## **OTLEY ACTION FOR OLDER PEOPLE ANNUAL REPORT 2021/22**
## **Crossgate, Otley, LS21 3AA**
Registered Charity Number 1150684
Company Number 8224902
Tel: 01943 463965
Website: www.otleyactionforolderpeople.org.uk Email: info@otleyactionforolderpeople.org.uk
Otley Action for Older People / Annual Report 2021/22
## _**Aims and Objectives as set out in the “Articles of Association”**_
“The charity is established to relieve the following charitable needs of older people living in Otley, Pool and Arthington:
1) To relieve poverty
2) To preserve and protect good health
3) To advance education; and
4) To promote the social inclusion of such people who are excluded from society because they are house-bound, or who are unable to drive or easily access public transport and to assist them to integrate into society by such means as the trustees deem fit”.
## **Background**
Otley Action for Older People (OAOP) is a long established and successful community-based organisation working on behalf of the older population of Otley, Pool and Arthington. Initiated in 1995 and granted charitable status in 1996. The original charity number was 1060379 and Otley Action registered with the Charity Commission at the time setting itself the clear objectives as listed in the original constitution.
OAOP is open to all people over 60 within the Otley, Pool-in-Wharfedale and Arthington areas. Otley Action for Older People is a member of the Leeds Neighbourhood Network Scheme (NNS) a network of voluntary sector organisations working with defined communities to identify and address local priorities and work in partnership with statutory services to support independent living for older people.
OAOP primarily targets activities and services to the needs of low-income older people, older people with disabilities and those threatened by or experiencing social exclusion. However, there is an opendoor policy and thus activities are open to those aged over 60, except where there are defined criteria.
The organisation is in the northwest of the Leeds Metropolitan District. Otley, Pool and Arthington are set within a rural area and are outside the Leeds Regeneration Area.
There are over 3000 older people living within Otley (that equates to approximately 24% of the population). 8% of these are over 75 and 2% over 85. Among the over 60s, 71% are owner-occupiers, 18% local authority rental and 11% other rental. High proportions are living alone (49% of our membership). OAOP currently has 1251 members registered on the database.
OAOP has six staff members to manage the workload of the charity. There are over 100 volunteers from a wide range of backgrounds and of varying ages and ethnicities. The volunteer workforce receives training and support and as such are competent and able in supporting our older people. The staff team organises, manages, and oversees the volunteers and provides practical and emotional support to them and our members. Our Board of Directors, made up of local older people and members of the local community to ensure co-production in the development of services that are provided, and decisions made, provides governance of the organisation. We value our members and actively seek
2
Otley Action for Older People / Annual Report 2021/22
feedback from observation and consultation. Consultation and feedback from members is integral to our improvement policies and we actively seek this.
As an organisation, we have a continual improvement philosophy and a desire to increase the quality of services and outcomes available to older people.
Otley Action for Older People (OAOP) provides activities and services for adults over the age of 60. The primary aims focus on social inclusion and equality. This is enacted by enabling reductions in poverty, increasing active participation and providing person centred support for people to live in their own homes for as long as possible.
Services include home visits, assessments, information and signposting, transport to hospital and doctors’ appointments, wheelchair hire, shopping, lunch clubs, exercise classes, social groups and outings.
**----- Start of picture text -----**
Board
Policy &
Project Manager
Resources
Committee Sue Trainor
(37 hours)
Senior Social Inclusion Worker Outreach & Development
Catherine Greenwood Worker
(37 Hours) Sarah McNab
(15 Hours)
Social Work
Students
Volunteer & Community Engagement Finance & Admin/Digital
Worker Inclusion Worker
Janet Smith Jenny Sellars
(30 Hours) (28 Hours)
Volunteers
Inclusion Worker
Ellie Robertshaw
(37 Hours)
**----- End of picture text -----**
3
Otley Action for Older People / Annual Report 2021/22
_**Board of Directors 2021/2022**_
**Ailsa Bearpark (Chair) Gill Chapman Tim Dalby John Eveleigh Doris Gagen Nigel Gill Pamela Gill Frank Jordan (Secretary) Pauline Padden (Treasurer) Stuart Page Arthur Parslow**
## Company Secretary
Sue Trainor
4
Otley Action for Older People / Annual Report 2021/22
**----- Start of picture text -----**
Ailsa Pauline Frank
Tim Pam Nigel
John Gill Arthur
Doris Stuart
**----- End of picture text -----**
5
Otley Action for Older People / Annual Report 2021/22
_**Otley Action for Older People Staff Team**_
|Project Manager|Sue Trainor|
|---|---|
|Senior Social Inclusion Worker|Catherine Greenwood|
|Outreach and Development
Worker|Sarah McNab|
|Volunteer & Community
Engagement Worker|Janet Smith|
|Finance/Admin/Digital
Inclusion Support Worker|Jenny Sellars|
|Inclusion Worker|Ellie Robertshaw|
_**Social Work Students on Placement in 2021/2022**_
|Amber Wynn-Handbury
Second Year BA Honours Leeds Beckett University|Passed|
|---|---|
|Georgina Ingoe
Second Year BA Honours Bradford University|Passed|
|Lucy Belgrave
Second Year MA Bradford University|(Ongoing)|
|Timipre Olali
Second Year MA Bradford University|Ongoing)|
6
Otley Action for Older People / Annual Report 2021/22
## _**Volunteers**_
We have a fantastic team of registered volunteers, with the eldest being 96! They bring a wealth of experience and expertise with them from diverse backgrounds, all with the common ethos of wanting to care for the older population of Otley, Pool and Arthington. Collectively, they are responsible for running the 15 Social Groups that we run every week.
There are currently 87 volunteers registered with us, with a further 14 in the pipeline. We have run active recruitment campaigns since the post of Volunteer Engagement and Community Support Officer was created, which has led to the recruitment of 17 new volunteers since 1[st] September.
Our volunteers fall into several categories:
Befrienders – 16
Car Scheme – 11
Drivers/Escorts – 17 Group work – 24
Others – 19
Our volunteer workforce is fundamental to the work we do, without them Otley Action would not be the force that it is or have the presence in Otley it has. We have grown steadily over the years, and this is largely due to the hard work and dedication of our volunteer workforce. We continue to be amazed at the commitment of our volunteers. Whether it is going above and beyond as a befriender or taking a lady to a hospital appointment 100 miles away – no job is too big or small and our army of volunteers will find a way to make things happen.
## **Janet Smith Volunteer Engagement Worker**
7
Otley Action for Older People / Annual Report 2021/22
## _**Otley Action Members**_
In March 2022, we had 1251 members registered with Otley Action. There were 654 women and 597 men. Of these members there were 73 women and 45 men registered with Memory Loss.
**----- Start of picture text -----**
Male, 597, 48%
Female, 654,
52%
**----- End of picture text -----**
**----- Start of picture text -----**
100+ Under 60
1% 1%
60+
9%
90+
18%
70+
33%
80+
38%
**----- End of picture text -----**
8
Otley Action for Older People / Annual Report 2021/22
**----- Start of picture text -----**
45,
38%
73,
62%
Female Male
**----- End of picture text -----**
9
Otley Action for Older People / Annual Report 2021/22
## _**Chair’s Remarks**_
There’s no doubt about it, the older you get the quicker time goes by. Having said that, it is truly amazing to think just how much Otley Action has achieved all in one year. Sue and her team have come through the pandemic and all its challenges with flying colours. Their friendly and positive attitudes form a bedrock for the organisation’s continuing success.
However, the real value of Otley Action can only truly be measured through our wonderful volunteer force. Covid 19 challenged on so many levels and, while it was not possible for all volunteers to perform their roles during the worst times, we are now getting back into the swing of things. It’s great to see activities starting again in conjunction with new and interesting opportunities for the community to join in with.
New volunteers have joined us and continue the great work of our lunch clubs, befrienders and transport services but also have lent their support to more recent initiatives such as the community café. Operating weekly it is really starting to find its place in these difficult times, offering access to advice and support from various outside services.
Although it is likely that hard times are ahead for the economy both nationally and locally, we can be proud to say Otley Action will be there for our members and the wider community, working together to carry us through.
## **Ailsa Bearpark Chair of Otley Action for Older People**
10
Otley Action for Older People / Annual Report 2021/22
## _**Project Manager’s Report**_
On writing this it is hard to believe how different the world looked a year ago. Now looking back on the past 12 months and the gradual re-opening of society there seems to be a lot to look forward to. In April/May 2021 it was a relief to be able to resume group activity which many of our members had so dearly missed. Initially, there was trepidation amongst some but with safety measures in place confidence to reengage became stronger.
With the refurbishment of the Older People’s Welfare Centre complete it was great to have an inviting new venue for our older people to come together and enjoy. Over time the numbers of groups and at groups began to increase and we were able to gradually see things coming back together.
The refurbishment of our office space provide staff with a light, bright and airy environment from which they can work. The additional ground floor office space and reception was a real bonus providing accessible space for our members to drop in and gain support and our volunteer receptionists to work.
The new premises became even more important to the older people of the town with the sad announcement of the closure of Otley Methodist Church in the year. A wonderful venue which will be missed.
Throughout this time, we continued to be the Hub for Leeds City Council supporting people in the Otley and Yeadon ward who were either isolating or were classed as clinically vulnerable.
In 2021 there were a lot of staff changes. Sarah McNab the Outreach and Development worker went on maternity leave and has since had a bouncing baby boy, Miles. We were delighted to be able to offer Ellie Robertshaw, a former student with Otley Action a 12-month contract to cover this.
We were thrilled to be informed by the Big Lottery Fund that we had been awarded just under £200,000 to fund a 4-year post for a new Volunteer Engagement and Community Officer. Janet Smith a volunteer with Otley Action for 4 years was the successful candidate and took up the post in September 2021. Janet hit the ground running and has been a real bonus to the organisation, adapting to her new role like a fish to water.
The Board of Directors recognised that the organisation needed extra support with admin and finance and another successful appointment was made with Jenny Sellars joining us in June 2021. Jenny took on an extra role of Digital Inclusion Worker later in the year heading our Internet Café twice a month.
Catherine continues to be a rock with her experience and knowledge always supporting other staff members and her social work student cohort.
Wow, what a year, long may it continue.
