be usedd for the charitsble objettives of the LSSOCIAnON the current funds and amounts allocated as per note 6 will be Sufficient for the provision of the Lease. 9 The Association has no employee5 10 No Fees or expensed have been pa¥d to the Independent Examlner. NEW WINDMILL H￿L COMMUMTY ASSC¢IATKVI IOEPellWIT EMMIPIERS REPORT lam reportiogor*the at£out)ts of the NewWNthiU H•ll Conmnuthity Assaaatign fvrtheyear ended September 2023 ¥4hich are set0￿on p4es Ito 3 Respetti%* reskYJnsibiliknesoft¥ustÈeandexaminer. Thecharitystwstee5arerespothsib1efc¢theprep8￿Kjn olthe accounts. The Charit￿strU5tee5 Con￿d￿rthat anaudit 15 Ilot requlred thlsyeai under settknw21 of the Charr(￿ACt (the 2011PKtI arKlthat an independent eAamlnatkin b needed. It 15 nyreswr¢Y￿"Ity1O.' Examlnethe atCtyJthts under seELion 145 ofthE 2011Art,. tofoll¢)w Ihe pr(Kedures L4id down in the Beneral dlrectron$8wen bythe CharityCommi55K)n undersertion 14S5llblofthe 2011ktandtostatewhether particular matters havetometo myattention. Basls OfIndep￿eXamInets' reFort. exam1r￿tIonwaS¢￿ledQUt inaCcord￿ withthe8**ral direthons8iven ￿tI* (fvrrtyCommbssion.Ane¥aminatio lftclvdes a revlewoltheactountlnÈ retofds kept ￿the thjrityanda comparlson oftheaccounts presentedwlththoserecordk It also indudesconsideraiion olawunusual item50rdisck)sure5 inthe accounts, and seeknngexp1￿I¢Ion5 Irom thetrustees ncernlng such matters.The wocedure5 undert4kendo not pwdeall he e￿dence that wo¢thKI be required in an audit and co•wuently nocpiFbian Is as iowhethertheaccountspreseni a Trueathd falr ¥W and report is Ilmitedto those matters srtout in the statemeni below. Independent examinefs, datemenL In c•nne(Xionwith myewiDatfjon. 110mèttert￿CoMetO myattenth*. l. Whlch glves me reasonat4e cavseto WÈ¥ethat iTrany m*erlalie5r*rttherequlrements: lal to keepacc(wnting recDTd5 in accordance with sertion 130of the 2011Att', and Ibl trj p¥eparÈ accounts whith ocrord withthe accourtlntrecords attd comptywith thEaccountin8 requirements of the ZOII Act. have not been met,. or IZ) Towhkh. In my0pin￿, attention should bE drawn in ordertoenablea pr￿r undeNandlngofthe accountsto be reached. 6th Februory2024 Frank Mèrsh 6GreenockWay. Rise Part R(*)knd. Essex RM14RT