2022-03-31-accounts

REGISTERED CHARITY NUMBER: 1150658

Report of the Trustees and

Unaudited Financial Statements for the Year Ended 31 March 2022

for

Barnes Community Arts Centre

Grant Harrod Lerman Davis LLP Chartered Accountants 1st Floor Healthaid House Marlborough Hill Harrow Middlesex HA1 1UD

Barnes Community Arts Centre

Contents of the Financial Statements for the year ended 31 March 2022

		Page
Report of the Trustees	1	to	3
Independent Examiner's Report		4
Statement of Financial Activities		5
Balance Sheet		6
Notes to the Financial Statements	7	to	13
Detailed Statement of Financial Activities	14	to	15

Barnes Community Arts Centre

Report of the Trustees for the year ended 31 March 2022

BACKGROUND

The Old Sorting Office Arts Centre (OSO) is a 3,000 square foot venue to the rear of the converted postal sorting office on Barnes Green SW13. Designated by the London Borough of Richmond upon Thames for community use, it was leased in 2000 to the trustees of a charity formed by members of the local community, for use as an arts centre. The venue is a cherished community asset and over the years has played host to many acclaimed theatrical productions and arts-based community events.

A group of local residents, which includes Patrick Van den Bergh (ex Chair of the Barnes Community Players) and Simon Danciger (ex Chair of Governors at Richmond Park Academy), form the current board of trustees of the OSO Arts Centre, registered with the Charity Commission as a CIO under the name Barnes Community Arts Centre.

The objective of the trustees is to promote, maintain, improve and advance education and appreciation of the arts in all forms among the people of Barnes and the surrounding area.

REVIEW OF 2021-22

This has been a year in which the OSO team worked hard to recover from the disruption caused by the COVID 19 pandemic. We had four things in our favour: 1. The commitment and passion of the team - trustees, staff and volunteers. 2. The infrastructure improvements to the building - aesthetic, ergonomic and technical. 3. An improved financial position - Arts Council & LA grants, community donations and prudent management of our expenditure. 4. A strong and varied programme of events, well-executed.

The focus was to rebuild our audiences and footfall through continuing to raise the quality of our arts programming and refining our café offer. This was to be supported by improved marketing, to which end we appointed a full-time marketing manager to work alongside our Artistic Director.

Encouragingly, gross ticket sales income recovered from £13k in the previous 'lockdown' year to £153k, while café income rose from £169k to £226k.

Ticket sales were buoyed by our first-ever outdoor Summer Festival, with events taking place on Barnes Green. This new agreement with LBRuT gives us the opportunity to stage events for up to 500 people against an indoor fire limit capacity of 150. The success of a full-house for a Simon & Garfunkel tribute evening, the highlight of the Festival, points the way to generating significant ticket income while providing programming accessible to a large audience. Our café offer was enhanced considerably, in large part thanks to the culinary flair of Yanete, who has transformed our menu.

Trustees Sharon Coussins and Sue Carruthers have worked with our General Manager Lisa Ross to implement significant improvement to our financial analysis and planning.

LA support for an upgrade to our heating and air conditioning system has resulted in a big improvement to visitor comfort while enabling the OSO to end our requirement for gas supply. The venue is now all-electric.

LOOKING AHEAD TO 2022-23

Shaking off the residual impact of the pandemic, the focus will be on taking our programming to the next level, by developing our relationship and gaining visibility within the arts industry and so securing shows that will enhance the credibility of the OSO as a serious London Fringe venue. In turn, this will help us to grow our audience numbers. This is important as our cost growth is now running ahead of our income growth. In particular, staff costs are likely to exceed £200k in 2022/3 with the recruitment of a Technical Manager for the theatre and pay rises. This is planned investment for growth, but relies on our ability to deliver that growth.

To achieve this, we will need to make significant improvements to our marketing. The launch of our Members Scheme in 2022/3 will help to develop our relationship with existing visitors. However, we also need to reach new audiences, not least the many local residents who have not yet discovered the OSO. Compelling programming will need to be matched by an innovative and effective marketing strategy and execution.

Page 1

Barnes Community Arts Centre

Report of the Trustees for the year ended 31 March 2022

It is likely, given our increased cost base, further impacted by the rise in energy prices, that we will see our first ever operating loss in 2022/3. Fortunately, we have now built a financial cushion to see us through this year ahead, but we are all fully aware of the underlying imperative to raise our ticket sales to ensure that we return to an operating surplus in 2023/4. I have every confidence that we will do so, given the strength, capability and commitment of our team.

