Company registered number.. 08255689 Charity règistered number: 1150738 Bridgerule Village Hall Ltd {A Company Limited by Guarantee) Trustees. Report and Financial Statements for the Year Ended 11 November 2021 Bridgerule Villagè Hall Ltd (A company limited by guarantee Contents of the Trustees. Report and Financial Statements for the Year Ended 11 November 2021 Page Legal and Adminislralive Information Trusl8es' Report Independent Examiners Report ststemenl of Financial Activities Balance Sheet Notes lo the Financial Slalemenls 9-12 Bridgerule Village Hall Ltd {A company limited by guarantee) Legal and Administrative Information for the Year Ended 11 November 2021 CHARITY NUMBER 1150738 COMPANY NUMBER 08255689 (England & Wales) BUSINESS ADDRESS & REGISTERED OFFICE Bridgerule Village Hall The Green Bridgerule Holsworthy Devon EX22 7DZ TRUSTEES Mr K J Bowditch Mr C Hitchings Mr A p auiller Mrs S A Cholwill Hon. Treasurer SECRETARY Mrs S A Cholwill ACCOUNTANTS & INDEPENDENT EXAMINERS A2ets 1 Fry Street Holsworthy Devon EX22 6DY BANKERS Nattvesl Bank 11 The Square Holsworthy Devon EX22 6DU Bridgèrul• Villagè Hall Ltd IA company Ilmitod by guarantee) Rèport of the Trustee$ Ilneorporating the Directors. Report) for tho Year End•d 11 November 2021 The trustees pr858nl their annual report and financial slaternenls of the charily for the year ended 11th November 2021 The financial statements have been prepared in accordance with the accounting policies set out in note 1 to the accounts and Comply with the charity's trust deed. the Charities Act 2011 and Accounting and Reportsng by Charities.. Statement of Re¢ommend8d Practice applicable lo charities preparing their accounts In accordan￿ wth the Finanu81 Reporting Standard appliCa￿e in the UK 8nd Republic ol I￿land IFRS 1021. structure. gO￿rnance and management Governlng document The organisation is a charitable company limited by guarantee, incorporated on 16 October 2012. The charity is governed under its Article of Association. In the event of the ¢ompany being wound up members a￿ required to contribute an amount not exceeéing £1. Recruitment and appolntm•nt of new trustees Twst8es are nominated and appointed al the annual general meeting. Tru$lees are required to retire annually by rolalion and Can be r8apF)ointed to serve a further temi, Inductlon and trainlng of new trustees New Iruslees will be appointed by the members and will be trained by the existing Iruslees and members. Organlsatlonal stru¢tur• The members rneel throughout the year when major decisions conceming the charity are made. The day to day running of the charity is Carried out by the members. Public benefit statement As trustees of th8 charity we have complfed wth the duty in S8Ction 17 of the 2011 Charit￿$ A¢l to have due regard to guidance publlshed by the Charity Cornmis5ion. Bridgerule Village Hall is operated by Ihe ¢harity for th8 use of the inhabitants of the Parish of Bridgerule ané the surrounding area in a¢cordance wilh ils objectives. We use the ch8rity commission tnodel memorandum and 8rtic1es of a5socialion as our guide lo operations. The hall has remained available throughout this year as much as possible for use by lo¢al inhabitants wishing to use rt. However as a result ol the Covid-19 pandemic there have been large periods where the hall has had to ¢lose inlin8 With government guidance. The chanly Is raising funds vw renta15. grant appli¢alion$ and donations to proceed with the conlinu8d refurbishmènt. The r8furbishrnent of Bridgerule Village Hall eommenced in 2013. Phase 1 was completed in 2013. Phase 1 included work in the main hall including new windows. re-plaslering, insulation and decorating and a new