## **Sue Trainor Project Manager**
11
Otley Action for Older People / Annual Report 2021/22
## _**Otley Action Activities**_
## **Regular Services and Activities from 01/04/2021 – 31/03/2022**
## **Advice and Information**
## **Practical Help**
Registration of members Support for Individuals & community groups Signposting and referrals Newsletters
## **Transport and Mobility**
Shopping support Gardener vetting service Contractor’s list Care and Repair referrals Volunteering IT and digital support Picking up prescriptions
OAOP minibus transport Volunteer Car Scheme Wheelchair and equipment loan
## **Social Activities**
Fish and chip delivery service Lunch Club, Mini-bus trips Christmas and Easter Parties Quizzes Art class Choir Memory Café Tai Chi Zumba Indoor Bowls Community Café Parents, Tots & Seniors Bingo
## **Social Care**
Home visiting and assessments Befriending Telephone contact Blue Badge Bus Passes Attendance allowance applications Housing support Form filling and financial queries
## **Health Activities**
Tai Chi classes Chair-based Exercise Zumba Gold classes Winter indoor bowls
12
Otley Action for Older People / Annual Report 2021/22
## _**Regular Groups and Activities**_
## **This is our regular timetable of scheduled events**
|**Day**|**Activity**|**Venue**|**Time**|**Clients**
**per week**
**(Average)**|
|---|---|---|---|---|
|Monday|Memory Café
1stMonday of month|Chippendale Centre|12pm|10|
|Monday|Quiz
2ndMonday of month|Chippendale Centre|12pm|22|
|Monday|Internet Café
3rdand 4thMonday of
month|Chippendale Centre|1pm|10|
|Monday|Bingo|Labour Rooms|2pm|15|
|Tuesday|Otley Luncheon Club|Chippendale Centre|12pm|20|
|Tuesday|Art Class|Chippendale Centre|2pm|14|
|Wednesday|Indoor bowling|Otley Methodist church|10am||
|Wednesday|Pool Luncheon Club|Wharfedale Court|12pm|22|
|Wednesday|Chair Based Exercise|Chippendale Centre|3pm|16|
|Thursday|Choir|Black Horse Courtyard|11.00 am|10|
|Thursday|Otley Lunch Club|Chippendale Centre|1pm|26|
|Thursday|Parents, Tots and
Seniors|Chippendale Centre|2pm||
|Thursday|Tai-chi|Beech Hill Church|2.00 pm|18|
|Friday|Community Café|Chippendale Centre|12.30pm|14|
|Friday|Zumba Gold|Bridge Church|2pm|24|
13
Otley Action for Older People / Annual Report 2021/22
## _**What happened in 2021/2022 post the Covid 19 pandemic?**_
Following the lifting of the lockdown restrictions, we steadily started to run some activities and am pleased that by the end of March 2022 we have reinstated a full programme of activities for our service users.
## **Service Delivery**
May 2021 saw the relaunch of the Tuesday lunch club, a new chair-based exercise class, Tai Chi class and 2 Zumba classes. The Thursday lunch club, coffee mornings and food deliveries remained ongoing. All groups were at full capacity which was somewhat limited due to social distancing requirements, with the further relaxing of lockdown restrictions the groups are well attended. The Art Group restarted in July 2021, as did the Pool Lunch Club at Wharfedale Court and Indoor Bowling in September.
The Parents, Tots and Seniors, Memory Café, Bingo Group also resumed in October 2021.
Unfortunately due to pressures on the Chevin Medical Practice due to their heavy workload relating to the vaccine rollout the Leg Club could not restart this year.
## **COVID 19 Pandemic**
Throughout 2021 until the end of March 2022 Otley Action continued its work as a Leeds City Council Hub supporting the most vulnerable of residents in Otley and Yeadon. As part of a citywide network of organisations we played a major role supporting and co-ordinating relief work throughout the pandemic. Gradually as restrictions eased and some form of normality returned the demand for this type of service gradually eased. As part of this work in 2021 Otley Action started to support those who were assisted temporarily through COVID to transition back to self-reliance with sustainable outcomes supported, where needed, by mainstream services. Working with the local community Otley Action developed a community led approach, strengthening local partnerships and community led approaches.
## **Otley Tuesday Lunch Club - Environmental Health**
In early November we had a visit from the Leeds City Council Environmental Health Department to assess the Tuesday lunch club and to view our procedures whilst preparing the food. Following completion of the report, Otley Action were awarded a 5-star rating.
14
Otley Action for Older People / Annual Report 2021/22
## **Projects, Groups & Activities**
- –
- Local Care Partnership Frailty Project
- The project got underway in April 2021. Of the 200 people referred to Otley Action, 100 were newly referred by Chevin Medical Practice and registered as a result. Approximately 65 people are now either regularly attending groups, accessing our car scheme and food delivery service or utilising our benefits and IT related support. Data gathered from the services users at the beginning of the project and mid-point was submitted to LCP in October. Many of the service users have reported feeling more positive at the interim point due to the extra support from the frailty group, chair-based exercise and related support from Otley Action.
- Community Crisis to Community Cohesion Pilot Project
- Partnership project with Garforth NET focussing on how older volunteers felt towards volunteering during the pandemic whilst being classed as in the vulnerable group ended at the end of May 2021. A report of the findings from the volunteer surveys was sent to Voluntary Action Leeds. The report provided interesting statistics that will be very useful to use in funding applications in the future.
- Leeds Neighbourhood Network Evaluation
We supported The Centre for Regional Economic and Social Research at Sheffield Hallam University who had been commissioned by Leeds City Council to undertake an evaluation of the Leeds Neighbourhood Network Schemes. Otley Action had been involved on and off for a couple of years in this research. Evaluation looked at expanding what they do by gaining feedback from all stakeholders.
- Telephone Contact Scheme
There are currently 1251 members registered and the aim of the Winter Wellbeing Telephone Contact programme was to contact every member and have a general chat with them about how they are, and what we might be able to help them with. The programme started in November 2021 and continued to the end of March 2022.
- Digital Inclusion Census
2021 was Census year and was the first one where the requirement was to complete the form online. As a result we received several requests from members for help with completing and submitting the form online, due to not having access to the internet or lack of confidence in doing so.
## Internet Café
With the increase in requests for assistance from members to help with the phones, tablets and laptops the monthly internet café increased from once monthly to twice a month. The sessions are well attended with a team of staff and volunteers available to assist with a wide range of queries. In addition we started to do home visits to provide digital support to members who are unable to get to the café sessions.
- Veg Boxes
We have been working with Otley 2030 every school holiday to box up fruit and vegetables and distributed them to vulnerable people in Otley. The fruit and veg is funded by donations to Otley 2030 and some of our volunteers helped with the distribution. In addition, we manage the database of contact information for all those who receive the boxes. It has led to new members and a potential to share volunteer resources.
15
Otley Action for Older People / Annual Report 2021/22
- Union Court Coffee mornings – restarted on 23 February. Presently Ellie has been running it with aim of finding a volunteer to replace Pauline Anderson who ran the coffee morning prior to the Covid 19 outbreak. There are around 10 regular attendees – feedback has been positive from the group who missed getting together and getting to know their neighbours.
- Community Café – The first community café took place in mid-March. Eighteen people attended the first session which featured a drop in from Money Buddies. Di Forbes the volunteer that came along from the service spoke to all the attendees and accepted three referrals for support. The café continues to meet every Friday.
- Pool Lunch Club - In March we invited all our Pool members to a free lunch at Wharfedale Court with the aim of reaching out to potential new customers. It was great to see nine new older people in attendance making a grand total of twenty-seven people for lunch. On the following week three of them returned and two more said they would attend in the future.
- Winter warmth – Between October 2021 and March 2022, we called all our members to have a conversation with them to see how they were coping during the winter months and now that things are getting back to normal following the pandemic, how they were feeling and if they were getting out and socializing. It was also a way of reminding our members that we are still here for them if they ever needed us in the future. We have had positive feedback about this project with members contacting us to say it was very thoughtful of us, we also had members who rang back prior to our calls, with enquiries which they previously were not sure who to ask. We have also gained home visits from this project to a variety of members.
- Hug on a tray - We supported Lesley Noble and her group “Hug on a Tray” who provide much needed support for two wards in the Bexley Wing with refreshments and free TV for the patients. Lesley provided a tombola which we displayed at our summer event, groups and lunch clubs.
- Library reading group - We were approached by Eric Cairns one of our volunteers to support the library reading group who were no longer allowed to meet in the library. The group of 10 older people meet once a month as a book club to discuss their latest read. Through our connections we were able to facilitate this at the Labour Rooms on the first Monday of the month at 6pm.
- Buy a Brick - Tracey Krupianka-Scott completed the canvases for the buy a brick project. The result is fantastic, and we have found a permanent home for them in the building.
16
Otley Action for Older People / Annual Report 2021/22 **Birthday Celebrations**
During the year the following members celebrated their 100[th] birthdays:-
**----- Start of picture text -----**
Gladys Emsley Nora Hollins
**----- End of picture text -----**
We were so pleased to be able to join in their festivities. Both Gladys and Norah have a great zest for life and wonderful sense of humour.
## **Christmas Party**
The Christmas Party was held at the Chippendale centre on 16 December and was attended by 55 service users and was a roaring success.
## **Rotary Christmas Party**
We were approached by Peter Heald of the Rotary Club to support their annual Christmas party held at Westbourne House. The Christmas lunch and party were held on 9 December in the main hall of the building with catering and entertainment provided by the Rotary. We were able to identify 60 suitable candidates and provide the transport for them. It was a great opportunity to invite those people that wouldn’t always engage with group activities and the feedback from them was very positive.
17
Otley Action for Older People / Annual Report 2021/22
## **Christmas Gift Giving Appeal**
Fifteen of our service users contributed over £100 enabling us to buy Christmas gifts for12 children of vulnerable families in Otley. We hosted an afternoon where the service users could select suitable gifts from various gift catalogues. We then purchased the gifts on their behalf, ensure that he service users saw them before they were packaged up and handed over.
## **Trips and Outings**
Throughout the year Otley Action ran a range of trips and outings. We ran some ad-hoc trips during this period as we received regular requests for countryside drives and shopping trips. These included:-
Lunch at Askwith Arms Ilkley Cinema Countryside minibus drive and lunch at Mackenzie’s Farm Shop Lunch-Wetherby Whaler York Designer Outlet Shopping trip Lunch at Anchor Inn, Whixley Lunch-Generous Pioneer, Burley in Wharfdale Christmas Lunch – The Old Spring Well, Harrogate Woodbank Garden Centre, Harden Owlcotes Shopping Centre, Bradford Lunch-Otley Golf Club Shopping trip to Boundary Mills, Colne; Crimple Hall Pantomime Pinocchio, Queen’s Hall, Burley in Wharfedale
18
Otley Action for Older People / Annual Report 2021/22
## _**Training**_
We received a grant of £1,000 from CCG via Leeds Community Foundation to run different volunteer training courses. This money was used to provide training courses for our students and volunteers. The following training sessions were held:
|**Date**|**Training**|**Number of attendees**|
|---|---|---|
|7 December
2021|Safeguarding Vulnerable Adults Level 1|7|
|7 December
2021|Dementia Awareness Training|7|
|10 March 2022
17 March 2022|First Aid at Work Training|4
11|
The sessions included training on how to remain covid secure when delivering the skills acquired from the courses.
19
Otley Action for Older People / Annual Report 2021/22
## _**Otley Action Finance – Fundraising and Donations**_
**Leeds City Council** – OAOP have a five-year core funding contract with Leeds City Council which runs until 30[th] September 2023. (£73,113.64)
## **Leeds City Council – Otley & Yeadon Hub – Covid Response** - £62,500
**Leeds City Council –** Lunch club grants £5,158.73 towards for the Otley lunch clubs
**Local Giving – My Donate via website –** Contributions received between 1/4/2021-31/03/22 is £2969.06. Local Giving match funding £742.26.
**HMRC Gift Aid** - £1,641 claimed January 2022
**Percy Bilton** - £500 towards the cost of a new freezer, microwave and other small kitchen goods to put in the newly refurbished downstairs kitchen in centre.