THANKS

Our recovery from the pandemic is down to the people involved with the OSO, our trustees, staff and volunteers. Once again, our General Manager, Lisa Ross has led the staff team with her now legendary passion and professionalism. Special thanks also to Jonny Danciger, our Artistic Director, for his energy, creativity and 'can-do' approach. Jonny hands over to our new Artistic Director, Lydia Sax, who I know is going to fabulous in the role.

From helping with our book-keeping and accounts, providing legal and process support, fundraising activities, purchasing, café and bar stock control to helping front of house, our volunteers are at the heart of everything we do. We remain very fortunate to have such a passionate and engaged group of both staff and volunteers.

FINANCIAL REVIEW

Going concern

At the time of approving the accounts, the Trustees have a reasonable expectation that the charity has adequate resources to continue in operational existence for the foreseeable future. Thus the Trustees continue to adopt the going concern basis of accounting in preparing the accounts.

STRUCTURE, GOVERNANCE AND MANAGEMENT

Governing document

The charity is controlled by its governing document, a deed of trust and constitutes an unincorporated charity.

REFERENCE AND ADMINISTRATIVE DETAILS Registered Charity number

1150658

Principal address

49 Station Road Barnes SW13 0LF

Trustees

Mr S Danciger Mr M Lumsden Mr P Van den Bergh Mrs S Coussins Ms J A E Dangoor Ms S Carruthers Mr J Rycroft Mr R M Arnfield

Independent Examiner

Grant Harrod Lerman Davis LLP Chartered Accountants 1st Floor Healthaid House Marlborough Hill Harrow Middlesex HA1 1UD

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Barnes Community Arts Centre

Report of the Trustees for the year ended 31 March 2022

24/10/2022

Approved by order of the board of trustees on ............................................. and signed on its behalf by:

........................................................................ Mr S Danciger - Trustee

Page 3

Independent Examiner's Report to the Trustees of Barnes Community Arts Centre

Independent examiner's report to the trustees of Barnes Community Arts Centre

I report to the charity trustees on my examination of the accounts of Barnes Community Arts Centre (the Trust) for the year ended 31 March 2022.

Responsibilities and basis of report

As the charity trustees of the Trust you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act').

I report in respect of my examination of the Trust's accounts carried out under section 145 of the Act and in carrying out my examination I have followed all applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent examiner's statement

Since your charity's gross income exceeded £250,000 your examiner must be a member of a listed body. I can confirm that I am qualified to undertake the examination because I am a registered member of FCA DipAst which is one of the listed bodies.

I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:

1. accounting records were not kept in respect of the Trust as required by section 130 of the Act; or

2. the accounts do not accord with those records; or

3. the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination.

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Michael Lerman FCA DipAst Grant Harrod Lerman Davis LLP Chartered Accountants 1st Floor Healthaid House Marlborough Hill Harrow Middlesex HA1 1UD

Date: .............................................

Page 4

Barnes Community Arts Centre

Statement of Financial Activities for the year ended 31 March 2022

Unrestricted fund Notes £ INCOME AND ENDOWMENTS FROM Donations and legacies 3,583 Charitable activities Grant income 58,204 Other trading activities 3 420,220 Investment income 4 7 Total 482,014 EXPENDITURE ON Raising funds 201,528 Charitable activities Charitable activities (126) Overheads 205,149 Other 48,928 Total 455,479 NET INCOME/(EXPENDITURE) 26,535 RECONCILIATION OF FUNDS Total funds brought forward 120,429 TOTAL FUNDS CARRIED FORWARD 146,964	Restricted funds £ - - - - - - - - 4,279 4,279 (4,279) 28,102 23,823	2022 Total funds £ 3,583 58,204 420,220 7 482,014 201,528 (126) 205,149 53,207 459,758 22,256 148,531 170,787	2021 Total funds £ 17,627 169,092 196,150 38
			382,907
			112,610 - 125,195 134,073
			371,878
			11,029 137,502
			148,531

The notes form part of these financial statements

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Barnes Community Arts Centre