c8iling. Phase 2 was complele¢J In 2014. Phas8 2 included new itsilets. a new disabled toilet, a new meeiing room. kit¢hen and bar area. new shutters, a new entran¢e, foyer and Post Office area, replacernent of 811 the remaining windows and decoration of these ar8as. Phase 3 was started in 2015. Phase 3 bncludes a new extension housing a chair and table store. leaning store and back toilet and ￿furbIShMent of back kitchen which is all complete_ The old theatre store refurbishment wa5 cornpleled in 2018 with a new roof, new plaster and flooy and blocking up the extemal d(K)rway. New inside entrance doors were also fitted lo the main h811 in this period. In 2019 after receiving a grant from the Lottery, the roof of the main h311 was ¢ompletefy rep18ced and a brand new farade at th8 front of the building fitted, together wth ligh15. New low level wall lights were also fitt8d in th8 mairn hall and new ¢on¢rete flooring was also done under the outS￿e fa￿de. In 2020 thè re-roofing works were crKnpleted and a new heating system was insta118d. Rl$k management The trustees have a duly to id8ntrfy review the risks ¢0 which the charity is 8xposed and lo ensure appropriate controls are in place to prOv￿de reasonable a8surance against fraud and etTOr. Bridgerule Village Hall Ltd {A company lirnitèd by guarantee) Report of the Trustees Ilncorporating the Dlr•etors' Report} for the Year Ended 11 November 2021 The management committee has conducted its ohvn review ol the major risks lo whi¢h the Cha￿tY Is exposed and syslerns have been established to mitigate those risks. Intemal risks are minimised by the implementation of prO￿dUreS for aulhorisation of all transactions and projects and to ensure consistent quality ol delivery for all operational aspects ol the Charitable cornpany. These procedures are periodically reviewed to ensure that they still meet the needs of th8 charty. Objeetlvos and activities Obl8cllv85 and alm$ To provide. maintain and operate a village hall lor the use of inhabitants of the Parish of Bridgerule and Ihe surroundin9 area without distin¢tion of sex, sexual orient8tion, age. disability, nationality, ra￿, politic81, religious or other opinions, including the use of the property for meetings. lectures and classes or oth8r forms ol recreation 8nd leisure time o¢¢upalion in the inte￿$1$ of social weware and with the object of Improving the conditions ol life for said inhabitants. Signlflcant a¢tlvltl•$ The members of the charity have operated a suc¢essful booking system and hav8 maintained the ha11 to a g¢)od standard. The bookings have been boosted by a promotion lo increase local awareness of the improved facilities offered by the hall. In additson to the rental incorne the charity has received numerous donat￿)nS 8nd grants. The Parish Council of Bridgerule hold the village hall as custodian trustee and Bridgeru18 Village Hall Ltd is entitled to se village hall lor its charitable purpos8s under a deed of tmst. Achievernent and Porforman¢e The charity has provided Ihe full Servi￿ as stated in its objectives. The refU￿￿$￿ment of BrIdgerU￿ Village Hall will gradually improve the hall facilit￿$ and provide extra spa¢8 for n8W activityès 10 take place. Financial Review Reserves policy The net incoming resources Yor the period amounted to £40.715 of which £12.315 was the afflount allributable to general reserves and £28,400 w8s the amount attributable lo restrKted reserves. Total ￿SeNeS al 11 November 2021 were £176,598 of which £148.198 were general reserves and £28,400 were restricted reserves. The Iruslees ¢On$￿ered the charitls fund$ to be adequate to fulfil its chariiable objectives. The rnemb8rs have established a policy hvhereby surplvs