**Big Lottery Community Fund** - £200,000 over four years for the Volunteer Engagement Officer post.
**Leeds Community Foundation** - £1,000 from CCG towards volunteer training.
**Memory and Inclusion Project (Forget Me Not)** - £3000 received for the Memory Café
**Minibus Fundraiser -** £1,147 received in donations towards the cost of replacing and adapting a new minibus
**Arnold Clark Community Fund** - £1,000 contribution towards running costs of groups and activities.
**Fair Share Grant** - £1,000 awarded by Fare Share who partner with Waitrose towards general activities
**Awards for All** - £9,750 grant to support MIDAS volunteer training, new wheelchairs, wheelchair shed, trips and outings
**Magic Little Grants** - £500 to support extra professional artist sessions at the Art Group.
**Legacy** - £3,000 received from the estate of the late Audrey Hudson, who had been a member of Otley Action of many years.
**The Factory Shop** - £230.18 raised from the sale of carrier bags over previous months
**Pool Parish Council** - £250 towards cost of Easter Party at Pool Village Hall
**Otley Golf Club** – raised £1,371.75 for OAOP as their selected charity of the year.
**BSOG Fuel Grant** - £236.35
**Skipton Building Society -** 472.83
**Leeds Older Peoples Forum Small Grants -** £550
20
Otley Action for Older People / Annual Report 2021/22
**The University of Leeds and Bradford University** - £2,800 received for student placements.
**St Joseph’s School (Year 3) -** £120 funds raised from the children selling ice biscuits and sewed pencil cases for OAOP
**Otley Town Council** - £300 to fund newsletter publication.
21
Otley Action for Older People / Annual Report 2021/22
22
**Charity Registration No: 1150684 Company Registration No: 08224902 (England and Wales)**
## **OTLEY ACTION FOR OLDER PEOPLE**
**DIRECTORS’ REPORT AND UNAUDITED ACCOUNTS**
**FOR THE YEAR ENDED 31 MARCH 2022**
**OTLEY ACTION FOR OLDER PEOPLE**
## **ACCOUNTS** _**FOR THE YEAR ENDED 31 MARCH 2022**_
## **INDEX**
## **Page**
1. Significant Information 2. Report of the Directors 3. Independent Examiners Report 4. Statement of Financial Activities 5. Balance Sheet 6. Statement of Cashflows 7 - 14 Notes to Accounts
1.
## **OTLEY ACTION FOR OLDER PEOPLE**
## **LEGAL AND ADMINISTRATIVE INFORMATION**
**Directors** John Eveleigh Doris Gagen Pamela Gill Arthur Parslow Ailsa Bearpark Nigel Gill Gillian Chapman Frank Jordan Timothy Dalby Pauline Padden Stuart Page **Secretary** Susan Trainor **Charity number** 1150684 **Company number** 08224902 **Registered office** Otley Old Peoples Welfare Centre Crossgate Otley West Yorkshire LS21 3AA **Independent Examiner** Kevin J Meddings MAAT Stuart B Lodge & Co 44 Bradford Road Idle Bradford West Yorkshire BD10 9PE **Bankers** Virgin Money 94 – 96 Briggate Leeds West Yorkshire LS1 6ND Monmouthshire Building Society Monmouthshire House John Frost Square Newport Monmouthshire NP20 1PX The Charity Bank Ltd Fosse House 182 High Street Tonbridge Kent TN9 1BE
Charities Aid Foundation Shawbrook Bank Lutea House Warley Hill Business Park The Drive Great Warley Brentford Essex CM13 3BE
2a.
## **OTLEY ACTION FOR OLDER PEOPLE**
## **DIRECTORS’ REPORT** _**FOR THE YEAR ENDED 31 MARCH 2022**_
The trustees present their report and accounts for the year ended 31 March 2022.
The accounts have been prepared in accordance with the accounting policies set out in note 1 to the accounts and comply with the charity’s memorandum and articles of association and constitution, the Companies Act 2006 and the Charities Act 2011.
## **Structure governance and management**
The charity is a company limited by guarantee and was incorporated on 21 September 2012. The charity was registered with the Charity Commission on 4 February 2013.
The directors who served during the year were:
John Eveleigh Doris Gagen Pamela Gill Arthur Parslow Timothy Dalby Ailsa Bearpark Nigel Gill Gillian Chapman Frank Jordan Pauline Padden Stuart Page
Appointment of Directors: The charity may by ordinary resolution:
1. Appoint an existing member who is willing to act to be a director; and
2. Determine the rotation in which any additional directors are to retire.
No person other than a director retiring by rotation may be appointed a director at any general meeting unless:
1. He or she is recommended for re-election by the directors; or
2. Not less than 14, no more than 35 clear days before the date of the meeting; the charity is given a notice that:
- a. Is signed by a member entitled to vote at the meeting;
- b. States the member’s intention to propose the appointment of a person as a director.
None of the directors has any beneficial interest in the company. All of the directors are members of the company and guarantee to contribute £10 in the event of a winding up.
All directors have voting rights.
## **Organisational Structure**
Otley Action for Older People is managed by the directors in accordance with the Constitution and Memorandum and Articles of Association. The directors meet on a regular basis every 6 weeks with the Annual General Meeting held each year.
All decisions other than routine day-to-day planning and project management decisions are brought before the directors for discussion and ratification. The staff team report to the directors through regular written reports. There is a supervision structure within the staff team. The work of the organisation is also undertaken in keeping with our written policies (see below) and the conditions laid down by our various funders.
2b.
## **OTLEY ACTION FOR OLDER PEOPLE**
## **DIRECTORS’ REPORT (continued)** _**FOR THE YEAR ENDED 31 MARCH 2022**_
## **Relationships:**
Otley Action for Older People works with Leeds Adult Social Care, the NHS, Otley Town Council, and other organisations to provide a diverse range of preventative health and social services that address the needs of local older people.
Prior to and during the pandemic the organisation also supports and works with several local community organisations including Otley Courthouse, Otley Older People’s Welfare Committee, Otley Over 60’s Club, Otley Food Bank, Otley Blind Group and local churches.
The directors have assessed the major risks to which the charity is exposed and are satisfied that systems are in place to mitigate exposure to the major risks.
## **Objectives and activities**
The charity’s objects are to relieve the following charitable needs of older people living in Otley, Pool and Arthington:
1. To relieve poverty.
2. To preserve and protect good health.
3. To advance education.
4. To promote the social inclusion of such people who are excluded from society because they are house-bound or who are unable to drive or easily access public transport and to assist them to integrate into society by such means as the directors deem fit.
The directors have complied with their duty to have due regard to guidance published by the Charities Commission with particular reference to the advancement of education and health and the relief of poverty. This is outlined further below.
It is hard to believe how different the world looked a year ago. Now looking back on the past 12 months and the gradual re-opening of society there seems to be a lot to look forward to. In April/May 2021 it was a relief to be able to resume group activity which many of our members had so dearly missed. Initially, there was trepidation amongst some but with safety measures in place confidence to re-engage became stronger.
With the refurbishment of the Older People’s Welfare Centre complete it was great to have an inviting new venue for our older people to come together and enjoy. Over time the numbers of groups and at groups began to increase and we were able to gradually see things coming back together.
The refurbishment of our office space provides staff with a light, bright and airy environment from which they can work. The additional ground floor office space and reception was a real bonus providing accessible space for our members to drop in and gain support and for our volunteer receptionists to work from.
The new premises became even more important to the older people of the town with the sad announcement of the closure of Otley Methodist Church in the year. A wonderful venue which will be missed.
The real value of Otley Action can only truly be measured through our wonderful volunteer force. Covid-19 challenged on so many levels and, whilst it was not possible for all volunteers to perform their roles during the worst times, we are now getting back into the swing of things. New volunteers have joined us and continue the great work of our lunch clubs, befrienders and transport services but also have lent their support to more recent initiatives.
Throughout this time, we continued to be the Hub for Leeds City Council supporting people in the Otley and Yeadon ward who were either isolating or were classed as clinically vulnerable. This work was recognised by Otley Town Council who presented the charity with a Covid-19 emergency award and also by Leeds City Council and Voluntary Action Leeds for recognition of outstanding service throughout the pandemic.
2c.
## **OTLEY ACTION FOR OLDER PEOPLE**
## **DIRECTORS’ REPORT (continued)** _**FOR THE YEAR ENDED 31 MARCH 2022**_
In 2021 the staff team doubled with the addition of a Finance and Administration Officer, Digital inclusion Worker and Volunteer Engagement and Community Officer. With new staff appointed throughout 2021 we were able to refine and develop our services. Much thanks go to the Big Lottery Fund for supporting our work over the coming four years with a £200,000 grant in support of our wonderful volunteers.
## **Policies**
These are policies we have reviewed this year:-
Accessible Information Policy documents Bullying and Harassment Policy documents Complaints and Compliments Policy and Confidentiality Policy Data Protection Policy documents Disciplinary Policy documents Environment Policy documents Equality and Diversity Policy documents Financial Standing Order and Reserves Policy documents Grievance Policy Health and Safety Policy documents Lone Worker Policy documents Needs Risk and Support Planning Safeguarding Vulnerable Adults Training Policy documents Volunteering Policy documents GDPR Policy
## **Financial Review**
The organisation made a surplus of £20,731 (2021 - surplus of £27,402) in this financial year.
The core activities of the organisation made a surplus of £28,760 prior to any fund transfers.
The total reserves of the organisation at 31 March 2022 amounted to £235,087.
Of this £59,967 relates to specific restricted funded projects and is due to be spent in the 2022/23 financial year. General reserves, following a transfer of £20,000 to the new minibus fund and £2,335 to the contingency fund now amount to £55,733 and are available to support current ongoing work of the organisation.
The organisation has 2 designated funds; the Contingency Fund referred to below and the Transport Fund which at 31 March 2022 had a balance of £8,552 and had been established to support the costs of running the Minibus.
The main risks that the organisation is subject to are covered through our insurance policies. There are, however, a number of risks which we cannot insure against including withdrawal or cessation of funding from outside bodies and the need to cover employee redundancy terms. It is, therefore, the policy of Otley Action for Older People to hold back a part of our resources as reserves to allow us to meet our obligations in the event of unexpected circumstances.
The organisations policy is to hold in a separate designated fund a sum equivalent to 6 months running costs which is approximately £110,835.
## **Investment Policy**
Short term funds are placed in deposit accounts to maximise the Charity’s income.
2d.
## **OTLEY ACTION FOR OLDER PEOPLE**
## **DIRECTORS’ REPORT (continued)** _**FOR THE YEAR ENDED 31 MARCH 2022**_
## **Plans for the Future**
In the coming year we aim to renew our relationships with partners and stakeholders and particularly work alongside other community groups within the area. Otley Action commissioned Third Sector Consultancy to explore sustainable ways of working in the local area and the outcome of this was the Otley Community Support Plan. This project has led to the initiation of the Community Group Lunch initiative now meeting bi-monthly with the huge potential to develop and expand it. Other initiatives for the coming year include the Community Café, extra support for men experiencing difficulties, development of memory services, digital services, and a new music group.
The Board of Directors have also identified the need to update our transport services and we are currently fundraising to this aim. Our goal in the future is to replace one of our minibuses with a brand-new vehicle to meet the needs of our older people
## **Statement of Directors Responsibilities**
The directors of Otley Action for Older People are responsible for preparing the Directors Annual report and accounts in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).