Balance Sheet 31 March 2022

Unrestricted fund Notes £ FIXED ASSETS Tangible assets 8 28,155 CURRENT ASSETS Stocks 9 2,602 Debtors 10 10,366 Cash at bank 169,584 182,552 CREDITORS Amounts falling due within one year 11 (63,743) NET CURRENT ASSETS 118,809 TOTAL ASSETS LESS CURRENT LIABILITIES 146,964 NET ASSETS 146,964 FUNDS 12 Unrestricted funds Restricted funds TOTAL FUNDS	Restricted funds £ - - - 23,823 23,823 - 23,823 23,823 23,823	2022 Total funds £ 28,155 2,602 10,366 193,407 206,375 (63,743) 142,632 170,787 170,787 146,964 23,823 170,787	2021 Total funds £ 28,365 2,233 4,649 159,746 166,628 (46,462) 120,166 148,531 148,531 120,429 28,102 148,531

The financial statements were approved by the Board of Trustees and authorised for issue on ............................................. and were signed on its behalf by:

............................................. Mr S Danciger - Trustee

The notes form part of these financial statements

Page 6

Barnes Community Arts Centre

Notes to the Financial Statements for the year ended 31 March 2022

1. ACCOUNTING POLICIES

Company information

Barnes Community Arts Centre is a charitable incorporated organisation (CIO), Charity Registration number 1150658, registered on 31 January 2013 and is governed by the constitution which established the objects and power of the charitable organisation. The registered address is 49 Station Road,Barnes, London SW13 0LF.

Accounting framework

The accounts have been prepared in accordance with the charity's governing documents, the Charities Act 2011 and "Accounting and Reporting by Charities: Statement of Recommended Practise applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)" (as amended for accounting periods commencing from 1 January 2016). The charity is a Public Benefit Entity as defined by FRS 102.

The charity has taken advantage of the provisions in the SORP for charities applying FRS 102 Update Bulletin 1 not to prepare a Statement of Cash Flows.

The accounts are prepared in sterling, which is the functional currency of the charity. Monetary amounts in these financial statements are rounded to the nearest £.

The accounts have been prepared under the historical cost convention. The principal accounting policies adopted are set out below.

Incoming resources

Income include ticket sales, income from the café and bar sales as well as venue hire rendered during the year. Income is recognised when the charity is legally entitled to it after performance conditions have been met, the amounts can be measured reliably, and it is probable that income will be received.

Cash donations are recognised on receipt.

Revenue is measured at the fair value of the consideration received or receivable and represents amounts receivable for goods and services provided in the normal course of business, net of discounts and other sales related taxes.

Resources expended

Resources expended are recognised in the year in which they are incurred.

Expenditure for charitable purposes

Charitable expenditure includes all expenditure related to the objectives of the charity and comprises the costs of providing theatre and live performance, art exhibitions, dance and music classes as well as the costs of running the bar and café. Certain other costs, which are attributable to more than one activity, are apportioned across cost categories on the basis of an estimate of the proportion of time spent by staff on those activities.

Support and governance costs

Costs represent expenditure incurred in the management of the company's assets, organisational administration and compliance with constitutional and statutory requirements. These costs are apportioned across the activities on the basis of an estimate of the proportion of income from those activities.

Tangible fixed assets

Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life.

Fixtures and fittings - 25% on cost and 10% Straight line Computer equipment - 33% on cost

Stocks

Stocks are valued at the lower of cost and estimated selling price less costs to complete and sell. Cost comprises food and drink purchased for the café and bar and are measured at cost

continued...

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Barnes Community Arts Centre

Notes to the Financial Statements - continued for the year ended 31 March 2022

1. ACCOUNTING POLICIES - continued

Stocks

Net realisable value is the estimated selling price less any costs to be incurred in marketing, selling and distribution.

Taxation

The charity is exempt from tax on its charitable activities.

Charitable funds

Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees.

Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes.

Further explanation of the nature and purpose of each fund is included in the notes to the financial statements.

Pension costs and other post-retirement benefits

The charity operates a defined contribution pension scheme. Contributions payable to the charity's pension scheme are charged to the Statement of Financial Activities in the period to which they relate.

2. CRITICAL ACCOUNTING JUDGEMENTS AND KEY SOURCES OF ESTIMATION UNCERTAINTY

In the application of the charity's accounting policies, the Trustees are required to make judgements, estimates and assumptions about the carrying amount of assets and liabilities that are not readily apparent from other sources.

The estimates and associated assumptions are based on historical experience and other factors that are considered to be relevant. Actual results may differ from these estimates.

