## **NEW WINDMILL HALL COMMUNITY ASSOCIATION TRUSTEES’ REPORT FOR THE YEAR ENDED 30[TH] SEPTEMBER 2021** ## **Trustees – who form the Management Committee** The trustees during the year were: Chairman Mrs. Jane Balmford – resigned 2nd December 2020 Mrs. Sue Hodgkin – appointed 2[nd] December 2020 - Resigned 19[th] March 2021 Mrs. Jane Balmford – appointed 4[th] April 2021 Treasurer Mr. Norman Balmford Secretary Mr. Sandy Scott Mr. Paul Thompson Mr. Malcolm Grimwood – resigned 18 August 2021 Mr. Christopher Coughlan Mrs Beryl Speed Mr. Marzio Bettega – appointed 2[nd] December 2020 Mrs. Julia Gudkova – appointed 2[nd] December 2020 Mrs Eve Ashby – appointed 28 April 2021 Miss Linda Hawthorn – appointed 3[rd] November 2021 ## **Objects** The Association was formed on 12[th] April 2012 and is registered with the Charity Commission (reg. No. 1150748). The charity runs the New Windmill Hall, Upminster for the benefit and use by the inhabitants of Upminster and its surroundings by associating together the said inhabitants, statutory authorities, voluntary and other organisations to provide facilities for recreation and leisure time occupation with the object of improving the conditions of life for the said inhabitants and to promote other charitable purposes as may from time to time be determined. ## **Governance and Management** The charity is managed by a management committee which consists of: - (i) the Honorary Officers, - (ii) up to 8 individuals elected at the Annual general Meeting, - (iii) persons co-opted individually by the Management Committee who will serve until the conclusion of the next Annual General Meeting provided that such members shall not exceed one quarter of the number of elected members. All members of the management committee shall retire at the end of each Annual General Meeting but they may be re-elected or re-appointed. The honorary officers are the Treasurer and Secretary who are elected at the Annual General Meeting. If not elected at the Annual General Meeting, the Chairman and ViceChairman will be elected by the Management Committee at its first meeting after the Annual General Meeting. ## **Review of activities and public benefit** Due to Covid the Hall was only open for small groups from April 2021 to September 2021. It reopened fully from September 2021 when most of the regular users returned which resulted in a small surplus for the year. It is anticipated that 2021/22 will be profitable. The committee continues to run the New Windmill Hall for the benefit of the local community and seeks to provide quality facilities to be used for a wide range of requirements including wedding receptions, birthday parties, ballet classes, dancing, language classes and lectures. ## **Policies** The Association aims to maintain the high standard of the hall. ## **Risk management** The hall has been thoroughly cleaned to meet Covid 19 requirements and other risks have been reviewed and systems put in place to minimise any risks identified. No serious accidents occurred. Approved by the trustees and signed on their behalf by: Jane Balmford Chairman 9[th] December 2021 NEW WINDMILL HALL COMMUNITY ASSOCIATION (Charity Number 1150748) NOTES TO THE ACCOUNTS FOR THE YEAR ENDING 30TH SEPTEMBER 2021 - 1 The Association was formed on 12th April 2012 with the object of maintaining the New Windmill Hall thereby providing a community centre which is available for the benefit and use by all members of the community. - 2 The Association has been granted charitable status - number 1150748. - 3 These accounts have been prepared under the historical cost convention in accordance with: (a) Accounting and Reporting by Charities - Statement of Recommended Practice (Financial Reporting Standard 102) and; - (b) with recognised accounting standards and; - (c) with the Charities Act. - 4 Grants . There were no grants received during the year. - 5 Income |Income||| |---|---|---| |Income for the year consists of:
Letting fees for the use of the hall
Contribution from Central Government for COVID 19 aid
Donation towards cost of a defibrillator
Interest receivable|Year
ended
30th September
2021
£
22,481
18,241
750
2
41,474|Year
ended
30th September
2020| |||£
36,367
10,000
0
12| |||46,379| - 6 Provision for liabilities and charges The provision was made in prior years to provide for exceptionally large items of expenditure which may arise in future years. Due to 2020 being a difficult trading year no provision was made in that year. This year a further £2,000 has been provided bringing the provision up to £4,000. - 7 Surplus |Surplus||| |---|---|---| |Surplus at 1st October
Surplus/Deficitfor year
Surplus at 30th September|Year
ended
30th September
2021
£
11,139
4,536
15,675|Year
ended
30th September
2020| |||£
25,846
14,707| |||11,139| 8 Leasehold Premises The Association's premises are leased from the London Borough of Havering. Under this lease the building has to be maintained and be used for the charitable objectives of the Association. The trustees are of the opinion that current funds and amounts allocated as per note 6 will be sufficient to comply with the maintenance provision of the lease. - 9 The Association has no employees. - 10 No fees or expenses have been paid to the Independent Examiner. - 3 - ## **NEW WINDMILL HALL COMMUNITY ASSOCIATION** ## **INDEPENDENT EXAMINER’S REPORT** I am reporting on the accounts of the New Windmill Hall Community Association for the year ended 30[th] September 2021, which are set out on pages 1 to 3. ## **Respective responsibilities of trustees and examiner.** The charity’s trustees are responsible for the preparation of the accounts. The charity’s trustees consider that an audit is not required for this year under section 144(2) of the Charities Act (the 2011 Act) and that an independent examination is needed. It is my responsibility to: Examine the accounts under sections 145 of the 2011 Act; To follow the procedures laid down in the general directions given by the Charity Commission under section 145(5)(b) of the 2011 Act; and To state whether particular matters have come to my attention. ## **Basis of independent examiner’s report.** My examination was carried out in accordance with the general directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the trustees concerning such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given as to whether the accounts present a “true and fair view” and the report is limited to those matters set out in the statement below. ## **Independent examiner’s statement.** In connection with my examination, no matter has come to my attention: - (1) Which gives me reasonable cause to believe that in any material respect the requirements: (a) to keep accounting records in accordance with section 130 of the 2011 Act; and (b) to prepare accounts which accord with the accounting records and comply with the accounting requirements of the 2011 Act, have not been met: or - (2) To which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached. Edward Gavigan 25th November 2021 (Chairman and former treasurer of The Arts Society,Havering ) - 40 Heather Drive, Romford, RM1 4SP