Company law requires the directors to prepare accounts for each financial year. Under company law the directors must not approve the accounts unless they are satisfied that they give a true and fair view of the state of affairs of the charitable company and of the incoming resources and application of resources, including the income and expenditure, of the charitable company for that period. In preparing these accounts the directors are required to:-
- select suitable accounting policies and apply them consistently;
- observe the methods and principles in the Charities SORP;
- make judgements that are reasonable and prudent;
- state whether UK accounting standards have been followed, subject to any departures disclosed and explained in the accounts; and
- prepare the accounts on a going concern basis unless it is inappropriate to presume that the charity will continue in business.
The directors are responsible for the maintenance and integrity of the charity and financial information included on the charity’s website. Legislation in the United Kingdom governing the preparation and disseminator of accounts may differ from legislation in other jurisdictions.
The directors are responsible for maintaining proper accounting records which disclose at anytime the financial position of the charitable company and to enable them to ensure that the accounts comply with the Companies Act 2006, and the Charities Act 2011. They are also responsible for safeguarding the assets of the charitable company and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
On behalf of the board of directors
....................… Director Ailsa Bearpark
Dated: 27 June 2022
3.
## **INDEPENDENT EXAMINERS REPORT**
## **TO THE DIRECTORS OF OTLEY ACTION FOR OLDER PEOPLE**
I report on the accounts of the charity for the year ended 31 March 2022 which are set out on pages 4 to14.
## **Respective responsibilities of director and examiner**
The directors of Otley Action for Older People are responsible for the preparation of the accounts. The directors consider that an audit is not required for this year under section 144(2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed.
Having satisfied myself that the charity is not subject to audit under company law and is eligible for independent examination, it is my responsibility to:
- (i) examine the accounts under section 145 of the 2011 Act;
- (ii) to follow the procedures laid down in the general Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act; and
- (iii) to state whether particular matters have come to my attention.
## **Basis of independent examiner’s report**
My examination was carried out in accordance with the general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a “true and fair view” and the report is limited to those matters set out in the statement below.
## **Independent examiner’s statement**
In connection with my examination, no matter has come to my attention:-
- (a) which gives me reasonable cause to believe that in any material respect the requirements:-
- (i) to keep accounting records in accordance with section 386 of the Companies Act 2006; and (ii) to prepare accounts which accord with the accounting records and to comply with the accounting requirements of section 396 of the Companies Act 2006 and with the methods and principles of the Statement of Recommended Practice; Accounting and Reporting by Charities;
- have not been met; or
- (b) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
## **Kevin J Meddings MAAT**
Stuart B Lodge & Co 44 Bradford Road Idle Bradford West Yorkshire BD10 9PE
Dated: 29 June 2022
4.
## **OTLEY ACTION FOR OLDER PEOPLE**
## **STATEMENT OF FINANCIAL ACTIVITIES** _**FOR THE YEAR ENDED 31 MARCH 2022**_
|
**Note**
**Income**
Donations and Legacies
2
Investment Income
Income from Charitable Activities
3
**Total Income**
**Expenditure**
Charitable Activities
4
**Total Expenditure**
**Net Income/(Expenditure)**
**Net movement in funds** **before transfers**
Transfer between funds
**Net Income**
**Net Movement in funds after transfers**
**Total funds brought forward**
**Total funds carried forward**|**General Designated Restricted**
**Fund**
**Fund Funds**
**£ £ £**
20,327
-
1,502
1,099
-
-
21,426
-
1,502
99,624
2,866
116,979
121,050
2,866
118,481
92,290
4,599
124,777
92,290
4,599
124,777
28,760
(1,733)
(6,296)
(22,335)
2,335
20,000
6,425
602
13,704
49,308
118,785
46,263
55,733
119,387
59,967
|**2022**
**£**
21,829
1,099
22,928
219,469
242,397
221,666
221,666
20,731
-
20,731
214,356
235,087|**2021**
**£**
39,123
1,355
40,478
204,060
244,538
217,136
217,136
27,402
-
27,402
186,954
214,356|
|---|---|---|---|
The statement of financial activities also complies with the requirements for an income and expenditure account under the Companies Act 2006.
5.
## **OTLEY ACTION FOR OLDER PEOPLE**
## **BALANCE SHEET** _**AS AT 31 MARCH 2022**_
|**Notes**
**Fixed Assets**
7
**Current Assets**
Cash at Bank and in Hand
**Total Assets**
**Creditors: Amounts Falling Due**
**Within One Year**
8
**Total Assets less Current Liabilities**
**The Funds of the Charity**
Restricted Funds
10
Unrestricted Funds
Designated Funds
11
General Fund
**Total Charity Funds**|**General**
**Designated Restricted**
**fund**
**funds**
**funds**
-
-
-
58,713
119,387
60,677
58,713
119,387
60,677
(2,980)
-
(710)
55,733
119,387
59,967
-
-
59,967
-
119,387
-
55,733
-
-
55,733
119,387
59,967|**2022**
**Total**
**funds**
-
238,777
238,777
(3,690)
235,087
59,967
119,387
55,733
235,087|**2021**
**Total**
**funds**
-
217,218
217,218
(2,862)
214,356
46,263
118,785
49,308
214,356|
|---|---|---|---|
The company is entitled to the exemption from the audit requirement contained in section 477 of the Companies Act 2006, for the year ended 31 March 2022. No member of the company has deposited a notice, pursuant to section 476, requiring an audit of these accounts.
The directors acknowledge their responsibilities for ensuring that the company keeps accounting records which comply with section 386 of the Act and for preparing accounts which give a true and fair view of the state of affairs of the company as at the end of the financial year and of its incoming resources and application of resources, including its income and expenditure, for the financial year in accordance with the requirements of sections 394 and 395 and which otherwise comply with the requirements of the Companies Act 2006 relating to accounts, so far as applicable to the company.
These accounts have been prepared in accordance with the special provisions relating to small companies within Part 15 of the Companies Act 2006.
The accounts were approved by the Board on 27 June 2022
......................... Ailsa Bearpark Director
## **Company Registration No: 08224902**
6.
## **OTLEY ACTION FOR OLDER PEOPLE**
## **STATEMENT OF CASHFLOWS** _**AS AT 31 MARCH 2022**_
|**Notes**
**Cash used in operating activities**
13
**Cashflow from investing activities**
Interest income
Increase in cash equivalents in the year
Cash equivalents at the beginning of the year
**Total cash equivalents at the end of the year**|**2022**
**£**
20,460
1,099
21,559
217,218
238,777|**2021**
**£**
26,959
1,355
28,314
188,904
217,218|
|---|---|---|
7.
## **OTLEY ACTION FOR OLDER PEOPLE**
## **NOTES TO THE ACCOUNTS** _**FOR THE YEAR ENDED 31 MARCH 2022**_
1. **Accounting Policies**
- a. **Accounting Convention**
The accounts are prepared under the historical cost convention unless otherwise stated.
The accounts are prepared in accordance with Accounting and Reporting by Charities; Statement of Recommended Practice (SORP) applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) published on 16 July 2014, the Financial Reporting Standard applicable in the United Kingdom and Republic of Ireland (FRS102) the Charities Act 2011, the Companies Act 2006 and UK Generally Accepted Accounting Practice as it applies from 1 January 2015.
The charity constitutes a public benefit entity as defined by FRS102.
Having considered future planned activities and the resources available to the charity, the directors are satisfied that the financial statements should continue to be prepared on the going concern basis.
## b. **Incoming Resources**
Donations and legacies are included in full in the Statement of Activities when receivable.
Fees and charges, income from activities and all other related income is accounted for when received by the charity.
Income from investments is included in the year in which it is receivable.
Revenue grants for specific projects are credited to the Statement of Financial Activities when received and unspent amounts are carried forward in the form of restricted reserves.
## c. **Resources Expended**
Expenditure is recognised on an accruals basis as a liability is incurred. Expenditure includes any VAT which cannot be recovered and is reported as part of the expenditure to which it relates.
Charitable expenditure comprises those costs incurred by the charity in the delivery of its activities and services for beneficiaries.
Governance costs includes those costs associated with meeting the constitutional and statutory requirements of the charity.
All costs are allocated between the expenditure categories on the Statement of Financial Activities (SOFA) on a basis designed to reflect the use of the resource.
## d. **Tangible Fixed Assets and Depreciation**
Tangible fixed assets are stated at cost less depreciation. Depreciation is provided at rates calculated to write off the cost less estimated residual value of each asset over its expected useful life as follows:-
Tools and Equipment 4 years Office Equipment 4 years Motor Vehicles 4 – 10 years
## e.
## **Taxation**
As a registered charity the association benefits from rates relief and is generally exempt from income tax and capital gains tax but not from VAT. Irrecoverable VAT is included in the cost of those items to which it relates.
8.
## **OTLEY ACTION FOR OLDER PEOPLE NOTES TO THE ACCOUNTS** _**FOR THE YEAR ENDED 31 MARCH 2022**_
## f. **Pensions**
The charity contributes to deferred contribution pension schemes for all of its employees.
## g. **Fund Accounting**
Unrestricted funds are available to spend on activities that further any of the purposes of the charity. Funds may be designated at anytime by the directors if such a purpose is identified.
Restricted funds are subject to specific conditions by donors as to how they may be used.
## 2. **Donations and Legacies**
|Donations:
Legacy from the Estate of Audrey Hudson
Crowdfunder
Otley Golf Club
Waitrose
Martin Harrow
Otley Mayor’s Charity Account
Legacy from the Estate of Joyce Hartley
Co-op Community Fund
Leeds Older People’s Forum
Legacy from the Estate of Betty Negus
Townswomens Guild
R MacDonald
Heineken UK – Neighbourly
Trustees of Abbey House Settlement
A Balchin
R Collinson
Sundry Donations and Fundraising|**2022**
**2021**
**£**
**£**
3,000
-
2,969
932
1,798
-
1,000
-
725
-
568
-
-
10,000
-
2,018
-
1,500
-
1,000
-
1,000
-
1,000
-
800
-
500
-
500
-
500
11,769
19,373
21,829
39,123|
|---|---|
## 3. **Income from Charitable Activities**
|**General** **Designated Restricted**
**£**
**£**
**£**
Grants for unrestricted purposes
73,114
-
-
Grants for restricted purposes
-
236
102,959
Contribution to Activities
19,710
-
-
Fees & Charges
-
2,630
14,020
Student Placements
2,800
-
-
Employers Allowance
4,000
-
-
99,624
2,866
116,979|**2022**
**Total**
**£**
73,114
103,195
19,710
16,650
2,800
4,000
219,469|**2021**
**£**
86,690
93,598
5,368
7,617
6,787
4,000
204,060|
|---|---|---|
9.