The estimates and underlying assumptions are reviewed on an ongoing basis. Revisions to accounting estimates are recognised in the period in which the estimate is revised where the revision affects only that period, or in the period of the revision and future periods where the revision affects both current and future period.

3. OTHER TRADING ACTIVITIES

Unrestricted funds £ Café income 225,750 Venue hire 28,826 Ticket sales 153,020 Fair & other fundraising events - Sponsorships received 3,000 Bird seed sales 9,624 420,220	Restricted funds £ - - - - - - -	2022 Total funds £ 225,750 28,826 153,020 - 3,000 9,624 420,220	2021 Total funds £ 168,506 5,021 12,844 2,684 2,000 5,095
			196,150

continued...

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Barnes Community Arts Centre

Notes to the Financial Statements - continued for the year ended 31 March 2022

4. INVESTMENT INCOME

INVESTMENT INCOME
			2022	2021
	Unrestricted	Restricted	Total	Total
	funds	funds	funds	funds
	£	£	£	£
Deposit account interest	7	-	7	38

5. TRUSTEES' REMUNERATION AND BENEFITS

There were no trustees' remuneration or other benefits for the year ended 31 March 2022 nor for the year ended 31 March 2021.

Trustees' expenses

There were no trustees' expenses paid for the year ended 31 March 2022 nor for the year ended 31 March 2021.

6. STAFF COSTS

The average monthly number of employees during the year was as follows:

Staff No employees received emoluments in excess of £60,000. COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES Unrestricted fund £ INCOME AND ENDOWMENTS FROM Donations and legacies 8,159 Charitable activities Grant income 144,092 Other trading activities 196,150 Investment income 38 Total 348,439 EXPENDITURE ON Raising funds 112,610 Charitable activities Overheads 125,195 Other 32,223 Total 270,028 NET INCOME/(EXPENDITURE) 78,411	2022 18 Restricted funds £ 9,468 25,000 - - 34,468 - - 101,850 101,850 (67,382)	2021 14 Total funds £ 17,627 169,092 196,150 38
		382,907
		112,610 125,195 134,073
		371,878
		11,029

7. COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES

continued...

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Barnes Community Arts Centre

Notes to the Financial Statements - continued for the year ended 31 March 2022

7. COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES - continued Unrestricted Restricted fund funds £ £ RECONCILIATION OF FUNDS Total funds brought forward 42,018 95,484 TOTAL FUNDS CARRIED FORWARD 120,429 28,102 8. TANGIBLE FIXED ASSETS Fixtures and Computer fittings equipment £ £ COST At 1 April 2021 60,217 1,213 Additions 8,885 736 At 31 March 2022 69,102 1,949 DEPRECIATION At 1 April 2021 32,256 809 Charge for year 9,375 456 At 31 March 2022 41,631 1,265 NET BOOK VALUE At 31 March 2022 27,471 684 At 31 March 2021 27,961 404 9. STOCKS 2022 £ Raw materials 2,602 10. DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR 2022 £ Trade debtors 2,041 Other debtors 340 VAT - Prepayments and accrued income 7,985 10,366	Total funds £ 137,502
	148,531
	Totals £ 61,430 9,621 71,051 33,065 9,831 42,896 28,155 28,365 2021 £ 2,233 2021 £ - - 3,900 749 4,649

continued...

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Barnes Community Arts Centre

Notes to the Financial Statements - continued for the year ended 31 March 2022

11. CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR

Trade creditors Taxation and social security Other creditors MOVEMENT IN FUNDS Unrestricted funds General fund Restricted funds Community fund TOTAL FUNDS Net movement in funds, included in the above are as follows: Unrestricted funds General fund Restricted funds Community fund TOTAL FUNDS Comparatives for movement in funds Unrestricted funds General fund Restricted funds Community fund TOTAL FUNDS	At 1.4.21 £ 120,429 28,102 148,531 Incoming resources £ 482,014 - 482,014 At 1.4.20 £ 42,018 95,484 137,502	2022 2021 £ £ 21,045 14,845 8,238 1,186 34,460 30,431 63,743 46,462 Net movement At in funds 31.3.22 £ £ 26,535 146,964 (4,279) 23,823 22,256 170,787 Resources Movement expended in funds £ £ (455,479) 26,535 (4,279) (4,279) (459,758) 22,256 Net movement At in funds 31.3.21 £ £ 78,411 120,429 (67,382) 28,102 11,029 148,531

12. MOVEMENT IN FUNDS

continued...