funds not committed ar8 to be held as unrestricted funds. Princip81 furndiThg sources The charills principal sources of funding are from rentals for use of the hall, donations and grants. Investn*nl policy and objectives Funds are not required for irnmed*ate use are kept in the charSVs instant access reseNe account lo gather more interest. Future Developments The Charity will be purchasing some play equiprnent for the village park n8Xt lo the village hall. The Charity is going to help fund th8 build of a Community Village Shop which is Ihen planned to be run *ndependenlty by another organisation. Bridgerule Village Hall Ltd IA company limited by guarantee) Report of the Trustees Iln¢orporating the Director$. Rèport) for the Year Ended 11 November 2021 Statement of Trust¥•s Résponsibilities The Charity Iru$t8&s are responsible for preparing a trustees, annual report and financial statements in accordance with applicable law and United Kingdorn Account Standards (United Kingdom Generally Accepted Accounting Pra¢ti¢el. The law applicable lo charities in England and Wales requi￿5 the charity trust88s to prepare financial statements for each year whi¢h give a true and fair view of the stale of affairs of the charity and of the incoming resources and application of resources, of the ¢hari¢y for that period. In preparing the financial statements, th8 trustees a￿ required $8lect suitable accounting policies and apply them consistently., obserwe the methods and principles in the appliCa￿e Charities SORP., make iudgemenls and estimates that are reasonable and prudent., Slate whether applicable accountsng standards have been followed, subject lo any material departures disclosed and 8xpl8ined in the financial stalernent5', prepare the financial statements on the going concern basis unles5 11 Is inappropriate to presume that the ¢harity will continue in business. The trustees are responsible for keeping proper accounting records that disclose with reasonable accuracy al any time the linan¢ial p051tion of the ¢h3rity and to enable them lo ensure that the financial statements cornply wth the Charities Act 2011. the applicable Charities IAc¢ounts and Reports) Regulations. and the provisions of Ihe Trust de8d. They are also reSpO￿s1b1e for safeguarding the assets of the charrty and taking reasonable $leps for the prevention and detection of fraud and other irregularities. The report h85 been prepared in accordance with the spe¢ial provision5 Part 15 01 the Cornpanies Act 2006 relating to small compan￿$. Approved by order of the board of trustees on Iwo&￿.. and s￿ned on its behaw by Mr K J Bowditch- Trustee Bridgerule Willage Hall Ltd IA company limited by guarantee) Indepen(Jènt Examinèrs R•port to thè Trust•es of Bridgerule Vlllage Hall Ltd fof thè Year Ended 11 Nov•mbèr 2021 I report on the accounts of the charitable company for the year ended 11 Novembèr 2021, which are set out on pages7- 12. Res￿ctIve r05ponsibilitl05 of trusttes and •xamin•r The Charity's trustees Iwho are also Ihe directors ol the company for the purpose of company law} afe responsible for the preparation of the accounts. The charity's truste85 consider that an audit Is not required for this year under section 144121 of the Charities Acl 2011 Ilhe 2011 Actl and that an independent examination Is needed. Having satisfied rnyself that the charity Is not subject to audit vnder company law and is eligible for independent examgnation. it is rny responsibility to,. Examine the accounts under section 145 of the 2011 Act, Follow thè proeèduras laid down Tn thè gèneral Directions given by the Charity Commission under Section 14515llbl of the 2011 Act. and To state whether particular matters