## **OTLEY ACTION FOR OLDER PEOPLE**
## **NOTES TO THE ACCOUNTS** _**FOR THE YEAR ENDED 31 MARCH 2022**_
|**2022**
**£**
**Grants for unrestricted purposes**
Leeds City Council
73,114
Small Business Rate Relief Grant
-
73,114
**Grants for Restricted and Designated Purposes**:
**2022**
**£**
Leeds City Council Luncheon Club
5,159
Leeds City Council (MICE)
200
Leeds City Council Hub Funding
33,500
Bus Service Operators Grant
236
Voluntary Action Leeds
1,000
Leeds Older Peoples Forum
550
Otley Town Council
300
The National Lottery Community Fund Lets Enable Otley
47,750
The National Lottery Community Fund Support Minibus Training
9,750
Forget Me Not Cafe Dementia Support
3,000
Arnold Clark Community Fund
1,000
Percy Bilton Trust
500
Pool Parish Council
250
The Big Lottery Time to Shine (Connecting at The Weekend Project)
-
Leeds City Council Housing Funding
-
Leeds Local Care Partnership
-
Leeds City Council Harm Minimisation Fund
-
The National Lottery Community Fund
-
Groundworks Tesco
-
Leeds City Council Digital Leeds
-
Windmill Community Transport
-
BCT Care Services Ltd
-
103,195|**2021**
**£**
76,690
10,000
86,690
**2021**
**£**
4,757
650
23,800
311
2,500
2,000
350
-
-
-
-
-
-
3,660
3,120
17,500
13,500
18,250
500
2,000
500
200
93,598|
|---|---|
10.
## **OTLEY ACTION FOR OLDER PEOPLE**
## **NOTES TO THE ACCOUNTS** _**FOR THE YEAR ENDED 31 MARCH 2022**_
## 4. **Charitable Activities**
|Office and Room Rent
Light and Heat
Subscriptions
Telephone
Printing, Stationery & Postage
Insurance
Repairs, Renewals and Refurbishments
I T Support and Equipment
Professional Fees/Consultancy
Miscellaneous
Publicity
Minibus & Van Expenses
Trips, Social Events & Activities
Luncheon Club
Salaries
Employers National Insurance
Staff Recruitment
Pension Contributions
Payroll Fees
Training
Volunteer Expenses
Childcare Costs
Governance Costs (note 5)
5.
**Governance Costs**
DBS Checks
Independent Examiner’s Fee
6.
**Staff Costs**
Salaries
Employers National Insurance
Pension Contributions
Childcare Costs
|**2022**
**£**
10,000
1,392
468
2,032
2,450
778
9,602
6,007
12,553
539
2,875
7,551
15,926
13,726
101,347
7,558
286
20,071
771
670
2,618
-
2,446
221,666
**2022**
**£**
196
2,250
2,446
**2022**
**£**
101,347
7,558
20,071
-
128,976|**2021**
**£**
10,000
2,071
546
1,947
1,403
770
43,237
6,309
10,040
204
4,202
5,154
3,730
7,175
99,907
5,601
-
8,345
467
877
1,996
989
2,166
217,136
**2021**
**£**
156
2,010
2,166
**2021**
**£**
99,907
5,601
8,345
989
114,842|
|---|---|---|
11.
## **OTLEY ACTION FOR OLDER PEOPLE**
## **NOTES TO THE ACCOUNTS** _**FOR THE YEAR ENDED 31 MARCH 2022**_
The charity considers its key management personnel to be the Directors and the Project Manager Susan Trainor.
The average number of employees during the year including part time was 5 (2021 – 3).
No employee earned more than £60,000.
None of the directors (or any person connected with them) received any remuneration or were reimbursed expenditure during 2022 (2021: none).
We can confirm that there are no related party transactions that require disclosure in the accounts (2021: none).
## 7. **Fixed Assets**
|7.|**Fixed Assets**|||||
|---|---|---|---|---|---|
|||**Motor**|**Tools &**|**Office**||
|||**Vehicles**|**Equipment**|**Equipment**|**Total**|
|||**£**|**£**|**£**|**£**|
||**Cost**|||||
||At 1 April 2021|||||
||And 31 March 2022|80,555|12,093|21,639|114,287|
||**Depreciation**|||||
||At 1 April 2021|||||
||And 31 March 2022|80,555|12,093|21,639|114,287|
||**Net Book Value**|||||
||At 31 March 2022|-|-|-|-|
||At 31 March 2021|-|-|-|-|
|8.|**Creditors**|||||
|||||**2022**|**2021**|
|||||**£**|**£**|
||Accruals and deferred income|||3,690|2,862|
|9.|**Pension and other past-retirement benefit commitments**|||||
||**Defined Contributions**|||||
|||||**2022**|**2021**|
|||||**£**|**£**|
||Contributions payable by the charity during the year|||20,071|8,345|
12.
## **OTLEY ACTION FOR OLDER PEOPLE**
## **NOTES TO THE ACCOUNTS** _**FOR THE YEAR ENDED 31 MARCH 2022**_
## 10. **Restricted Funds**
|**Restricted Funds**||||||||
|---|---|---|---|---|---|---|---|
||||**Movement**|**in Funds**||||
|**Balance at**|||**Incoming**|**Resources**|**Transfers Balance at**|||
|**1 April 2021**|||**Resources**|**Expended**|
**31**|**March**||
||||||**2022**|||
|||**£**|**£**|
**£**|**£**||**£**|
|Luncheon Clubs|10,315||19,179|
(13,726)|-|15,768||
|Leeds City Council (MICE)||-|200|
(200)|-||-|
|Otley Leg Club (All Legs||||||||
|Aloud NHS)|1,013||-|
-|-||1,013|
|Building Fund|7,660||50|
(7,710)|-||-|
|Leeds City Council Hub Funding|7,400||33,500|
(40,900)|-||-|
|NHS Local Care Partnership|13,125||-|
(13,125)|-||-|
|Leeds City Council Harm||||||||
|Minimisation Fund|6,750||-|
(6,750)|-||-|
|Voluntary Action Leeds||-|1,000|
(1,000)|-||-|
|Leeds Older Peoples Forum||-|550|
(550)|-||-|
|Otley Town Council||-|300|
(300)|-||-|
|The National Lottery Community Fund||||||||
|Lets Enable Otley||-|47,750|
(32,333)|-|15,417||
|The National Lottery Community Fund||||||||
|Minibus Training||-|9,750|
(5,233)|-||4,517|
|Forget Me Not Cafe Dementia Support||-|3,000|
(1,200)|-||1,800|
|Arnold Clark Community Fund||-|1,000|
(1,000)|-||-|
|Percy Bilton Trust||-|500|
(500)|-||-|
|Pool Parish Council||-|250|
(250)|-||-|
|Minibus Fund||-|1,452|
-|20,000|21,452||
||46,263||118,481|(124,777)|20,000|59,967||
## **Restricted Funds:-**
## **Luncheon Club**
There are currently three luncheon clubs held every week on a Tuesday, Wednesday and Thursday. Two of the lunch clubs are in Otley and the third one is in Pool on a Wednesday. A healthy and nutritious two-course lunch with tea or coffee is available for a small charge. Otley Action receives a grant for each of the lunch clubs from Leeds City Council.
## **Leeds City Council (MICE)**
We received £200 towards the cost of leaflets.
## **Otley Leg Club (All Legs Aloud NHS)**
Otley Leg Club was launched (All Legs Aloud NHS) In July 2017 when Otley Action formed a partnership with Leeds Community Healthcare NHS Trust, Chevin and Westgate Surgeries and Leeds CCG to discuss a Leg Club for Otley, the first in the North of England.
Traditional management of lower leg problems, such as ulcers, sees patients attending leg clinics at hospitals and GP practices, or being visited at home by nursing staff. Since 1995, Ellie Lindsay OBE has developed the Leg Club model to treat individuals (known as members) on a drop-in basis in community settings, often village halls, in order to address individuals’ psychosocial needs, de-stigmatise the condition and involve them in their care. The initiative provides a partnership between nurses, patients and the local community with care provided in a social, non-medical setting. The Otley Leg Club celebrated its fourth anniversary on 27 February 2022.
13.
## **OTLEY ACTION FOR OLDER PEOPLE**
## **NOTES TO THE ACCOUNTS** _**FOR THE YEAR ENDED 31 MARCH 2022**_
## **Building Fund**
Monies donated towards the renovation of the building. We launched the “Buy a brick” scheme in 2018 asking members to contribute towards the refurbishment of the Older People’s Welfare Centre.
In 2021 we commissioned Tracey Krupienka Scott a local artist to produce artwork to commemorate this.
## **Leeds City Council Hub Funding**
In March 2020 we were appointed as the Leeds City Council Hub for Otley and Yeadon in response to the pandemic. This continued until the end of March 2022 helping people of all ages as they have been shielding and unable to leave their homes.
## **NHS Local Care Partnerships**
This is funding for our Frailty Project. This was a twelve month project that came to an end on the 31/12/2021 working in conjunction with the NHS, providing support and facilitating support groups for people in the community that are over 75 and have been indentified as ‘frail’ by their GP surgeries.
## **Leeds City Council Harm Minimisation Funding**
This is funding provided by the Government to local councils to support Covid-19 relief work.
## **Voluntary Action Leeds**
Monies for training, safeguarding vulnerable adults, dementia awareness and mental health awareness.
## **Leeds Older Peoples Forum**
We received £550 for digital support for the Leeds Neighbourhood Network Schemes.
## **Otley Town Council**
Monies towards the cost of the newsletter.
## **The National Lottery Community Fund Lets Enable Otley**
A four year project funded by the Lottery Community Fund to employ a Volunteer and Community Engagement Officer. The total amount awarded over four years is £199,346. The project will allow Otley Action to consolidate their current activities (using volunteer and community resources) and use staff time to focus on core support. This is an increasing part of our service as referrals continue to become more complex and require the skills, knowledge and dedication of experienced and qualified members of staff.
## **The National Lottery Community Fund Support Minibus Training**
Grant funding to support minibus training including DATTS, MIDAS volunteer training, new wheelchairs, wheelchair shed, trips and outings.
## **Forget Me Not Cafe Dementia Support**
The Forget Me Not Cafe was a longstanding memory cafe based in Yeadon supporting people with dementia in the locality. The group disbanded in 2021 and £3,000 of the reserves were donated to Otley Action to support people with dementia. The money has been used to support the Otley Action Memory Lane Cafe held monthly at the Chippendale Centre.
## **Arnold Clark Community Fund**
This money helped our socially isolated older people who were coming out of Covid-19 and had become isolated and less mobile. The funding financed some of the ongoing transport costs and upkeep of the vehicles.
## **Percy Bilton Trust**
Contribution towards small goods and equipment for the community kitchen.
## **Pool Parish Council**
Funding towards Easter celebrations.
14.
## **OTLEY ACTION FOR OLDER PEOPLE**
## **DETAILED INCOME AND EXPENDITURE ACCOUNT** _**FOR THE YEAR ENDED 31 MARCH 2022**_
## **Minibus Fund**
This fund was established to raise money towards the purchase of a new vehicle. To kickstart the fund an initial sum of £20,000 was allocated to it and since then we have received further donations from members and the public at large.
