## **The Vineyard School Parent Teacher Association** Charity Commission Registered Number: 1150744 

## **Trustee’s Report and Financial Statements** 

**For Fiscal Year Ended 30[th] September 2023** 

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## **The Vineyard School Parent Teacher Association Charity Commission Registered Number: 1150744** 

## **Trustees’ Report** 

The Trustees present their annual report and the financial statements for the period 1[st] October 2022 to 30[th] September 2023. 

## **Governing Document** 

The  governing  document  of  The  Vineyard  School  Parent  Teacher Association  (PTA)  is  a  constitution  based  on  the  PTA-UK  Model Constitution, adopted on 16[th] October 2012. Furthermore, the Trustees adhere to written guidelines that are reviewed on an annual basis. 

## **Objective** 

The charity’s objective is to advance the education of the pupils of The Vineyard School by: 

- ●Developing  effective  relationships  between  parents,  staff  and others associated with the school 

- ●Raising money to provide financial support for the school which will benefit the children 

- ●To  unite  our  school  community  and  give  the  opportunity  to parents or carer to discuss what is important to them about the school, to take part in the events and to have fun 

## **Trustees** 

The trustees at financial year end were as follows: 

Zsofia Dedinzsky, Chair Krista Barratt, Co-Secretary Harriet Kershaw, Co-Secretary Luca Frauto, Treasurer 

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**Activities and Achievements** 

The Vineyard PTA became a registered charity on the 8[th] of February 2013. This is our 11[th] annual report made to the Charities Commission covering our fiscal year 2022-2023. 

During  the  period  under  review,  the  PTA  raised  funds  totalling approximately £45k (net of expenses) from events and sales activities, an outstanding result. The top income earning events were the winter fair, summer fair, disco party, uniform shop, bounceaton, movie night and silent auction. 

This allowed £50k to be invested in the slope, opposite Yr3 classrooms, along with other initiatives. 

Going forward, cash reserves to be accrued to rectify the drainage issues in the sports fields. 

## **Declaration:** 

The trustees have approved the trustees report above. 

Craig Hutchison Treasurer 1st October 2023 

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## **Activity Summary: FY22/23** 

Top Income Earning Events / Initiatives: 

|**Event**|**Revenue **|**Expenses**|**Net**|
|---|---|---|---|
|Winter fair|11,649|1,193|10,456|
|Summer fair|16,247|7,384|8,864|
|Discoparty|3,861|518|3,343|
|Uniform|3,321|0|3,321|
|Bounceaton|3,384|360|3,024|
|Movie Night|3,581|582|2,999|
|Silent auction|1,771|0|1,771|
|Christmas tree/card|3,127|1,897|1,230|
|Coronation|1,557|375|1,182|
|Tea towel|2,955|1,842|1,113|
|Christmasgrotto|1,955|1,060|895|
|Cash in/out|5,982|0|5,982|
|Other|5,887|4,698|1,189|
|**TOTAL**|||**45,369**|



## Top Funds Utilisation: 

|**Event**|**Revenue **|**Expenses**|
|---|---|---|
|Slope(22/23)|0|35,287|
|Slope(21/22)|0|14,468|
|Y1/YR area|0|4,684|
|School wish list|0|3,994|
|Staff wellbeing|0|1,305|
|**TOTAL**||**59,739**|



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**Statement of Financial Assets and Liabilities: 30th September 2023** 

|**_Opening monetary assets 7 September 2022:_**|**_Opening monetary assets 7 September 2022:_**|
|---|---|
|Current Account|43,724|
|Reserve Account|5,000|
||**_48,724_**|
|||
|**_Movement income/expenses_**||
|Income|65,886|
|Expenses|81,824|
|**_Closing monetary assets 27 Sept 2023_**|**_32,786_**|



|**_Breakdown monetary assets 27/09/2023_**|**_Breakdown monetary assets 27/09/2023_**|
|---|---|
|Current Account|27,846|
|Reserve Account|5,000|
||**_32,786_**|
|**_Committed expenses in 23/24_**||
|Teacher's wish list|6,450|
|Library|808|
|First Aid Course|3,000|
|Reserves|5,000|
|**_Available for distributing_**|**_17,588_**|



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## **Notes:** 

1 This is the 11[th] filing with the Charity Commission and is prepared on a cash-based receipts and payments basis. 

2 The Reserve Account has been designated to hold £5,000 in reserve for event operating expenses. 

3 For consistency with prior years non-monetary assets are recorded based on estimated replacement cost. 

4 All funds are unrestricted; however, some funds are committed and are noted in the liabilities and committed fund section. 

5 The non-monetary assets consist the below: 

**ASSET DESCRIPTION PTA facilities on school site** PTA Shed (in driveway) **Event equipment** Gazebos including weights and Plastic Storage Boxes Christmas Decorations 

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Electric Wine Coolers x2 Nespresso coffee machine Cash Handling Boxes Health and Safety Equipment 

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