have Come to my attention. Basls of IndÈpend•nt •xamlnerfs statement My 8xaminat10n was carriéd out in acctsrdancè wilh general directions given by the Charity Commission. An examination include5 a rew8w of the accounting records kept by the charity and a comparison of the 8c¢oun15 pr85ented with those records. It also Includes consideration ol any unusual items or disclosures in the a¢¢ounls. and seeking explanatlOn5 from the trustees conceming any such matters. The pr￿dureS underfaken do not provid8 all the 8vid8nc6 that would bo rèquired in an audit, and consequently no opinion is given as to whether Ihe accounts pr85ent 8 Irue and lair view, and the report is limited to those matters sel out in the statement below. Independent examinerfs 5tat•m•nt In connection with my examination, no rnatter has com* tts my attents"on". 1. Which gives me reasonatjle ¢ause to believe that in, any materi81 respect. Ihe requiremtrnts". to keep accounting records in accordance wth section 386 of the Companies Act 2006,. and to pr8pare account5 which 8cctsrd Mth the accounting ￿CordS, comply with the a¢¢ounling requirements of s8ction 396 of the Companies Act 2006 and with the melhods and principles of the Statement of Recommended Prac1I5e.' Accounting and Reporting by Charities. B Tidgerule Vlllage Hall Ltd IA company Ilm6t•d by guaranteel Independent Examiners Rèport to the Trustees of Brtdgerule Vlllage Hall Ltd for the Year Ended 11 NOVem￿r 2021 have not beèn mat," or 2. To which. in my opinion, attention should be drawn in Order to enable a proper understanding of the accounts to be reach. Mrs Elizabeth Smith ACA, FCCA, CTA Azets 1 Fry Street Htslsworthy Devon EX22 6DY Date 17th May 2022 Bridggrule Vlllage Hall Ltd IA ¢ompany Ilmlted by guarant•el ¢on$olidatèd Statemmt of Flnan¢ial Activities lin¢ludlng consolidated income and 8xpenditure Bccoufiti for the Year Ended 11 Novtrmber 2021 Nrjtes Unrestritted Rv$tri¢ted Funds Fund$ 2021 Total 2020 Total Income Voluntary In¢om• Donations CernpÈn$abon 376 376 1.142 376 376 1.192 Activities for ynoratlng funds Fundraising events 38 38 38 36 2.218 2,218 Inveslmont In¢om• Dep0511 account inleresl In¢omlng ro$ources from tharltablo a¢tlvttl•s 3.328 3.328 11.900 16.500 17.431 950 50.109 2.747 Play park granis Shop grants Government Coronavirus small busine55 grant Olhei Grants 11.9C 16,5 17,431 950 21.709 10,000 600 13.347 28,4ryJ Total incom• 22,123 28,400 $0.S23 16,768 Expondfjlure Chavitablt attivltlos Rates and water Insurance Lighi and heal Sundries Repairs and maintèna￿8 Depr8¢ialion 121 610 183 564 825 535 610 fj53 776 7.264 9.420 653 776 7.254 9.420 6.944 9,986 G0￿Man¢¥ ¢05ts Independent Examiner's f86 388 363 Total txpondlture 9,808 9.80 10.349 Ne¢ incomellexpenditur•l and net rnovernÈnt in fund$ for the year 12,315 28.400 40,715 6,419 Gr055 tr3nsl•r b•twoon 10 Total fund5 brought lo￿ard 135.883 135.883 129,463 Total funds carriéd lomard 148,198 28,400 176,598 135,883 The st8iemenl of financial 3Cti¥ilies includes all gain5 8nd losses wcognised in Ihe year. J1 in¢l￿e and expenditure derives from conlhulry a¢tsvilies. Th8 notes on pag9 9. 12 form an Int89ral part of thes• financlal statements Brldgerule Vlllage Hall Ltd IA company Ilmlted by guarantee) Con$olSdated Balan¢$ Sheet as at 11 November 2021 2021 2020 Not88 Flxed assets Tangibk 8sset5 115,500 116,795 Cur¥tnl assets Cash al bank and in hand 64.280 64.280 19,458 19,456 Credbtors Atnovnis lalllThJ due within one year 3.183 370 Net eurrent a$$ets 61,058 19.08 Total assets lesB current Ilabllltles 176,598 135.883 Funds R851ricted irKome funds Unre$iri¢ttd Income funds 10 28.400 148,198 135,883 Total furlds 176,598 135.883 The Ghafitable Company is enlilled