## 11. **Designated Funds**
The income funds of the charity include the following designated funds which have been set aside out of unrestricted funds by the trustees for specific purposes:
|||**Movement in Funds**|**Movement in Funds**|**Movement in Funds**||
|---|---|---|---|---|---|
||**Balance at**|**Incoming**|**Resources**||**Balance at**|
||**1 April 2021**|**Resources**|**Expended**|**Transfers**|**31 March 2022**|
||**£**|**£**|**£**||**£**|
|Contingency Fund|108,500|-|-|2,335|110,835|
|Transport Fund|10,285|2,866|(4,599)|-
|8,552|
||118,785|2,866|(4,599)|2,335|119,387|
## 12. **Commitments under operating leases**
At 31 March 2022 the company had annual commitments under non-cancellable operating leases as follows:
|||**Land and**|**Buildings**|
|---|---|---|---|
|||**2022**|**2021**|
|||**£**|**£**|
||Expiry date within one year|10,000|10,000|
||Expiry date within two to five years|10,000|10,000|
|13.|**Reconciliation of net movement in funds to net cashflow from operating activities:**|||
|||**2022**|**2021**|
|||**£**|**£**|
||Net movement in funds|20,731|27,402|
||Deduct interest income|(1,099)|(1,355)|
||Increase in creditors|828|912|
||**Net cash used in operating activities**|20,460|26,959|
**Charity Registration No: 1150684 Company Registration No: 08224902 (England and Wales)**
## **OTLEY ACTION FOR OLDER PEOPLE**
**DIRECTORS’ REPORT AND UNAUDITED ACCOUNTS**
**FOR THE YEAR ENDED 31 MARCH 2022**
**OTLEY ACTION FOR OLDER PEOPLE**
## **ACCOUNTS** _**FOR THE YEAR ENDED 31 MARCH 2022**_
## **INDEX**
## **Page**
1. Significant Information 2. Report of the Directors 3. Independent Examiners Report 4. Statement of Financial Activities 5. Balance Sheet 6. Statement of Cashflows 7 - 14 Notes to Accounts
1.
## **OTLEY ACTION FOR OLDER PEOPLE**
## **LEGAL AND ADMINISTRATIVE INFORMATION**
**Directors** John Eveleigh Doris Gagen Pamela Gill Arthur Parslow Ailsa Bearpark Nigel Gill Gillian Chapman Frank Jordan Timothy Dalby Pauline Padden Stuart Page **Secretary** Susan Trainor **Charity number** 1150684 **Company number** 08224902 **Registered office** Otley Old Peoples Welfare Centre Crossgate Otley West Yorkshire LS21 3AA **Independent Examiner** Kevin J Meddings MAAT Stuart B Lodge & Co 44 Bradford Road Idle Bradford West Yorkshire BD10 9PE **Bankers** Virgin Money 94 – 96 Briggate Leeds West Yorkshire LS1 6ND Monmouthshire Building Society Monmouthshire House John Frost Square Newport Monmouthshire NP20 1PX The Charity Bank Ltd Fosse House 182 High Street Tonbridge Kent TN9 1BE
Charities Aid Foundation Shawbrook Bank Lutea House Warley Hill Business Park The Drive Great Warley Brentford Essex CM13 3BE
2a.
## **OTLEY ACTION FOR OLDER PEOPLE**
## **DIRECTORS’ REPORT** _**FOR THE YEAR ENDED 31 MARCH 2022**_
The trustees present their report and accounts for the year ended 31 March 2022.
The accounts have been prepared in accordance with the accounting policies set out in note 1 to the accounts and comply with the charity’s memorandum and articles of association and constitution, the Companies Act 2006 and the Charities Act 2011.
## **Structure governance and management**
The charity is a company limited by guarantee and was incorporated on 21 September 2012. The charity was registered with the Charity Commission on 4 February 2013.
The directors who served during the year were:
John Eveleigh Doris Gagen Pamela Gill Arthur Parslow Timothy Dalby Ailsa Bearpark Nigel Gill Gillian Chapman Frank Jordan Pauline Padden Stuart Page
Appointment of Directors: The charity may by ordinary resolution:
1. Appoint an existing member who is willing to act to be a director; and
2. Determine the rotation in which any additional directors are to retire.
No person other than a director retiring by rotation may be appointed a director at any general meeting unless:
1. He or she is recommended for re-election by the directors; or
2. Not less than 14, no more than 35 clear days before the date of the meeting; the charity is given a notice that:
- a. Is signed by a member entitled to vote at the meeting;
- b. States the member’s intention to propose the appointment of a person as a director.
None of the directors has any beneficial interest in the company. All of the directors are members of the company and guarantee to contribute £10 in the event of a winding up.
All directors have voting rights.
## **Organisational Structure**
Otley Action for Older People is managed by the directors in accordance with the Constitution and Memorandum and Articles of Association. The directors meet on a regular basis every 6 weeks with the Annual General Meeting held each year.
All decisions other than routine day-to-day planning and project management decisions are brought before the directors for discussion and ratification. The staff team report to the directors through regular written reports. There is a supervision structure within the staff team. The work of the organisation is also undertaken in keeping with our written policies (see below) and the conditions laid down by our various funders.
2b.
## **OTLEY ACTION FOR OLDER PEOPLE**
## **DIRECTORS’ REPORT (continued)** _**FOR THE YEAR ENDED 31 MARCH 2022**_
## **Relationships:**
Otley Action for Older People works with Leeds Adult Social Care, the NHS, Otley Town Council, and other organisations to provide a diverse range of preventative health and social services that address the needs of local older people.
Prior to and during the pandemic the organisation also supports and works with several local community organisations including Otley Courthouse, Otley Older People’s Welfare Committee, Otley Over 60’s Club, Otley Food Bank, Otley Blind Group and local churches.
The directors have assessed the major risks to which the charity is exposed and are satisfied that systems are in place to mitigate exposure to the major risks.
## **Objectives and activities**
The charity’s objects are to relieve the following charitable needs of older people living in Otley, Pool and Arthington:
1. To relieve poverty.
2. To preserve and protect good health.
3. To advance education.
4. To promote the social inclusion of such people who are excluded from society because they are house-bound or who are unable to drive or easily access public transport and to assist them to integrate into society by such means as the directors deem fit.
The directors have complied with their duty to have due regard to guidance published by the Charities Commission with particular reference to the advancement of education and health and the relief of poverty. This is outlined further below.
It is hard to believe how different the world looked a year ago. Now looking back on the past 12 months and the gradual re-opening of society there seems to be a lot to look forward to. In April/May 2021 it was a relief to be able to resume group activity which many of our members had so dearly missed. Initially, there was trepidation amongst some but with safety measures in place confidence to re-engage became stronger.
With the refurbishment of the Older People’s Welfare Centre complete it was great to have an inviting new venue for our older people to come together and enjoy. Over time the numbers of groups and at groups began to increase and we were able to gradually see things coming back together.
The refurbishment of our office space provides staff with a light, bright and airy environment from which they can work. The additional ground floor office space and reception was a real bonus providing accessible space for our members to drop in and gain support and for our volunteer receptionists to work from.
The new premises became even more important to the older people of the town with the sad announcement of the closure of Otley Methodist Church in the year. A wonderful venue which will be missed.
The real value of Otley Action can only truly be measured through our wonderful volunteer force. Covid-19 challenged on so many levels and, whilst it was not possible for all volunteers to perform their roles during the worst times, we are now getting back into the swing of things. New volunteers have joined us and continue the great work of our lunch clubs, befrienders and transport services but also have lent their support to more recent initiatives.
Throughout this time, we continued to be the Hub for Leeds City Council supporting people in the Otley and Yeadon ward who were either isolating or were classed as clinically vulnerable. This work was recognised by Otley Town Council who presented the charity with a Covid-19 emergency award and also by Leeds City Council and Voluntary Action Leeds for recognition of outstanding service throughout the pandemic.
2c.
## **OTLEY ACTION FOR OLDER PEOPLE**
## **DIRECTORS’ REPORT (continued)** _**FOR THE YEAR ENDED 31 MARCH 2022**_
In 2021 the staff team doubled with the addition of a Finance and Administration Officer, Digital inclusion Worker and Volunteer Engagement and Community Officer. With new staff appointed throughout 2021 we were able to refine and develop our services. Much thanks go to the Big Lottery Fund for supporting our work over the coming four years with a £200,000 grant in support of our wonderful volunteers.
## **Policies**
These are policies we have reviewed this year:-
Accessible Information Policy documents Bullying and Harassment Policy documents Complaints and Compliments Policy and Confidentiality Policy Data Protection Policy documents Disciplinary Policy documents Environment Policy documents Equality and Diversity Policy documents Financial Standing Order and Reserves Policy documents Grievance Policy Health and Safety Policy documents Lone Worker Policy documents Needs Risk and Support Planning Safeguarding Vulnerable Adults Training Policy documents Volunteering Policy documents GDPR Policy
## **Financial Review**
The organisation made a surplus of £20,731 (2021 - surplus of £27,402) in this financial year.
The core activities of the organisation made a surplus of £28,760 prior to any fund transfers.
The total reserves of the organisation at 31 March 2022 amounted to £235,087.
Of this £59,967 relates to specific restricted funded projects and is due to be spent in the 2022/23 financial year. General reserves, following a transfer of £20,000 to the new minibus fund and £2,335 to the contingency fund now amount to £55,733 and are available to support current ongoing work of the organisation.
The organisation has 2 designated funds; the Contingency Fund referred to below and the Transport Fund which at 31 March 2022 had a balance of £8,552 and had been established to support the costs of running the Minibus.
The main risks that the organisation is subject to are covered through our insurance policies. There are, however, a number of risks which we cannot insure against including withdrawal or cessation of funding from outside bodies and the need to cover employee redundancy terms. It is, therefore, the policy of Otley Action for Older People to hold back a part of our resources as reserves to allow us to meet our obligations in the event of unexpected circumstances.
The organisations policy is to hold in a separate designated fund a sum equivalent to 6 months running costs which is approximately £110,835.
## **Investment Policy**
Short term funds are placed in deposit accounts to maximise the Charity’s income.
2d.
## **OTLEY ACTION FOR OLDER PEOPLE**
## **DIRECTORS’ REPORT (continued)** _**FOR THE YEAR ENDED 31 MARCH 2022**_
## **Plans for the Future**
In the coming year we aim to renew our relationships with partners and stakeholders and particularly work alongside other community groups within the area. Otley Action commissioned Third Sector Consultancy to explore sustainable ways of working in the local area and the outcome of this was the Otley Community Support Plan. This project has led to the initiation of the Community Group Lunch initiative now meeting bi-monthly with the huge potential to develop and expand it. Other initiatives for the coming year include the Community Café, extra support for men experiencing difficulties, development of memory services, digital services, and a new music group.
The Board of Directors have also identified the need to update our transport services and we are currently fundraising to this aim. Our goal in the future is to replace one of our minibuses with a brand-new vehicle to meet the needs of our older people
## **Statement of Directors Responsibilities**
The directors of Otley Action for Older People are responsible for preparing the Directors Annual report and accounts in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).
Company law requires the directors to prepare accounts for each financial year. Under company law the directors must not approve the accounts unless they are satisfied that they give a true and fair view of the state of affairs of the charitable company and of the incoming resources and application of resources, including the income and expenditure, of the charitable company for that period. In preparing these accounts the directors are required to:-
- select suitable accounting policies and apply them consistently;
- observe the methods and principles in the Charities SORP;
- make judgements that are reasonable and prudent;
- state whether UK accounting standards have been followed, subject to any departures disclosed and explained in the accounts; and
- prepare the accounts on a going concern basis unless it is inappropriate to presume that the charity will continue in business.
The directors are responsible for the maintenance and integrity of the charity and financial information included on the charity’s website. Legislation in the United Kingdom governing the preparation and disseminator of accounts may differ from legislation in other jurisdictions.