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Barnes Community Arts Centre

Notes to the Financial Statements - continued for the year ended 31 March 2022

12. MOVEMENT IN FUNDS - continued

Comparative net movement in funds, included in the above are as follows:

Unrestricted funds General fund Restricted funds Community fund TOTAL FUNDS	Incoming resources £ 348,439 34,468 382,907	Resources Movement expended in funds £ £ (270,028) 78,411 (101,850) (67,382) (371,878) 11,029

A current year 12 months and prior year 12 months combined position is as follows:

Unrestricted funds General fund Restricted funds Community fund TOTAL FUNDS	At 1.4.20 £ 42,018 95,484 137,502	Net movement in funds £ 104,946 (71,661) 33,285	At 31.3.22 £ 146,964 23,823
			170,787

A current year 12 months and prior year 12 months combined net movement in funds, included in the above are as follows:

Unrestricted funds General fund Restricted funds Community fund TOTAL FUNDS	Incoming resources £ 830,453 34,468 864,921	Resources Movement expended in funds £ £ (725,507) 104,946 (106,129) (71,661) (831,636) 33,285

continued...

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Barnes Community Arts Centre

Notes to the Financial Statements - continued for the year ended 31 March 2022

13. RELATED PARTY TRANSACTIONS

During the year Mr. M. Lumsden, a trustee, carried out some construction work for the Charity. The total of the invoices issued for the work amounted to £4,018 (2021: £15,952). At the balance sheet date, the Charity owed Mr. Lumsden NIL (2021: £801) in respect of these invoices.

If the CIO is wound up, the members of the CIO have no liability to contribute to its assets and no personal responsibility for settling its debts and liabilities.

14. LEASE

Rentals payable under operating leases, including any lease incentives received, are charged to income on a straight line basis over the term of the relevant lease.

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Barnes Community Arts Centre

Detailed Statement of Financial Activities for the year ended 31 March 2022

Unrestricted Restricted funds funds £ £ INCOME AND ENDOWMENTS Donations and legacies Collection 3,583 - Other trading activities Café income 225,750 - Venue hire 28,826 - Ticket sales 153,020 - Fair & other fundraising events - - Sponsorships received 3,000 - Bird seed sales 9,624 - 420,220 - Investment income Deposit account interest 7 - Charitable activities Grants 58,204 - Total incoming resources 482,014 - EXPENDITURE Other trading activities Direct costs 191,697 - Depreciation of tangible fixed assets 9,831 - Loss on sale of tangible fixed assets - - 201,528 - Charitable activities Wages 171,819 - Social security 5,381 - Pensions 2,369 - Insurance 1,335 - Utilities 13,898 - Telephone 1,240 - Postage and stationery 1,370 - 197,412 - Other Marketing 10,574 - Travelling 21 - Computer and software costs 847 - Carried forward 11,442 -	2022 Total funds £ 3,583 225,750 28,826 153,020 - 3,000 9,624 420,220 7 58,204 482,014 191,697 9,831 - 201,528 171,819 5,381 2,369 1,335 13,898 1,240 1,370 197,412 10,574 21 847 11,442	2021 Total funds £ 17,627 168,506 5,021 12,844 2,684 2,000 5,095
		196,150 38 169,092
		382,907 91,540 8,754 12,316
		112,610 103,804 1,017 2,565 978 7,581 1,041 1,243
		118,229 7,298 88 712 8,098

This page does not form part of the statutory financial statements

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Barnes Community Arts Centre

Detailed Statement of Financial Activities for the year ended 31 March 2022

Detailed Statement of Financial Activities for the year ended 31 March 2022
Unrestricted Restricted funds funds £ £ Other Brought forward 11,442 - Repairs & maintenance 23,562 4,279 Cleaning equipment 1,417 - Licences 807 - Other staff costs 11,700 - 48,928 4,279 Support costs Finance Bank charges 4,163 - Governance costs Accountancy and legal fees 3,448 - Total resources expended 455,479 4,279 Net income 26,535 (4,279)	2022 Total funds £ 11,442 27,841 1,417 807 11,700 53,207 4,163 3,448 459,758 22,256	2021 Total funds £ 8,098 121,081 3,990 784 120
		134,073 2,806 4,160
		371,878
		11,029

This page does not form part of the statutory financial statements

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