to exemption from audit under secliDn 477 of the Companies Act 2006 lorthe Year Ended 11 Novernber 2021 The members have not requirsd Ihe ¢ornpany to obtain an audit ol rfs fnancial statements lor the year ended 11 November 2021 In accordance with sectson 476 ofthtr Companies Ad 20(￿. The direc￿r$ acknowledge Iheir responsi￿litieS for.. al ensuring Ihal the Company keeps accountin9 records which comply with s8clion 386 and 387 ol the Companies Act 2006 and bl preparing financial stslements which givtr a tme and fair view of the ¥18le ol aftairs of the cornpany as al the end of each financial year and of its profil and 1055 for each finanaal year in accordance wilh Ihe requirements ol 8e¢lion 394 and 395 and which olher4vise comply wilh the requirements of the C¢mp8nies Act 2006 relating to the financial staitm8nts. so for as appli¢able to the company. The financial slatemerits have been prepared in accordan¢e with the special provk6ioThs of part 15 of the Compani* Act 2006 relatirvJ to companies and subject lo the $maM companies, regwne. The financi81 statements were approved by the board on . 16105122 beham by. and signed on 11$ r C Flrtchirys Tnjstee Mr K J Biwdrtch Trusl8e Mrs S A Cholwill Mr A p auiller TTU51eÈ The notes on pay 9- 12 form an intsgral part of thosg financlal state￿tsnts d91r￿1+ Vlllage Hall Ltd {Acompany Ilmlted by guav•nts• Not•S to th• Flnanclal Slal•m•nt$ for th• Y•ar Endod 11 N0￿mI￿r2•21 A¢¢ountlng Poll¢lFs Basls of pr•paratlon The financ￿1 51alerngnls havè been prepared in *r¢ordaftce Accounting and ROpO￿n9 by c￿￿TIl￿S.. Slalempvt ol R@comn)ended Practice appli¢able io chariti85 prepanng their¥ctounls Sn accordance with ihe Financial RepoFtsng Standard applicable In Ihe UK and Rwpublit of Ireland. CharilKS Acl 2011 and Ihp Companies Act 2006. Thg Chacity is a Pubiic Bfrnefil Enlrfy 4$ dèscnbed by FRS 102. Th• Charity has lakgn ¥dvantè9e ol the provi¥ioD$ in th* SORP forehaiibes aPp￿Ing FRS 102 Updale Bulkntin 1 r￿1 to preporo a siatemenl of Cash Flow$ ThÈ 2ccounis are pr9Parèd in sierfing ¥thich is Ihe fun¢btynal ￿rrencY of ihe Charity. Monètsry amounts in Ihese fin¥ncig1 siatèmenis ale rounded tOlhÈ neèresl£. Tho 2ccounis have b88n prèpared under Ibe hislori¢al cost eonventson %*ith item$ retoyntsed at cost orlransaclion yalu? UTh￿$$ otherwise staled in the relevant notes lo Ih8se arcwnts. Ifrcomo R•¢ognttltyb I Income 15 Te¢ogni8Èd once the charity has entiY¥menlkn the Incomfr. th8rF ts Sufficient cèrtainty oi r￿elpt and so il is probable Ihal Ihe in¢ome will be receNed, and Ihe atmunlof Income ceivable can b8 mgasured reliably. Voluntary Incornp ig fac￿Ved by way ol pran1$, donèlhins oirts is includtrd in full in the Stslomenlof Financial Acbvities when re￿Va￿*. (>anis wh&re gnlillemeni Is M condilKTrnJl gn the delivery ol a specific pgrformwte bylhe charity ale recognised w￿n the charty becomes uncljndilionally enliued to the grant Investrnenl inwm8 is Induded when rerewablè. No Incorning r*8ourc*s are inc￿￿e4 in th9 Sla￿￿￿nI of finanoal kntivthFs net of expwditure. Éxwndltum R•cognltlon Liabilihgs Srè rèco9nL4ed as expendilurg as SODn as there is a leg¥1 of ¢onstruCiive ob119alion Comm￿1n9 Ihè tharily lo ihal expenditure. it is probable thal seMern9niwill be reqts1red and th amount tyf Ihè Obl￿allon can be measurèd reliaNy. I pxp8nditufè is accounted loi on ¥ atcrua1s bas￿ Ml expw8Fs. thduding SUPPOrt co¥t5 and govern¥ThcÈ costs. are allocated 0r8PPOrt￿ned 10 the applic¥ble fjxpendi￿re headings in the ststgrn8ntof financial a¢1￿l￿e5 ¢hariL8bk expendrture coThpri$&a those cosls Inpjrred by ihp ¢harity in ihe delweryof its aEtivitV&S and services for its b8néfiei8rÈs. Gtsvèmancg costs wrnpri$é lh8 costs associale