The directors are responsible for maintaining proper accounting records which disclose at anytime the financial position of the charitable company and to enable them to ensure that the accounts comply with the Companies Act 2006, and the Charities Act 2011. They are also responsible for safeguarding the assets of the charitable company and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
On behalf of the board of directors
....................… Director Ailsa Bearpark
Dated: 27 June 2022
3.
## **INDEPENDENT EXAMINERS REPORT**
## **TO THE DIRECTORS OF OTLEY ACTION FOR OLDER PEOPLE**
I report on the accounts of the charity for the year ended 31 March 2022 which are set out on pages 4 to14.
## **Respective responsibilities of director and examiner**
The directors of Otley Action for Older People are responsible for the preparation of the accounts. The directors consider that an audit is not required for this year under section 144(2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed.
Having satisfied myself that the charity is not subject to audit under company law and is eligible for independent examination, it is my responsibility to:
- (i) examine the accounts under section 145 of the 2011 Act;
- (ii) to follow the procedures laid down in the general Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act; and
- (iii) to state whether particular matters have come to my attention.
## **Basis of independent examiner’s report**
My examination was carried out in accordance with the general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a “true and fair view” and the report is limited to those matters set out in the statement below.
## **Independent examiner’s statement**
In connection with my examination, no matter has come to my attention:-
- (a) which gives me reasonable cause to believe that in any material respect the requirements:-
- (i) to keep accounting records in accordance with section 386 of the Companies Act 2006; and (ii) to prepare accounts which accord with the accounting records and to comply with the accounting requirements of section 396 of the Companies Act 2006 and with the methods and principles of the Statement of Recommended Practice; Accounting and Reporting by Charities;
- have not been met; or
- (b) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
## **Kevin J Meddings MAAT**
Stuart B Lodge & Co 44 Bradford Road Idle Bradford West Yorkshire BD10 9PE
Dated: 29 June 2022
4.
## **OTLEY ACTION FOR OLDER PEOPLE**
## **STATEMENT OF FINANCIAL ACTIVITIES** _**FOR THE YEAR ENDED 31 MARCH 2022**_
|
**Note**
**Income**
Donations and Legacies
2
Investment Income
Income from Charitable Activities
3
**Total Income**
**Expenditure**
Charitable Activities
4
**Total Expenditure**
**Net Income/(Expenditure)**
**Net movement in funds** **before transfers**
Transfer between funds
**Net Income**
**Net Movement in funds after transfers**
**Total funds brought forward**
**Total funds carried forward**|**General Designated Restricted**
**Fund**
**Fund Funds**
**£ £ £**
20,327
-
1,502
1,099
-
-
21,426
-
1,502
99,624
2,866
116,979
121,050
2,866
118,481
92,290
4,599
124,777
92,290
4,599
124,777
28,760
(1,733)
(6,296)
(22,335)
2,335
20,000
6,425
602
13,704
49,308
118,785
46,263
55,733
119,387
59,967
|**2022**
**£**
21,829
1,099
22,928
219,469
242,397
221,666
221,666
20,731
-
20,731
214,356
235,087|**2021**
**£**
39,123
1,355
40,478
204,060
244,538
217,136
217,136
27,402
-
27,402
186,954
214,356|
|---|---|---|---|
The statement of financial activities also complies with the requirements for an income and expenditure account under the Companies Act 2006.
5.
## **OTLEY ACTION FOR OLDER PEOPLE**
## **BALANCE SHEET** _**AS AT 31 MARCH 2022**_
|**Notes**
**Fixed Assets**
7
**Current Assets**
Cash at Bank and in Hand
**Total Assets**
**Creditors: Amounts Falling Due**
**Within One Year**
8
**Total Assets less Current Liabilities**
**The Funds of the Charity**
Restricted Funds
10
Unrestricted Funds
Designated Funds
11
General Fund
**Total Charity Funds**|**General**
**Designated Restricted**
**fund**
**funds**
**funds**
-
-
-
58,713
119,387
60,677
58,713
119,387
60,677
(2,980)
-
(710)
55,733
119,387
59,967
-
-
59,967
-
119,387
-
55,733
-
-
55,733
119,387
59,967|**2022**
**Total**
**funds**
-
238,777
238,777
(3,690)
235,087
59,967
119,387
55,733
235,087|**2021**
**Total**
**funds**
-
217,218
217,218
(2,862)
214,356
46,263
118,785
49,308
214,356|
|---|---|---|---|
The company is entitled to the exemption from the audit requirement contained in section 477 of the Companies Act 2006, for the year ended 31 March 2022. No member of the company has deposited a notice, pursuant to section 476, requiring an audit of these accounts.
The directors acknowledge their responsibilities for ensuring that the company keeps accounting records which comply with section 386 of the Act and for preparing accounts which give a true and fair view of the state of affairs of the company as at the end of the financial year and of its incoming resources and application of resources, including its income and expenditure, for the financial year in accordance with the requirements of sections 394 and 395 and which otherwise comply with the requirements of the Companies Act 2006 relating to accounts, so far as applicable to the company.
These accounts have been prepared in accordance with the special provisions relating to small companies within Part 15 of the Companies Act 2006.
The accounts were approved by the Board on 27 June 2022
......................... Ailsa Bearpark Director
## **Company Registration No: 08224902**
6.
## **OTLEY ACTION FOR OLDER PEOPLE**
## **STATEMENT OF CASHFLOWS** _**AS AT 31 MARCH 2022**_
|**Notes**
**Cash used in operating activities**
13
**Cashflow from investing activities**
Interest income
Increase in cash equivalents in the year
Cash equivalents at the beginning of the year
**Total cash equivalents at the end of the year**|**2022**
**£**
20,460
1,099
21,559
217,218
238,777|**2021**
**£**
26,959
1,355
28,314
188,904
217,218|
|---|---|---|
7.
## **OTLEY ACTION FOR OLDER PEOPLE**
## **NOTES TO THE ACCOUNTS** _**FOR THE YEAR ENDED 31 MARCH 2022**_
1. **Accounting Policies**
- a. **Accounting Convention**
The accounts are prepared under the historical cost convention unless otherwise stated.
The accounts are prepared in accordance with Accounting and Reporting by Charities; Statement of Recommended Practice (SORP) applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) published on 16 July 2014, the Financial Reporting Standard applicable in the United Kingdom and Republic of Ireland (FRS102) the Charities Act 2011, the Companies Act 2006 and UK Generally Accepted Accounting Practice as it applies from 1 January 2015.
The charity constitutes a public benefit entity as defined by FRS102.
Having considered future planned activities and the resources available to the charity, the directors are satisfied that the financial statements should continue to be prepared on the going concern basis.
## b. **Incoming Resources**
Donations and legacies are included in full in the Statement of Activities when receivable.
Fees and charges, income from activities and all other related income is accounted for when received by the charity.
Income from investments is included in the year in which it is receivable.
Revenue grants for specific projects are credited to the Statement of Financial Activities when received and unspent amounts are carried forward in the form of restricted reserves.
## c. **Resources Expended**
Expenditure is recognised on an accruals basis as a liability is incurred. Expenditure includes any VAT which cannot be recovered and is reported as part of the expenditure to which it relates.
Charitable expenditure comprises those costs incurred by the charity in the delivery of its activities and services for beneficiaries.
Governance costs includes those costs associated with meeting the constitutional and statutory requirements of the charity.
All costs are allocated between the expenditure categories on the Statement of Financial Activities (SOFA) on a basis designed to reflect the use of the resource.
## d. **Tangible Fixed Assets and Depreciation**
Tangible fixed assets are stated at cost less depreciation. Depreciation is provided at rates calculated to write off the cost less estimated residual value of each asset over its expected useful life as follows:-
Tools and Equipment 4 years Office Equipment 4 years Motor Vehicles 4 – 10 years
## e.
## **Taxation**
As a registered charity the association benefits from rates relief and is generally exempt from income tax and capital gains tax but not from VAT. Irrecoverable VAT is included in the cost of those items to which it relates.
8.
## **OTLEY ACTION FOR OLDER PEOPLE NOTES TO THE ACCOUNTS** _**FOR THE YEAR ENDED 31 MARCH 2022**_
## f. **Pensions**
The charity contributes to deferred contribution pension schemes for all of its employees.
## g. **Fund Accounting**
Unrestricted funds are available to spend on activities that further any of the purposes of the charity. Funds may be designated at anytime by the directors if such a purpose is identified.
Restricted funds are subject to specific conditions by donors as to how they may be used.
## 2. **Donations and Legacies**
|Donations:
Legacy from the Estate of Audrey Hudson
Crowdfunder
Otley Golf Club
Waitrose
Martin Harrow
Otley Mayor’s Charity Account
Legacy from the Estate of Joyce Hartley
Co-op Community Fund
Leeds Older People’s Forum
Legacy from the Estate of Betty Negus
Townswomens Guild
R MacDonald
Heineken UK – Neighbourly
Trustees of Abbey House Settlement
A Balchin
R Collinson
Sundry Donations and Fundraising|**2022**
**2021**
**£**
**£**
3,000
-
2,969
932
1,798
-
1,000
-
725
-
568
-
-
10,000
-
2,018
-
1,500
-
1,000
-
1,000
-
1,000
-
800
-
500
-
500
-
500
11,769
19,373
21,829
39,123|
|---|---|
## 3. **Income from Charitable Activities**
|**General** **Designated Restricted**
**£**
**£**
**£**
Grants for unrestricted purposes
73,114
-
-
Grants for restricted purposes
-
236
102,959
Contribution to Activities
19,710
-
-
Fees & Charges
-
2,630
14,020
Student Placements
2,800
-
-
Employers Allowance
4,000
-
-
99,624
2,866
116,979|**2022**
**Total**
**£**
73,114
103,195
19,710
16,650
2,800
4,000
219,469|**2021**
**£**
86,690
93,598
5,368
7,617
6,787
4,000
204,060|
|---|---|---|
9.
## **OTLEY ACTION FOR OLDER PEOPLE**
## **NOTES TO THE ACCOUNTS** _**FOR THE YEAR ENDED 31 MARCH 2022**_
|**2022**
**£**
**Grants for unrestricted purposes**
Leeds City Council
73,114
Small Business Rate Relief Grant
-
73,114
**Grants for Restricted and Designated Purposes**:
**2022**
**£**
Leeds City Council Luncheon Club
5,159
Leeds City Council (MICE)
200
Leeds City Council Hub Funding
33,500
Bus Service Operators Grant
236
Voluntary Action Leeds
1,000
Leeds Older Peoples Forum
550
Otley Town Council
300
The National Lottery Community Fund Lets Enable Otley
47,750
The National Lottery Community Fund Support Minibus Training
9,750
Forget Me Not Cafe Dementia Support
3,000
Arnold Clark Community Fund
1,000
Percy Bilton Trust
500
Pool Parish Council
250
The Big Lottery Time to Shine (Connecting at The Weekend Project)
-
Leeds City Council Housing Funding
-
Leeds Local Care Partnership
-
Leeds City Council Harm Minimisation Fund
-
The National Lottery Community Fund
-
Groundworks Tesco
-
Leeds City Council Digital Leeds
-
Windmill Community Transport
-
BCT Care Services Ltd
-
103,195|**2021**
**£**
76,690
10,000
86,690
**2021**
**£**
4,757
650
23,800
311
2,500
2,000
350
-
-
-
-
-
-
3,660
3,120
17,500
13,500
18,250
500
2,000
500
200
93,598|
|---|---|
10.
## **OTLEY ACTION FOR OLDER PEOPLE**
## **NOTES TO THE ACCOUNTS** _**FOR THE YEAR ENDED 31 MARCH 2022**_
## 4. **Charitable Activities**
|Office and Room Rent
Light and Heat
Subscriptions
Telephone
Printing, Stationery & Postage
Insurance
Repairs, Renewals and Refurbishments
I T Support and Equipment
Professional Fees/Consultancy
Miscellaneous
Publicity
Minibus & Van Expenses
Trips, Social Events & Activities
Luncheon Club
Salaries
Employers National Insurance
Staff Recruitment
Pension Contributions
Payroll Fees
Training
Volunteer Expenses
Childcare Costs
Governance Costs (note 5)
5.
**Governance Costs**
DBS Checks
Independent Examiner’s Fee
6.
**Staff Costs**
Salaries
Employers National Insurance
Pension Contributions
Childcare Costs
|**2022**
**£**
10,000
1,392
468
2,032
2,450
778
9,602
6,007
12,553
539
2,875
7,551
15,926
13,726
101,347
7,558
286
20,071
771
670
2,618
-
2,446
221,666
**2022**
**£**
196
2,250
2,446
**2022**
**£**
101,347
7,558
20,071
-
128,976|**2021**
**£**
10,000
2,071
546
1,947
1,403
770
43,237
6,309
10,040
204
4,202
5,154
3,730
7,175
99,907
5,601
-
8,345
467
877
1,996
989
2,166
217,136
**2021**
**£**
156
2,010
2,166
**2021**
**£**
99,907
5,601
8,345
989
114,842|
|---|---|---|
11.
## **OTLEY ACTION FOR OLDER PEOPLE**
## **NOTES TO THE ACCOUNTS** _**FOR THE YEAR ENDED 31 MARCH 2022**_
The charity considers its key management personnel to be the Directors and the Project Manager Susan Trainor.
The average number of employees during the year including part time was 5 (2021 – 3).
No employee earned more than £60,000.
None of the directors (or any person connected with them) received any remuneration or were reimbursed expenditure during 2022 (2021: none).
We can confirm that there are no related party transactions that require disclosure in the accounts (2021: none).
## 7. **Fixed Assets**
|7.|**Fixed Assets**|||||
|---|---|---|---|---|---|
|||**Motor**|**Tools &**|**Office**||
|||**Vehicles**|**Equipment**|**Equipment**|**Total**|
|||**£**|**£**|**£**|**£**|
||**Cost**|||||
||At 1 April 2021|||||
||And 31 March 2022|80,555|12,093|21,639|114,287|
||**Depreciation**|||||
||At 1 April 2021|||||
||And 31 March 2022|80,555|12,093|21,639|114,287|
||**Net Book Value**|||||
||At 31 March 2022|-|-|-|-|
||At 31 March 2021|-|-|-|-|
|8.|**Creditors**|||||
|||||**2022**|**2021**|
|||||**£**|**£**|
||Accruals and deferred income|||3,690|2,862|
|9.|**Pension and other past-retirement benefit commitments**|||||
||**Defined Contributions**|||||
|||||**2022**|**2021**|
|||||**£**|**£**|
||Contributions payable by the charity during the year|||20,071|8,345|
12.
## **OTLEY ACTION FOR OLDER PEOPLE**
## **NOTES TO THE ACCOUNTS** _**FOR THE YEAR ENDED 31 MARCH 2022**_
## 10. **Restricted Funds**
|**Restricted Funds**||||||||
|---|---|---|---|---|---|---|---|
||||**Movement**|**in Funds**||||
|**Balance at**|||**Incoming**|**Resources**|**Transfers Balance at**|||
|**1 April 2021**|||**Resources**|**Expended**|
**31**|**March**||
||||||**2022**|||
|||**£**|**£**|
**£**|**£**||**£**|
|Luncheon Clubs|10,315||19,179|
(13,726)|-|15,768||
|Leeds City Council (MICE)||-|200|
(200)|-||-|
|Otley Leg Club (All Legs||||||||
|Aloud NHS)|1,013||-|
-|-||1,013|
|Building Fund|7,660||50|
(7,710)|-||-|
|Leeds City Council Hub Funding|7,400||33,500|
(40,900)|-||-|
|NHS Local Care Partnership|13,125||-|
(13,125)|-||-|
|Leeds City Council Harm||||||||
|Minimisation Fund|6,750||-|
(6,750)|-||-|
|Voluntary Action Leeds||-|1,000|
(1,000)|-||-|
|Leeds Older Peoples Forum||-|550|
(550)|-||-|
|Otley Town Council||-|300|
(300)|-||-|
|The National Lottery Community Fund||||||||
|Lets Enable Otley||-|47,750|
(32,333)|-|15,417||
|The National Lottery Community Fund||||||||
|Minibus Training||-|9,750|
(5,233)|-||4,517|
|Forget Me Not Cafe Dementia Support||-|3,000|
(1,200)|-||1,800|
|Arnold Clark Community Fund||-|1,000|
(1,000)|-||-|
|Percy Bilton Trust||-|500|
(500)|-||-|
|Pool Parish Council||-|250|
(250)|-||-|
|Minibus Fund||-|1,452|
-|20,000|21,452||
||46,263||118,481|(124,777)|20,000|59,967||
## **Restricted Funds:-**
## **Luncheon Club**
There are currently three luncheon clubs held every week on a Tuesday, Wednesday and Thursday. Two of the lunch clubs are in Otley and the third one is in Pool on a Wednesday. A healthy and nutritious two-course lunch with tea or coffee is available for a small charge. Otley Action receives a grant for each of the lunch clubs from Leeds City Council.
## **Leeds City Council (MICE)**
We received £200 towards the cost of leaflets.
## **Otley Leg Club (All Legs Aloud NHS)**
Otley Leg Club was launched (All Legs Aloud NHS) In July 2017 when Otley Action formed a partnership with Leeds Community Healthcare NHS Trust, Chevin and Westgate Surgeries and Leeds CCG to discuss a Leg Club for Otley, the first in the North of England.
Traditional management of lower leg problems, such as ulcers, sees patients attending leg clinics at hospitals and GP practices, or being visited at home by nursing staff. Since 1995, Ellie Lindsay OBE has developed the Leg Club model to treat individuals (known as members) on a drop-in basis in community settings, often village halls, in order to address individuals’ psychosocial needs, de-stigmatise the condition and involve them in their care. The initiative provides a partnership between nurses, patients and the local community with care provided in a social, non-medical setting. The Otley Leg Club celebrated its fourth anniversary on 27 February 2022.
13.
## **OTLEY ACTION FOR OLDER PEOPLE**
## **NOTES TO THE ACCOUNTS** _**FOR THE YEAR ENDED 31 MARCH 2022**_
## **Building Fund**
Monies donated towards the renovation of the building. We launched the “Buy a brick” scheme in 2018 asking members to contribute towards the refurbishment of the Older People’s Welfare Centre.
In 2021 we commissioned Tracey Krupienka Scott a local artist to produce artwork to commemorate this.
## **Leeds City Council Hub Funding**
In March 2020 we were appointed as the Leeds City Council Hub for Otley and Yeadon in response to the pandemic. This continued until the end of March 2022 helping people of all ages as they have been shielding and unable to leave their homes.
## **NHS Local Care Partnerships**
This is funding for our Frailty Project. This was a twelve month project that came to an end on the 31/12/2021 working in conjunction with the NHS, providing support and facilitating support groups for people in the community that are over 75 and have been indentified as ‘frail’ by their GP surgeries.
## **Leeds City Council Harm Minimisation Funding**
This is funding provided by the Government to local councils to support Covid-19 relief work.
## **Voluntary Action Leeds**
Monies for training, safeguarding vulnerable adults, dementia awareness and mental health awareness.
## **Leeds Older Peoples Forum**
We received £550 for digital support for the Leeds Neighbourhood Network Schemes.
## **Otley Town Council**
Monies towards the cost of the newsletter.
## **The National Lottery Community Fund Lets Enable Otley**
A four year project funded by the Lottery Community Fund to employ a Volunteer and Community Engagement Officer. The total amount awarded over four years is £199,346. The project will allow Otley Action to consolidate their current activities (using volunteer and community resources) and use staff time to focus on core support. This is an increasing part of our service as referrals continue to become more complex and require the skills, knowledge and dedication of experienced and qualified members of staff.
## **The National Lottery Community Fund Support Minibus Training**
Grant funding to support minibus training including DATTS, MIDAS volunteer training, new wheelchairs, wheelchair shed, trips and outings.
## **Forget Me Not Cafe Dementia Support**
The Forget Me Not Cafe was a longstanding memory cafe based in Yeadon supporting people with dementia in the locality. The group disbanded in 2021 and £3,000 of the reserves were donated to Otley Action to support people with dementia. The money has been used to support the Otley Action Memory Lane Cafe held monthly at the Chippendale Centre.
## **Arnold Clark Community Fund**
This money helped our socially isolated older people who were coming out of Covid-19 and had become isolated and less mobile. The funding financed some of the ongoing transport costs and upkeep of the vehicles.
## **Percy Bilton Trust**
Contribution towards small goods and equipment for the community kitchen.
## **Pool Parish Council**
Funding towards Easter celebrations.
14.
## **OTLEY ACTION FOR OLDER PEOPLE**
## **DETAILED INCOME AND EXPENDITURE ACCOUNT** _**FOR THE YEAR ENDED 31 MARCH 2022**_
## **Minibus Fund**
This fund was established to raise money towards the purchase of a new vehicle. To kickstart the fund an initial sum of £20,000 was allocated to it and since then we have received further donations from members and the public at large.
## 11. **Designated Funds**
The income funds of the charity include the following designated funds which have been set aside out of unrestricted funds by the trustees for specific purposes:
|||**Movement in Funds**|**Movement in Funds**|**Movement in Funds**||
|---|---|---|---|---|---|
||**Balance at**|**Incoming**|**Resources**||**Balance at**|
||**1 April 2021**|**Resources**|**Expended**|**Transfers**|**31 March 2022**|
||**£**|**£**|**£**||**£**|
|Contingency Fund|108,500|-|-|2,335|110,835|
|Transport Fund|10,285|2,866|(4,599)|-
|8,552|
||118,785|2,866|(4,599)|2,335|119,387|
## 12. **Commitments under operating leases**
At 31 March 2022 the company had annual commitments under non-cancellable operating leases as follows:
|||**Land and**|**Buildings**|
|---|---|---|---|
|||**2022**|**2021**|
|||**£**|**£**|
||Expiry date within one year|10,000|10,000|
||Expiry date within two to five years|10,000|10,000|
|13.|**Reconciliation of net movement in funds to net cashflow from operating activities:**|||
|||**2022**|**2021**|
|||**£**|**£**|
||Net movement in funds|20,731|27,402|
||Deduct interest income|(1,099)|(1,355)|
||Increase in creditors|828|912|
||**Net cash used in operating activities**|20,460|26,959|